Reso-VBD Assets Disposals for Volunteer Driver Fare Changes Memo-Volunteer Driver Fare Changes 66 ValleyConnect 2.

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1 Table of Contents Agenda 3 Approve Minutes of 09/25/17 VRT Board of Directors Meeting Minutes of 09/25/17 VRT board of Directors Meeting 7 Accept Minutes of 09/25/17 Executive Board Meeting Minutes of 09/25/17 Executive Board Meeting 11 Accept Minutes of 11/06/17 Joint Meeting Executive Board/RCC (corrected) Minutes of 11/06/17 Joint Meeting Executive Board/RCC (corrected) 14 Accept Minutes of 12/04/17 Executive Board Meeting Minutes of 12/04/17 Executive Board Meeting 18 Confirm Meeting Dates for 2018 & Review Proposed Meeting Dates for 2019 Confirm Meeting Dates for 2018 & Review Proposed Meeting Dates for Acknowledge FY2017 Triennial Review Corrective Actions Update Memo-FY2017 Triennial Report - Corrective Actions 25 FTA Triennial Review - Corrective Actions Update 26 Acknowledge FY2017 Ridership Report Memo - FY17 Ridership 29 Ratify VRT Social Media Policy Memo-VRTSocialMediaPolicy 36 RESO VBD Ratify VRT Social Media Policy 37 VRT Social Media Policy 39 Acknowledge FY2017 Public Comment Report VRTPublicCommentReportFY Ratify Appointment of Jim McMahon to Boise City Municipal HealthCare Trust Resolution VBD Ratify Appointment of Jim McMahon-Boise City Municipal HealthCare Trust 52 OFFICER ELECTIONS - VRT Board/Executive Board Officer Succession VRT Board/Executive Board Officer Succession 54 PUBLIC HEARING - FY2018 Budget Amendment Memo-FY2017 Budget CF - FY2018 Budget Amendment 55 Notice of Public Hearing-FY2018 Budget Amendment 56 RESO VBD FY2018 Budget Amendment 58 Exhibit A - Budget Amendment Detail 60 Exhibit B - Major Contracts for January 2018 through March PUBLIC HEARING - Disposal of Surplus & Obsolete Assets for 2018 Memo-Disposal of Surplus & Obsolete Assets 62 1

2 Reso-VBD Assets Disposals for Volunteer Driver Fare Changes Memo-Volunteer Driver Fare Changes 66 ValleyConnect 2.0 Draft Memo-ValleyConnect 2.0 Draft Approval 68 Department Staff Reports Report Executive Director 71 Report-Finance & Administration 72 Report-Development Department 74 Report-Operations Department 77 Report-CommunityRelationsJanuary Report-Bike Share Program 80 2

3 Valley Regional Transit Board of Directors Meeting Agenda Monday, January 8, :00 p.m. VRT Board Room 700 NE 2 nd Street Meridian, Idaho I. CALLING OF THE ROLL & Welcome New Members Chair Garret Nancolas Welcome to Genesis Milam, Meridian City Councilmember, as a primary member to the VRT Board of Directors. II. AGENDA ADDITIONS/CHANGES III. PUBLIC COMMENT IV. RCC Quarterly Report Kara Fink, RCC Kara Fink, Outreach and Partnership Manager for the Office of Idaho Refugees, and a member of the Regional Coordination Council (RCC) representing the Limited English Proficiency population, will provide a report on the FY2018 First Quarter work by the RCC and inform the members of upcoming activities for the second quarter of FY2018. V. CONSENT AGENDA Items on the Consent Agenda will be enacted by one motion. There will be no separate discussion on these items unless a VRT Board Member requests the item be removed from the Consent Agenda and placed under Action Items. A. Approve Minutes of 09/25/17 VRT Board of Directors Meeting Ө Pages 7-10 B. Accept Minutes of 09/25/17 Executive Board Meeting Ө Pages C. Accept Minutes of 11/06/17 Joint Meeting Executive Board/RCC (corrected) Ө Pages The Executive Board approved the Joint Meeting minutes on 12/04/17. A correction was made by the RCC on 12/19/17 under attendance moving Terri Lindenberg from "present" to "absent". D. Accept Minutes of 12/04/17 Executive Board Meeting Ө Pages E. Confirm Meeting Dates for 2018 & Review Proposed Meeting Dates for 2019 Ө Pages The members will confirm the Executive Board and VRT Board of Directors meeting dates for 2018 and review the proposed meeting dates for 2019 as reviewed and approved by the Executive Board on 12/04/ NE 2nd Street, Suite 100 Meridian, ID p: f:

4 F. Acknowledge FY2017 Triennial Review Corrective Actions Update Ө Pages The Fiscal Year 2017 FTA Triennial Review was conducted May 31 - June 1, The attached memorandum outlines the corrective actions resulting from that review to-date. Members are asked to review and acknowledge the FY2017 Triennial Review - Correction Actions Update. G. Acknowledge FY2017 Ridership Report Ө Pages The VRT Board will review and acknowledge the FY2017 Ridership Report for fixed route, demand response, vanpool vehicles, GoRide program, Boise State shuttle program, & Boise GreenBike Program based upon October 1, September 30, H. Ratify VRT Social Media Policy Ө Pages The VRT Board will review for approval Resolution VDB to ratify the Valley Regional Transit Social Media Policy as reviewed and approved by the VRT Executive Board and Regional Coordination Council on 11/06/17. I. Acknowledge FY2017 Public Comment Report Ө Pages The members will review and acknowledge the FY2017 Public Comment Report as presented at the 11/06/17 Joint Meeting of the Executive Board and Regional Coordination Council. J. Ratify Appointment of Jim McMahon to Boise City Municipal HealthCare Trust Ө Pages The VRT Board will review for approval Resolution VBD to ratify the Executive Board's approval (12/04/17) of appointment of Jim McMahon to the Boise City Municipal HealthCare Trust for a two-year, non-voting term. VI. OFFICER ELECTIONS A. VRT Board/Executive Board Officer Succession Ө Page 54 Chair Garret Nancolas The members will review for approval the succession of officers for 2018 as noted in the attached memo. B. Open Position Nominations & Election Chair Garret Nancolas Chair Garret Nancolas will present the nominations for the open position for the Secretary/Treasurer and the At-large positions as recommended by the Executive Board. Nominations will also be taken from the floor, and vote will be taken. Following the officer succession vote and elections for open positions, the new chair will conduct the remainder of the meeting. 4

5 VII. ACTION ITEMS A. PUBLIC HEARING - FY2018 Budget Amendment Ө Pages Jim McMahon Jim McMahon will present the FY2018 Budget Amendment information which includes the FY2017 Budget Capital Carry-forwards to FY2018 and FY2018 Capital and Operating Amendment amounts. The VRT Board Chair will then conduct a Public Hearing and take formal comments on the FY2018 Budget Amendment. ACTION ITEM: Following the Public Hearing, the VRT Board will consider for approval Resolution VBD to approve the FY2018 Budget Amendment. B. PUBLIC HEARING - Disposal of Surplus & Obsolete Assets for 2018 Ө Pages Billy Wingfield Billy Wingfield will present information regarding Surplus & Obsolete Asset Disposals for one year. The VRT Board Chair will conduct a Public Hearing and take formal comments on the Disposal of Surplus and Obsolete Assets for ACTION ITEM: Following the Public Hearing, the VRT Board will consider for approval Resolution VBD to approve the Disposal of Surplus & Obsolete Asset for C. Volunteer Driver Fare Changes Ө Pages Ken Schick The VRT Board will review for approval the Volunteer Driver Fare Changes. Information for this item was included in the 09/25/17 VRT Board Meeting packet. D. ValleyConnect 2.0 Draft Ө Pages Stephen Hunt The VRT Board will review for approval the ValleyConnect 2.0 Draft to go out for public education, outreach, and comment. A weblink for the final draft will be sent in a separate before the meeting date. VIII. INFORMATION ITEMS A. Department Staff Reports Ө Pages VRT Staff The most current Department/Staff Reports are included in the meeting packet. IX. ADJOURNMENT Ө = Attachment Agenda order is subject to change. 5

6 NEXT VRT BOARD OF DIRECTORS MEETING: Monday, April 2, 2018 VRT Board Room 700 N.E. 2 nd Street Meridian, Idaho The public is invited to provide written comment on an agenda item or provide comment at the VRT Board meetings. Please refer to the VRT Board Agenda Preparation and Approval Policy (approved 07/15/09) at the following weblink: Arrangements for auxiliary aids and services necessary for effective communication for qualified persons with disabilities or language assistance requests need to be made as soon as possible, but no later than three working days before the scheduled meeting. Please contact Mark Carnopis, Community Relations Manager at if an auxiliary aid is needed. 6

7 ITEM V-A Valley Regional Transit Board of Directors Meeting Minutes Monday, September 25, 2017 at 12:00 p.m. VRT Board Room 700 NE 2 nd Street Meridian, Idaho MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Dave Bieter, Boise Luke Cavener, Meridian Kelli Fairless, VRT Elaine Clegg, Boise (phone) Pat Shalz, CCDC Linda Ihli, VRT Corey Cook, BSU Steve Jett, Greenleaf Rhonda Jalbert, VRT Tom Dale, Canyon County Nathan Leigh, Parma Billy Wingfield, VRT John Evans, Garden City Martin Luttrell, Melba Jim McMahon, VRT Jeff Flynn, CWI Ty Palmer, Meridian Mark Carnopis, VRT Jim Hansen, ACHD Mo Shamseldin, Notus Stephen Hunt, VRT Bob Henry, Nampa Elena Villanueva, Wilder David Pederson, VRT Sandi Levi, Nampa Rick Visser, Ada County Ken Schick, VRT David Lincoln, ACCHD Pam White, Canyon County Jake Hassard, VRT Richard Lockett, Star Kelly Higgs, VRT Garret Nancolas, Caldwell Nick Moran, VRT Brent Orton for Rob Hopper, Susan Powell, VRT Caldwell (phone) Rick Ritter, MDC Duane Wakan, COMPASS Joe Stear, Kuna Ken Pidjeon, Citizen Darin Taylor, Middleton Ryan Head, ACHD Jim Tibbs, Ada County Leslie Pedrosa, MV Transportation Stan Ridgeway, Eagle Doug Buckendorf, ATU Local 398 Mark Wasdahl for Amy Revis, ITD (ex-officio) Kelly Jenkins, Enterprise Dave Fotsch, Boise GreenBike Chair Garret Nancolas began the meeting at 12:17 p.m. with a quorum present and by phone. AGENDA ADDITIONS/CHANGES - none PUBLIC COMMENT Ken Pidjeon commented on management contracts which are expiring the end of September. RCC Quarterly Report Duane Wakan, who represents Local Governments on the Regional Coordination Council, provided the RCC Quarterly Report reporting on the September 19 th RCC Orientation Meeting. 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

8 ITEM V-A CONSENT AGENDA Darin Taylor moved to accept the Consent Agenda as printed; seconded by Tom Dale. The motion was approved unanimously. The Consent Agenda consisted of: Approve Minutes of 07/10/17 VRT Board Meeting Accept Minutes of 08/07/17 Executive Board Meeting Accept Minutes of 08/28/17 Executive Board Special Meeting Acknowledge FY2017 Third Quarter Budget Variance Report Acknowledge FY2017 Cash Balance Report Approve FY2018 Recurring Procurements Approve FY2019 Preliminary Budget Calendar Procurement - Fire Suppression System & Extinguisher Service o Resolution VBD to award a contract for fire suppression and facility fire equipment support to Fire Services of Idaho. Procurement - Ford OEM Parts o Resolution VBD to contract with Lithia Ford Lincoln of Boise for Ford OEM parts, Motorcraft parts, and Ford remanufactured parts. Procurement - Radio Dispatch Network Support & Equipment Maintenance o Resolution VBD to provide radio communications network support and equipment maintenance. Ratify Title VI Plan Update - Resolution VBD Approve VRT Facility & Equipment Maintenance Policy - Resolution VBD to provide guidance and procedures for staff to follow in maintaining a state of good repair for invested infrastructure. ACTION ITEMS PROCUREMENTS Ada and Canyon Counties Professional Transit Management Contract An Authorization for Expenditure (AFE) and Resolution VBD for Professional Transit Management Services for Ada and Canyon counties services were distributed to the members. Billy Wingfield & Kelli Badesheim presented information regarding the request to approve Resolution VBD and noted staff will work with the existing contractors for a month to month agreement through the transition to the new vendor. Following discussion, Darin Taylor moved to approve Resolution VBD with the following changes to: Section 2 at the end after semi-colon add and complete the protest period, and upon satisfactory legal review. At end of Section 3 after Sections 1 and 2 add in an amount not to exceed $1,308,646 in Ada County and $987,224 in Canyon County. The motion was seconded by Richard Locket and was approved unanimously. 8

9 ITEM V-A Phone System Replacement Billy Wingfield requested the VRT Board review for approval Resolution VBD to replace and maintain an enterprise phone system. Darin Taylor moved to approve Resolution VBD to replace and maintain an enterprise phone system; seconded by Joe Stear. The motion was approved unanimously. VRT Procurement Policy Threshold Changes Jim McMahon requested threshold increases in approval levels for purchases - Resolution VBD and explained there is no change in internal control environment processes and procedures that are in place which include: a thorough review of all procurements by Finance, dual control review sign off on all procurements at certain dollar budgets, approved budget, and compliance with State statutes and FTA Circular requirements. Following discussion, Darin Taylor moved to adopt Resolution VBD with the following changes to Section 1 so it reads, That the Board of Valley Regional Transit approves the increases in dollar threshold levels for the Executive Director at $49,999, the Executive Board up to $199,999, and the VRT Board of Directors $200,000 and above. The motion was seconded by Richard Lockett and was approved as amended. Shared Vehicle Fee Change David Pederson presented the Shared Vehicle Fee Change and requested the VRT Board of Directors approve the proposed fee structure. Bob Henry moved to approve the Shared Vehicle Fee Change; seconded by Jim Hansen. The motion was approved unanimously. Canyon County Service Change Stephen Hunt presented the proposed Canyon County Service Changes which stay within the current budget and increase the number of places people can go. Bob Henry moved to approve the proposed Canyon County Service Changes; seconded by David Lincoln. The motion was approved unanimously. Darin Taylor requested that service to Southwest District Health be a priority to consider in the next services changes. 9

10 ITEM V-A ValleyConnect 2.0 Stephen Hunt presented the goals, performance measurements, prioritization themes, network design principles and the size and scope of the ValleyConnect 2.0 scenarios. A link to a video regarding the philosophy used to develop the plan will be ed to the members as well as the PowerPoint which included a slide on performance measures. Jim Tibbs moved to approve the ValleyConnect 2.0 goals, performance measurements, prioritization themes, network design principles, and the size and scope of the ValleyConnect 2.0 scenarios; seconded by Darin Taylor. The motion was approved unanimously. INFORMATION ITEMS Boise GreenBike Presentation Dave Fotsch, Boise Bike Share Program Director, provided an update on the Boise GreenBike. Policy Committee Update re: Commuteride Review Kelli Badesheim will the members an update regarding the Commuteride Review and next steps in the process. Harvest Transit Update An update to Harvest Transit s pilot year was included in the meeting packet. Volunteer Driver Fare Changes A memo regarding the proposed driver fare changes for the volunteer driver program was included in the meeting packet. This will be an action item at the January 2018 Board meeting. Department Staff Reports The most current Department/Staff Reports were included in the meeting packet. ADJOURNMENT At 2:15 p.m. a motion was made and seconded to adjourn the meeting. The motion was approved unanimously. NEXT MEETING: Monday, January 8, :00 p.m. VRT Board Room NE 2 nd Street - Meridian, Idaho 10

11 ITEM V-B Executive Board Meeting Minutes Monday, September 25, 2017 at 11:00 a.m. VRT Board Room 700 NE 2 nd Street Meridian, Idaho MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT Dave Bieter, Boise Kelli Badesheim, VRT Luke Cavener, Meridian Linda Ihli, VRT Elaine Clegg, Boise (phone) Rhonda Jalbert, VRT Corey Cook, Boise State University Jim McMahon, VRT Tom Dale, Canyon County Billy Wingfield, VRT Jim Hansen, ACHD Mark Carnopis, VRT Bob Henry, Nampa David Lincoln, ACCHD Garret Nancolas, Caldwell Darin Taylor, Middleton Jim Tibbs, Ada County Kelly Higgs, VRT Jacob Hassard, VRT Stephen Hunt, VRT Nick Moran, VRT Duane Wakan, COMPASS Kelly Jenkins, Enterprise Doug Buckendorf, ATU Local 398 Leslie Pedrosa, MV Transportation Ryan Head, ACHD Maureen Gresham, ACHD Commuteride Ken Pidjean, Citizen Chair Garret Nancolas began the meeting at 11:06 a.m. with a quorum present and by phone. AGENDA ADDITIONS/CHANGES Kelli Badesheim requested adding an Information Item to discuss the Request for Proposal for management services in Ada and Canyon counties. Jim Hansen moved to amend the agenda to add Information Item V-A to discuss the Request for Proposal for management services in Ada and Canyon counties; seconded by Bob Henry. The motion was approved unanimously. PUBLIC COMMENTS - none CONSENT AGENDA Jim Tibbs moved to approve the Consent Agenda as printed in the packet; seconded by Luke Cavener. The motion was approved unanimously. The Consent Agenda consisted of approval of the minutes of 08/07/17 Executive Board Meeting, approval of the minutes of the 08/28/17 Executive Board Special Meeting, and confirm RCC Applicants - Kelly Berg/Older Adults position, Leslie 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

12 ITEM V-B Pedrosa/Transportation Integration position, and Duane Wakan Local Governments position. ACTION ITEMS Policy Committee Report re: Commuteride Review Chair Garret Nancolas provided a report on the Policy Committee Recommendation regarding the Commuteride Review and noted the current contract with ACHD for Commuteride goes until The Committee suggested using the next year to work on solutions to come up with a valley-wide solution and to explore: JPA Joint Powers Agreement o Are there opportunities to expand vanpool into Canyon County with existing resources of the Commuteride 32 vans and take advantage of that while explore other things o Form working group with VRT, ACHD, and Canyon County jurisdictions by the end of the year Sustainable Funding Legislation use the time to work with change in governance and encourage new Governor to support legislation for sustainable funding and have a completed strategic plan by March 2018 Canyon County Vanpool develop reliable vanpool by this time next year Performance Measures - establish a baseline and measure service performance trends by February Develop Regional Transportation Demand Management (TDM) that maximizes utilization of services and programs across all regional transportation modes by September 2018 Following discussion, Tom Dale moved to thank the Policy Committee for their service but to ultimately take this back to the Executive Board for further deliberation before a recommendation is made to the full Board; seconded by Bob Henry. The motion was approved unanimously. Bob Henry moved to continue the rest of the items (Transit Asset Management FY17 Scoring of Assets and National Transit Database Reporting) to the next Executive Board meeting; seconded by David Lincoln. The motion was approved unanimously. INFORMATION ITEMS Procurement Calendar The most current Procurement Calendar was included in the meeting packet for information only. 12

13 ITEM V-B ADJOURNMENT At 12:09 p.m. Darin Taylor moved to adjourn the meeting; seconded by Luke Cavener. The motion was approved unanimously. NEXT MEETING: Joint Meeting VRT Executive Board & Regional Coordination Council Monday, November 6, 2017 VRT Board Room 700 NE 2 nd Street Meridian, Idaho 13

14 ITEM V-C JOINT MEETING MINUTES (corrected) VRT Executive Board & Regional Coordination Council Monday, November 6, 2017 at 11:00 a.m. VRT Board Room 700 NE 2 nd Street Meridian, Idaho Ex Board MEMBERS PRESENT Ex Board MEMBERS ABSENT OTHERS PRESENT Dave Bieter, Boise Luke Cavener, Meridian Kelli Badesheim, VRT Elaine Clegg, Boise Linda Ihli, VRT Corey Cook, Boise State University Rhonda Jalbert, VRT Tom Dale, Canyon County Stephen Hunt, VRT Jim Hansen, ACHD Mark Carnopis, VRT Bob Henry, Nampa Jake Hassard, VRT David Lincoln, ACCHD Susan Powell, VRT Garret Nancolas, Caldwell Kelly Higgs, VRT Darren Taylor, Middleton Jim McMahon, VRT Jim Tibbs, Ada County Shauna Miller, ITD Toni Tisdale, COMPASS RCC MEMBERS PRESENT RCC MEMBERS ABSENT Ken Pidjeon, Citizen Deborah Allen, Vocational/Labor Kelly Berg, Older Adults Ryan Head, ACHD John Bechtel, Veterans Lisa Brady, Educational Programs Susan Bradley, Transit Rider or Consumer Therrie Butz, Housing Leslie Felton-Jue, Neighborhood Associations Kara Fink, Limited English Speaking Population Annette Harper, Transportation Service Providers Jason Madsen, Blind & Visually Impaired Community Jeremy Maxand, Persons with Disabilities Leslie Pedrosa, Transportation Integration Courtney Rosenkoetter, At-large Eric Selekof, Community Services Duane Wakan, Local Governments Terri Lindenberg, Rural Providers TBD, Low Income Individuals & Families TBD, Non-Emergency Medical Transport Chair Garret Nancolas began the meeting at 11:07 a.m. with a quorum of both the VRT Executive Board and the Regional Coordination Council (RCC) present. AGENDA ADDITIONS/CHANGES A correction was noted that at the end of the agenda the next RCC meeting should be listed as December 19, NE 2nd Street, Suite 100 Meridian, ID p: f:

15 ITEM V-C PUBLIC COMMENTS none CONSENT AGENDA - VRT Executive Board Tom Dale moved to accept the VRT Executive Board Consent Agenda; seconded by Elaine Clegg. The motion was approved unanimously. The Executive Board Consent Agenda consisted of approve Minutes of the 09/18/17 VRT Executive Board & ACHD Board of Commissioners Joint Meeting, approve the 09/25/17 Executive Board Minutes, accept 09/19/17 RCC Orientation Corrected Meeting Minutes, approve Transit Asset Management Targets. CONSENT AGENDA RCC Tina Wilson moved to approve the RCC Consent Agenda (minutes of the 10/17/17 RCC meeting); seconded by Therri Butz. The motion was approved unanimously. JOINT ACTION ITEMS VRT Social Media Policy Mark Carnopis presented the VRT Social Media Policy for review for approval by the Executive Board members and Regional Coordination Council members. Following discussion, Bob Henry moved to approve the VRT Social Media Policy; seconded by Darin Taylor. The motion was approved unanimously by the VRT Executive Board and RCC. ACTION ITEMS - EXECUTIVE BOARD Public Transportation Balancing Rhonda Jalbert reviewed the unprogrammed 5307SU and Surface Transportation Program-Transportation Management Area (STP-TMA) funding amount for FY2018 which is available to be programmed for Small Urban and Large Urban area projects. The approved recommendation will go to COMPASS Board to be included in the TIP. Rhonda explained $20,505 is available for programming for the Large Urban Area which includes FY2016 Motor Coach/Bus purchase requiring an additional $19,000 to complete the purchase, and ACHD is requiring VRT to cost share for Bus Stop improvements in their 15 th & State Bridge Replacement Project for $4,400. Following discussion, Elaine Clegg moved for approval of the $20,505 available to complete the purchase of the motor coach and put the rest for the relocation of the shelter and ask ACHD to absorb the rest of that cost, and also to approve the large urban projects; seconded by Dave Bieter. Further discussion was held regarding staff making the request of ACHD Commissioners to absorb the rest of the 15

16 ITEM V-C cost of the relocation of the bus stop shelter, and if the answer is no, VRT will go forward with the agreement as is and find the funding in the current budget. Following discussion, the motion was approved unanimously. Rhonda Jalbert reviewed the Small Urban projects requiring funding with a total of $760,500 available which included Middleton Park & Ride Project cost overruns totaling $150,000, CWI Roundabout Project anticipated cost overrun of $300,000, and Nampa Transit Oriented Development (TOD) Project in the amount of $310,500. Following discussion, Bob Henry moved to approve the Small Urban funding as presented; seconded by Darin Taylor. The motion was approved unanimously. Public Transportation Programming and Applications Rhonda Jalbert distributed a handout detailing Public Transportation Funding and Needs in the Large and Small Urban Areas and requested the Executive Board adopt the project list to guide the submission in the upcoming application process. Tom Dale moved to approve the prioritization as presented; seconded by Elaine Clegg. The motion was approved unanimously. Kelli Badeshiem clarified that as local match is determined, the projects will be applied for based on the prioritization for these projects. Rhonda Jalbert noted the prioritization process will be brought to a future meeting, with the ValleyConnect 2.0 piece included. INFORMATION ITEMS ValleyConnect 2.0 Stephen Hunt presented the draft ValleyConnect 2.0, and members provided feedback. The final plan which will be before the VRT Board of Directors in January. Comments/Complaints Report FY2017 Mark Carnopis presented the Comments/Complaints Report for FY2017 noting that in the future the report will be presented quarterly. Social media comments will be included in future reports. JOINT WORKSHOP - RCC Strategic Plan The Executive Board and RCC members discussed approaches and activities that the RCC could use to better support the work of the VRT Board and to provide input into developing the RCC Strategic Plan for FY2018 which will be organized around the framework of policy, services, and outreach. Comments from the joint workshop will be incorporated into the RCC Workshop documentation. At the December RCC meeting, 16

17 ITEM V-C the RCC members will generate a list of more specific questions and to the Executive Board members for response. INFORMATION ITEMS continued National Transit Database Rhonda Jalbert reviewed the list of the NTD project objectives and noted additional information will be provided to the Executive Board as the project progresses. Procurement Calendar The most current Procurement Calendar was included in the meeting packet. Department/Staff Reports The most current Department/Staff Reports were included in the meeting packet for information. Rhonda Jalbert announced that City Center Plaza won the Idaho Business Review Top Project of the Year Award, and Main Street Station took second place for Transportation Project. City Center Plaza also received the Idaho Smart Growth Project Award. ADJOURNMENT At 12:41 p.m., Tom Dale moved to adjourn the meeting; seconded by Bob Henry. The motion was approved unanimously. NEXT MEETINGS: VRT Executive Board RCC Monday, December 4, 2017 Tuesday, December 19, :00 a.m. 9:00 a.m. VRT Board Room VRT Board Room 700 NE 2 nd Street 700 NE 2 nd Street Meridian, Idaho Meridian, Idaho 17

18 ITEM V-D Executive Board Meeting Minutes Monday, December 4, :00 a.m. VRT Board Room 700 NE 2 nd Street Meridian, Idaho MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT Dave Bieter, Boise Luke Cavener, Meridian Kelli Badesheim, VRT Elaine Clegg, Boise Corey Cook, Boise State University Linda Ihli, VRT Tom Dale, Canyon County Bob Henry, Nampa Rhonda Jalbert, VRT Jim Hansen, ACHD Jim Tibbs, Ada County Jim McMahon, VRT David Lincoln, ACCHD Mark Carnopis, VRT Garret Nancolas, Caldwell Stephen Hunt, VRT Darin Taylor, Middleton Jake Hassard, VRT Kelly Higgs, VRT Susan Powell, VRT Ryan Head, ACHD Maureen Gresham, Commuteride Matt Stoll, COMPASS Ken Pidjeon, Citizen Larry Maneely, Ada County Chair Garret Nancolas began the meeting at 11:08 a.m. with a quorum present. AGENDA ADDITIONS/CHANGES Kelli Badesheim requested the following changes be made to the agenda: Remove Item V-A-2 Procurement - Automotive Services for Community Transportation - as staff will be conducting a comprehensive scope for on-call automotive services in the near future Add Item V-B to consider adopting Resolution VEB to appoint Jim McMahon to the Boise City Municipal Health Care Trust Darin Taylor moved to approve the agenda has amended; seconded by Tom Dale. The motion was approved unanimously. PUBLIC COMMENTS - none CONSENT AGENDA David Lincoln moved to approve the Consent Agenda; seconded by Jim Hansen. The motion was approved unanimously. The Consent Agenda consisted of: Approve Minutes of 11/06/17 Joint Meeting Executive Board/RCC Accept 10/17/17 RCC Minutes 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

19 ITEM V-D ACTION ITEMS PROCUREMENT - Main Street Station Cleaning Services Jake Hassard requested the members approve Resolution VEB for the updated cleaning costs for Main Street Station, which had a scope increase during the first year. Jake noted this is not a budgetary change. Elaine Clegg moved for approval of the Main Street Station Cleaning Services Resolution VEB17-008; seconded by Tom Dale. The motion was approved unanimously. Appointment to Boise City Municipal Healthcare Trust Kelli Badesheim explained that Jim McMahon s term was up for renewal on the Boise City Municipal Healthcare Trust for a two year non-voting position. The item will be the on January VRT Board agenda for ratification. Tom Dale moved to approve Resolution VEB to appoint Jim McMahon to the Boise City Municipal Healthcare Trust; seconded by Darin Taylor. The motion was approved unanimously. Meeting Dates for 2018 Meeting dates for 2018 and proposed dates for 2019 were presented and reviewed. Following discussion, Darin Taylor moved to recommend to the VRT Board to approve the dates identified for 2018 and 2019; seconded by Elaine Clegg. The motion was approved unanimously. Staff will send the RCC schedule to the VRT Executive Board members, as well as RCC agendas when they are distributed. Set Public Hearing Date for FY2018 Budget Amendment Jim McMahon requested a Public Hearing date be set for an Amendment to the FY2018 Budget to include carry forwards from FY2017 to FY2018. Darin Taylor moved to set January 8, 2018 as the public hearing date for the FY2018 Budget Amendment; seconded Jim Hansen. The motion was approved unanimously. Set Public Hearing Date for Asset Disposal Kelli Badesheim requested January 8, 2018 be set for the Public Hearing date for the disposal of surplus and obsolete assets for one year. 19

20 ITEM V-D Jim Hansen moved to approve January 8, 2018 for the Public Hearing date for the disposal of surplus and obsolete assets for one year; seconded by David Lincoln. The motion was approved unanimously. Proposed Agenda for 01/08/18 VRT Board of Directors Meeting Kelli Badesheim requested approval of the proposed agenda for 01/08/18 VRT Board of Directors Meeting and requested the members authorize the Executive Director to use discretion in adding any other information that may arise before the meeting packet is scheduled to be distributed in early January. During the review of the proposed agenda, items added to the agenda included: Add to Consent Agenda - a resolution appointing Jim McMahon to the Boise City Municipal Healthcare Trust Correct Action Item - ValleyConnect 2.0 to approve final draft to go out for public comment Move Fare Findings from Action Item to Information Item Tom Dale moved to approve the proposed agenda for January 8 and give the Executive Director discretion to add items as needed; seconded by Elaine Clegg. The motion was approved unanimously. Officer Succession and Nominations for Open Positions The Executive Board members reviewed and confirmed officer succession and discussed nominations for Secretary/Treasurer and at-large positions for the 2018 calendar year. It was noted that the VRT By-laws state that the cities of Boise, Nampa, and Caldwell should all be represented in the officers (VRT Bylaws Article VI- Committees-Section 1). The succession of officers for 2018 would be as follows: Jim Hansen (Ada County) will move from chair-elect to the chair position Tom Dale (Canyon County) will move from vice-chair to chair-elect. Dave Bieter (Ada County-Boise) will move from sec/treasurer to vice-chair. Garret Nancolas (Canyon County-Caldwell) will remain on the Executive Board as immediate past chair. Suggested nominations for open positions included: Secretary/Treasurer (Canyon County) Darin Taylor At Large (Canyon County) - David Lincoln At Large (Canyon County-Nampa) - Mayor At Large (Ada County) - Elaine Clegg At Large (Ada County) - Jim Tibbs 20

21 ITEM V-D The nominations will be confirmed at the January 8 th Executive Board meeting. Nominations will also be taken at the VRT Board of Directors meeting. ValleyConnect 2.0 Stephen Hunt presented the ValleyConnect 2.0 current draft plan which will go out for public outreach and education to get input on the plan and refine scenarios. During discussion, the VRT Executive Board made several recommendations to the plan, including: Downplay the redesign scenario and remove the Redesign Scenario map from the plan Strengthen the language between transit and development Describe how this plan leverages existing infrastructure Add more language about the approach to funding Elaine Clegg moved to direct staff to prepare ValleyConnect 2.0 as a final draft for Board consideration to move to public comment and in that final draft the redesign scenario be redesigned to text graphics and not a map and staff continue to work on changes as appropriate; seconded by Dave Bieter. The motion was approved unanimously. Regional Public Transportation Authority Funding Kelli Badesheim requested input from the members regarding the funding plan that will be developed in FY2018 that will provide a strategic focus to define a dedicated funding source to meet the investment needs for public transportation in the region as defined by ValleyConnect 2.0. The two COMPASS policy statements of Local Option Sales Tax Authority and RPTA Funding Alternatives (property tax funding mechanism) were reviewed. Following discussion, Darin Taylor moved to approve the second funding mechanism and add impact fee discussion as identified by Jim Hansen as three potential funding revenue sources; seconded by Jim Hansen. Tom Dale offered a substitute motion to include everything except impact fees; seconded by Elaine Clegg. Following discussion, the substitute motion was approved. The original motion was withdrawn. It was requested that impact fees be discussed at a future meeting. 21

22 ITEM V-D Regional Vanpool Design and Development Staff will start working through a visioning process to work with the Executive Board on a vision and design criteria for creating a pathway to a future of a comprehensive regional vanpool system which will look at funding considerations and how to phase the project to include a short-term viable Canyon County centered vanpool system. INFORMATION ITEMS COMPASS Board and VRT Board Holiday Lunch Members were reminded of the COMPASS Board and VRT Board Holiday Lunch on Monday, December 18th at noon at the Nampa Civic Center. Procurement Calendar The most current Procurement Calendar was included in the meeting packet. Department/Staff Reports The most current Department/Staff Reports were included in the meeting packet. ADJOURNMENT At 1:00 p.m., Darin Taylor moved to adjourn the meeting; seconded by Tom Dale. The motion was approved unanimously. NEXT MEETING: Monday, January 8, :00 a.m. (followed by VRT Board of Directors meeting at noon) VRT Board Room 700 NE 2 nd Street Meridian, Idaho 22

23 ITEM V-E 2018 Meeting Schedule Executive Board Meetings 2018 VRT Board Quarterly Meetings 2018 Monday, January 8, 2018 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon Monday, January 8, :00 p.m. to 2:00 p.m. Monday, February 5 at 11:00 a.m. to 1pm Monday, March 5 at 11:00 a.m. to 1pm Monday, April 2 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon Monday, April 2, :00 p.m. to 2:00 p.m. Monday, May 7 at 11:00 a.m. to 1pm Monday, June 4 at 11:00 a.m. to 1pm Monday, July 9 at 11:00 a.m. to 12pm (2 nd Monday) Full Board joins Executive Board at noon Monday, July 9, :00 p.m. to 2:00 p.m. Monday, August 6 at 11:00 a.m. to 1pm Monday, September 24 at 11:00 a.m. to 12pm (combine Sept & Oct into one meeting) Full Board joins Executive Board at noon Monday, September 24, :00 p.m. to 2:00 p.m. No Executive Board meeting in October Monday, November 5 at 11:00 a.m.to 1pm *Executive Board Joint Meeting with RCC Monday, December 3 at 11:00 a.m. to 1pm Monday, December 17 at 12:00 p.m. Holiday Lunch VRT Board & COMPASS Board Nampa Civic Center More Information: Linda Ihli, Executive Assistant, , lihli@valleyregionaltransit.org 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

24 ITEM V-E 2019 Proposed Meeting Schedule Executive Board Meetings 2019 VRT Board Quarterly Meetings 2019 Monday, January 7, 2019 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon Monday, January 7, :00 p.m. to 2:00 p.m. Monday, February 4 at 11:00 a.m. to 1pm Monday, March 4 at 11:00 a.m. to 1pm Monday, April 1 at 11:00 a.m. to 12pm Full Board joins Executive Board at noon Monday, April 1, :00 p.m. to 2:00 p.m. Monday, May 6 at 11:00 a.m. to 1pm Monday, June 3 at 11:00 a.m. to 1pm Monday, July 8 at 11:00 a.m. to 12pm (2 nd Monday) Full Board joins Executive Board at noon Monday, July 8, :00 p.m. to 2:00 p.m. Monday, August 5 at 11:00 a.m. to 1pm Monday, September 30 at 11:00 a.m. to 12pm (combine Sept & Oct into one meeting) Full Board joins Executive Board at noon Monday, September 30, :00 p.m. to 2:00 p.m. No Executive Board meeting in October Monday, November 4 at 11:00 a.m.to 1pm *Executive Board Joint Meeting with RCC Monday, December 2 at 11:00 a.m. to 1pm Monday, December 16, 2019 at 12:00 p.m. Holiday Lunch VRT Board & COMPASS Board Nampa Civic Center More Information: Linda Ihli, Executive Assistant, , lihli@valleyregionaltransit.org 24

25 ITEM V-F TOPIC: FY 2017 Triennial Review Corrective Actions Update DATE: December 20, 2017 Summary: The Fiscal Year 2017 FTA Triennial Review was conducted May 31 - June 1, The attached memorandum outlines the corrective actions resulting from that review to date. Staff Recommendation/Request: Staff recommends acceptance of the report. Implication (policy and/or financial): Compliance with FTA grant requirements is a necessary element of receiving Federal assistance. Attachment FTA Triennial Review - Corrective Actions Update More Information: Jim McMahon, Finance Director, , jmcmahon@valleyregionaltransit.org 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

26 ITEM V-F TOPIC: FY Triennial Review Findings and Corrective Actions DATE: December 20, 2017 Summary This memo provides an update on the FY Triennial Review Findings and Corrective Actions currently being instituted. Although the number of issued findings is still higher (8) than what is generally considered a low frequency number (0 4), VRT has made significant progress in decreasing our frequency of findings when comparing against the FY Triennial Review by seventy-percent (70%). During that review period, VRT received twenty-six (26) separately identifiable deficiency codes as indicated on page three (3) of this memorandum. During the most recent Triennial Review, VRT received eight (8) findings or deficiency codes that were deemed to require corrective action. The initial results of the review evidenced nine (9) findings. Of these findings, one (D-173) was eliminated by FTA. Of the eight (8) remaining findings, corrective actions and closing have occurred for three (3) of the findings. Presently, one finding still remains open for DBE that is being addressed. Four (4) ADA findings remain open that are also being addressed. Finance will provide a final update to the VRT Board of Directors when all findings have been closed. VRT Strategic Plan Goal 1 Demonstrate responsible stewardship of public resources. Review Area Deficiency Status Financial Management and Capacity D-783 VRT does not have written policies and procedures that address: managing FTA grant funds, internal control practices to prevent waste, fraud and abuse, levels of authority, and required financial reporting. FTA 11/20/17 - This deficiency is now closed. Maintenance D- 117 VRT s Facilities and Equipment Maintenance Plan does not include any mission critical or safety items. VRT is currently updating its Facilities and Equipment Maintenance Plan. Procurement D-740 A review of VRT s 12/5/17 FTA I have closed the maintenance deficiencies based on the material presented. 12/5/2017 FTA I have closed the procurement deficiencies 700 N. East 2nd Street, Suite 100 Meridian, ID p: f:

27 procurement policies and procedures identified the following missing or incomplete items: Requirements for architect and engineer (A&E) contracts The current procedures do not specifically exclude price as an evaluation factor which is contrary to Brooks Act requirements. Revenue contracts VRT s procedures do not include requirements for revenue contracts. Organizational conflicts of interest VRT s procedures include the definition of, but do not articulate a means for, eliminating or mitigating, such conflicts. Prohibitions of geographic preferences VRT s procedures include coverage for this area but do not include applicable prohibitions for local preferences when FTA funds are used. DBE D-100 DBE goal achievement analysis and corrective action plan not completed or not submitted or deficiencies not addressed Drug and Alcohol Program Americans with Disabilities Act D173 Drug and/or alcohol program vendors not properly monitored D-73 D-165 D-316 D324 ITEM V-F based on the material presented. 12/5/2017 FTA Please continue working with Chris Macneith for the remaining ADA and DBE deficiencies 9/27/17 FTA/Consultant: D-173 deficiency had been made in error, there was no deficiency. 12/5/2017 FTA Please continue working with Chris Macneith for the remaining ADA and DBE deficiencies For More Information: Contact Jim McMahon, Finance Director, (208) , or e- mail: jmcmahon@valleyregionaltransit.org Page 2 of 3 27

28 ITEM V-F Page 3 of 3 28

29 ITEM V-G TOPIC: Fiscal Year 2017 Ridership Reporting DATE: December 19, 2017 Summary: ValleyConnect 2.0 defines the performance metrics that will be used to measure the progress of public transportation services in the region. The measures are organized by the three (3) following goals and are intended to provide broad, high-level feedback about transit performance. The goals are: 1. Provide safe and reliable multi-modal transportation choices considering the entire trip from origination to destination. 2. Prioritize investments in efficient fixed-route service that expands public mobility while leveraging, maximizing, and enhancing the utilization of the existing transportation assets and resources. 3. Ensure comprehensive transportation choices and access that support economic growth and enhance quality of life for the region. Based upon these goals VRT is providing ridership and rides per hour for: Fixed Route Service Demand Response Service Community Transportation Services Ada County Highway District Commuteride Services Boise State Shuttle Service Boise Green Bike Services. As data is collected and validated, more information will be given on a yearly basis to the VRT Board of Directors for their information and use in making public transportation decisions. Staff Recommendation/Request: Ridership data is for information. More performance metrics will be reported as they become available. Implication (policy and/or financial): Complete reporting could lead to additional federal funding resources for the region. More Information: Rhonda Jalbert, Development Director, , rjalbert@valleyregionaltransit.org 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

30 ITEM V-G Fixed Route Ridership Ada County Canyon County Total Rides/Hour Total Rides/Hour FY17 1,190, , FY16 1,185, , FY15 1,200, , FY14 1,227, , ,000 Fixed Route Ridership Unlinked Passenger Trips (UPT) 140, , ,000 80,000 60,000 40,000 20,000 0 FY17R FY16R FY15R 30

31 ITEM V-G Demand Response Ridership Ada County Canyon County Total Rides/Hour Total Rides/Hour FY17 51, , FY16 50, , FY15 50, , FY14 6,000 Demand Response Ridership Unlinked Passenger Trips (UPT) 5,000 4,000 3,000 2,000 1,000 0 FY17 FY16 FY15 31

32 ITEM V-G ACHD Commuteride Vanpools 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr AVG FY18 FY FY Vanpool Vehicles Vanpools FY17 FY16 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 32

33 ITEM V-G Community Transportation/Go Ride Total Rides/Hour FY17 68, FY16 47, FY15 FY14 FY 17 TOTALS ALL GORIDE PROGRAMS TOTAL OF ALL GORIDE PROGRAMS Miles 515, Hours 37, Rides 68, Meridian SC Parma SC Kuna SC Star SC Eagle SC Metro Miles Miles Miles Miles Miles Miles Hours 787 Hours 1970 Hours 1090 Hours 1035 Hours 2453 Hours Rides 3139 Rides 1694 Rides 3754 Rides 2418 Rides 5906 Rides SHIP Harvest Shared Vehicle Volunteer Village Van Meridian Service Miles Miles Miles Miles Miles Miles Hours Hours Hours Hours Hours Hours Rides 6765 Rides 3295 Rides 8206 Rides 3253 Rides 7623 Rides 861 Brown Bus R2W Miles Miles Hours Hours 0 Rides 317 Rides

34 ITEM V-G Boise State Shuttle Total Rides/Hour FY17 183,963 FY16 41, FY15 FY14 Unlinked Passenger Trips (UPT) 200, , , , , ,000 80,000 60,000 40,000 20,000 0 Boise State Ridership Yearly Ridership (Oct 1 - Sept 30) FY17 FY16 34

35 ITEM V-G Boise Green Bike Total Rides/Member FY17 23, FY16 23, FY15 23,300 Boise Green Bike Ridership Unlinked Passenger Trips (UPT) 23,250 23,200 23,150 23,100 FY17 FY16 23,050 Yearly Ridership 35

36 ITEM V-H TOPIC: VRT Social Media Policy DATE: December 20, 2017 Summary: Valley Regional Transit has had a social media presence since spring At that time, Twitter and Facebook accounts were set up for ValleyRide bus services. Since then, VRT staff has added four additional Facebook pages GoRide, Travel Training with ValleyRide, Main Street Station, and Boise GreenBike. Valley Regional Transit chose a combination of traditional and social media that complement each other and distribute information to relevant audiences. The Social Media Policy is designed to inform employees and the public and to ensure transparency and consistency when incorporating social media into VRT communications and outreach efforts. Also, VRT communications, including social media, are public records and must be managed in compliance with public records laws. Discussion about the need for a Social Media policy came up during the May 1, 2017, Joint Meeting of the VRT Executive Board and the Regional Coordination Council. The RCC reviewed the draft policy and suggested several changes at its June 22, 2017 meeting. Those suggestions were incorporated into the final draft of the policy. Staff Recommendation/Request: Staff requests the VRT Board of Directors approved Resolution VEB to ratify the approval the VRT Social Media Policy as reviewed and approved by the Executive Board and Regional Coordination Council on 11/06/17. Attachment VRT Social Media Policy For detailed information contact: Mark Carnopis, Community Relations Manager, , mcarnopis@valleyregionaltransit.org. 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

37 ITEM V-H VEB VALLEY REGIONAL TRANSIT BOARD RESOLUTION Ratify VRT Social Media Policy RESOLUTION VBD BY THE BOARD OF VALLEY REGIONAL TRANSIT RATIFYING THE VRT SOCIAL MEDIA POLICY AS APPROVED BY THE EXECUTIVE BOARD AND REGIONAL COORDINATION COUNCIL WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as Valley Regional Transit ) was created to serve Ada and Canyon counties; and WHEREAS, Idaho Code (1) confers to Valley Regional Transit, as a regional public transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and WHEREAS, Valley Regional Transit has had a social media presence since spring 2009 with Twitter and Facebook accounts for ValleyRide bus services and four additional Facebook pages for GoRide, Travel Training with ValleyRide, Main Street Station, and Boise GreenBike; and WHEREAS, the Social Media Policy is designed to inform employees and the public and to ensure transparency and consistency when incorporating social media into VRT communications and outreach efforts; and WHEREAS, VRT communications, including social media, are public records and must be managed in compliance with public records laws; and WHEREAS, on 11/07/17 the VRT Executive Board and the Regional Coordination Council reviewed and approved the VRT Social Media Policy; and WHEREAS, Idaho Code (5) provides that the Board of Valley Regional Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT: Section 1. That the Board of Valley Regional Transit approves the VRT Social Media Policy and ratifies the approval made by the VRT Executive Board and Regional 37

38 ITEM V-H Coordination Council on 11/07/17. Section 2. That this Resolution shall be in full force and effective immediately upon its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8 th day of January, APPROVED by the Board Chair this day of, ATTEST: APPROVED: EXECUTIVE ASSISTANT CHAIR VEB

39 39 ITEM V-H

40 40 ITEM V-H

41 41 ITEM V-H

42 42 ITEM V-H

43 43 ITEM V-H

44 44 ITEM V-H

45 45 ITEM V-H

46 46 ITEM V-H

47 47 ITEM V-H

48 ITEM V-I VRT Public Comment Report (Reporting period: Oct. 1, 2016 Sept. 30, 2017) Summary: During FY 2017, VRT received 514 public comments. BREAKDOWN BY TYPE OF INPUT: Complaints*: 433 Compliments: 35 Service requests: 7 Suggestions: 39 BREAKDOWN BY SERVICE CATEGORY BOISE Demand Response (ACCESS) Complaints Compliments Service Requests Suggestions 46 total, 31 valid Complaints breakdown (in order of frequency): Discourteous Driver: 11 complaints, 5 valid; Aggressive/Careless Driving: 11 complaints, 7 valid; Missed Passenger: 8 complaints, 3 valid; On-time Performance, 7 complaints, 7 valid; Inaccurate/Conflicting Information: 4 complaints, 4 valid; one each of the following (all valid): Policies and Procedures, Problems with Passenger, Transit Equipment/Facilities, Personal Property, General. Fixed Line Complaints Compliments Service Requests Suggestions 251 total, 105 valid Complaints breakdown (in order of frequency): Discourteous Driver: 62 complaints, 26 valid; Aggressive/Careless Driving 59 complaints 26 valid; Missed Passenger: 56 complaints, 16 valid; On-Time Performance: 22 complaints, 10 valid; Time Schedule: 8 complaints, 7 valid; ADA, 7 complaints, 5 valid; Policy and 48

49 ITEM V-I Procedure: 6 complaints, 2 valid; Inaccurate/Conflicting Info: 5 complaints, 5 valid; General Suggestions, 5 complaints, 4 valid; Problems with Passengers, 4 complaints, none valid; Traffic Related, 4 complaints, 1 valid; Recommendations, 2 complaints, 0 valid, Personal Property, 2 complaints, 0 valid; Bus Service Cuts, 2 complaints, 2 valid; Park & Ride Lots/Shelter: 2 complaints, 0 valid; Misc., 2 complaints, 1 valid; one each of the following: Transit Equipment, Overcrowded Bus, New Route Changes Complaints by Route (most to least): Route 9 State Street: 27; Routes 7A/7B: 25; Route 5 Emerald: 24; Route 3 Vista: 21 Route 4 Roosevelt: 15; Route 10 Downtown to Hill Road: 13; Routes 8, 8X: 13; Route 2 Broadway: 12; Route 6 Orchard: 12; Route 12 Towne Square Mall to Maple Grove: 12; Route 1 Parkcenter: 11; Route 29 Overland: 9; Route 17 Warm Springs: 8; Route 14 Hyde Park: 7; Route 28 Cole/Victory: 6; Route 16 VA Shuttle: 6; Route 11 Garden City: 3 NAMPA/CALDWELL Demand Response (ACCESS) Complaints Compliments Service Requests Suggestions 5 total, 2 valid Complaints: Discourteous Driver: 1 complaint, valid; Transit Equipment/Facilities: 1 complaint, not valid; Aggressive /Careless Driving: 2 complaints neither valid; On-time performance: 1 complaint, valid. Fixed Line Complaints Compliments Service Requests Suggestions 57 total, 21 valid Complaints: Aggressive/Careless Driving: 16 complaints, none valid; Missed Passenger: 14 complaints, 5 valid; On-Time Performance: 13 complaints, 8 valid; Discourteous Driver: 6 complaints, 2 valid; Policies and Procedures: 3 complaints, 3 valid; Inaccurate/conflicting Information: 2 complaints, 2 valid; Transit and 49

50 ITEM V-I Equipment Facilities, 2 complaints, neither valid; Internet Information: 1 complaint, 1 valid Complaints by route (most to least): Route 53 Nampa North: 12; Route 52 Caldwell North: 11; Route 51: Nampa South: 10; Route 54 Caldwell South: 4; Route 55 CWI Shuttle: 1 RIDELINE CUSTOMER SERVICE Complaints Compliments Service Requests Suggestions 9 total, 7 valid Complaints: Discourteous Customer Service Specialist: 6 complaints, five valid; Inaccurate/Conflicting Information 3 complaints, 2 valid GORIDE VEHICLES Complaints Compliments Service Requests Suggestions 14 total, 13 valid Complaints: Aggressive Drive: 7 complaints, 7 valid; On-time Performance: 1 complaint, valid; discourteous driver, 2 complaints, 2 valid; Missed Pick-up: 2 complaints, 2 valid; Inaccurate/Conflicting Information, 1 complaint, not valid; Problem with a Passenger: 1 complaint, valid INTERCOUNTY SERVICE Complaints Compliments Service Requests Suggestions 49 total, 21 valid Complaints: On-time Performance: 14 complaints, 6 valid; Aggressive/Careless Driving: 14 complaints, 1 valid; Missed Passenger: 9 complaints, 7 valid; Air Conditioning/Heating Issues: 3 complaints, 1 valid; Policies and Procedures: 3 complaints, 1 valid; Inaccurate/conflicting Information: 3 complaints, 2 valid; Park & Ride Lots/Shelters/Bench: 1 complaint, 1 valid; General Recommendation, 1 complaint, 1 valid; Bus Info/Signage: 1 complaint, 1 valid 50

51 ITEM V-I Complaints by route (most to least): Route 40 Nampa/Meridian Express:15; Route 41 Happy Day Transit Center/Boise State: 9; Route 42 CWI/Towne Square Mall: 7; Route 45: BSU Express: 6; Route 43: Caldwell Express: 4; Route 44 Highway 44 Express: 4 VALLEY REGIONAL TRANSIT Complaints Compliments Service Requests Suggestions 1 total, 1 valid Complaints: Aggressive Driving: one complaint, one valid *All complaints are reviewed by staff. There are three categories of conclusion: Valid Invalid Inconclusive System summary: Complaints (per 10,000 rides) This report will be updated when the final ridership numbers for FY2017 become available. 51

52 ITEM V-J VALLEY REGIONAL TRANSIT BOARD RESOLUTION Ratify Appointment to the Boise City Municipal Health Care Trust RESOLUTION VBD BY THE BOARD OF VALLEY REGIONAL APPROVING APPOINTMENT OF JIM MCMAHON, VRT FINANCE DIRECTOR, TO THE BOISE CITY MUNICIPAL HEALTH CARE TRUST FOR A TWO YEAR TERM AS A NON-VOTING MEMBER WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as Valley Regional Transit ) was created to serve Ada and Canyon counties; and WHEREAS, there currently exists that certain Joint Powers Agreement by and between the City of Boise City ( City ) and Valley Regional Transit ( VRT ), with the Effective Date of September 10, 2013 (the Joint Powers Agreement ), the purpose of which is to provide for a joint public agency self-funded health care plan; and WHEREAS, City and VRT, under the Joint Powers Agreement, have established and created the Boise Municipal Health Care Trust ( BMHCT ) which together with a separate joint employee health care plan trust agreement, effective January 1, 2014, entered into between City, VRT, and BMHCT (the BMHCT Trust Agreement ) comprise a joint public agency self-funded health care plan ( Plan ); and WHEREAS, the Community Planning Association of Southwest Idaho ( COMPASS ) as approved by the COMPASS Board on 07/21/14, was added to the Joint Powers Agreement of the Boise Municipal Health Care Trust on 08/20/14 by VRT Resolution VBD14-016; and WHEREAS, Jim McMahon, VRT Finance Director, was appointed to the Boise Municipal Health Care Trust on 04/04/16 by Resolution VBD16-004; and WHEREAS, Jim McMahon will continue as the VRT representative to the Boise Municipal Health Care Trust for a two year, non-voting position; and WHEREAS, Idaho Code (5) provides that the Board of Valley Regional Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40. VEB

53 ITEM V-J NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT: Section 1. That the Executive Board ratifies the appointment of Jim McMahon, VRT Finance Director, to the Boise Municipal Health Care Trust as approved by the VRT Executive Board on 12/04/17. Section 2. That this Resolution shall be in full force and effective immediately upon its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8 th day of January, APPROVED by the Board Chair this day of, ATTEST: APPROVED: EXECUTIVE ASSISTANT CHAIR VEB

54 ITEM VI-A TOPIC: VRT Board Officer Succession and Nominations for Calendar Year 2018 DATE: December 21, 2017 Summary At the 12/05/17 Executive Board meeting, the members reviewed officer succession for 2018 as listed below and proposed nominations for open officer positions to be approved at the January 8, 2018 VRT Board meeting. Background The Valley Regional Transit Board voted at the April 2011 Board meeting to proceed with a change to the governance structure of VRT. The change maintained the existing representative Board structure and created an Executive Board elected from the full VRT Board of Directors. The VRT Board of Directors meets quarterly to conduct the governance business of the organization. The Executive Board meets monthly to execute the actions of the full VRT Board of Directors. Each January the VRT Board of Directors confirms a new slate of Executive Board members. The chair, chair-elect, and vice-chair are in the line of succession and those members move up one position. The current chair remains on the Executive Board as the immediate past-chair. The bylaws require at least one member be placed on the Executive Board from Boise, Caldwell, Nampa, and Boise State University. Officer Succession The succession of officers for 2018 would be as follows: Jim Hansen (Ada County) will move from chair-elect to the chair position Tom Dale (Canyon County) will move from vice-chair to chair-elect. Dave Bieter (Ada County-Boise) will move from sec/treasurer to vice-chair. Garret Nancolas (Canyon County-Caldwell) will remain on the Executive Board as immediate past chair. Corey Cook Boise State University Suggested nominations for open positions: Canyon County Sec/Treasurer Darin Taylor Canyon County - At-large David Lincoln Canyon County - At-large TBD from Nampa Ada County At-large Luke Cavener Ada County At-large Jim Tibbs Ada County At-large Elaine Clegg Nominations will also be taken from the VRT Board of Directors at the 01/08/18 VRT Board meeting. For additional information contact: Kelli Badesheim, Executive Director, , kbadesheim@valleyregionaltransit.org 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

55 ITEM VII-A TOPIC: FY2017 Budget Carryforwards and FY2018 Budget Amendment DATE: December 20, 2017 Summary: Annually, the VRT Board reviews and approves an amendment to the current fiscal year budget to carry forward unexpended funds from the previous year s budget to the current year budget and/or to amend the current year budget for new capital and operating requests that are warranted subsequent to the Board s approval action on July 10, The Budget Amendment for FY2018 adds $4,416,837 in unexpended capital funds from the FY2017 Budget associated with VRT and Subrecipient capital projects. Also included in the amendment are new capital and operating expenses of $1,300,416 on a net basis for various VRT and Subrecipient projects. The total amendment to the FY2018 Budget is $5,717,253. Details of the requested budget amendment are shown in Exhibit A. Also, attached is a list of the major contracts for January 2018 through March 2018 for procurement authorization delegation to the Executive Board. Staff Recommendation/Request: Staff requests the Executive Board review for approval the proposed Budget Amendment for FY2018 Resolution VBD Implication (policy and/or financial): Should the budget amendment not be adopted, funding will not be authorized for the capital projects and operating expenses as noted in Exhibit A. Highlights: VRT Board adopted the FY2018 Budget on July 10, FY2018 Budget Amendment going before the VRT Board of Directors in Public Hearing on January 8, Attachments Notice of Public Hearing for FY2018 Budget Amendment Exhibit A - Budget Amendment Detail Exhibit B - Major Contracts for January 2018 through March 2018 For detailed information contact: Jim McMahon, Finance Director, , jmcmahon@valleyregionaltransit.org. 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

56 ITEM VII-A Notice of Public Hearing Valley Regional Transit Board Consideration of FY2018 Budget Amendment In accordance with Idaho Code Title 40 Chapter 21, Section 12, Valley Regional Transit notifies the public that it intends to review and consider for adoption a budget amendment for Fiscal Year The Valley Regional Transit Board of Directors will meet at 12:00 PM on Monday, January 8, 2018 at the Valley Regional Transit administrative offices, 700 NE 2 nd Street, Meridian Idaho. People are welcome to make comments at the January 8 th public hearing, limiting their comments to no more than three (3) minutes. Comments may also be mailed, faxed or ed by 4:00 PM, Thursday January 4, 2018 to the destinations listed below. All comments will be provided to the Valley Regional Transit Board for review. Mailing address: Valley Regional Transit Fax Number: (208) FY2018 Budget Am. Attn: FY2018 Budget Hearing jmcmahon@valleyregionaltransit.org 700 NE 2 nd St. Suite 100 Subject: FY2018 Budget Amendment Hearing Meridian, ID FISCAL YEAR 2018 BUDGET REVENUES Valley Regional Transit Directly Generated Revenues $503,135 Non-Transportation Revenues 25,000 Federal Assistance 3,207,886 Local Assistance 1,785,418 $5,521,439 Boise Transportation Management Area Transit Services Directly Generated Revenues $ 716,052 Auxiliary Revenues 65,717 Other Revenues 185,232 Federal Assistance 2,527,472 Local Assistance 5,499,356 $8,993,829 Nampa Urbanized Area Transit Services Directly Generated Revenues $ 169,651 Auxiliary Revenues 9,806 Federal Assistance 982,718 Local Operating Assistance 584,711 $1,746,886 Capital Federal Capital Assistance $6,932,877 Local Capital Assistance 1,021,148 $7,954,025 56

57 ITEM VII-A EXPENSES Valley Regional Transit Wages and Salaries $1,321,771 Fringe Benefits 854,842 Professional Services 1,201,314 Materials and Supplies 93,290 Utilities 112,327 Casualty and Liability 72,711 Purchased Transportation 1,139,273 Miscellaneous 230,003 Subrecipient Pass-Thru 437,000 Interest 400 Leases and Rentals 58,508 $5,521,439 Boise Transportation Management Areas Transit Services Wages and Salaries $3,326,685 Fringe Benefits 3,279,111 Professional Services 499,198 Materials and Supplies 1,005,251 Utilities 137,495 Casualty and Liability 480,737 Miscellaneous 154,810 Interest 15,956 Leases and Rentals 94,586 $8,993,829 Nampa Urbanized Area Transit Services Wages and Salaries $ 766,100 Fringe Benefits 143,132 Professional Services 247,650 Materials and Supplies 348,405 Utilities 34,220 Casualty and Liability 167,146 Miscellaneous 30,750 Interest Expense 5,533 Leases and Rentals 3,950 $1,746,886 Capital Capital Projects $7,954,025 57

58 ITEM VII-A VALLEY REGIONAL TRANSIT BOARD RESOLUTION FISCAL YEAR 2018 BUDGET REVISIONS Budget Amendment RESOLUTION VBD BY THE BOARD OF VALLEY REGIONAL TRANSIT TO ADOPT THE FISCAL YEAR 2018 BUDGET AMENDMENT TO SUPPORT VALLEY REGIONAL TRANSIT S PROGRAM OF PROJECTS UNDER THE DIVISIONS OF REGIONAL PLANNING AND PROGRAM SUPPORT, BOISE TRANSPORTATION MANAGEMENT AREA (TMA) SERVICES, AND NAMPA URBANIZED AREA (UZA) TRANSIT SERVICES. WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as Valley Regional Transit ) was created to serve Ada and Canyon Counties; and WHEREAS, Idaho Code (1) confers to Valley Regional Transit, as a regional public transportation authority, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and WHEREAS, Idaho Code (2) and (5) provide that Valley Regional Transit, as a regional public transportation authority, has power to raise and expend funds as provided in Idaho Code Chapter 40, Title 21 and to make contracts as may be necessary or convenient for the purposes of the Regional Public Transportation Authority Act; and WHEREAS, Valley Regional Transit is required by Idaho Code (5) to adopt an annual budget not later than the Tuesday following the first Monday in September for the ensuing fiscal year; and WHEREAS, the Valley Regional Transit Board adopted the FY2018 Budget at the July 10, 2017, VRT Board meeting by Resolution VBD17-010; and WHEREAS, Valley Regional Transit is required to include all federally funded projects in the Transportation Improvement Program (TIP) and the State Transportation Improvement Program (STIP); and WHEREAS, Valley Regional Transit is required to include all federally funded planning projects in the Unified Planning and Work Program Transportation Supplement adopted by the Community Planning Association of Idaho, the federally designated metropolitan planning organization for Ada and Canyon Counties as a condition of receiving federal planning assistance funds; and VBD

59 ITEM VII-A WHEREAS, Valley Regional Transit set a time and place for a public hearing on the FY2018 Budget Amendment, and met all the required notification and public posting requirements as outlined in Idaho Code Sections (5) and ; and WHEREAS, Idaho Code (5) provides that the Board of Valley Regional Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 40, Title 21, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 40, Title 21. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT: Section 1. That the Valley Regional Transit Board of Directors adopts the Fiscal Year 2018 Budget Amendment, which includes the budget carry-forwards from FY2017 to support capital projects of VRT and subrecipients, eleven (11) FY2018 budget increases and two (2) budget decreases for operating, capital and subrecipient pass-thru expenses in the VRT Service Area - Exhibit A FY2018 Details of Amendment. Section 2. That the VRT Board of Directors delegates the procurement authority to the Executive Board to approve the major procurement contracts for January 2018 through March 2018 Exhibit B. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption by the Board of Directors of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8th day of January APPROVED by the Board Chair this day of, ATTEST: APPROVED: EXECUTIVE ASSISTANT CHAIR VBD

60 ITEM VII-A-Exhibit A VALLEY REGIONAL TRANSIT FY Capital & Operating Carryforwards and Amendments Description Federal Funding Local Funding Total Amount VRT CAPITAL CARRYFORWARDS Revenue Vehicles $ 1,085,341 $ 85,975 $ 1,171,316 State Street Transit Orientated Development (Note 1) 279, , ,900 HVAC/CNG Design, Phone System, IT Projects 88, , ,399 Equipment 153,794 24, ,000 Main Street Station 76,103 76,103 Non Revenue Vehicles 60,564 5,646 66,210 Shop Equipment Lifts 40,000 10,000 50,000 Subtotal $ 1,782,844 $ 455,084 $ 2,237,928 FY2018 VRT & SUBRECIPIENT CAPITAL BUDGET AMENDMENTS CWI Roundabout $ 863,000 $ 863,000 City of Middleton Park N Ride Increase 120, ,000 Nampa Transit Orientated Development 310,000 62, ,000 Mobility On Demand IT Application 160, , ,000 Boise GreenBike Capital (Note 2) 182,000 60, ,000 Service Changes Addition 36,000 9,000 45,000 Motorcoach/Bus Additional Funding Required 17,605 1,395 19,000 Rolling Stock 1ea. 28 ft. Cutaway Bus Reduction (Note 3) (128,000) (32,000) (160,000) ACHD Replacement Vehicles Reduction (Note 3a) (606,466) (606,466) Subtotal $ 954,139 $ 200,395 $ 1,154,534 VRT OPERATING BUDGET AMENDMENTS Division 41 Village Van Additional Service $ 43,800 $ 43,800 $ 87,600 Division 41 Acquisition of Service Increase (Note 4) 32,791 32,791 Nampa Transit Orientated Development (Note 5) 23,986 23,986 Bus Shelter Removal & Replacement 1, ,505 Subtotal $ 101,972 $ 43,910 $ 145,882 SUBRECIPIENT CAPITAL CARRYFORWARDS (Note 4) City of Nampa $ 1,611,861 $ $ 1,611,861 Middleton Park n Ride 346, ,622 Revenue Vehicles Subrecipient 134, ,426 BSU Park n Ride 86,000 86,000 Subtotal $ 2,178,909 $ $ 2,178,909 GRAND TOTALS $ 5,017,864 $ 699,389 $ 5,717,253 Note 1: Local Match contribution includes $125,000 from the City of Boise and $21,900 in In Kind Match. Note 2: Excess Local Match will be held and utilized for future BGB capital match purposes. Note 3: FY2018 Capital Budget was $160,000. Adjusted to $0.00. Note 3a: FY2018 Capital Budget was $838,466. Adjust down by $606,466 to $232,000. Note 4: Local Match provided by Subrecipient. VRT simply passes through the Federal dollars. Note 5: Local Match to be provided by operational savings. 60

61 ITEM VII-A-Exhibit B VALLEY REGIONAL TRANSIT FY 2018 BUDGET AMENDMENT MAJOR CONTRACTS FOR JANUARY 2018 THROUGH MARCH 2018 PROCUREMENT AUTHORITY DELEGATION TO EXECUTIVE BOARD Exhibit B Contract For: Budgeted Cost Revenue Vehicles Ada County System $1,171,316 Boise GreenBike Capital $242,000 61

62 ITEM VII-B TOPIC: Disposal of Surplus and Obsolete Assets DATE: December 20, 2017 Summary: VRT and ValleyRide have and will be accumulating surplus and obsolete assets, most of which will be beyond their useful life or not practically repairable. The VRT disposal policy requires a public hearing prior to these assets being transferred to our contributing jurisdictions, donation, sale, or selling for scrap. At the 12/04/17 Executive Board meeting, the members approved a public hearing for asset disposal covering January 2018 through December 2018, be scheduled for January 8, 2018, at the VRT Board meeting. Staff Recommendation/Request: Staff requests the VRT Board grant authority to the Executive Director to approve disposal of VRT assets from January 2018 December Implication (policy and/or financial): Generally donations or transfers generate good will from the public and the receiving institution. Sale or scrapping an item will usually generate a modest income. Highlights: Potential items for disposal include: Buses beyond their useful life. These vehicles are not suitable for the GoRide program. Support vehicles beyond their useful life that are not suitable for vehicle sharing Obsolete spare parts inventory Desk side computers, monitors, and peripherals Server computers no longer of use or capable of reasonably costing upgrades Worn out or broken furniture. More information contact: Billy Wingfield, Operations Director, , bwingfield@valleyregionaltransit.org Attachments Detailed Listing of Potential Items for Disposal Resolution VBD Disposal of Surplus and Obsolete Assets 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

63 ITEM VII-B Detailed disposal list FY18 Asset Actual Life Location Name Description DateAcquired EstLife (months) (months) Cost DeprYTD VIN Go-Ride S Support Van (#S005) 5/18/ $39, $0.00 WD2YD Ada County Ford E-450 (#9904) 12/5/ $19, $0.00 1FDXE47F9XHA Ford E-450 (#9906) 12/5/ $19, $0.00 1FDXE47F7XHA97366 Canyon County N El Dorado Aerotech (#2502) 2/1/ $57, $0.00 1FFDXE45S75HA51730 N El Dorado Aerotech (#2505) 2/8/ $57, $0.00 1FFDXE45S25HA51733 N El Dorado Aerotech (#2508) 2/14/ $57, $0.00 1FFDXE45S85HA

64 ITEM VII-B VBD VALLEY REGIONAL TRANSIT BOARD RESOLUTION Surplus Asset Disposal and Sales RESOLUTION VBD BY THE BOARD OF VALLEY REGIONAL TRANSIT TO APPROVE THE DISPOSAL OF VRT SURPLUS ASSETS WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation authority (now known as Valley Regional Transit ) was created to serve Ada and Canyon counties; and WHEREAS, Idaho Code (1) confers to Valley Regional Transit, as a regional public transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized transportation services and programs except those transportation services and programs under the jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties; and WHEREAS, Valley Regional Transit desires to effectively manage VRT assets and dispose of unneeded resources at the highest value; and WHEREAS, Valley Regional Transit has an existing Surplus Property Policy and Procedures manual that was adopted in 2010; and WHEREAS, Valley Regional Transit expects to have surplus assets to dispose of between January 2018 through December 2018; and WHEREAS, Valley Regional Transit needs to comply with current Federal and State of Idaho rules and regulations; and WHEREAS, Idaho Code (5) provides that the Board of Valley Regional Transit may adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title 40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit pursuant to Chapter 21, Title 40. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF VALLEY REGIONAL TRANSIT: Section 1. That the Board of Valley Regional Transit grants authority to the Executive Director to approve VRT disposals for the time period of January 2018 through December 2018; and Section 2. That the Board of Valley Regional Transit directs staff to determine the most advantageous method(s) of asset disposal; and 64

65 ITEM VII-B Section 3. That this Resolution shall be in full force and effective immediately upon its adoption by the Board of Valley Regional Transit and its approval by the Board Chair. ADOPTED by the Board of Valley Regional Transit, this 8th day of January, APPROVED by the Board Chair this day of, ATTEST: APPROVED: EXECUTIVE ASSISTANT CHAIR VBD

66 ITEM VII-C TOPIC: Volunteer Driver Fare Changes DATE: December 20, 2017 Summary: The Volunteer Driver program provides transportation services to individuals with mobility needs that fall outside the current fixed route system. In summer 2017, VRT staff conducted a review of the program and identified the need for several program changes. These changes include updates to the current fare structure and apping the mileage reimbursement for program volunteers. The changes are expected to better align program expenses with the comprehensive cost of delivering this service. Overview: The Volunteer Driver program has remained largely unchanged since its creation five years ago. In FY17, VRT assigned a Mobility Coordinator to oversee program operations and recruit volunteers. These recruitment strategies have grown the program from five (5) drivers to nine (9) over the last year. Volunteer Driver hours provide in-kind match to secure Federal Transit Funds for operation supports. Current fare/reimbursement structure: Fares for the current program consists of a $3 rider fare for each eight (8) mile segment. Volunteers are reimbursed $.54/mile for all travel associated with providing a ride. Proposed fare/reimbursement structure: VRT staff is proposing a shift in the fare policy to $5 for the first 12 miles, and an additional $0.50 per every mile over 12 miles. Furthermore, VRT will look to cap volunteer reimbursements at 12 miles for travel to and from a revenue generating trip. Comparison with other transportation options: The proposed fare increase will continue to provide an affordable transportation alternative. A similar 12 mile trip would cost approximately $37 in a taxi or $17 in an Uber or LYFT. Staff Recommendation/Request: Staff request the VRT Board approve the proposed fare change for the volunteer driver program. Highlights: Next Steps: VRT will bring the proposed fare changes to the public throughout the Fall. Public Outreach activities will include: o Outreach with current drivers at quarterly driver safety meetings. o Outreach to current riders via a phone survey and written questionnaire. 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

67 ITEM VII-C o Proposed changes and feedback forms will be posted on the VRT website and social media outlets. o VRT issued press release. More Information: Ken Schick, Mobility Coordinator, , kschick@valleyregionaltransit.org 67

68 ITEM VII-D TOPIC: ValleyConnect 2.0 DATE: January 8, 2018 Summary: Valley Regional Transit (VRT) is in the process of updating the ValleyConnect, VRT s six year capital and service plan. This update is being coordinated with the Compass Communities In Motion update and will reflect the regions goals and objectives for public transit. ValleyConnect 2.0 will guide future VRT activities and be used to help coordinate VRT activities with our stakeholders. ValleyConnect 2.0 will include plans for significant growth in fixed route and other VRT programs. This growth is based on Communities in Motion and a review of our peers. The plan will explore the transit activities that VRT would take in the following two fixed route scenarios: Scenario Est. Fixed Route Operating Dollars Est. Annual Fixed Route Service Hours Est. Total Capital Costs Intermediate Scenario $20,000, ,000 $98,000,000 Growth Scenario $40,000, ,000 $191,000,000 ValleyConnect 2.0 is a plan for how the residents of Ada and Canyon counties can maintain the freedom to move even while the region continues to add more jobs, people, and opportunities. Increase the number of jobs and households with access to transit: Connect Meridian, Kuna, Eagle, Nampa, Caldwell, Parma, and Wilder. Increase the amount of transit service by four (4) times. (There are currently approximately 100K annual hours.) Create a grid of frequent reliable transit: Nine (9) frequent routes across Ada and Canyon County 15 minutes all day with service until 9PM or later. (There are currently no frequent services.) Create a grid of congestion-free transit services: Over 100 of Miles of premium service (There are currently no premium services. State Street would be the first. We are planning on adding Fairview, Vista, Overland, Chinden, and Curtis to that.) Increase the hours of operation: Most all-day services (almost 70%) have service until 9PM, eight (8) routes run seven (7) days a week (That would be 15 routes that run until 9PM or later. Currently, there are only two (2).) Increase transit use: Target ridership increase 800% to between million annual boardings. (Today we have approximately 1.2 million) ValleyConnect 2.0 was developed in collaboration with local jurisdiction land-use and development plans. It is supportive of Boise s Transportation Action Plan, providing higher levels of transit service on identified mixed use corridors. It is supportive of Nampa s plans to intensify development in the Nampa Gateway corridor. It connects growing communities of Kuna, Star, 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

69 ITEM VII-D and Middleton. It integrates the current Bus Rapid Transit plans for State Street which connect the cities of Boise, Eagle, and Garden City and supports transit oriented development in that corridor. It increases access to health care facilities such as the St. Luke s and St. Alphonsus campuses in both Ada and Canyon counties. It improves transit accessibility to educational facilities. It creates high quality, frequent transit connections between Caldwell and Nampa and connects with developing centers such as the Treasure Valley Marketplace. ValleyConnect 2.0 also responds to public requests for longer hours of service, more frequent service, and more weekend service and lays the foundation for rail service in the region. This draft also incorporates staff, RCC, and Board member comments; specifically, it addresses the following; Incorporates the rail planning into the plan Refines the description of three scenarios including updating the definition of the Redesign Scenario Further describes the relationship of the ValleyConnect 2.0 plan with on-going service plans Provides a draft of potential funding options and the needs to further develop a specific funding plan Incorporates current Capital and operating needs Outlines some of the non-fixed route operating and capital needs Removes the Redesign scenario Strengthens the connection between transit decisions and land-use Strengthens the emphasis on the application of innovative strategies This draft has also been edited by a technical writer and illustrated and laid out by a graphic designer to help reinforce and communicate the core messages. The Valley Regional Transit staff believes the current draft plan is ready for a robust public and stakeholder outreach to gain further insight on the ValleyConnect 2.0 scenarios. Valley Regional Transit staff will continue to work with the VRT Board and Executive Board to complete an outline of potential funding. VRT staff has presented this draft to the Technical Resource Group, the Executive Board, and the Regional Coordination Council for their input and comment, and they have all provided input and recommended that the VRT Board approve this draft document for public outreach and review. Staff Recommendation/Request: Action Item. Staff recommends that the VRT Board approve the current draft plan for robust public and stakeholder outreach to solicit input on the plan and refine scenarios. VRT staff will prepare and present the findings of the outreach process to the VRT Board and prepare the final completed ValleyConnect 2.0 plan for Board action in the first half of Implication (policy and/or financial): Although this action does not have direct financial impacts, approval of the goals, performance measures, prioritization themes, network design principles, and size and scope of the scenarios will define: 69

70 ITEM VII-D How VRT will use performance measurement to inform its progress toward its goals Identify the themes VRT will consider when prioritizing projects Establish the principles VRT will consider when designing new fixed route services or restructuring existing services Establish the scope of VRT growth plans which will inform and guide funding discussions, identification of transit needs, grant strategies, etc. Highlights: Completed: March 2017 Drafted plan goals and objectives and Finalized SWOT analysis April 2017 Completed public and stakeholder input on transportation needs, Drafted Initial ValleyConnects2.0 conceptual networks May 2017 Finalized ValleyConnect 2.0 outline, discussed network design principles, and the role of community transportation and technology June 20, 2017 ValleyConnect 2.0 status update to Regional Coordination Council (RCC) for their information. June 2017 Identified initial capital needs and programmatic supports and presented them to the Technical Resource Group (TRG) for their comment July 2017 Identified draft performance metrics and presented them to the Technical Resource Group (TRG) for their comment August Identified draft prioritization themes and presented to the Technical Resource Group (TRG) for their comment September ValleyConnect 2.0 status update to Regional Coordination Council (RCC) and VRT Board of Directors for their comment and concurrence. November Present draft of ValleyConnect 2.0 at joint VRT Executive Board and RCC for comment and recommendation January Present final draft of ValleyConnect 2.0 for VRT Board approval Upcoming: January to March 2018 Initiate a robust education and outreach phase with stakeholders and the general public and report findings to Valley Regional Transit Board of Directors April 2018 Present completed ValleyConnect 2.0 plan to VRT Board for action 2018 Establish performance metric targets and prioritization process More Information: Stephen Hunt, Principal Planner, shunt@valleyregionaltransit.org 70

71 ITEM VIII-A TOPIC: Executive Director Report DATE: December 21, 2017 Highlights: The VRT Board will be considering the adoption of the draft ValleyConnect 2.0 plan. I will be focusing a good deal of my time next quarter supporting the robust community outreach we will be initiating following the Board s action in January. As the year comes to a close, I have been reflecting on the very productive year we have had in We completed a Triennial Review process with FTA, completed a backlog of capital projects, completed community outreach throughout the region for the planning process, executed a new management services contract for our fixed-route services, and initiated a variety of activities that will lead to policy recommendations that will help us effectively implement the goals of ValleyConnect 2.0. I am also reflecting a lot on the coming year and have been encouraging the staff to really think about the fundamentals of delivering high quality mobility choices for our region. We recently completed our annual audit. We completed our audit this year with one nonfinancial finding in procurement that has already been addressed. The auditors were very complementary about the VRT finance staff and the control environment for VRT. While our financial controls are strong, we are noticing some weaknesses in our financial information and reporting processes that I will be working closely with the staff and ultimately the Board to address. We will also be working closely with the Executive Board and the VRT Board to consider funding strategies that can lead to the implementation of the ValleyConnect 2.0 growth scenario. This scenario envisions quadrupling the number of service hours in the fixed-route system throughout the two-county area. This is going to take a more robust and stable funding source to achieve. I feel very fortunate to have the opportunity to lead VRT and work on behalf of the communities that our Board members represent. More information contact: Kelli Badesheim, Executive Director, , kbadesheim@valleyregionaltransit.org 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

72 ITEM VIII-A TOPIC: Finance and Administration Activity Report DATE: December 20, 2017 Summary This memo provides an update on the accomplishments of the Finance and Administration Department. VRT Strategic Plan Goal 1 Demonstrate responsible stewardship of public resources. Highlights: Budget/Finance The Accounting Department completed the FY2017 Annual Audit. Presently, Staff is updating the Management Discussion & Analysis document that is presented as an introduction to the financial statements. Staff completed the QR-4 Budget To Actual and Cash Position Reports for the fiscal year. VRT is presently engaged in a standard IRS payroll audit for calendar year Grant Management Two Applications have been started in TrAMS for Boise/Nampa Operations and STP LU Funds. Working on agreements for FY18 and legacy carry forward agreements with Subrecipients. Procurement The Procurement Calendar that documents procurements through FY2018 has been updated. The following procurements were finalized in December: o Snow plow, Snow Removal for MSS and bus stops o Rain Gutter Replacement o Graphics and Technical Writing for ValleyConnect 2.0 Currently working on the following procurements: o Graphics for Vehicles o On-Call Architecture o Benches for MSS/Nampa o HVAC Maintenance o Automotive Service and Repair o Bus Passes 700 N. East 2nd Street, Suite 100 Meridian, ID p: f:

73 ITEM VIII-A VRT Finance, Operations and Development staff are currently working on the following procurements: o HDTC Exterior Remodel o City of Middleton Park and Ride Design and Construction o CWI Infrastructure- Roundabout o On Call Architecture and Design o Annunciators o HVAC and CNG System Design & Replacement Boise For More Information: Contact Jim McMahon, Finance Director, (208) , or e- mail: jmcmahon@valleyregionaltransit.org Page 2 of 2 73

74 ITEM VIII-A TOPIC: Development Department Monthly Report DATE: December 21, 2017 Summary: Update of Development Department activities for the month of December 2017 VRT Strategic Plan Goal 1 - Demonstrate responsible stewardship of public resources Performance based decision-making ValleyConnect 2.0 A final draft will go to the VRT Board of Directors in January of 2018 to approve for outreach and education. The final draft with changes will be presented to the VRT Board in April Public Transportation Plan (COMPASS Lead) Public transportation will have a larger presence in the upcoming Communities in Motion update. As a separate chapter, there will be more detail about the future of transit service in the region including how commuter rail could be incorporated into the Treasure Valley s transportation options. VRT staff and COMPASS staff combined the ValleyConnect 2.0 Technical Resource Group and the Communities In Motion Public Transportation Work Group to maximize the time and input of group participants and ensure both planning efforts were well coordinated. The policies, concepts, and potential projects in both Communities in Motion update and ValleyConnect 2.0 are consistent and support each other. National Transit Database (NTD) Reporting VRT has been reviewing with ITD and NTD: what data is being submitted, what data can be submitted, and who should be submitting the data. Staff is working with a public transportation provider group to work through this item to ensure full reporting for all public transportation in our region. Applications for NTD ID numbers for Boise State and ACHD Commuteride was submitted. Transit Asset Management Staff is working with a public transportation provider group to work through this item to provide a Transit Asset Management Policy for the Board to review and approve. Fare Tariff Findings for the fare analysis and other items will be submitted to the Executive Board for review and prioritization. 700 NE 2nd Street, Suite 100 Meridian, ID p: f:

75 ITEM VIII-A Increase ridership and revenue Service Changes Service Changes o Canyon County changes have been approved and staff is working towards a mid January implementation. Goal 3 - Build institutional and regional capacity Regional Capital Enhancements Boise Operations Facility Upgrades HVAC/CNG project is underway. Drawings are being reviewed and plans for permitting will be submitted. Construction will be in the summer of Happy Day Transit Center Interior Remodel and Site Improvements Second Phase of improvements has been scoped and approved by the VRT Directors. Implementation of this project will be in FY18. College of Western Idaho Roundabout Staff is working on the Environmental Document Approval. Design funding cannot be utilized until the NEPA document is complete and approved by the FTA. Middleton Park & Ride Construction has started and will be complete in early