Conference Policies for MUMBAI MUN 2018 Registration Guidelines General Policies

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2 Conference Policies for MUMBAI MUN 2018 All delegates are requested to read these policies in their entirety. Being a delegate for the conference implies that the individual has accepted all conference policies and is therefore expected to comply with all of them. Delegates are also expected to abide by all local and municipal laws and NMIMS University Regulations while at MUMBAI MUN Registration Guidelines All students in Undergraduate/Graduate/Post Graduate programs and high school students are eligible to participate in Mumbai MUN. Enthusiasm is the characteristic we look for the most. So, even if one doesn't have a past MUN experience, Mumbai MUN is the best platform to begin it from. An applicant may be required to furnish proof of some of his mentioned achievements by the Organising Committee. Executive Board Members will follow the UNA-USA procedure for Model United Nations Conferences in their respective committees. A formal dress code will be strictly enforced during the conference. Males have to be formally dressed in trousers, shirts and suits. Ladies may wear formal pants, skirts, dresses etc. Alternatively Indian attire is also allowed during the formal session. Delegates may dress informally for all the informal events (Global Village, Socials etc.). Mumbai MUN offers accommodation to its participants. There will be a separate registration form for accommodation which will be put up shortly. Mumbai MUN provides breakfast and lunch every day. General Policies The Secretary-General, the Director General and the Professor In-charge of MUN Society-MPSTME are the only individuals empowered to making exceptions to any of the rules mentioned as a part of all the policies listed in this document. MUMBAI MUN 2018 is not liable for any promises/ exceptions made by other members of the Organizing Committee regarding fees or policies. The MUMBAI MUN 2018 Executive Board/Organizing Committee reserves the right to amend the country/committee matrix. Also, country and committee allotments are solely to the discretion of the Organizing Committee and the Executive Board members.

3 Committee policies for every committee shall be laid down by the Secretary General along with the Executive Board members for the respective committees. All Executive Board members are free to exercise their freedom to conduct committee in a way that they deem best. Motions of censure and impeachment shall not be entertained against any Executive Board member for the duration of MUMBAI MUN Code of Conduct Consumption or possession of drugs and/or alcohol will not be entertained even in the smallest of proportions. If any delegate is found in possession of alcohol or drugs, that delegation will be asked to leave the conference immediately. An official letter from NMIMS University will also be sent to the said delegate s school/college. Violators of this policy may be criminally liable according to local, state and federal laws regarding the aforementioned violation. Cigarette smoking is not permitted within the premises. MUMBAI MUN 2018 is NOT responsible for belongings left in committee rooms. If any delegates do leave their belongings in committee rooms, then they are doing so at their own risk. All delegates are expected to be present in committee, and must stay in committee meetings for the established duration. In order to receive a certificate of participation, a delegate has to attend a minimum of 75% of the sessions. In order to receive an award, a delegate must attend all the sessions except in the case of unavoidable circumstances which shall be deemed valid only by the respective Executive Board members and the Secretary General. The Chairpersons and the Organizing Committee will log attendance. Delegates must wear the ID badges provided by the Organizers at all times during MUMBAI MUN 2018, in and out of Conference events, including all the socials. Faculty Advisors are encouraged to visit committee sessions. Please note that Faculty Advisors are responsible for their students' behaviour. Faculty advisors might not be allowed in committee sessions during voting procedure or in case if the Chairpersons decide against it. The official language at MUMBAI MUN 2018 will be ENGLISH. During the sessions, the delegates are expected to exercise diplomatic courtesy when addressing members of the committee and the dais. The delegates are expected to address the other delegates in third person. No use of slang or informal terms would be entertained. In addition, delegates are also requested to be polite to all the logistics, press and other miscellaneous Organizing Committee members.

4 Conference Fees, No refund Policy and Accommodation: The details of the Conference fees and other information in relation to fees for accommodation etc. are published on the website. Delegates will not be allowed to participate in MUMBAI MUN 2018 unless they have paid the registration fees. There will be no refund in case a delegate backs out of the conference. Also, travelling, visas, lodging, boarding, food and other incidental costs are to be borne by the participating delegates. Although MUMBAI MUN 2018 is arranging for accommodation for all delegates who require it, we would like you to note that all financial transactions in relation to accommodations shall be handled directly by the delegates with the concerned hotel/ hostel. MUMBAI MUN 2018 is not responsible for the cash transactions. Furthermore, these payments have to be made on the day of arrival. MUMBAI MUN 2018 offers limited accommodations on first come first serve basis. Allotment Policies The Executive board/organizing committee reserves the right to amend the country/ council matrix. Country and council allotments are solely under the discretion of the organizing committee and the Executive Board members. Delegates are required to pay their Delegation Fees as soon as a delegate has been registered for Mumbai MUN 2018 in capacity as a Delegate or a Press Corps Reporter. First-Come-First-Serve policy shall not entirely be applicable to all allotments for Mumbai MUN Delegate allotments will be made on the basis of past Model UN experience to maintain decorum & ensure the highest quality of debate. Preference allotment probability is bound to decrease through the participation timeline. Delegates wishing to change their allotments shall be entertained only after the final round of registrations. However, this is applicable only for candidates who have paid, and may require to produce certifications as may be deemed necessary by the Organizing Committee. Delegates from schools may not be allotted committees apart from a few designates ones, unless they have a minimum of 3 MUN experiences. This clause has been drafted solely for the purpose of enhancing delegate experience of the younger delegates into the right pattern of MUNning.

5 Cancellation Due to Weather Conditions, Health Issues etc MUMBAI MUN 2018 will take place from the 19 th to the 22 nd of February. MUMBAI MUN 2018 reserves the right to cancel the conference in the case of extreme circumstances, such as health epidemics, major natural disasters or in the case of vis major. MUMBAI MUN 2018 can be cancelled/modified/postponed in case if a college policy decision is taken in that regards. No refunds shall be provided in those circumstances. Other Rules The Executive Board/ Organizing Committee have the right to immediately expel delegates from both the committee as well as conference premises due to unacceptable behaviour. Serious indiscipline on the part of even a single delegate may require the dismissal, without refund, of the individual involved and his or her delegation from the Conference. The Organizing Committee/Executive Board reserves the right to define appropriate Conference behaviour and is particularly strict about issues involving displays of disrespect to other delegates, Executive Board members, Organizing Committee, conference venue staff and other volunteers including the members of the International Press for MUMBAI MUN Any photo, video, and other audio/visual material taken and/or recorded during MUMBAI MUN 2018 featuring any delegate may be used and published for promotional purposes by NMIMS University, MPSTME, MUMBAI MUN 2018 and the MUN Society-MPSTME. The delegates would be held responsible for any wilful or negligent damage to the property and the venues and premises of the activities held by MUMBAI MUN 2018, including In-Conference, Out-of Conference and Pre- & Post-Conference Events, and will also be held responsible for the replacement and/or compensation of and for any damage that they may have caused. It is indemnified and believed to hold harmless the MUMBAI MUN 2018 Organizing Committee, Executive Board members, the MUN SocietyMPSTME, MPSTME and the NMIMS University with the staff, administration, committee post holders, secretariat members and other agents from and against any claims of liability, loss, theft, damage or cost which may arise out of or relate to travelling to, participating in, and/or returning from the MUMBAI MUN 2018.

6 The MUMBAI MUN 2018 Organising Committee reserves the right to change or amend or modify any of the conference policies mentioned in this document without any prior notice. Accepting the policies online through registration is tantamount to a digital signature, agreeing to abide by the policies set above. In case of a minor registering for the conference, online registration would automatically imply parental consent. We thank you wholeheartedly in advance for your support and co-operation.