MEETING OF THE CORPORATE BOARD OF THE MOST WORSHIPFUL GRAND LODGE OF FREE AND ACCEPTED MASONS OF FLORIDA

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1 MEETING OF THE CORPORATE BOARD OF THE MOST WORSHIPFUL GRAND LODGE OF FREE AND ACCEPTED MASONS OF FLORIDA June 16, 2018 No. 2 A Meeting of the Corporate Board of Directors was called to order at 9:10 a.m. in the Grand Master s Office at the Masonic Home of Florida by M W John E. Karroum, Grand Master, Chairman, with the following members present: M W John E. Karroum, Grand Master, Chairman R W John W. Westerman, III, Deputy Grand Master R W Thomas L. Turlington, Jr., Senior Grand Warden R W Rudin J. Boatright, Grand Treasurer M W J. Dick Martinez, P.G.M. R W Raymond M. Ali, P.D.D.G.M. M W Richard E. Lynn, P.G.M., Grand Secretary, Secretary to the Board Absent: R W Jeffrey S. Foster, Junior Grand Warden (Excused) Also Present: M W Richard G. Hoover, P.G.M. M W James W. Ford, P.G.M. R W James E. Bradford, P.D.D.G.M. R W Wallace T. Fine, P.D.D.G.M. R W Robert J. Lambert, W Grand Marshal R W Ronald E. Peebles, P.D.D.G.M. M W Louis A. King, P.G.M. R W J. Steven Teal, P.D.D.G.M. W Jaime M. Cebollero, P.M. R W Donald W. Cowart, P.D.D.G.M. R W Glen B. Bishop, P.D.D.G.M. R W J. Steven Teal, P.D.D.G.M. The Pledge of Allegiance to the American Flag was led by M W John E. Karroum, Grand Master, and prayer was offered by R W John W. Westerman, III, Deputy Grand Master. The Grand Master introduced the members of the Board and others present. A motion was made by R W John W. Westerman, III, Deputy Grand Master, and seconded by R W Thomas L. Turlington, Jr., Senior Grand Warden, to approve the Minutes of Corporate Board Meeting No. 35 of May 27, 2018, and Organizational Meeting No. 1 of May 30, Motion carried. MASONIC HOME ADMINISTRATOR S REPORT JUNE The residents and staff would like to welcome all new and returning Board of Trustees Members. We are available to assist in whatever you may need in order to provide service for the upcoming year. Six members of the Masonic Home of Florida Board of Trustees and the Administrator attended the annual meeting of the Masonic Homes and Services Association. This provided an excellent opportunity to learn and share ideas with fellow Masonic Senior Living Communities across the country. We congratulate Sheryl McKesson, Director of Activities at the Masonic Home of Florida, on her retirement after providing 30 years of outstanding service to our Home. Michael Zoumberos, sponsored by Fellowship Lodge No. 265, was recognized as the May 2018 Resident of the Month. Roberta Cantrell, sponsored by Temple Terrace Lodge No. 330, was recognized as the June 2018 Resident of the Month. 1

2 LONG RANGE PLANNING COMMITTEE REPORT JUNE 1. Review of the plan and budget for replacement of the kitchen floor and affected services or activities was completed. The budget for this project has not changed at this time and our Maintenance Director is moving forward with the approved project. 2. We have now completed phases one and two of the exterior lighting replacement and phase three is now commencing for final completion of the entire project with budget projections met. 3. During the Hurricane Irma evacuation and return to the Masonic Home some deficiencies in the connections to our emergency generator were noted and need to be assessed and corrected. Our Maintenance Director is proceeding with the proposals for scope and price to make the needed changes. We also have noted that our spare 30KW emergency generator will not ever be needed at the Masonic Home. A motion was made, seconded, and passed to donate and install the spare generator at our designated and approved evacuation site at Clearwater Lodge No Our Maintenance Director will coordinate a certified electrical contractor to do the change out procedure after approval by the Corporate Board. 4. Our current provider for biohazardous waste removal, while not due for renewal until January, has been acquired by our previous contractor, whom we terminated for excessive cost increases. Due to this circumstance, we have moved, seconded, and passed a motion to accept a proposed contract with Pro-Med at $45.00 per month for hazardous waste removal after approval of the Corporate Board and General Counsel s review. 5. Problems with the storm shutter systems on the dining room exterior window walls were encountered during the Hurricane Irma preparations. Some of the motors need replacement, repair, or maintenance along with the guide channel system. A motion was made, seconded, and passed to proceed with these repairs as soon as possible and not to exceed a budget of $7,000, with Corporate Board approval. 6. The contract for fire sprinkler inspections with WSC Inspections is up for automatic renewal in June of The contract for the fire alarm monitoring service with Safety Systems is up for automatic renewal in July. The contract for chiller and cooling tower service with Tampa Bay Trane is up for renewal in August. The contract for water treatment with Aquatech is also up for renewal in August. 7. The Report of Bob Robertson, Facilities Director, is attached as a part of this report. OPERATIONS COMMITTEE REPORT JUNE A. Marketing: i. We are continuing to receive a good response from the 15,436 postcards sent to homes in the 1.5 mile surrounding community announcing that the Masonic Home now admits non-masons on the Private Pay Plan. ii. We have a total of 109 residents with 1 more being admitted and 30 of those are on the Private Pay Plan. iii. Reviewed Tracking inquiries 18 inquiries and 14 tours. iv. The Chairman will wrap up the design of a Masonic Home Survey and next month the Operations Committee will determine how to implement the survey. v. The Operations Committee will renew its effort to create a Community Benefit Report similar to Masonic Homes in other states. B. Greystone Proposal: Our consultant will follow up on the marketing analyses they presented last month with specific repositioning ideas, costs, and timing this afternoon. C. The 100 Year Anniversary Celebration of the Masonic Home is set for Pilgrimage Day in The Administrator will plan monthly activities; R W Jim Rocha will coordinate with the Pilgrimage Day Chairman; and Brother Justin Franke will coordinate communications and marketing efforts. R W John W. Westerman, III, Deputy Grand Master, moved for acceptance of the Administrator s Report, the Long Range Planning Committee Report, and the Operations Committee Report for June as printed and distributed. Second was made by R W Thomas L. Turlington, Jr., Senior Grand Warden, and the motion carried. 2

3 ADMISSIONS COMMITTEE REPORT JUNE During the month of June no Masonic Home Applications were approved for admission to the Masonic Home and one is under review by the Admissions Committee. No applications for Non-Resident Relief were submitted to the committee for approval. R W Thomas L. Turlington, Jr., Senior Grand Warden, moved for acceptance of the Admissions Committee Report for the month of June as printed and distributed and the motion was seconded by R W Raymond M. Ali, P.D.D.G.M. Motion carried. MASONIC HOME APPLICATIONS APPROVED BOARD OF TRUSTEES MEETING MAY The following applications for admission to the Masonic Home were approved by the Board of Trustees: Robert D. Waters, sponsored by Village Lodge No. 315 Petrona A. Waters, sponsored by Village Lodge No. 315 Joline Woodward, sponsored by Tampa Lodge No. 240 Robert A. Jordan, sponsored by Floral City Lodge No. 133 Vincent Bandos, sponsored by Northside Lodge No. 283, changed from the Private Pay Plan to the Life Care Plan NON-RESIDENT RELIEF REPORT MAY During the month of May Non-Resident Relief Funds in the amount of $1, were distributed. R W Raymond M. Ali, P.D.D.G.M., moved for the adoption of the Masonic Home Applications Approved by the Board of Trustees Report and the Non-Resident Relief Report for the month of May. Second was made by M W J. Dick Martinez, P.G.M., and the motion carried. NEW ACCOUNT NUMBERS FOR THE MONTH OF MAY During the month of May the following new General Ledger Account Numbers were created: ACCOUNT NO. NAME: ACCOUNT TYPE: Gicking, Patricia (Private Pay) Liability Linde, Myra (Private Pay) Liability M W J. Dick Martinez, P.G.M., moved for the adoption of the New Account Numbers Report for the month of May. Second was made by R W Rudin J. Boatright, Grand Treasurer, and the motion carried. CREDIT APPLICATIONS REPORT GRAND LODGE AND MASONIC HOME OF FLORIDA FOR MAY During the month of May no credit applications were received for the Grand Lodge Office or for the Masonic Home of Florida. R W Rudin J. Boatright, Grand Treasurer, made a motion for the adoption of the Credit Applications Report for the month May which was seconded by R W John W. Westerman, III, Deputy Grand Master. Motion carried. 3

4 LIST OF ESTATE ACTIVITY FOR MAY The Board then reviewed the List of Estate Activity for May. R W John W. Westerman, III, Deputy Grand Master, moved for acceptance of the report for the month of May as printed and distributed. Second was made by R W Thomas L. Turlington, Jr., Senior Grand Warden, and the motion carried. FUNDS RECEIVED FOR THE MASONIC HOME ENDOWMENT FUND, INC. FUNDS AVAILABLE FOR THE MASONIC HOME BUILDING FUND The Board reviewed the funds received from estates and wills through the month of May for the Masonic Home Endowment Fund, Inc. ($58,337.32). The Board then reviewed the funds available for the Masonic Home Building Fund ($431,728.11). R W Thomas L. Turlington, Jr., Senior Grand Warden, made a motion for acceptance of the reports for the month of May which was seconded by R W Raymond M. Ali, P.D.D.G.M., and the motion carried. MASONIC RELIEF FUND REPORT MAY During the month of May a total of $2, was received and deposited into the Masonic Relief Fund for hurricane relief. R W Raymond M. Ali, P.D.D.G.M., made a motion for acceptance of the report for May. Second was made by M W J. Dick Martinez, P.G.M., and the motion carried. MASONIC HOME BUDGET REPORT MAY We report that we are currently over budget $ for the fiscal year before contingency funds are utilized and after amortizing for the insurance premiums already paid. R W Thomas L. Turlington, Jr., Senior Grand Warden, made a motion for acceptance of the Masonic Home Budget Report for May as distributed which was seconded by R W Raymond M. Ali, P.D.D.G.M., and the motion carried. REPORT OF THE GENERAL COUNSEL I. CONTRACT REVIEW/GRAND LODGE: General Counsel has reviewed and approved the following contracts from the Grand Lodge Office since the last Board Meeting: rd Annual Grand Communication Contract with the Rosen Plaza Hotel 2. City Wide Janitorial Proposal 3. TC Delivers Mail Handling Contract II. ESTATES: General Counsel continues to monitor various open estates whose beneficiaries include Grand Lodge and/or the Masonic Home of Florida. III. LITIGATION: General Counsel has retained outside counsel to represent a Masonic Home Resident to avoid protracted litigation. IV. MASONIC HOME: General Counsel is working with the Admissions Committee, including undertaking title and asset searches for incoming residents. 4

5 R W Thomas L. Turlington, Jr., Senior Grand Warden, moved for acceptance of the Report of the General Counsel as printed and distributed. Second was made by R W Raymond M. Ali, P.D.D.G.M., and the motion carried. LIST OF PROPERTY ACTIVITY BY COUNTY MAY After a review of the List of Property Activity by County for the month of May, M W J. Dick Martinez, P.G.M., moved for the adoption of the report as printed and distributed. Second was made by R W Rudin J. Boatright, Grand Treasurer, and the motion carried. The Grand Master called upon R W Wallace T. Fine, State Chairman of the Properties Committee, to present the following report: REPORT OF THE PROPERTIES COMMITTEE JUNE 1. Zone 1 Properties Committee Chairman W Kenneth E. Thorndyke The Blocker Property, a lot at 0000 Longhorn Trail, Gulf Breeze, FL The property is vacant land located in a wetlands area at the south end of the county and is unusable and has no resale value. 2. Zone 2 Properties Committee Chairman R W Robert L. Gentry The Love Property at Fort McCoy Campground, North of SR 316, Site #10 We have tried to donate the property and have been unsuccessful. The Crofton Property at Davis Street, Quincy, FL The property is vacant land and we have posted a FOR SALE BY OWNER sign. 3. Zone 3 Properties Committee Chairman Brother Nick D. Deonas Vacant Land, Starke, FL, owned by Masonic Charities of Florida, Inc. The property is listed for $699,000 and a FOR SALE sign is posted on the property. The Castiglia Property at 6560 Perry Street, Jacksonville, FL We have permission from the City of Jacksonville to enter the property and will start cleaning it out. 4. Zone 6 Properties Committee Chairman Brother Jeffrey A. Tumbarello The DeFrenn Property at 13 Pinewood Blvd., Lehigh Acres, FL There is a title problem and General Counsel is working on the issue. 5. Out of State Property State Chairman The Shemela Timeshare at Sand Ocean Club in Myrtle Beach, SC Condo 1206 week 9 We attempted to contact businesses that purchase timeshares. R W Rudin J. Boatright, Grand Treasurer, made a motion to accept the Properties Committee Report for June as presented. R W John W. Westerman, III, Senior Grand Warden, seconded the motion which carried. R W John W. Westerman, III, Deputy Grand Master, made a motion to approve the 2022 Contract with the Rosen Plaza Hotel for the 193 rd Annual Grand Communication. R W Thomas L. Turlington, Jr., Senior Grand Warden, seconded the motion which carried. R W Thomas L. Turlington, Jr., Senior Grand Warden, made a motion to approve the contract with TC Delivers for mail handling at the Grand Lodge Office in Jacksonville. R W Raymond M. Ali, P.D.D.G.M., seconded the motion which carried. There being no further business to come before the Corporate Board the meeting was closed at 10:15 a.m. Benediction was then offered by R W Thomas L. Turlington, Jr., Senior Grand Warden. Respectfully submitted: Richard E. Lynn, Grand Secretary Secretary to the Board Approved: John E. Karroum Grand Master 5

6 MEETING OF THE CORPORATE BOARD OF THE MOST WORSHIPFUL GRAND LODGE OF FREE AND ACCEPTED MASONS OF FLORIDA June 28, 2018 No. 3 At the request of the Grand Secretary, a poll of the Corporate Board of Directors was taken for approval of the contract to change the janitorial services provided for the Grand Lodge Office to City Wide Maintenance of Jacksonville. The members voted as follows: M W John E. Karroum, Grand Master, Chairman R W John W. Westerman, III, Deputy Grand Master R W Thomas L. Turlington, Jr., Senior Grand Warden R W Jeffrey S. Foster, Junior Grand Warden R W Rudin J. Boatright, Grand Treasurer M W J. Dick Martinez, P.G.M. Unable to contact R W Raymond M. Ali, P.D.D.G.M. Respectfully submitted: Richard E. Lynn, P.G.M. Secretary to the Board Approved: John E. Karroum Grand Master