Canadian Conference on Electrical and Computer Engineering (CCECE 2010) 2-5 May 2010, Marriott Hotel, downtown Calgary Calgary, AB, Canada

Transcription

1 Canadian Conference on Electrical and Computer Engineering (CCECE 2010) 2-5 May 2010, Marriott Hotel, downtown Calgary Calgary, AB, Canada CONTRACT FOR EXHIBIT SPACE We hereby contract for exhibit space in CCECE 2010 in Calgary, AB, 2-5 May We hereby agree to abide by show rules and regulations, and with the Basic Terms and Conditions attached with this form. Company Name: Contact Name: Address: (please do not use P.O. Box #) City: Province/State: Country: Postal Code: Telephone: Fax: WebSite: Cost Quantity Total Cost Booth $ % GST Gst (goods and services tax) Registration # We wish to be located as close as possible to the following companies: If possible, please do not locate our space adjacent to or directly across from the following companies: Product/Services to be exhibited: Names of Booth Attendees We are: Manufactures Manufactures Rep Resellers Industrial Distributors Publishers Government Agency Testing/Certification Other (specify) The full price of space-contracted must be received by 03/27/2010 with your signed application in order to assign a booth. All Payments must be made in Canadian Funds Exhibitors are responsible for bank collection fees and /or discounts associated with their payment Make all cheques Payable to: CONFERENCE CONCEPTS

2 Method of Payment: Check Amex Visa Discover Diners Club M/C Acct: #: Exp. Date: Signature AUTHORIZATION I am authorized by my company to contract for exhibit space at the CCECE 2010 as indicated above. I have carefully read and accept the information and conditions contained herein. Print Name: Date: Signature: Title: PLEASE RETURN COMPLETED FORM TO: IEEE CCECE 2010 Conference Conference Concepts #71, 5810 Patina Drive SW Calgary, Alberta, Canada T3H 2Y6 Fax: (403) mastroh@telus.net

3 Basic Terms and Conditions 1. Contract This application, properly executed by Applicant (Exhibitor) shall, upon written acceptance and notification of booths assigned by CCECE 2010, constitute a valid and binding contract. 2. Assignment of Space Assignment of space to exhibitors and those making application will be made in the order of postmark, fax or date. CCECE 2010 will continue to receive applications and assign exhibit space, as it remains available, until shortly before the show opening date. In all cases, total booth payment must be received prior to show opening. Conference Name and Year assignment of booths is final and shall constitute an acceptance of the Exhibitor's offer to occupy space. After assignment, space location may not be changed, transferred or canceled by the Exhibitor except upon written request and with the subsequent written approval CCECE 2010 management. CCECE 2010 management reserves the right to reassign Exhibitor space or to modify floor plan for overall benefit of the show. 3. Subletting Space No exhibitor will assign, sublet, or apportion the whole or any part of the space allotted to him, nor exhibit therein, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc. not manufactured or distributed by the Exhibitor in the regular course of his business except upon prior written consent of CCECE 2010 Conference Committee. 4. Exhibit Space Rental Rates Exhibit space rental includes materials and services described herein. Example: Show Price per booth: $1100 CDN Currency + 5 % gst (goods and services tax). With the rental of each booth space there will be allocated two (2) "exhibits and plenary sessions only" passes for booth attendees. Social event ticket are available for purchase. 5. Payment Requirements and Cancellation Charges The full price of space-contracted must be received by 03/27/2010 with your signed application in order to assign a booth. All cancellations must be made in writing and will be based on the following schedule of refunds: Space reductions are considered cancellations and may be subject to cancellation fees. On or before 17 April % of total booth cost will be refunded. After 17 April No Refund will be permitted. No-show exhibitors will not receive a refund. It is understood that CCECE 2010 reserves the right, at its option, to reassign a cancelled booth regardless of the cancellation rate assessed. In the event that the premise in which the CCECE 2010 Show is conducted shall become, in the sole discretion of CCECE 2010, unfit for occupancy, or substantially interfered with by reason of any cause or causes not reasonably within the control CCECE 2010, this agreement may be terminated

4 by CCECE For this purpose, the term "cause or causes" shall include, but not by way of limitation, fire, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints, restraints or orders of civil defense, or military authorities, act of public enemy, riot or civil disturbance, strike, lockout, boycott or other labor disturbance, inability to secure sufficient labor, technical, or other personnel, failure, impairment or lack of adequate transportation facilities, inability to obtain, or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or federal law, ordinance, rule, order, decree or regulation, whether legislative, executive, or judicial, and whether constitutional, or act of God. Should CCECE 2010 terminate this agreement pursuant to the provision of this paragraph the Exhibitor waives any and all claims for damages and agrees that CCECE 2010 may, after computing the total amount of CCECE 2010 cost and expenses in connection with its preparation for and conducting of the CCECE 2010 Show, (including a reasonable reserve for claims and other contingencies Space reductions are considered cancellations and may be subject to cancellation fees. 6. Exhibit Booth Manning and Dismantling Schedule Exhibit space must be maintained in a neat and orderly manner throughout the Exhibition. Shipping information, move- in and dismantling times will be provided at a later date. Exhibitors are responsible for removal of all materials used in their display. Any exhibitor leaving materials after 6 May 2010 will be charged for the materials' removal. 7. Loss or Damage Exhibitor agrees that CCECE 2010 shall not be liable for any damage or liability of any kind or for any loss, damage or injury to persons or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by Exhibitor or any person thereon with the consent of Exhibitor, and that Exhibitor will defend, indemnify and save harmless, CCECE 2010 from all liability whatsoever, on account of any such damage, or injury, whether or not caused by negligence or breach of an obligation by Exhibitor or its employees or representatives. Exhibitor will be liable for all damages or liability of any kind or for any loss, damage or injury to persons or any property during the show from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space. 8. Demonstrations No demonstrations or solicitations shall be permitted outside of the Exhibitor's assigned space, and no signs or placards may be displayed on persons or otherwise outside exhibit spaces. 9. Compliance The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, State and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/or owners of the property wherein the Show is held.

5 10. Unions It is further agreed that the Exhibitor will abide by and comply with rules and regulations concerning local unions having agreements with the Show Facility or with authorized contractors employed by CCECE Management The Exhibitor further agrees that the conditions, rules and regulations of the CCECE 2010 management are made a part of this contract and that said Exhibitor agrees to be bound by each and all of these rules and regulations, and that the management shall have the full power to interpret, amend and enforce all rules and regulations in the best interest of the Show.