METRO BOARD OF DIRECTORS Board Meeting Agenda

Transcription

1 METRO BOARD OF DIRECTORS Board Meeting Agenda Thomas C. Lambert PRESIDENT & CEO BOARD MEMBERS Carrin F. Patman, Chair 1900 Main Street, Board Room, 2 nd Floor Jim Robinson, First Vice Chair August 24, 2017, 10:00 AM Cindy Siegel, Second Vice Chair Troi Taylor, Secretary Sanjay Ramabhadran Lisa Castañeda Christof Spieler Don Elder Jr. Lex Frieden 1. Approval of the minutes from the regular board meeting of July 27, 2017 Board Member 2. Public Comments C. Patman 1. Mr. Trinidad Renteria SUBJECT: Issues with bus routes 162 Memorial Express and 40 Telephone/Heights 2. Ms. Ruby Renz SUBJECT: Creation of a new Park & Ride 3. Mr. Mark Smith SUBJECT: The many faces of METRO 4. Ms. Robin Harrison SUBJECT: METROLift 5. Mr. Dominic Mazoch SUBJECT: General comments 3. METRO President & CEO Monthly Report T. Lambert 4. METRO Chair Report C. Patman 5. Working Committee Meeting Reports C. Patman a. Finance and Audit C. Siegel b. Capital & Strategic Planning C. Spieler c. Public Safety, Customer Service, and Operations L. Castañeda CONSENT AGENDA 6. Request Board approval accepting the monthly committee reports, including investment reports C. Siegel 7. Request Board adoption of a resolution to issue debt instruments to finance new vehicle procurements and to restructure and refund existing debt; to request appointment of authorized representatives to approve the amount, rate, terms and pricing of these debt instruments and to execute related documents; to name underwriters from METRO s current approved underwriter pool, and to approve bond counsels, advisors and all documents related to the transaction C. Siegel Page 1

2 METRO BOARD OF DIRECTORS Board Meeting Agenda 1900 Main Street, Board Room, 2 nd Floor August 24, 2017, 10:00 AM 8. Request Board authorization for the President & CEO to negotiate, execute and deliver a contract for the purchase and delivery of Thermo King A/C parts for Metro s transit vehicles L. Castañeda 9. Request Board authorization for the President & CEO to negotiate, execute and deliver a requirements contract with Petroleum Express, Inc. to transport fuel purchased through other agreements to METRO facilities L. Castañeda 10. Request Board authorization for the President & CEO to negotiate, execute and deliver a contract modification with Shine Auto Spa to provide cleaning services for METROLift vehicles at METRO's Field Service Center and alternative service vehicles at METRO's Hiram Clarke Bus Operating Facility L. Castañeda SEPARATE CONSIDERATION 11. Request Board authorization for President & CEO to negotiate, execute and deliver a contract with V&A Consulting Engineers for corrosion control testing C. Spieler 12. Request Board authorization for the President and CEO to negotiate, execute and deliver a contract with Permadur Industries, Inc. DBA SISSCO for the preventive maintenance, inspection and repair of light rail lifts C. Spieler 13. Request Board approval to rename the Robertson Stadium/UH/TSU rail station, and authorize the President & CEO to make necessary changes to all signage as well as all marketing and information materials C. Spieler EXECUTIVE SESSION Pursuant to the Texas Government Code , , , and the Board of Directors will consult with METRO s attorneys to seek advice on legal matters, to deliberate on matters concerning real property; to deliberate on certain personnel matters; or to deliberate regarding security devices. The next regular board meeting is scheduled for Thursday, September 28 nd at 10:00 a.m. Page 2

3 MOTIONS to 2017 RESOLUTIONS to Presiding Chair Carrin F. Patman METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY, TEXAS BOARD OF DIRECTORS REGULAR BOARD MEETING 1900 Main, Houston, Texas MINUTES July 27, 2017 Board Members Present: Jim Robinson, First Vice Chair (Harris County) Lex Frieden (City of Houston) Sanjay Ramabhadran (City of Houston) Lisa Castañeda (Harris County) Board Member Absent: Don Elder (Multi-Cities) Cindy Siegel, Second Vice Chair (Multi-Cities) Christof Spieler (City of Houston) Troi Taylor, Secretary (City of Houston) The Regular Board Meeting of the Metropolitan Transit Authority Board of Directors was called to order a 10:01 a.m., by Chair Patman. Approval of the Minutes: Chair Patman called for a motion for approval of the Minutes for the Regular Board Meeting of June 22, Board Member Robinson made a motion for approval of the minutes. Board Member Ramabhadran seconded the motion. All board members present voted in favor of approval of the minutes. MOTION Public Comments: Dominic Mazoch spoke regarding METRO s Code of Ethics and suggested board members ride the transit system. David Tidmore spoke regarding bus stops. Randall Baxley spoke regarding the connectivity of various modes of the transit system for the elderly and those who have special needs. Robin Harrison spoke regarding METROLift application process. Jennifer Mohawk spoke regarding the buses on Route 40 Telephone/Heights. Noe Ramirez spoke regarding METROlift fare increase. Page 1 of 4

4 Ismael Garcia spoke regarding METROLift fare increase. Jane Rava with the University Oaks Civic Club, spoke regarding the landscaping and mowing by the METRO station. James Tiche spoke regarding the condition of Route 27 Shepherd bus stops. President and CEO Report: Celebration of ADA 27 year anniversary Leadership Development Class College and Hire Houston Internship Program Chair Report: METRO Next Working Committee Reports: Finance & Audit- Sanjay Ramabhadran Administration- Jim Robinson Public Safety, Customer Service & Operations- Jim Robinson Consent Agenda Items: Chair Patman called for consideration of consent agenda items 6, 7, 8 and 10. Board Member Robinson moved for approval of the items. Board Member Ramabhadran seconded the motion. All board members present voted in favor of the items. MOTION RESOLUTION (Agenda Item 6) A resolution authorizing the President & CEO to execute and deliver an Interlocal Agreement with Harris County for the Harris County Toll Road Authority (HCTRA) to provide toll collection services and maintenance of certain equipment on METRO s High Occupancy Vehicle/High Occupancy Toll (HOV/HOT) lanes network. RESOLUTION (Agenda Item 7) A resolution authorizing the President & CEO to execute four local project funding agreements offered with the Texas Department of Transportation for Federal Highway Administration grant funding of METRO Star Regional Vanpool Program. RESOLUTION (Agenda Item 8) A resolution authorizing the President & CEO to execute and deliver a contract with Americasfavorite.com, LLC, to wrap the front cabs of METRO s fleet of LRV s. RESOLUTION (Agenda Item 10) A resolution authorizing the President & CEO to execute and deliver a contract with Mass Electric Construction Co. for the purchase and delivery of Frauscher axle counter parts. Page 2 of 4

5 Items for Separate Consideration: Chair Patman called for consideration of item 9 of the agenda. Board Member Robinson moved for approval of the item. Board Member Ramabhadran abstained. Board Member Frieden seconded the motion. All other board members present voted in favor of item 9. MOTION RESOLUTION (Agenda Item 9) A resolution authorizing the President & CEO to execute and deliver modifications to the diesel and gasoline contracts with Motiva Enterprises, LLC. Chair Patman called for consideration of item 11 of the agenda. Board Member Robinson moved for the approval of the item. Board Member Ramabhadran seconded the motion. All other board members present voted in favor of item 11. MOTION RESOLUTION (Agenda Item 11) A resolution authorizing the President & CEO to execute and deliver a one-year sole source contract with Trapeze Software Group, Inc., for the upgrade of METRO s run cutting software. Chair Patman called for consideration of item 12 of the agenda. Board Member Robinson moved for the approval of the item. Board Member Frieden seconded the motion. All other board members present voted in favor of item 12. MOTION RESOLUTION (Agenda Item 12) A resolution authorizing the President & CEO to negotiate, execute, and deliver contracts with Sun Life Financial for group life insurance, accidental death & dismemberment insurance, long term disability insurance, and Family Medical Leave Act management services and Americans with Disabilities Act/Americans with Disabilities Act Amendment Act processes. Chair Patman called for consideration of item 13 of the agenda. Board Member Robinson moved for the approval of the item. Board Member Ramabhadran seconded the motion. All other board members present voted in favor of item 13. MOTION RESOLUTION (Agenda Item 13) A resolution approving the Code of Ethics for METRO employees and the Code of Ethics for Board of Directors, and a policy for the creation and enforcement of employee policies, and an amendment to the Procurement Manual reflecting the changes in the Code of Ethics. Chair Patman called for consideration of item 14 of the agenda. Board Member Ramabhadran moved for the approval of the item. Board Member Frieden seconded the motion. All board members present voted in favor of item 14. Page 3 of 4

6 MOTION RESOLUTION (Agenda Item 14) A resolution approving and accepting the monthly committee reports, including financial and investment reports. Chair Patman called for consideration of item 15 of the agenda. Board Member Ramabhadran moved for the approval of the item. Board Member Frieden seconded the motion. All other board members present voted in favor of item 15. MOTION RESOLUTION (Agenda Item 15) A resolution approving the establishment of a separate investment account for the proceeds from the sales of METRO s surplus real estate properties. Executive Session Language At 10:57 a.m. Chair Patman convened the meeting into EXECUTIVE SESSION, pursuant to the Texas Government Code Pursuant to the Texas Government Code , , and the Board of Directors will consult with METRO s attorneys to seek advice on legal matters, to deliberate on matters concerning real property; to deliberate on certain personnel matters; or to deliberate regarding security devices. The regular board meeting re-convened into public session at 11:26 a.m. The meeting adjourned at 11:27 a.m. The date for the next Regular Board Meeting is Thursday, August 24, 2017, at 10:00 a.m. Alva I. Treviño General Counsel and Assistant Board Secretary Page 4 of 4

7 BOARD BRIEFING SUMMARY SUBJECT: AGENDA ITEM #: Public Comments AGENDA DATE: DEPARTMENT: Board PRESENTER: Chair, Carrin Patman SUMMARY:

8 BOARD BRIEFING SUMMARY SUBJECT: AGENDA ITEM #: METRO President & CEO Monthly Report AGENDA DATE: DEPARTMENT: Executive Office PRESENTER: Thomas C. Lambert, President & CEO SUMMARY: METRO President & CEO Report

9 BOARD BRIEFING SUMMARY SUBJECT: AGENDA ITEM #: METRO Chair Report AGENDA DATE: DEPARTMENT: Board PRESENTER: Chair, Carrin F. Patman SUMMARY:

10 BOARD BRIEFING SUMMARY SUBJECT: AGENDA ITEM #: AGENDA MONTH: DEPARTMENT: PRESENTER: SUMMARY:

11 Finance & Audit Committee Meeting Report August Sales Tax Report Investment Report $ 64,262,461 Rec d in Aug./ Sales in Jun. $ 638,170,911 YTD FY2017 $ 12,483, % YTD variance over budget (0.3%) FY2017 change from FY2016 $ 253,939,027 General Fund (1.19% vs. 1.08% Benchmark) $ 76,970,563 Construction Fund (0.98% vs. 0.95% Benchmark) $ 71,920,410 General Mobility Escrow Balance Inflows: Outflows: $ 13,794,552 from Sales Tax $ 22,365,312 City of Houston $ 2,386,239-..City of Katy, Humble & Missouri City $ 560, City of Bellaire, Hedwig Village, -.Hunters Creek, Southside Place,....Spring Valley & West University Place METRO Board Meeting - August 24,

12 Finance & Audit Committee Meeting Report Debt Report $ 1,126,720,000 Outstanding Balance Monthly Performance Report Year-to-date FY2017 expenditures are within budget: Operating $ (16.4M) or (3.5%) METRORail Completion... $ (24.2M) or (62.8%) Capital Improvements..... $ (29.2M) or (27.4%) Debt Service $ (3.8M) or (4.6 %) Projected Allocation General Mobility Transfer... $ 1.6M or 1.2% Briefing Items Monthly Compliance Report Monthly Financial Reports METRO Board Meeting - August 24,

13 Finance & Audit Committee Meeting Report Recommended for Board Action Committee Approval Recommended Authorizations for the President & CEO To approve the monthly committee reports, including the Sales Tax, Debt, and Investment Reports. To adopt a resolution to issue debt instruments to finance new vehicle procurements and to restructure and refund existing debt; to request appointment of authorized representatives to approve the amount, rate, terms and pricing of these debt instruments and to execute related documents; to name underwriters from METRO s current approved underwriter pool, and to approve bond counsels, advisors and all documents related to the transaction. FTA Discretionary Grant Program Bus and Bus Facilities grant funding opportunity. None METRO Board Meeting - August 24,

14 The Committee reviewed and provided concurrence to move forward with the following solicitations: 1) Transit System IT/ITS Construction - (IFB); 2) Magnolia Transit Center Expansion - (IFB) 1

15 METRO Capital and Strategic Planning Committee Meeting Report Authorization for the President & CEO Briefing Items To negotiate, execute and deliver a contract with V&A Consulting Engineers for corrosion control testing To negotiate, execute and deliver a contract with Permadur Industries, Inc. DBA SISSCO for the preventive maintenance, inspection and repair of light rail lifts To rename the Robertson Stadium/UH/TSU rail station, and make necessary changes to all signage as well as all marketing and information materials Committee Briefings Surplus Property located at 1507 Keene Street Westheimer enhanced bus service study Committee Requests Parking study on 1507 Keene Street Schedule on the Westheimer enhanced bus service study METRO Capital and Strategic Planning Committee Meeting Report August 16, 2017

16 The Committee reviewed and provided concurrence to move forward with the following solicitations: 1) Bus Fluids (IFB); 2) METROLift Subsidy Program Services (IFB) 1

17 METRO Public Safety, Customer Service & Operations Committee Meeting Report Authorization for the President & CEO Briefing Items to negotiate, execute and deliver a contract for the purchase and delivery of Thermo King A/C parts for METRO s transit vehicles to negotiate, execute and deliver a requirements contract with Petroleum Express, Inc. to transport fuel purchased through other agreements to METRO facilities to negotiate, execute and deliver a contract modification with Shine Auto Spa to provide cleaning services for METROLift vehicles at METRO s Field Service Center and alternative service vehicles at METRO s Hiram Clarke Bus Operating Facility Committee Approval Anticipated Procurement Report Monthly Briefings Media Report METRORail Safety Update Public Safety, Customer Service and Operations Report Board Speaker Follow-up Briefings Vehicle collision avoidance system testing update Committee Requests Perform traffic speed monitoring analysis where Main Street intersects with Pease Street and Jefferson Street. Public Safety, Customer Service & Operations Committee Meeting August 16, 2017

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19 A RESOLUTION RESOLUTION APPROVING AND ACCEPTING THE MONTHLY COMMITTEE REPORTS, INCLUDING FINANCIAL AND INVESTMENT REPORTS; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, the METRO Board of Directors has conducted its monthly committee meetings; and WHEREAS, the compliance report and financial reports such as the sales tax report, investment report, debt report, and monthly performance report comprise this month s Finance and Audit committee report; and WHEREAS, the Board should approve and accept the monthly committee reports, including the investment reports. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby approves and accepts the monthly committee reports, including investment reports. Section 2. This Resolution is effective immediately upon passage. I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 1 of 1

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21 Finance & Audit Committee August 2017

22 Since 2008 METRO has financed its purchases of buses through the issuance of debt, typically through Contractual Obligations (KOs) 145 buses, totaling $69.2MM, are scheduled for delivery in late October through May with payment due 30 days after acceptance of the vehicle by METRO. 2

23 In order to maintain its high credit rating, METRO s Board-recommended policy is to keep its Projected Maximum Annual Debt Service Coverage ratio above x4.00 With the additional financing of the upcoming 145 buses, METRO s current Projected Maximum Annual Debt Service Coverage ratio is projected to be x4.08 3

24 In addition to the bus financing, METRO s financial advisor, Public Financial Management (PFM) has recommended the issuance of: Up to $58 million of restructuring bonds to reduce the amount of annual debt service payments from FY2018 through FY2022 Up to $38 million of refunding bonds to produce savings in line with METRO s Debt Policy 4

25 Summary & Net Present Value (PV) Savings Issuance New Money (Par Amount) Bus Financing $ 57,430,000 Existing Debt (Par Amount) Restructuring $ 48,155,000 Refunding 32,800,000 Total Par Amount of Issuances $ 57,430,000 $ 80,955,000 Net PV Savings ($) $ 915,336 Estimated Par Amounts as of June 29,

26 METRO s overall financial projections for FY2018 to FY2022 will require debt service payments of approximately $97 MM annually METRO s Projected Maximum Annual Debt Service Coverage ratio will be estimated at x5.15 6

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28 Date Aug 25 Sept 1 Sept 7 Sept Sept Sept 27 Sept 28 Oct 17 Oct 18 Activity First draft transaction documents First draft financing structure Second draft transaction documents Second draft financing documents Distribute documents to rating agency Respond to rating agency questions Due diligence call receive rating Pricing / Sign bond purchase agreement File documents for Attorney General approval Pre-close Close 8

29 To request Board Authorization to: Issuance of: Up to $69 million of KOs to finance the purchase of transit buses and commuter buses Up to $58 million of restructuring bonds to reduce the amount of annual debt payments from FY2018 through FY2022 Up to $38 million of refunding bonds to produce savings in line with METRO s Debt Policy 9

30 To request Board Authorization to: Appoint Andrews Kurth and Johnson Petrov as Co- Bond Counsel, Edgar Colon as Disclosure Counsel, and Baker Williams & Matthiesen as Underwriter s Counsel Appoint underwriters: Goldman Sachs as Senior Manager; RBC Capital Markets, Jeffries LLC, George K. Baum & Co., and Siebert Cisneros Shank & Co., LLC as Co-Managers. Authorize the Preliminary Offering Statement (POS) Appoint Arthur C. Smiley III, Chief Financial Officer, as authorized representative to act on behalf of the Board and approve the required legal documents 10

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32 A RESOLUTION RESOLUTION AUTHORIZING THE ISSUANCE OF CERTAIN DEBT INSTRUMENTS AND PROVIDING AUTHORIZATION TO ARTHUR C. SMILEY III, CHIEF FINANCIAL OFFICER, TO ACT WITH REGARD TO THE ISSUANCE(S) AND APPROVING RELATED DOCUMENTS; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, METRO s financial advisors have recommended the issuance of $69 million of contractual obligations to finance new vehicle procurements, $58 million of contractual obligations to restructure existing bonds, and $38 million of contractual obligations to refund existing bonds; and WHEREAS, it is necessary that the Board approve the issuance, name legal counsel, disclosure counsel and underwriter s counsel for the issuances, and appoint authorized representatives to act on behalf of the Board regarding issuance and approval of the required legal documents and designation of managing underwriters; and WHEREAS, METRO staff recommends that the Board approve the issuance, assign the firm of Andrews Kurth Kenyon, LLP as bond counsel, Johnson Petrov, LLP as co-bond counsel, Edgar Colón as disclosure counsel; Baker Williams & Matthiesen as underwriter s counsel; Goldman Sachs as senior manager of underwriting; and RBC Capital Markets, Jeffries LLC, George K. Baum & Co., and Siebert Cisneros Shank & Co., as co-managers of underwriting. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby approves and authorizes the issuance of the contractual obligations in the amount and for the purposes described above. Section 2. The Board authorizes the firm of Andrews Kurth Kenyon, LLP to act as bond counsel, Johnson Petrov, LLP as co-bond counsel, Edgar Colón as disclosure counsel; and Baker Williams & Matthiesen as underwriter s counsel. Section 3. The Board of Directors adopts the complete and full Resolution and authorizes the issuance, sale and delivery of $69 million of contractual obligations to finance new vehicle procurements, Page 1 of 2

33 $58 million of contractual obligations to restructure existing bonds, and $38 million of contractual obligations to refund existing bonds. Section 4. The Board hereby delegates the authority to designate the senior managing underwriter and co-managing underwriters from METRO s current approved underwriting pool and to effect the sale of and approve the final terms of the contractual obligations to Arthur C. Smiley III, Chief Financial Officer, as the authorized representative. Section 5. The Board of Directors hereby gives authorization to issue debt instruments, and authorizes Arthur C. Smiley III, Chief Financial Officer, to act with regard to the issuance(s) and to approve all related documents. Section 6. This Resolution is effective immediately upon passage.. I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 2 of 2

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42 A RESOLUTION RESOLUTION AUTHORIZING THE PRESIDENT & CEO TO EXECUTE AND DELIVER A TWO-YEAR CONTRACT WITH THERMO KING OF HOUSTON FOR A/C PARTS; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, METRO is in need of A/C parts for its transit vehicles; and WHEREAS, METRO issued a request for bids and Thermo King of Houston was the lowest, responsive and responsible bidder; and WHEREAS, METRO staff recommends a two-year contract with Thermo King of Houston for the purchase and delivery of A/C parts in an amount not-to-exceed $1,105, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President & CEO to execute and deliver a two-year contract with Thermo King of Houston for the purchase and delivery of A/C parts in an amount not-to-exceed $1,105, Section 2. This Resolution is effective immediately upon passage. I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 1 of 1

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49 RESOLUTION A RESOLUTION AUTHORIZING THE PRESIDENT AND CEO TO EXECUTE AND DELIVER A CONTRACT WITH PETROLEUM EXPRESS, INC., TO TRANSPORT FUEL TO METRO FACILITIES; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, METRO is in need of services for the transport of fuel to its facilities; and WHEREAS, METRO issued an invitation for bids for the fuel transport services; and WHEREAS, Petroleum Express, Inc., was found to be the lowest responsive and responsible bidder; and WHEREAS, METRO staff recommends a contract for fuel transport services with Petroleum Express, Inc., for an amount not-to-exceed $906,362. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President and CEO to execute and deliver a contract for fuel transport services with Petroleum Express, Inc., for an amount not-to-exceed $906,362. Section 2. This Resolution is effective immediately upon passage. PASSED this 22"d day ofoctober, 2015 APPROVED this 22 day ofoctober, 2015 ATTEST: *' ' 201 jit'4, 2 AssistaniSeqretary/ --A (n- /4 u/d-- Gilbert Andrew Garcia, CFA Chairman 2, f.1-1,1: 4 1 Page 1 of 1

50 RESOLUTION A RESOLUTION AUTHORIZING THE PRESIDENT & CEO TO EXECUTE AND DELIVER A THREE-YEAR REQUIREMENTS CONTRACT WITH PETROLEUM EXPRESS, INC. TO TRANSPORT FUEL TO METRO FACILITIES; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, METRO is in need of fuel and gasoline transport services to transport fuel to its facilities during FY2018, FY2019 and FY2020; and WHEREAS, a request for bids was issued and Petroleum Express, Inc. was found to be lowest, responsive and responsible bidder; and WHEREAS, METRO staff recommends a three-year requirements contract with Petroleum Express, Inc. to transport fuel to METRO facilities for an amount not-to-exceed $1,221, which includes a 10% contingency for additional transport services if needed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President & CEO to execute and deliver a three-year requirements contract with Petroleum Express, Inc. to transport fuel to METRO facilities for an amount not-to-exceed $1,221, which includes a 10% contingency amount for additional services if needed. Section 2. This Resolution is effective immediately upon passage. Page 1 of 2

51 I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 2 of 2

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56 RESOLUTION A RESOLUTION AUTHORIZING THE PRESIDENT & CEO TO EXECUTE AND DELIVER A CONTRACT WITH SHINE AUTO SPA, FOR CLEANING SERVICES FOR ITS METROLIFT VAN FLEET AT THE FIELD SERVICE CENTER, AND THE ALTERNATIVE VAN SERVICE FLEET AT THE HIRAM CLARK FACILITY; AND MAKING FINDINGS AND PROV[SIONS RELATED TO THE SUBJECT WHEREAS, METRO is in need of cleaning services for its METRO Lift van fieet and alternative van service fleet at its Field Service Center and Hiram Clark Facility; and WHEREAS, METRO issued an invitation for bid for the van cleaning services; and WHEREAS, Shine Auto Spa submitted the lowest, responsive and responsible bid for van cleaning services; and WHEREAS, METRO staffrecommends a contract for van cleaning services with Shine Auto Spa for an amount not-to-exceed $450,847. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President & CEO to execute and deliver a contract with Shine Auto Spa for van cleaning services for an amount not-to-exceed $450,847. Section 2. This Resolution is effective immediately upon passage. PASSED this 21* day of July, 2016 APPROVED this 21" day of July, 2016 ATTEST:,.,.,7. '.. '1. ) Arad _{t-6. * c,-:* ]3- : Reca Perry i \ U Assistant Sedretatx,, daj.69 Z*z»u,lu Carlin F. Patman Chair '',elt,e:':.. Page 1 0 f 1

57 A RESOLUTION RESOLUTION AUTHORIZING THE PRESIDENT & CEO TO EXECUTE AND DELIVER A MODIFICATION TO THE SHINE AUTO SPA CONTRACT TO EXERCISE A ONE-YEAR OPTION FOR VEHICLE CLEANING SERVICES; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, Resolution authorized METRO to execute a contract with Shine Auto Spa for METROLift vehicle cleaning services at METRO s Field Service Center and alternative service vehicles at Hiram Clarke Bus Operating Facility; and WHEREAS, the contract is due to expire in August of 2017; and WHEREAS, METRO staff recommends a modification to the Shine Auto Spa contract exercising a one-year option for vehicle cleaning services for a not-to-exceed amount of $450, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President & CEO to execute and deliver a modification to the Shine Auto Spa contract exercising a one-year option for vehicle cleaning services for a not-to-exceed amount of $450, Section 2. This Resolution is effective immediately upon passage. I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 1 of 1

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59 Capital and Strategic Planning Committee

60 The contract will cover the required periodic testing and as needed corrosion control testing. 2

61 V&A Consulting Engineers was selected as the most qualified under METRO s Request for Qualifications. V&A Consulting Engineers has performed corrosion control testing for METRO since Total contract is for an amount not-to-exceed $700,720. 3

62 Authorize President & CEO to enter into a three year contract with V&A Consulting Engineers for a not-to-exceed amount of $700,

63 TECHNICAL EVALUATION SUMMARY Corrosion Control Services on an "As Needed" Basis METRO Solicitation No.: Date: 5/20/2017 Proposer Firm/Individual Name Evaluator 1 Evaluator 2 Evaluator 3 Score Rank Score Rank Score Rank Raw Score Average Score Rank V&A Consulting Engineers Russell Corrosion CorrPro

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67 A RESOLUTION RESOLUTION AUTHORIZING THE PRESIDENT & CEO TO EXECUTE AND DELIVER A THREE-YEAR CONTRACT WITH V&A CONSULTING ENGINEERS FOR CORROSION CONTROL TESTING SERVICES; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, METRO must perform annual corrosion control tests for stray current leakage along the light rail lines; and WHEREAS, a request for qualifications was issued for corrosion control testing services; and WHEREAS, V&A Consulting Engineers was determined to be the most qualified vendor; and WHEREAS, METRO staff recommends a three-year contract with V&A Consulting Engineers for corrosion control testing services in an amount not-to-exceed $700, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President & CEO to execute and deliver a three-year contract with V&A Consulting Engineers for corrosion control testing services in an amount not-to-exceed $700, Section 2. This Resolution is effective immediately upon passage. I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 1 of 1

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70 This Service Solicitation is for preventive maintenance, inspection and repair of METRO Light Rail Vehicle Lifts METRO sites included in this service solicitation: Rail Operation Center (ROC) & Storage and Inspection Facility (S&I) 2

71 Two (2) bids were received and publicly opened by METRO on April 18, 2017 Lowest responsive bidder: Permadur Industries, Inc. DBA SISSCO Total contract is for an amount NTE $462, This contract is not small business/disadvantaged business program eligible due to lack of subcontracting opportunities. 3

72 Authorize President & CEO to enter into a three (3) year contract with Permadur Industries, Inc. DBA SISSCO for a not-to-exceed amount of $462,

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78 RESOLUTION A RESOLUTION AUTHORIZING THE PRESIDENT & CEO TO EXECUTE AND DELIVER A THREE-YEAR CONTRACT WITH PERMADUR INDUSTRIES, INC. FOR PREVENTIVE MAINTENANCE, INSPECTION AND REPAIR OF LIGHT RAIL VEHICLE LIFTS; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, METRO is in need of preventive maintenance, inspection and repair services for its Light Rail Vehicle Lifts at the Rail Operation Center and the Storage and Inspection Facility; and WHEREAS, METRO issued a request for bids for these services and Permadur Industries, Inc. was found to be the lowest, responsive and responsible bidder; and WHEREAS, METRO staff recommends a three-year contract with Permadur Industries, Inc. for preventive maintenance, inspection and repair services of Light Rail Vehicle Lifts for an amount not-toexceed $462, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the President & CEO to execute and deliver a three-year contract with Permadur Industries, Inc. for preventive maintenance, inspection and repair services of Light Rail Vehicle Lifts for an amount not-to-exceed $462, Section 2. This Resolution is effective immediately upon passage. Page 1 of 2

79 I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 2 of 2

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81 Capital and Strategic Planning Committee August, 2017

82 Robertson Stadium has been replaced with the new TDECU Stadium since construction was completed on the Purple Line July 14, 2017 METRO received a letter from the University of Houston requesting Robertson Stadium/UH/TSU be renamed to UH Athletics District/TSU September 16, 2017 is opening game against Rice Discussion of permanent capital changes are currently taking place 2

83 METRO staff will evaluate the proposal and provide a recommendation to the President/CEO. The President/CEO will make the final determination on whether to advance the proposal and recommendation to the METRO Board of Directors. Transit station name changes must be approved by a vote of the majority of the METRO Board of Directors. Upon approval of the Board of Directors an agreement will be negotiated and delivered to the Proposer. All costs associated with changing a transit station name including, but not limited to the costs of signage installation and removal and marketing materials will be paid by the Proposer unless otherwise directed by the METRO Board of Directors. 3

84 Authorize President and CEO to rename Robertson/UH/TSU rail station to UH Athletics District/TSU rail station. 4

85 .. RESOLUTION NO A RESOLUTION APPROVING CRITERIA FOR THE SELECTION OF STATION NAMES AND ADJACENT FACILITIES FOR THE METRORAIL PROJECT; AUTHORIZING AND DIRECTING THE PRESIDENT & CEO TO SELECT THE STATION NAMES FOR E METRORAIL PROJECT; AND MAKING FINDINGS AND PROVISIONS RELATIVE TO THE SUBJECT. WHEREAS, the METRORail project will be served by several light rail stations and adjacent bus transit and transfer facilities to provide patron access to the system; and WHEREAS, stations and adjacent transit and transfer facilities should be identified and named by location so that patrons can better travel to their desired destination; and WHEREAS, staff has recommended criteria for the naming of light rail stations and transit and transfer facilities which provide for the inclusion of the name of an adjacent street or cross street, a well known destination, or a combination of location and destination; and WHEREAS, the Board of Directors is of the opinion that patrons will be better able to use the system if stations and facilities are identified in accordance with staff's recommended criteria; and WHEREAS, the President & CEO has identified names for METRORail stations and adjacent transit and transfer facilities which communicate the location and d6stination in accordance with the recommended criteria; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT:

86 RESOLUTION NO (Page 2) Section 1. The Board of Directors hereby approves criteria for the naming of light rail stations, transit centers and transfer facilities. Section 2. The President & CEO is hereby authorized and directed to proceed with such action as is necessary for the naming of the light rail stations, transit centers and transfer facilities in accordance with the approved criteria. Section 3. This resolution is effective immediately upon passage. / oot' 1 A/V >8>..'.0 3; 19 - ATTEST: { MMErNa51 -. : E E S..: PASSED this 26" day of July, 2001 APPROVED this 26 day of July, 2001, 19'44 int,nfr ROLLJIN«kil-*I J Addiaftt S etretar,/ 1,Aobert D. Miller 5/ Chairman

87 STATION-NAMING CRITERIA The name of a station shall Include the name of an adjacent or cross street on one end of the station (such as Preston), a well-known destination (such as University of Houston, Hennann Park, Smith Lands, and reliant Park), or a combination of location and destination. Business names, product names and personal names shall not be used unless the name is also a street name or a well-known destination (such as Reliant Park). Consideraljon shall be given to the various applications where the station name will be displayed, including light rail vehicle destination signs which are limited to twelve characters per panel. There must be a compelling reason to rename a station, and the renaming must benefit existing and prospective transit users. The new station name must meet the naming criteria set out in this policy. All costs associated with changing a station name, including any market research METRO may require to determine if a proposed name identifies a well-known destination for existing or prospective transit users, will be paid by the requestor. Any name change will require a vote of the METRO Board.

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90 RESOLUTION RESOLUTION AUTHORIZING THE NAME CHANGE OF THE ROBERTSON STADIUM/UH/TSU RAIL STATION TO TSU/UH ATHLETICS DISTRICT AND MAKING THE NECESSARY CHANGES TO ALL STATION SIGNAGE, MARKETING AND INFORMATIONAL MATERIALS; AND MAKING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT WHEREAS, Robertson Stadium has been replaced with the new TDECU Stadium since construction was completed on the Purple Line; and WHEREAS, the University of Houston System has requested that the name be changed; WHEREAS, renaming the station to TSU/UH Athletics District better identifies the station for current, future, local and out of town riders; and WHEREAS, METRO will change the station signs, marketing and informational materials to reflect the new name; and WHEREAS, pursuant to Board Policy, the University of Houston System will pay for the cost of the name change from Robertson Stadium/UH/TSU rail station to TSU/UH Athletics District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE METROPOLITAN TRANSIT AUTHORITY THAT: Section 1. The Board of Directors hereby authorizes the name change of the Robertson Stadium/UH/TSU rail station to TSU/UH Athletics District. Section 2. This Resolution is effective immediately upon passage. Page 1 of 2

91 I hereby certify that the above resolution is accurate in describing the action herein of the Board of Directors on the date below. Alva Treviño General Counsel PASSED this 24 th day of August, 2017 APPROVED this 24 th day of August, 2017 ATTEST: Reca Perry Assistant Secretary Carrin F. Patman Chair Page 2 of 2