BYLAWS. As amended April 29, Student Government 348 Memorial Union One Shields Ave. Davis, CA (530) FAX: (530)

Transcription

1 BYLAWS As amended April 29, 2014 Student Government 348 Memorial Union One Shields Ave. Davis, CA (530) FAX: (530)

2 ASUCD BYLAWS TABLE OF CONTENTS CHAPTER ONE DEFINTION AND RULES FOR ADOPTION OF BYLAWS 100. Definition of Bylaws 101. Adoption of Bylaws 102. Bylaw Structure 103. Suspension 104. Conflicting Bylaws 105. Rules of Order 106. Votes of the ASUCD Senate 107. Mandatory Recess 108. Request for Deliberation CHAPTER TWO STRUCTURE 200. Presiding Officers 201. Senate President Pro Tempore 202. ASUCD Senate Representative 203. Ex-officio Members of the ASUCD Senate 204. Commissions of the ASUCD Senate 205 Permanent Committees of the ASUCD Senate 206. Special Committees of the ASUCD Senate 207 Agenda of the ASUCD Senate and Subordinate Bodies 208. Membership in the ASUCD Senate, Subordinate Bodies of the ASUCD Senate, ASUCD Executive Office, ASUCD Court, and Student Government Administrative Office 209. ASUCD Outreach Assembly 210. ASUCD Court CHAPTER THREE QUORUM AND ATTENDANCE AT MEETINGS 300. Quorum 301. Attendance CHAPTER FOUR ELECTIONS REGULATIONS 400. Application 401. Definitions 402. Duties of the Elections Committee 403. Time of Elections 404. Eligibility of Candidates 405. Petitions and Notice of Candidacy 406. Ballots 407. Write-In Candidates or Tickets 408. Voting Procedures 409. Tabulation of Votes 410. Posting and Distribution Regulations 411. Election Regulations, Violations and Penalties 412. Campaign Finance 413. Complaint and Disqualification Process 414. Oath of Office 415. Issuance of Certification of Election and Assumption of Office 416. Ballot Measures, Recalls, and Special Elections 417. Candidacy Withdrawal 2

3 418. Elections Committee Inadequacy CHAPTER FIVE APPOINTMENTS 500. Application 501. Vacancies 502. Recruitment and Selection 503. Confirmation 504. Term of Office 505. Removal from Office CHAPTER SIX BUSINESS PRACTICES 600. Purpose 601. Policy 602. Commitment of ASUCD Funds 603. Procedure for Disbursement of Commission Funds 604. Authority and Responsibility 605. Reimbursements 606. Guarantee of Budget Execution 607. Prohibition of Independent Accounts 608. Initiation of Transfer and Control 609. Membership Fees and Privileges 610. Solicitation 611. Budgeting, Wages and Rates CHAPTER SEVEN ASUCD PERSONNEL POLICY 700. Purpose 701. Definitions 702. Nondiscrimination (Affirmative Action) 703. Recruitment 704. Selection 705. Employment 706. Work Rules 707. Performance Evaluation 708. Staff Development 709. Separation from Employment 710. Review of Employee Complaints CHAPTER EIGHT THE LEGISLATIVE PROCESS 800. Application and Definitions 801. Introduction of Legislation 802. Consideration of Legislation 803. Amendments 804. Withdrawal of Legislation CHAPTER NINE OPEN MEETINGS AND SPECIAL MEETINGS 900. Applicability 901. Public Venue Senate Meeting 902. ASUCD Senate Meetings 903. Special Meetings 904. Removal of Disruptive Persons 3

4 CHAPTER TEN ASUCD BUDGETS Purpose Definitions ASUCD Annual Budget Duties of the ASUCD Management Team Duties of the Controller Subordinate Bodies of the ASUCD Senate Budget Hearings Rules of Order and Procedure CHAPTER ELEVEN FISCAL RESERVES Fiscal Reserve Definitions Fiscal Reserve Procedures Endowment Fund Definitions Endowment Fund Procedures CHAPTER TWELVE LONG-RANGE PLANS Purpose Applicability The Role of the Student Government Administrative Office The Role of the ASUCD Commissions The Role of the ASUCD Senate The Role of ASUCD Unit Directors The Role of the ASUCD Controller Long-Range Plan Format Creating or Revising ASUCD Long-Range Plans Audit Reports Format Creating Audit Reports CHAPTER THIRTEEN GUIDELINE OF ETHICS Purpose and Applicability Definitions Office Hours Workshops Subordinate Bodies of the ASUCD Senate Attendance Unit Adoption Unit Tours Conduct During Meetings Public Conduct During Meetings Reports My Student Government Channel Flag Display CHAPTER FOURTEEN CENSURE PROCEDURE AND GUIDELINES Applicability Censure Procedure CHAPTER FIFTEEN ASUCD CO-SPONSORSHIP POLICY Purpose Definitions Policy 4

5 1503. Procedures CHAPTER SIXTEEN USE OF ASUCD NAME AND SYMBOLS Purpose Policy 1602 Symbols Penalties ASUCD Websites CHAPTER SEVENTEEN GUIDELINES FOR ENVIROMENTAL SUSTAINABILITY Purpose Definitions/Applications Waste Prevention and Recycling References and Related Policies CHAPTER EIGHTEEN CLUB FINANCE COUNCIL RELATIONS Purpose Interviews Duties Amendments CHAPTER NINETEEN SCHOLARSHIP AND AWARDS Purpose The Mark and Linda Champagne ASUCD Customer Service/Exceptional Hourly Employee Award Eligibility and Criteria ASUCD Scholarship Eligibility and Criteria Amendments CHAPTER TWENTY CLOSED SESSIONS Purpose and Applicability Definitions Closed Session on the Agenda Meetings Minutes Closed Sessions of the ASUCD Senate Indictment Hearing of the Internal Affairs Commission ASUCD Excellence in Education Award 2008 Closed Session Rules of Order and Procedures CHAPTER TWENTY-ONE PUBLIC RECORDS Purpose Public Records Public Rights Student Government Administrative Office ASUCD Website Closed Sessions CHAPTER TWENTY-TWO ASUCD ARCHIVES Purpose 5

6 2201. ASUCD Historian Activity Binder ASUCD Documents Archival Guidelines Shields Library Special Collection 6

7 CHAPTER ONE DEFINITION AND RULES FOR ADOPTION OF BYLAWS 100. DEFINITION OF BYLAWS: The ASUCD Bylaws will serve to define the rules of order directly concerning the operation and duties of the ASUCD Senate, the subordinate bodies of the ASUCD Senate and all other ASUCD entities. The ASUCD Bylaws will also outline the policies and procedures concerning the general operation of the ASUCD ADOPTION OF BYLAWS: The ASUCD Bylaws are considered adopted at every ASUCD Senate meeting and at every meeting of all of the subordinate bodies of the ASUCD Senate. A Senate Bill passed by a majority vote of the entire Senate may amend the ASUCD Bylaws. All Bylaws that deal with operations and practices of the ASUCD outside of Senate meetings are considered adopted until amended or suspended by the ASUCD Senate BYLAW STRUCTURE: The ASUCD Bylaws shall not include any binary gender references. All Bylaws shall use other language to avoid the use of gender references that may not be the preference of all members of ASUCD SUSPENSION: An ASUCD Bylaw(s) may be suspended for a particular purpose (to be stated in conjunction with the motion) by a two-thirds (2/3) majority vote of the entire Senate CONFLICTING BYLAWS: No Bylaw is in order when it conflicts with the ASUCD Constitution. In the event that any two (2) or more Bylaws conflict, the most recently adopted Bylaw(s) shall take precedence over the older Bylaw(s) RULES OF ORDER A. The ASUCD Senate, and every subordinate body of the ASUCD Senate, shall have a Presiding Officer responsible for conducting business in an orderly and consistent manner and will recognize both the will of the majority and the rights of the minority to express their viewpoints. Any Presiding Officer may be overruled at any time by a majority vote of the entire body s membership over which they preside. B. Robert s Rules of Order (Robert s Rules of Order Newly Revised, 11 th Edition) shall be used as a supplement to the ASUCD Constitution and ASUCD Bylaws in questions of parliamentary procedure. C. Directly following the submission of a report by an ASUCD official, there will be a five (5)-minute period allocated for questions to be asked of the official submitting the report. Preference will be given to the public before Senators, ex-officio members of the ASUCD Senate as specified in Bylaw 203, and the Presiding Officer of the Senate. D. Speaking Time and Deferment Guidelines (1) A public discussion speaking period (not during the consideration of legislation) shall be limited to no more than three (3) minutes with two (2) deferments. (2) Officer Reports i. Elected officer and ex-officio reports shall be limited to no more than two (2) minutes with no deferments. (3) Public announcements shall be limited to no more than three (3) minutes with no deferments. (4) Presentation speaking time shall be limited to no more than three (3) minutes with no deferments. 7

8 (5) Consideration of Legislation i. Author s comments shall be limited to no more than three (3) minutes with no deferments. ii. While in public discussion, members of the public shall be limited to no more than five (5) minutes with two (2) deferments. iii. While in public discussion, Senators and ex-officio members of the ASUCD Senate as specified in Bylaw 203 shall be limited to no more than two (2) minutes with one (1) deferment. iv. While in Senate discussion, Senators and ex-officio members of the ASUCD Senate (as specified in Section 203 of the ASUCD Bylaws) shall be limited to no more than three (3) minutes with two (2) deferments. v. While in Commission discussion, Commissioners and ex-officio members of the Commission (as specified in Section 204F of the ASUCD Bylaws) shall be limited to no more than three (3) minutes with two (2) deferments. (6) Deferments i. Deferments shall be limited to no more than two (2) minutes in length. ii. Deferments may be given to people other than the original speaker to specifically address or elaborate upon questions or arguments given by the original speaker. iii. Once the original speaker defers, they may not speak again until the time on the deferment has ended, the new speaker has given the floor back to the original speaker, or the original speaker withdraws the deferment. They may, however, raise points of inquiry (such as Parliamentary Procedure, Privilege, Order, or Clarification) or answer a question, provided the question adheres to the requirements in Bylaw 105D(6)(iv). iv. Questions may be asked on deferment, provided they are specific and relevant to the matter at hand. If the question is directed at the original speaker, it must be intended to gain clarification or confirmation on the matter at hand; questions designed to extend the original speaker s time are not permitted. v. The speaker giving the deferment may withdraw the deferment at any time. vi. The presiding officer has authority in determining if particular deferments or questions are in accordance with Bylaw 105D(6). (7) Time limits are set on a per-speech basis, with no restriction on the number of speeches. (8) Time limits not set in this section shall be set at the discretion of the Presiding Officer of the Senate. (9) Public participation during consideration of legislation i. The Presiding Officer shall maintain two (2) speaker lists while in public discussion of legislation. One list shall include ex-officio members of the ASUCD Senate as specified in Bylaw 203 and elected ASUCD officials who wish to speak. The other list (public list) shall include all other individuals who wish to speak. ii. When granting the floor, the Presiding Officer shall alternate between these lists beginning with the list of speakers from the public. If one list does not have any further individuals 8

9 wishing to speak, that list will be skipped and the Presiding Officer will return to the other list. (10) When a speaker asks a question, time counts against the original speaker s floor. E. Points of Inquiry: Points of inquiry may arise at any point during a meeting. The member raising the point of inquiry need not hold the floor to raise a point of inquiry. (1) Point of Order: A Point of Order alleges a violation of parliamentary procedure, and is directed at the Presiding Officer. The Presiding Officer has the discretion to accept this point, and has the authority to rule on the Point. (2) Point of Parliamentary Inquiry: A member may raise a Point of Parliamentary Inquiry to seek information about parliamentary procedure from the Presiding Officer. (3) Point of Information: A member may raise a Point of Information if they have a question regarding the matter at hand. Points of Information are directed at the current speaker, who has authority to accept or reject the Point. i. If the speaker accepts the point, they yield the floor to the questioner to ask their question, who has twenty (20) seconds to ask their question. The question must be relevant to the original speaker s statements. ii. The original speaker may take back the floor at any time. (4) Point of Clarification: A member may raise a Point of Clarification to correct an alleged inaccuracy in a statement made by a speaker. Points of Clarification are directed at the current speaker, who has the authority to accept or reject the Point. i. If the speaker accepts the point, they yield the floor to the questioner to ask their question, who has twenty (20) seconds to state the correct fact. The question must be relevant to the original speaker s statements. ii. The original speaker may take back the floor at any time. (5) Point of Personal Privilege: A member may raise a Point of Personal Privilege to raise a matter of personal concern. Points of Personal Privilege are directed at the Presiding Officer, who has the authority to rule on the Point. i. Valid Points include, but are not limited to, inability to hear, directed attack, and lack of decorum. F. Yielding Remainder of the Speaker s Time (1) At any time, the original speaker may yield the entirety of the remainder of their time to any individual. i. The original speaker may not take back the floor at any time. ii. The individual cannot use any unused deferments from the original speaker, ask questions of another individual, or yield the remainder of their time to another individual. G. The ASUCD Senate is prohibited from utilizing computers or other mobile devices while Senate is in session. 9

10 H. The Presiding Officer of the ASUCD Senate shall have a copy of the ASUCD Budget, the ASUCD Constitution, and the ASUCD Bylaws at every regularly scheduled ASUCD Senate meeting. I. When speaking, the speaker is allowed to make direct comments to members and ex-officios of the ASUCD Senate and its subordinate bodies, unless specifically disallowed by the presiding officer of that body. A directed comment is a comment used to identify a previous speaker VOTES OF THE ASUCD SENATE: A majority vote of the Senate shall be when there are more affirmative votes than negative votes, or when there are an equal number of affirmative and negative votes and the Vice President likewise votes in the affirmative. A two-thirds (2/3) majority of the Senate shall be when at least two-thirds (2/3) of non-abstention votes are in the affirmative. A. Elected officials shall take no action by secret ballot, whether preliminary or final. Any vote by elected officials must be recorded and included in the meeting minutes, as defined in section 2004(A), unless that body is acting in a closed session as defined in Chapter MANDATORY RECESS: Mandatory recesses of any interval less than thirty (30) minutes, as deemed necessary, shall occur at the discretion of the Senate President Pro Tempore when appropriate breaks in discussion present themselves. Any recess requiring longer than thirty (30) minutes must be made known to the public no less than forty eight (48) hours prior to the recess. Before a meeting exceeds five hours in length, a minimum of thirty (30) collective minutes must be allotted for recess. At the time a meeting extends to ten hours in length, an additional thirty (30) minutes is required for breaks REQUEST FOR DELIBERATION: Any ASUCD Senator, while in session at an ASUCD Senate meeting, can motion to formally request that the ASUCD Court deliberate on proposed legislation, operational procedures, or any other issue(s) to be stated in the motion. The motion must specify the deadline for the Court to either accept or reject the request and, if accepted, the date by which the Court must return an opinion. Pending a majority vote on the motion by the Senators present at the meeting, the Senate President Pro Tempore shall submit a written Request for Deliberation detailing the issue to be deliberated on and the specified dates to the Chief Justice of the ASUCD Court. The ASUCD Court will follow the procedure outlined in ASUCD Judicial Codes Section 401(5). 10

11 CHAPTER TWO STRUCTURE 200. PRESIDING OFFICERS: Presiding officers shall preside over all meetings of that body and act as unbiased parliamentarians. The Presiding Officer shall: (1) ensure public notice of each regularly scheduled meeting of that body at least forty-eight (48) hours prior to the beginning of the meeting; (2) rule any personal attacks on an individual s character as out of order; (3) solicit public discussion for a reasonable amount of time; (4) ensure that the meeting minutes are publicly posted; and (5) perform other duties as directed by the ASUCD Senate, ASUCD Constitution, and ASUCD Bylaws. A. Presiding Officer of the ASUCD Senate: The ASUCD Vice President shall serve as the Presiding Officer over all Senate meetings as an unbiased parliamentarian. In the event that the Vice President is unable to attend a Senate meeting or wishes not to preside over the Senate meeting, the Senate President Pro Tempore shall assume these responsibilities. In the event that both the Vice President and the Senate President Pro Tempore are unable to attend a Senate meeting, the Senate must appoint by majority vote a temporary Presiding Officer from amongst themselves who shall assume these responsibilities for that meeting. The Vice President shall conduct a mandatory workshop for newly elected senators dealing with the duties and responsibilities of their positions. B. Presiding Officers of ASUCD Commissions and Committees of the ASUCD Senate: The Chairperson of an ASUCD Commission or Committee shall serve as the Presiding Officer over all meetings of that body. In the event that the Chairperson is unable to attend a meeting, the Vice Chairperson shall assume these responsibilities. In the event that both the Chairperson and the Vice Chairperson are unable to attend a meeting, the body must appoint by majority vote a temporary Presiding Officer from amongst themselves who shall assume these responsibilities for that meeting. C. Presiding Officer of the ASUCD Outreach Assembly: The Speaker of the Outreach Assembly shall serve as the Presiding Officer over all Outreach Assembly meetings as an unbiased parliamentarian. In the event that the Speaker is unable to attend an Outreach Assembly meeting, the Outreach Assembly Chair Pro Tempore shall assume these responsibilities. In the event that both the Speaker and the Outreach Assembly Chair Pro Tempore are unable to attend an Outreach Assembly meeting, the Outreach Assembly must appoint by majority vote a temporary Presiding Officer from amongst themselves who shall assume these responsibilities for that meeting SENATE PRESIDENT PRO TEMPORE: The Senate must elect the Senate President Pro Tempore from amongst themselves at the first meeting of every quarter by a majority vote of the entire Senate. The Senate President Pro Tempore shall serve for that quarter and assume all responsibilities enumerated in the ASUCD Constitution and ASUCD Bylaws. In the event that this position becomes vacant, the Senate must elect, by majority vote at their next official meeting, a new Senate President Pro Tempore from amongst themselves to serve for the remainder of that quarter. A. Duties of the Senate President Pro Tempore: The Senate President Pro Tempore shall serve as the official representative of the Senate and shall: (1) appoint members to Standing Committees as well as other appointments as prescribed by the ASUCD Constitution and ASUCD Bylaws; (2) compile and publicly display quarterly reports of all members of the ASUCD Senate, the ASUCD President, and the ASUCD Vice President on the ASUCD website; (3) ensure that each Unit Director submits reports to the ASUCD Senate the appropriate number of times each quarter; (4) serve as the Presiding Officer over Senate meetings in the absence of the Vice President; (5) serve as the Presiding Officer over the Interviewing Committee for the Chairperson and members of the ASUCD Elections Committee; (6) report to the Senate the status of all legislation passed at the previous meeting; (7) ensure that a substantive synopsis of the appointments and legislation to be considered at each week's Senate meeting will be printed in the Monday edition of The California Aggie; (8) work with the Vice President to conduct a mandatory workshop for newly elected senators dealing with the duties and 11

12 responsibilities of their positions; ( (9) suggest locations and dates for the quarterly public Senate meeting by the second meeting of the quarter; (10) reserve and publicize the quarterly public Senate meeting; (11) ensure that a representative from Aggie Pack submits a quarterly report to the ASUCD Senate; and (12) approve expenditures made to the Senate Staff Development line item; and (13) notify Commission Chairs and the Speaker on the 4 th academic week to past hiring during the 5 th academic week of fall and spring quarter for regular hirings ASUCD SENATE REPRESENTATIVES A. Media Board Representative (1) The Media Board Representative shall serve until the end of the quarter as the official liaison between the ASUCD Government and the Campus Media Board, and shall attend all regularly scheduled meetings of the Media Board and give a report of current projects. (2) The ASUCD Senate must elect the Media Board Representative from amongst themselves at the first meeting of every quarter by a majority vote of the entire Senate. In the event that this position becomes vacant, the Senate must elect, by majority vote at their next official meeting, a new Media Board Representative from amongst themselves to serve for the remainder of that quarter. B. Internet and Networking Committee Representative (1) The Internet and Networking Committee Representative shall serve as the official liaison between the ASUCD Senate and the Internet and Networking Committee, and shall attend all scheduled meetings of the Internet and Networking Committee. (2) The ASUCD Senate must elect the Internet and Networking Committee Representative from amongst themselves at the first meeting of every quarter by a majority vote of the entire Senate. In the event that this position becomes vacant, the Senate must elect, by majority vote at their next official meeting, a new Internet and Networking Committee Representative from amongst themselves to serve for the remainder of that quarter. C. Unit Relocation and Space Allocation Committee (1) The Unit Relocation and Space Allocation Committee Representatives shall serve as the official liaisons between the ASUCD Senate and the Unit Relocation and Space Allocation Committee, and shall attend all scheduled meetings of the Unit Relocation and Space Allocation Committee. (2) The ASUCD Senate must elect two (2) Unit Relocation and Space Allocation Committee Representatives from amongst themselves at the first meeting of every quarter by a majority vote of the entire ASUCD Senate. In the event that one or two positions become vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new Unit Relocation and Space Allocation Committee Representative(s) from amongst themselves to serve for the remainder of that quarter. D. Recruitment and Retention Organizing Committee Representative (1) The Recruitment and Retention Organizing Committee Representative shall serve until the end of the quarter as the official liaison between the ASUCD Senate and the Recruitment and Retention Organizing Committee, and shall attend all regularly scheduled meetings of the Recruitment and Retention Organizing Committee. (2) The ASUCD Senate must elect the Recruitment and Retention Organizing Committee Representative from amongst themselves at the first meeting of every quarter by a majority vote of the entire Senate. In the event that this position becomes vacant, the Senate must elect, by 12

13 majority vote at their next official meeting, a new Recruitment and Retention Organizing Committee Representative from amongst themselves to serve for the remainder of that quarter. E. Committee on Committees Representatives (1) The Committee on Committees Representatives shall serve as the official liaisons between the ASUCD Senate and the Committee on Committees, and shall attend all scheduled meetings of the Committee on Committees. F. Champagne Committee Representatives (1) The Champagne Committee Representatives shall serve as the official liaisons between the ASUCD Senate and the Champagne Committees, and shall attend all scheduled meetings of the Champagne Committee. (2) The ASUCD Senate must elect two (2) Champagne Committee Representatives from amongst themselves at the last meeting of winter quarter by a majority vote of the entire ASUCD Senate. In the event that one or two positions become vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new Champagne Committee Representative(s) from amongst themselves to serve for the remainder of that quarter. G. Scholarship Committee Representatives (1) The ASUCD Scholarship Committee Representatives shall serve as the official liaisons between the ASUCD Senate and the ASUCD Scholarship Committee, and shall attend all scheduled meetings of the ASUCD Scholarship Committee. H. Entrepreneurship Fund Committee Representatives (1) The ASUCD Entrepreneurship Fund Committee Representatives shall serve as the official liaisons between the ASUCD Senate and the ASUCD Entrepreneurship Fund Committee, and shall attend all scheduled meetings of the ASUCD Entrepreneurship Fund Committee. (2) The ASUCD Senate must elect one (1) ASUCD Entrepreneurship Fund Committee Representatives from amongst themselves at the first meeting of every quarter by a majority vote of the entire ASUCD Senate. In the event that one or two positions become vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new ASUCD Entrepreneurship Fund Committee Representative(s) from amongst themselves to serve for the remainder of that quarter. I. Student-Police Relations Committee Representative (1) The Student-Police Relations Committee Representative shall serve as the official liaison between the ASUCD Senate and the Student-Police Relations Committee, and shall attend all scheduled meetings of the Student-Police Relations Committee. (2) The ASUCD Senate must elect one (1) Student-Police Relations Committee Representative from amongst themselves at the first meeting of every quarter by a majority vote of the entire ASUCD Senate. In the event that the position become vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new Student-Police Relations Committee Representative from amongst themselves to serve for the remainder of that quarter. J. Student Services and Fees Administrative Advisory Committee (SSFAAC) Representative (1) The SSFAAC Representative shall serve as an ex-officio, non-voting member, until the end of the quarter as the official liaison between the ASUCD Senate and SSFAAC. They shall attend all 13

14 regularly scheduled meetings of SSFAAC and give a report of current projects to the ASUCD Senate when appropriate. (2) The ASUCD Senate must elect one (1) SSFAAC Representative from amongst themselves at the first meeting of every quarter by a majority vote of the ASUCD Senate. In the event that this position becomes vacant, the Senate must elect, by majority vote at their next official meeting, a new SSFAAC Representative from amongst themselves to serve for the remainder of that quarter. K. Aggie Public Arts Committee Representative (1) The Aggie Public Arts Committee Representative shall serve as the official liaison between the ASUCD Senate and the Aggie Public Arts Committee and shall attend all scheduled meetings of the Aggie Public Arts Committee. (2) The ASUCD Senate must elect one (1) Aggie Public Arts Committee Representative from amongst themselves at the first meeting of every quarter by a majority vote of the entire ASUCD Senate. In the event that the position becomes vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new Aggie Public Arts Committee Representative from amongst themselves to serve for the remainder of that quarter. It shall be the responsibility of the Aggie Public Arts Committee Representative to ensure that the Chairperson reports at least once per quarter to the ASUCD Senate. L. International Undergraduate Student Committee (IUSC) Representative (1) The International Undergraduate Student Committee Representative shall serve as the official liaison between the ASUCD Senate and the International Undergraduate Student Committee and shall attend all scheduled meetings of the International Undergraduate Student Committee. (2) The ASUCD Senate must elect one (1) International Undergraduate Student Committee Representative from amongst themselves at the first meeting of every quarter by a majority vote of the entire ASUCD Senate. In the event that the position becomes vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new International Undergraduate Student Committee Representative from amongst themselves to serve for the remainder of that quarter. It shall be the responsibility of the International Undergraduate Student Committee Representative to ensure that the Chairperson reports at least once per quarter to the ASUCD Senate. M. Marketing Committee Representatives (1) The Marketing Committee Representatives shall serve as the official liaisons between the ASUCD Senate and the Marketing Committee and shall attend all scheduled meetings of the Marketing Committee. (2) The ASUCD Senate must elect two (2) Marketing Committee Representatives from amongst themselves at the first meeting of every quarter by a majority vote of the entire ASUCD Senate. In the event that a position becomes vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new Marketing Committee Representative from amongst themselves to serve for the remainder of that quarter. It shall be the responsibility of the Marketing Committee Representatives to ensure that the Chairperson reports at least once per quarter to the ASUCD Senate about the committee s accomplishments, current work and future goals EX-OFFICIO MEMBERS OF THE ASUCD SENATE: No ex-officio members of the ASUCD Senate and/or subordinate bodies of the ASUCD Senate shall be permitted to make motions, second motions, or vote in the ASUCD Senate. A. Chairpersons of ASUCD Commissions 14

15 (1) Duties: Chairpersons of the ASUCD Commissions will be responsible for: (1) submitting a quarterly report in accordance with Section 1302 to the ASUCD Senate President Pro Tempore no later than the last regularly scheduled Senate meeting of each quarter; (2) attending all regularly scheduled meetings of the ASUCD Senate (or send a designee in that individual s absence) to speak on all matters and proposed legislation pertinent to that Chairperson s Commission (Chairpersons are not required to attend beyond the time required for that Chairperson s report and the discussion of pertinent legislation); (3) submitting a written report to the ASUCD Senate detailing the majority and dissenting opinions of Commission members with regard to legislation seen by the Commission since the previous Senate meeting; (4) reporting at each Senate meeting on the projects of the Commission and if any Commission members have missed two (2) meetings unexcused; (5) immediately reporting to the ASUCD Senate President Pro Tempore and the Student Government Administrative Office if a member has either been released or has resigned from the Commission; (6) informing each Commission member of the status of their term (members shall be informed of their terms no later than the fourth (4th) week of every quarter unless filling an interim position, in which a commissioner should be notified of the status of their current term at least one (1) week prior to the final filing date for the next term; proper means of notification shall include: , phone call, or a specific announcement addressing each individual Commission member at meeting); (7) holding a minimum of four (4) regular office hours each week, with at least half of them being held in a public venue. For further definition of a public venue, refer to Bylaw 1301A, Section 1; and (8) chairing the weekly Commission meetings. (2) Eligibility: In the event that the Chairperson position is vacated before the end of the specified term, the position of Chairperson shall be filled in accordance with the hiring procedure outlined in ASUCD Bylaws Appointments Chapter. The Vice Chairperson of the Commission will be responsible for carrying out the duties of Chairperson until a new Chairperson can be confirmed by a majority vote of the entire ASUCD Senate. B. Speaker of the ASUCD Outreach Assembly (1) Duties: The Speaker of the Outreach Assembly shall be responsible for: (1) submitting a quarterly report in accordance with Section 1302 to the ASUCD Senate President Pro Tempore no later than the last regularly scheduled Senate meeting of each quarter; (2) attending all regularly scheduled meetings of the ASUCD Senate (or send a designee in his/her absence if absent) to speak on all matters and proposed legislation pertinent to the Outreach Assembly (the Speaker is not required to attend beyond the time spent for his/her the quarterly report and the discussion of pertinent legislation); (3) submitting a written report to the ASUCD Senate detailing the majority and dissenting opinions of Outreach Assembly members with regard to legislation seen by the Outreach Assembly since the previous Senate meeting; (4) reporting at each Senate meeting on the projects of the Outreach Assembly and if any Outreach Assembly members have missed two (2) meetings unexcused; (5) immediately reporting to the ASUCD Senate President Pro Tempore and Student Government Administrative Office (SGAO) if a member has either been released or has resigned from the Outreach Assembly; (6) informing each Outreach Assembly member of the status of their term (members shall be informed of their terms no later than the fourth (4 th ) week of every quarter unless filling an interim position, in which an Outreach Assembly member should be notified of the status of their current term at least one (1) week prior to the final filing date for the next term; proper means of notification shall include: , phone call, or a specific announcement addressing each Outreach Assembly member at meeting); (7) holding a minimum of four (4) regular office hours each week, with at least half of them held in a public venue. For further definition of a public venue, refer to Bylaw 1301A, Section 1; (8) chairing the weekly Outreach Assembly meetings. (2) Eligibility: In the event that the Speaker position is vacated before the end of the specified term, the position of Speaker of the Outreach Assembly shall be filled in accordance with the hiring procedure outlined in the ASUCD Bylaws Appointments Chapter. The Outreach Assembly Chair 15

16 Pro Tempore shall be responsible for carrying out the duties of the Speaker until a new Speaker can be confirmed by a majority vote of the entire ASUCD Senate. C. ASUCD Controller: The ASUCD Controller will serve as the financial advisor of the ASUCD. In addition to the responsibilities enumerated in the ASUCD Bylaws, the ASUCD Controller must attend all regularly scheduled meetings of the ASUCD Senate and give a weekly report of current projects and any recent financial matters regarding specific units. D. ASUCD President: The ASUCD President (or designee) shall deliver, at all regularly scheduled meetings of the ASUCD Senate, a weekly report of current projects undertaken by the Office of the ASUCD President COMMISSIONS OF THE ASUCD SENATE A. Meetings: The ASUCD Commissions shall meet weekly during the first nine (9) weeks of each academic quarter. ASUCD Commissions will conduct their business in accordance with the ASUCD Constitution and ASUCD Bylaws. B. Member Selection (1) Voting and alternate members of all ASUCD Commissions must be eligible to serve under ASUCD Bylaw 208. (2) Alternate members: Alternate members will serve as non-voting members of the Commission unless a voting member is absent, at which point an alternate member (the First Alternate, then the Second Alternate, and then the subsequent alternates thereafter) will be able to vote. Alternate members shall serve until the next regularly scheduled recruitment process is completed. Alternate members, for the purpose of establishing an official quorum, may be counted as regular voting members of their respective Commissions, as stated in Chapter Three of the ASUCD Bylaws. When a voting member position is vacant, the First Alternate will automatically be given the lowest voting position term and all other members will be moved up in rank accordingly. (3) Reapplicants: Reapplicants, for the purposes of ASUCD Commission interviews, are defined as current members of an ASUCD Commission who are reapplying for a job on their current Commission. (4) Process for annual Fall and Spring Quarter Commission Member Selection: (1) All Commissions will hold annual Fall quarter (for Winter term) and Spring quarter (for Fall term) member selections that shall begin simultaneously in those quarters; (2) All Commissions will post for the regular hiring periods during the 5 th academic week of the fall and spring quarters. Commissions may also post hiring at other times when necessary at the discretion of the chairperson of the respective commission; (3) All applicants applying for Commission positions can apply to as many Commissions as they desire and must fill out separate applications for each position; (4) Each Commission Chairperson shall receive copies of all applications which lists that Chairperson s Commission; (5) The Interviewing Committee for each Commission shall consider all applications collected or received and shall interview at least seventy-five percent (75%) of all the applicants in this pool; (6) Selected applicants shall be nominated by the Interviewing Committee in accordance with Chapter Five of the ASUCD Bylaws; (7) In the event that an applicant is selected for more than one (1) Commission, the applicant shall pick one (1) nomination immediately. (5) The schedule for subordinate bodies of the ASUCD Senate appointments shall be the following: For a nine (9)-person body, five (5) members will serve Fall terms and four (4) members will serve Winter terms; for a seven (7)-person body, four (4) members will serve Fall terms and three (3) members will serve Winter terms. Fall terms shall be one (1) year and start on the first (1 st ) of 16

17 July and end on the thirtieth (30 th ) of June. Winter terms shall be one (1) year and start on the first (1 st ) of January and end on the thirty-first (31 st ) of December. (6) In the event that a voting member position is vacated, the First Alternate will be given the lowest voting position term and all other members will be moved up in rank accordingly. If there are no alternate members available, then the Chairperson of that Commission shall initiate the recruitment process for new members within two (2) weeks in accordance with Chapter Five of the ASUCD Bylaws. (7) In the event that both the positions of Chairperson and Vice Chairperson are vacant, the Commission shall elect an interim Chairperson, who will not apply to be Chairperson, from amongst themselves to serve as Chairperson of the Interviewing Committee for a new Commission Chairperson and Chairperson of the Commission meetings until a new Chairperson is confirmed by the Senate. (8) The ASUCD Senate must consider the removal of Commission members who have missed two (2) Commission meetings in a quarter without being excused by the Chairperson of the Commission prior to the Commission meetings or at the next regularly scheduled Commission meetings (also stated in Chapter Five of the ASUCD Bylaws). C. Vice Chairperson: At the first meeting of every quarter, Commission members shall nominate candidates for Vice Chairperson from amongst the Commission. The Commission shall confirm by a majority vote one candidate for Vice Chairperson, who shall serve as acting Chairperson in the event that Chairperson is absent. The Vice Chairperson must be a regular voting member of the Commission. The Vice Chairperson shall assist Chairperson of the respective Commission in their duties. If a vacancy occurs in the position of Vice Chairperson, the Commission shall nominate from amongst the Commission a Vice Chairperson to be confirmed by a majority vote. In the event that no candidate receives a majority of the vote, the Chairperson shall appoint a Vice Chairperson to be confirmed by a majority vote. D. Recorder: At every meeting, a Commission member shall, to the best of their ability, record all matters and discussions for the duration of the meeting. In the event no Commission member wishes to record the minutes for the meeting, the Chairperson of the respective Commission shall select a Recorder for that meeting. Following the meeting, the minutes shall be forwarded to the Chairperson of the Commission, and at the next regularly scheduled meeting shall be voted on by a majority vote of the entire Commission, which shall be forwarded electronically to the Student Government Administrative Office (SGAO) following their approval. E. Duties of ASUCD Commissions: Each ASUCD Commission shall make formal recommendations on legislation placed on its agenda. In addition to the duties enumerated in the ASUCD Constitution, each Commission will have a stated purpose: (1) The Academic Affairs Commission (AAC) shall recommend ASUCD programs and policies in areas of Academic Affairs at UC Davis and throughout the University of California; and disseminate information concerning student development of courses and curriculum and the tasks of the Commission. The Academic Affairs Commission shall consist of nine (9) voting members and up to four (4), but no fewer than (2), alternate members at the discretion of the Chairperson of the Interviewing Committee. (2) The Internal Affairs Commission (IAC) is responsible for investigating and recommending improvements in ASUCD internal operations and structure; investigating and recommending changes to the ASUCD Constitution, ASUCD Bylaws and ASUCD Long-Range Plans; and disseminating information concerning the tasks of the Commission. The Internal Affairs Commission shall consist of nine (9) voting members and up to four (4), but no fewer than two (2), alternate members at the discretion of the Chairperson of the Interviewing Committee. 17

18 (3) Business and Finance Commission (B&F) is responsible for advising the ASUCD Senate on matters dealing with the fiscal concerns of ASUCD; recommending action on financial allocations; participating in the ASUCD Budget process and making recommendations for annual allocations of funds; and disseminating information concerning the tasks of the Commission. The Business and Finance Commission will consist of nine (9) voting members and up to four (4), but no fewer than two (2), alternate members at the discretion of the Chairperson the of Interviewing Committee. (4) The External Affairs Commission (EAC) is responsible for establishing liaison and achieving rapport with all off-campus, public bodies affecting students and their welfare in the University; working with the ASUCD Senate in developing and recommending policies for action on external areas; and disseminating information concerning the tasks of the Commission. The External Affairs Commission will consist of nine (9) voting members and up to four (4), but no fewer than (2), alternate members at the discretion of the Chairperson of the Interviewing Committee. (5) The Ethnic and Cultural Affairs Commission (ECAC) is responsible for investigating and recommending policies and programs concerning all ethnic communities at UC Davis; establishing liaison and achieving rapport with on and off-campus bodies affecting ethnic communities and their quality of life in the University; and disseminating information concerning the tasks of the Commission. The Ethnic and Cultural Affairs Commission will consist of nine (9) voting members and up to four (4), but no fewer than (2), alternate members at the discretion of the Chairperson of the Interviewing Committee. (6) The Environmental Policy and Planning Commission (EPPC) is responsible for investigating and recommending policies and programs concerning all environmental issues affecting UC Davis. EPPC will collaborate with students, the UC Davis administration, ASUCD entities, student environmental groups, the City of Davis, and other relevant bodies in order to better recognize and address the environmental concerns of the campus and its community. EPPC will work to provide environmental education and outreach to better inform students and the campus community about the environment and relevant environmental issues. In order to improve the environmental practices of ASUCD, EPPC will also complete environmental assessments of ASUCD units every other year. The underlying goal of EPPC is to create a more healthy and sustainable environment and improve the quality of life at UC Davis. The Environmental Policy and Planning Commission will consist of nine (9) voting members and up to four (4), but no fewer than (2), alternate members at the discretion of the Chairperson of the Interviewing Committee. (7) The Gender and Sexuality Commission (GASC) shall: (1) actively promote awareness of gender and sexuality issues, as well as prevention of sexual assault, through outreach efforts, publicity drives, and special projects; (2) work with campus resources pertaining to gender, sexuality, and rape prevention education in order to improve these efforts; (3) assist in the organization and coordination of educational programs concerning gender, sexuality, sexual assault and sexual harassment; (4) review and make recommendations to the ASUCD Senate and relevant ASUCD Commissions on gender, sexuality, and sexual assault issues and programs at UC Davis and throughout the UC system; (5) review, consider, and make recommendations on all legislation related to gender, sexuality, and sexual assault to the ASUCD Senate. The Gender and Sexuality Commission shall be made up of nine (9) voting members and up to four (4), but no fewer than (2), alternate members at the discretion of the Chairperson of Interviewing Committee. F. Ex-officio Members of the ASUCD Commissions (1) The ASUCD President and Vice President shall serve as ex-officio, non-voting members of all ASUCD Commissions. The following is a list of additional ex-officio members for each Commission: 18

19 Academic Affairs Commission: One (1) appointed designee from each of the Dean s Advisory Committees from the College of Letters and Science, the College of Agricultural and Environmental Sciences, the College of Engineering, and the College of Biological Sciences. One (1) designee from the student Recruitment and Retention Center (SRRC). Internal Affairs Commission: The ASUCD Controller, the Elections Committee Chairperson, and the ASUCD Historian. Business and Finance Commission: The ASUCD Controller External Affairs Commission: One (1) City/County Affairs designee, one (1) University Affairs designee, one Graduate Student Association (GSA) representative, and one (1) Lobby Corps designee. Ethnic and Cultural Affairs Commission: One (1) designee from the Cross-Cultural Center, and one (1) designee from the Outreach Assembly. Environmental Policy and Planning Commission: One (1) City/County Affairs designee and one (1) designee from the Campus Center for the Environment, and one (1) designee from the Outreach Assembly. Gender and Sexuality Commission: One (1) Lesbian, Gay, Bisexual, and Transgender Resource Center (LGBTRC) designee, one (1) Campus Violence Prevention Program (CVPP) designee, one (1) designee from the Women s Resources and Research Center (WRRC), and one (1) designee from the Outreach Assembly. (2) Each ex-officio member, or that individual s designee, will be asked by the Commission Chairperson to make a formal, quarterly presentation to the respective Commission for which that individual serves as an ex-officio member PERMANENT COMMITTEES OF THE ASUCD SENATE A. Recorder: At every meeting, a committee member shall, to the best of their ability, record all matters and discussions for the duration of the meeting. In the event that no committee member wishes to record the minutes for the meeting, the Chairperson of the respective committee shall select a Recorder for that meeting. After the meeting, the minutes shall be forwarded to the Chairperson of the committee, and at the next regularly scheduled meeting shall be voted on by a majority vote of the entire committee, then forwarded electronically to the Student Government Administrative Office (SGAO) following their approval. B. ASUCD Elections Committee (1) The ASUCD Elections Committee shall conduct all ASUCD General Elections set forth in the ASUCD Constitution and all Special Elections as authorized under Chapter Four of the ASUCD Bylaws. The ASUCD Elections Committee is responsible for carrying out all ASUCD Elections in a fair and impartial manner as outlined in Chapter Four of the ASUCD Bylaws. The ASUCD Elections Committee shall also set all deadlines regarding submission of Election material if the deadline is not provided in the ASUCD Bylaws. They shall set these deadlines provided that public notice of each deadline is given no less than five (5) academic days before the deadline. (2) The ASUCD Elections Committee will be composed of two (2) ASUCD members and one (1) chairperson selected in accordance with Chapter Five of the ASUCD Bylaws and confirmed by 19