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1 Monday, January 6, 2014 ALL COUNTY OFFICES WERE CLOSED DUE TO VERY COLD WEATHER ETC. ********************************************************************************************************** Wednesday, January 8, 2014 THE BOARD OF DARKE COUNTY COMMISSIONERS MET IN REGULAR SESSION AT 1:30 P.M. WITH MEMBERS PRESENT: Commissioners Michael E. Stegall, Diane L. Delaplane and Michael W. Rhoades; Robin Blinn, Administrative Clerk/Secretary; Patty Harter, Asst. Clerk/Secretary; John Cook, Business Administrator; Carol Ginn, County Auditor; Mike Bruns w/mote & Assoc.; Ryan Carpe w/daily Advocate; Alex Mikos w/tiger Radio; and Bob Robinson w/earlybird/co. News Online (attended the meeting very late) Mr. Rhoades moved to approve the minutes from Monday, December 30, 2013, as read; motion seconded by Mrs. Delaplane and all voted YEA. IN THE MATTER OF RESOLUTION (R ) MOTIONS FOR APPROVING AND SIGNING 2014 APPROPRIATIONS The Board of Darke County Commissioners was addressed by Darke County Auditor Carol Ginn. She read a letter (see below), addressed to the Board regarding the 2014 General Fund Appropriations etc. that she is submitting to you today. The Commission Board thanked her and her department for all their hard work and also stated that they wanted to thank the Elected Officials/Department Heads in making conservative efforts with the past and current year appropriations. After discussion by all, Mrs. Delaplane moved to approve the signing of the 2014 Appropriations; motion seconded by Mr. Rhoades and all voted YEA. *************** Resolution (R ) BOOK 50 PAGE 001

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15 IN THE MATTER OF CONTRACTS BETWEEN DARKE COUNTY BOARD OF COMMISSIONERS/COUNTY AUDITOR AND LOIS A. SPITZER, CPA, FOR THE COUNTIES SCHEDULE OF FEDERAL AWARDS AND FINANCIAL STATEMENTS FOR THE YEAR ENDING DECEMBER 31, 2013 Whereas, the Board of Darke County Commissioners was presented two (2) contracts from County Auditor Carol Ginn regarding the preparation of financial statements for year ending 2013 and preparation of federal award expenditures for the year 2013; and Whereas, the Auditor advised the Board that Ms. Spitzer has been completing the reports for the county for a few years and does a great job, and at a lower cost; and Therefore, after discussion by the Board and County Auditor; Mr. Rhoades moved to approve the signing of the two (2) contracts; motion seconded by Mrs. Delaplane and all voted YEA. (Contracts are as follows) Contracts w/l. Spitzer (cont.) BOOK 50 PAGE 0015

16 BOOK 50 PAGE 0016 ***************************** Contracts w/l. Spitzer (cont.)

17 IN THE MATTER OF RESOLUTION (R ) EXAMINATION AND ALLOWANCE OF BILLS Resolution (R ) Cont. BOOK 50 PAGE 0017

18 BOOK 50 PAGE 0018 IN THE MATTER OF NOTICE OF AWARD AND SIGNING OF CONTRACT BETWEEN DARKE COUNTY BOARD OF COMMISSIONERS AND THE VILLAGE OF ARCANUM, OH AND FINFROCK CONSTRUCTION CO., INC. FOR THE ARCANUM SOUTH MAIN STREET RECONSTRUCTION Whereas, the Board of Darke County Commissioners was addressed by Project Engineer Mike Bruns, stating the project is being funding through three (3) different entities, and that you, the Darke County Commissioners, through the Community Development Block Grant-CDBG are only responsible for $40, dollars with helping to fund the project. After discussion by all; Mr. Rhoades moved to approve the signing of the following Notice of Award and Construction Contract ; motion was seconded by Mrs. Delaplane and all voted YEA. Notice of Award ****************************** Construction Contract Construction Contract (Cont.)

19 **************************** (Entire Contract can be seen in full in the County Commissioner s 2013 Contract File and/or Grants Dept. Files) **************************** (All Signatures can be seen in full in the 2014 Contract and/or Grants Dept. Files) IN THE MATTER OF RESOLUTION (R ) FUND TRANSFER FOR SIX (6) MONTHS OF SUPPORT (Michaels Resource Treatment Center) MRTC Resolution (R ) cont. BOOK 50 PAGE 0019

20 BOOK 50 PAGE 0020 IN THE MATTER OF RESOLUTION (R ) FUND TRANSFER (JFS 2014 Mandated Share) IN THE MATTER OF FUND TRANSFER RESOLUTION (R ) FOR JANUARY SUPPORT FOR JFS/CSEA Resolution (R ) cont.

21 IN THE MATTER OF QUOTES FOR 8.5 X 11 COPY PAPER FOR COUNTY OFFICES The Board of Darke County Commissioners received the following quotes for 100 cartons of 8.5 x 11 paper; and they are as follows: After review of quotes; Mr. Rhoades moved to approve the purchase from Sterling Paper for 100 boxes (30% recycled) copy paper totaling $3,322.50, which will be paid out of DC Solid Waste (Fund #610); motion seconded by Mrs. Delaplane and all voted YEA. IN THE MATTER OF MONTHLY INVENTORY REPORT OBLIGATIONS AND SECURITIES FOR COUNTY OF DARKE AS OF DECEMBER 31, 2013 Monthly Inventory (cont.) BOOK 50 PAGE 0021

22 BOOK 50 PAGE 0022 *************** IN THE MATTER OF RESOLUTION (R ) TRANSFER OF APPROPRIATIONS (Darke Co. Veterans)

23 Resolution (R ) cont. IN THE MATTER OF AUTHORIZATION OF MEETING EXPENSES (Darke Co. Job & Family Services) Mr. Rhoades moved to approve the following expenses; motion seconded by Mrs. Delaplane and all voted YEA. # (Was NECESSARY) Attended: General Session/Columbus, OH/Dec. 12 & 13, 2013/Sherry Hathaway and Gracie Ratliff Parking: $12.00/Lodging: $ x 2/Grand TOTAL for meeting: $ ***************************** # (NECESSARY) Attending: PCSAO Conf./Columbus, OH/January 12-14, 2014/Gracie Ratliff and Sherry Hathaway Lodging: $ x 2/Meals: $75.00 x 2/Registration: $ x 2/Estimated total for meeting: $ ***************************** # (NECESSARY) Attending: Ohio Public Employer Labor Assoc./Newark, OH/Feb. 2-4, 2014/Gracie Ratliff and Bonnie Whitesel Lodging: $ x 2/Meals: $75.00 x 2/Registration: $ x 2/Estimated total for meeting: $1, IN THE MATTER OF PAY INS Pay In# Received of Commissioners Co. Fund-Crown Communications-North Tower rent-jan $ Pay In# Received of Commissioners Co. Fund-OH Historical Society donation (Ft. Jefferson) $1, BOOK 50 PAGE 0023

24 BOOK 50 PAGE 0024 IN THE MATTER OF PUBLIC ATTENDEES COMMENTS/QUESTIONS: **Ryan Carpe w/daily Advocate: Had questions regarding the 2014 Appropriations and wanting to know what Departments received increases, and wanting to know thoughts of each Commissioner on the increases? All Commissioners spoke and informed him that the DC Sheriff & DC Common Pleas received appropriation increases. (All Commissioners spoke and entire conversation can be heard on mp3 file ). **Alex Mikos w/tiger Radio: Also questioned Commissioners regarding the increases; and also wanted to know if the Counties main goal is to stay fiscal responsible like you have in the past? Commissioners advised that yes, that it is still their main goal and to continue at the pace they have been for the last few years. (That conversation can also be heard on mp3 file ). MR. RHOADES MOVED TO ADJOURN; SECONDED BY MRS. DELAPLANE AND ALL VOTED YEA. THE MEETING WAS ADJOURNED AT 2:04 P.M. Michael W. Rhoades Robin R. Blinn, Administrative Clerk/Secy. Michael E. Stegall _ Patricia S. Harter, Assistant Clerk/Secy. Diane L. Delaplane, DARKE COUNTY BOARD OF COMMISSIONERS _ IN THE MATTER OF FURTHER DISCUSSION BY THE BOARD **Commissioner Rhoades attended the DC CIC Executive Board meeting. **Commissioner Stegall & Delaplane attended a meeting held at the St Clair Manor, along with DC Humane Agent Judy Francis and Mike Presnall regarding an interest in having a Ferral Cat program here in Darke County.