AUSTRALASIA BUS & COACH EXPO

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Lorena Moody
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AUSTRALASIA BUS & COACH EXPO Gold Coast 2017 Terms and Conditions The following terms are provided for clarity: Applicable Laws: Applicable laws means the laws applicable in the state of Queensland.

Bus and Chassis Display: Bus and chassis display means the 15m x 5m site allocated to the Exhibitor by the Organiser.

1 AUSTRALASIA BUS & COACH EXPO Gold Coast 2017 Terms and Conditions The following terms are provided for clarity: Applicable Laws: Applicable laws means the laws applicable in the state of Queensland. Booth: Booth means the 3m x 3m booth structure and site allocated to the Exhibitor by the Organiser. Bus and Chassis Display: Bus and chassis display means the 15m x 5m site allocated to the Exhibitor by the Organiser. Exhibition: Exhibition means the Australasia Bus & Coach Expo to be held at the Gold Coast Convention and Exhibition Centre from the 23 rd of September to the 27 th of September Exhibitor: Exhibitor includes any employee and or agent of the registered exhibiting organisation. GCCEC: GCCEC means the Gold Coast Convention and Exhibition Centre. Organiser: Organiser means the Queensland Bus Industry Council (QBIC) and or any duly appointed agent/s. Payment/s: Payment/s means any payment/s deemed appropriate and required to be paid to the Organiser by the Exhibitor to attend and exhibit and the exhibition. Registration: Registration means the completion of the registration form, acceptance of the Terms and Conditions and full payment by the Exhibitor to the Organiser. Terms and Conditions: Terms and conditions means these terms and conditions. Venue: Venue means the Gold Coast Convention and Exhibition Centre. Conditions: 1. The Organiser reserves the right to alter or add to these conditions as may be necessary for the compliance with any laws, regulations or directions given by the owner/lessor of the exhibition site and generally for the efficient running of the exhibition. 2. The Exhibitor shall be liable for any taxes, duties, fees or charges which might now or at any time hereafter become liable in respect of this agreement and the Exhibitor agrees to indemnify the Organiser in respect of such amounts. 3. Exhibition area allocation all Exhibition areas will be allocated by the Organiser, with preference given to: a QBIC Partners/BIC Members b QBIC Associate Members c Industry Suppliers 4. Initial bookings for Bus & Chassis Display will be to a maximum of 3 x Bus/Chassis Display

2 spaces per exhibitor. Any spare capacity will be released at a later date. 5. In the absolute discretion of the Organiser, the Organiser may allocate, alter the size, shape or position of the floor plan in such a manner and at such time as the Organiser may deem to be in the best interests to the Exhibition as a whole. Such allotment of space by the Organiser to the Exhibitor shall constitute a licence to exhibit only and not a tenancy. The Organiser may also in its absolute discretion refuse any payment made or owing by the Exhibitor herein in the event that display space is reduced. 6. Maintenance/Workshop Presentation Space: a Maintenance/Workshop Presentation Space is available to Exhibitors for prebooked, scheduled presentations at both the northern and southern end of the Exhibition. b Maintenance/Workshop Presentation Space is free of charge to Exhibitors c Only registered Exhibitors are eligible to utilise Maintenance/Workshop Presentation Space d Maintenance/Workshop Presentation Space must be pre-booked with the organiser. Allocation of time slot and presentation area is at the discretion of the organiser. e Maintenance/Workshop Presentation Space is available in 30 minute increments, more than one 30 minute allocation can be booked in succession. The Exhibitors desired length of time must be indicated on the Exhibitor Registration Form. For example if the Exhibitor wishes to have a 45min presentation two consecutive Maintenance/Workshop Presentation allocations must be booked. 7. (without prior written permission of the Organiser), the Exhibitor shall not: a display an exhibit or product which does not in the sole opinion of the Organiser fall within the subject of the exhibition b paint or otherw ise mark or damage any panel, floors or walls of the exhibition premises. The Exhibitor shall be responsible for the cost of remedying any breach of this clause c d e take onto or cause to be taken into the exhibition site any dangerous or hazardous goods operate any type of machinery, device or equipment in such a manner as in the Organiser s absolute opinion may cause nuisance or annoyance to Exhibitors or other persons attending the Exhibition do any act which in the sole opinion of the Organiser may bring discredit upon the Exhibition 8. The Exhibitor shall be liable for all payments herein as directed in writing by the Organiser. 9. Cancellations must be received by the Organiser in writing by the cancellation date, and are subject to the conditions outlined below: a the Organiser shall retain the following monies by way of liquidated damages and not by way of penalty: i 50% of the Payments made if the cancellation is presented in writing before June ; and ii 75% of the Payments made if the cancellation is presented in writing between 1 July and 31 July 2017; and iii 100% of the Payments made if notice of the cancellation is given on or after 1 August Unless the Organiser otherwise notifies the Exhibitor in writing payments by the Exhibitor hereunder do not include insurance, cleaning of exhibits, water or other service/s, loading and handling of equipment and staff, rigging, dressing of stand, advertising catalogues or handbills. 11. The Exhibitor acknowledges that the owner/lessor of the exhibition site may carry out installation of water, electricity or other service or connection to the Exhibition. 12. Such particulars as the Organiser may require of the design, weight and character of all stands and exhibits shall be supplied

3 by the Exhibitor prior to the erection and placement thereof on the exhibition site. In the absolute discretion of the Organiser, the Organiser may approve stands and exhibits whether or not subject to conditions as the Organiser deems appropriate or reject any stand or exhibit. Any stand or exhibit erected without the approval of the Organiser or contrary to any condition of such approval shall forthwith be removed or altered by the Exhibitor at the direction of the Organiser or at its option the Organiser may remove or alter the stand or exhibit and the Exhibitor shall bear the cost thereof. The Organiser shall not be liable to the Exhibitor for any loss or damage sustained by the Exhibitor arising out of the exercise by the Organiser of its rights herein. 13. In regard to all plant, machinery and exhibits the Exhibitor shall comply with all statutory requirements for safety including storage and handling. 14. The Organiser may in its absolute discretion refuse any person admission or entry to the Exhibition. The Exhibitor shall ensure passes supplied for the exclusive use of its nominated employees/representatives are not used by unauthorised persons or otherwise misused. 15. Display Set Up, Access and Logistics a Exhibitor Booths and display areas are to be assembled or disassembled by, or under the direct supervision of, the organisers contracted agent, Moreton Hire, during the specified bump-in or bump-out periods. b Exhibitors must comply with the reasonable directions of the Organiser and its authorised staff in relation to the hours of access to the Stand and the Event, and the hours during which the Event will be open for set up, access and logistic matters. c All Exhibitor representatives involved in the set up must wear fluorescent high visibility jackets during all bump-in and bump-out specified periods. d Forklift services will be provided by and booked through GCCEC. Details as per the Exhibitors Handbook. e All Exhibitor rigging must be organized through the organisers contracted agent, Moreton Hire. No other Rigger will be permitted onsite. 16. Exhibitor Deliveries a Exhibitor delivery requirements will be outlined in the Exhibitors Handbook. b Exhibitor deliveries and pickups can only occur during the following times specified in the Exhibitors Handbook. 17. At all times during the opening hours of the Exhibition, the Exhibitor shall: a keep the display/stand open to view and properly staffed by competent representatives b keep properly maintained and cleaned the allocated display space c conduct any business only from the allocated display space d keep passageways adjacent to the allocated display space free from any obstruction. 18. Cleaning a An Exhibitor must maintain and leave its Stand in a clean and tidy condition and free of debris and rubbish by using the bins provided by the Organiser. The Organiser will provide the cleaning for Exhibitors during the Event as detailed in the Useful Information. All other cleaning of the Stand is the responsibility of the Exhibitor. 19. Name Tags a Conference registration/name tags must be worn on site at the Venue at all times. 20. The Exhibitor undertakes to have the allocated display space ready with all exhibits available for display and completed by such time as shall be notified by the Organiser to the Exhibitor. 21. The Organiser shall be under no liability whatsoever for the loss of or damage to exhibits or other property of the Exhibitor, his servants, agents or invitees howsoever such loss or damage may be caused or not caused in whole or in part by any negligence of the Organiser, its servants or agents.

4 22. The Exhibitor shall take out all appropriate and necessary Liability Insurances to cover the risks associated with the goods and chattels being displayed, the representatives employed, and the visitors at the allocated display space. 23. The Organiser shall have the right to disseminate photographs and/or other promotional material in respect to the Exhibition and has the sole right to approve dissemination by Exhibitors with written consent. the Organiser may terminate the agreement by giving notice in writing and retain any payment made by the Exhibitor under this agreement as liquidated damages. The Exhibitor shall thereafter be prohibited from occupying any display space/stand and shall immediately remove his exhibits from the Exhibition site in accordance with the Organiser s directions provided that the Organiser may remove such exhibits and dispatch them to the Exhibitor last advised address. The Organisers cost of such removal and dispatch shall become a debt due by the Exhibitor to the Organiser. 24. The Organiser shall produce an official catalogue of the Exhibition listing exhibits and Exhibitors. No responsibility is accepted by the Organiser for any omission, misdescription or other error. The Organiser gives no warranty as to the type or extent of promotion of the Exhibition nor as to attendance numbers. 25. Force Majeure a If holding of the Exhibition or the supply of any services by the Organiser is prevented, postponed or abandoned by reason of fire, storm, lightning, national emergency, labour dispute, strike, lockout, civil disturbance, explosion, inevitable accident or any other latent condition or cause not within the control of the Organiser whether of the same kind or not should the Exhibition site become wholly or partially unavailable for the holding of the Exhibition, the Organiser shall be at liberty on the giving notice in writing to determine this agreement. Where the agreement is determined under this clause, the Organiser shall not be liable in any way whatsoever for any expenditure or liability for loss, consequential or otherwise, incurred by the Exhibitor but the Organiser may in its absolute discretion refund in whole or in part any payment made by the Exhibitor or waive any payment the Exhibitor is liable to make under this agreement. 26. Should the Exhibitor be unable or unwilling to perform his/her part of the agreement or fail to comply with these conditions or otherwise be in breach of this agreement 27. All exhibits are subject to a general lien in favour of the Organiser for all sums due from the Exhibitor to the Organiser hereunder. 28. This agreement sets forth the entire agreement and understanding between the Organiser and the Exhibitor and neither party shall be bound by any other conditions, definitions, warranties or representatives of this agreement except as expressly provided herein or as subsequently agreed in writing and signed by a proper and duly authorised representative of the party to be bound thereby. 29. All notices to be served pursuant to this agreement shall be in writing and served personally or sent by pre-paid post (or Fax or ) to the other party s last advised address. Notices shall be deemed to have been given on the date of posting/transmission. 30. If any part of this agreement is found to be invalid or of no force or effect under any applicable laws, executive order or regulation of any government authority having jurisdiction, this agreement shall be construed as though such part had not been inserted therein and the remainder of this agreement shall retain its full force and effect. 31. This agreement shall be governed by and construed in accordance with the laws for the time being in force in the state in Queensland.

5 32. Other Compliance a Exhibitors must also observe and comply, so far as relevant with: i All laws ii Gold Coast Convention & Exhibition Centre Exhibitor Guidelines. Available at anager/exhibition%20manua l.pdf

1.2. "the Deposit" means any of the sums paid to BSL in accordance with clause 4.4.

1.2. the Deposit means any of the sums paid to BSL in accordance with clause 4.4. BURNHAM STORAGE Terms and Conditions 1. Interpretation In this Contract: 1.1. "BSL" means Burnham Storage Ltd and "The Customer" means the individual, company, firm or other person with whom BSL contracts,