Port Jervis Free Library Annual Report For Public And Association Libraries

Transcription

1 Port Jervis Free Library Annual Report For Public And Association Libraries GEERAL LIBRAR IFORMATIO Please note: Bibliostat Collect is best viewed using Internet Explorer 6. or higher or Firefox 1.5 or higher. When using Internet Explorer 1 or higher, Compatibility View needs to be enabled (this can be found under the Tools menu). Please note: o version of the Google Chrome browser can be used to access Collect at this time. Use of this browser can result in data loss even if the report is locked. The Microsoft Edge browser cannot be used. Report all information in Part 1 as of December 31, 217, except for questions related to the current library director/manager (questions 1.36 through 1.41). 1.1 Library ID umber Library ame PORT JERVIS FREE 1.3 ame Status (State use only) LIBRAR (for no change from 1.4 Structure Status (State use only) previous year) (for no change from 1.5 Community previous year) Port Jervis 1.6 Beginning Fiscal Reporting ear 1/1/ Ending Fiscal Reporting ear 12/31/ Is the library now reporting on a different fiscal year than it reported on o in the previous Annual Report? 1.9 If yes, please indicate the beginning date of library's new reporting year. /A Enter /A if o was answered to Question Please indicate the ending date of library's new reporting year. Enter /A if o was answered to Question 1.8. /A 1.11 Beginning Local Fiscal ear 7/1/ Ending Local Fiscal ear 6/3/ Address Status 1.14 Street Address 1.15 City 1.16 Zip Code 1.17 Mailing Address 1.18 City 1.19 Zip Code 1.2 Telephone umber (enter 1 digits only and hit the Tab key; enter /A if no telephone number) 1.21 Fax umber (enter 1 digits only and hit the Tab key; enter /A if no fax number) Address to Contact the Library (Enter /A if no address) 1.23 Library Home Page URL (Enter /A if no home page URL) 1.24 Population Chartered to Serve (per 21 Census) 1.25 Indicate the type of library as stated in the library's charter (select one): 1.26 Indicate the area chartered to serve as stated in the library's charter (select one): (for no change from previous year) 138 PIKE STREET PORT JERVIS PIKE STREET PORT JERVIS (845) (845) ptj@rcls.org 17,498 PUBLIC School District

2 1.27 During the reporting year, has there been any change to the library's legal service area boundaries? Changes must be the result of a Regents charter action. Answer for es, for o Indicate the type of charter the library currently holds (select one): Absolute 1.29 Date the library was granted its absolute charter or the date of the provisional charter if the library does not have an absolute charter 9/29/ Date the library was last registered 1/17/ Federal Employer Identification umber County ORAGE 1.33 School District Port Jervis City School 1.34 Town/City Port Jervis 1.35 Library System Ramapo Catskill Library System THESE QUESTIOS ARE FOR C LIBRARIES OL. PLEASE PROCEED TO THE EXT QUESTIO. 1.36a President/CEO ame /A 1.36b President/CEO Phone umber /A 1.36c President/CEO /A OTE: For questions 1.37 through 1.45, report all information for the current library director/manager Title of Library Director/ Manager (select one): Mrs First ame of Library Director/Manager Beverly 1.39 Last ame of Library Director/Manager Arlequeeuw 1.4 S Public Librarian Certification umber What is the highest education level of the library manager/director? Master's Degree 1.42 If the library manager/director holds a Master's Degree, is it a Master's Degree in Library/Information Science? 1.43 Do all staff working in the budgeted Librarian (certified) positions reported in 6.4 have an active S Public Librarian Certificate? If o, list the name and address of each staff member without an active certificate in a ote Address of the Director/Manager barlequeeuw@rcls.org 1.45 Fax umber of the Director/Manager (845) Is the library a member of the ew ork State and Local Retirement System? 1.47 Does the library charge fees for library cards to people residing outside the system's service area? 1.48 Was all or part of the library's funding subject to a public vote(s) held during Calendar ear 217? (Please respond even if the vote was unsuccessful). Enter for es, for o. If es, complete one record for the public vote from each funding source. If no, go to question ame of municipality or district holding the public vote 2. Indicate the type of municipality or district holding the public vote 3. Date the vote was held (mm/dd/217) 4. Was the vote successful? / 5. What type of public vote was it? 6a. Most recent prior year approved appropriation from a public vote: 6b. Proposed increase in appropriation as a result of the vote held on the date reported in question number 3: Port Jervis City School District School District 6/8/217 budget vote (school district public library only) $998,77 $12,58 $1,11,35

3 6c. Total proposed appropriation (sum of 6a and 6b): This question should only be answered if "o" was answered in Q1.48 OR the library has votes from different municipalities/districts that were held in different years, both current and prior Did the library receive funding from an appropriation which was approved by public vote in a prior year? (Prior to Calendar ear 217) Enter for es, for o. If es, complete one record for the vote from each funding source. If o, go to question ame of municipality or district holding the public vote 2. Indicate the type of municipality or district holding the public vote 3. Date the last successful vote was held (mm/dd/yyyy) 4. What type of public vote was it? 5. What was the total dollar amount of the appropriation from tax dollars resulting from the last successful vote? 1.5 Does the reporting library have a contractual agreement with a municipality or district to provide library services to residents of an area not served by a chartered library? Enter for es, for o. If yes, please complete one record for each contract. If no, go to question ame of contracting municipality or district 2. Is this a written contractual agreement? 3. Population of the geographic area served by this contract 4. Dollar amount of contract 5. Enter the appropriate code for range of services provided (select one): 1. ame of contracting municipality or district 2. Is this a written contractual agreement? 3. Population of the geographic area served by this contract 4. Dollar amount of contract 5. Enter the appropriate code for range of services provided (select one): 1. ame of contracting municipality or district 2. Is this a written contractual agreement? 3. Population of the geographic area served by this contract 4. Dollar amount of contract 5. Enter the appropriate code for range of services provided (select one): 1.51 For the reporting year, has the library experienced any unusual circumstance(s) that affected the statistics reported (e.g., natural disaster, fire, closed for renovations, massive weeding of collection, etc.)? If yes, please annotate explaining the circumstance(s) and the impact on the library using the ote; if no, please go to Part 2, Library Collection. /A Other /A Other /A Town of Mount Hope 7,534 $1,65 Full Town of Greenville 4,7 $6,6 Full Town of Wawayanda 7,266 $7,5 Full 2. LIBRAR COLLECTIO Report holdings, additions, and subscriptions as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section. This section of the survey ( ) collects data on selected types of materials.

4 It does not cover all materials (i.e., microforms, loose sheet music, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Materials Expenditures (questions 12.6, 12.7 and 12.8). Under this category report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. PRIT MATERIALS Cataloged Books 2.1 Adult Fiction Books 2.2 Adult on-fiction Books 2.3 Total Adult Books (Total questions 2.1 & 2.2) 2.4 Children's Fiction Books 2.5 Children's on-fiction Books 2.6 Total Children's Books (Total questions 2.4 & 2.5) 2.7 Total Cataloged Books (Total questions 2.3 & 2.6) Other Print Materials 2.8 Total Uncataloged Books 2.9 Total Print Serials 2.1 All Other Print Materials 2.11 Total Other Print Materials (Total questions 2.8 through 2.1) 2.12 Total Print Materials (Total questions 2.7 and 2.11) ALL OTHER MATERIALS 12,91 1,941 23,851 8,1 7,343 15,344 39, , ,95 41,1 Electronic Materials 2.13 Electronic Books 13, Local Electronic Collections OVEL Electronic Collections Total Electronic Collections (Total questions 2.14 and 2.15) Audio - Downloadable Units 4, Video - Downloadable Units Other Electronic Materials (Include items that are not included in the above categories, such as e-serials; electronic files; collections of digital 155,816 photographs; and electronic government documents, reference tools, scores and maps.) 2.2 Total Electronic Materials (Total questions 2.13, 2.16, 2.17, 2.18 and 2.19) 173,87 on-electronic Materials 2.21 Audio - Physical Units 1, Video - Physical Units 3, Other on-electronic Materials (includes films, slides, etc.) Total Other Materials Holdings (Total questions 2.21 through 2.23) 5, GRAD TOTAL HOLDIGS (Total questions 2.12, 2.2 and 2.24) 22,238 CURRET SERIAL SUBSCRIPTIOS 2.26 Current Print Serial Subscriptions 85 ADDITIOS TO HOLDIGS - Do not subtract withdrawals or discards Cataloged Books 1,944

5 2.28 All Other Print Materials 2.29 Electronic Materials 2.3 All Other Materials 2.31 Total Additions (Total questions 2.27 through 2.3) , , LIBRAR PROGRAMS, POLICIES, AD SERVICES Report all information on questions 3.1 through 3.28 as of the end of the fiscal year reported in Part 1; report information on questions 3.29 through 3.8 for the 217 calendar year. Please click here to read general instructions before completing this section. Please report information on LIBRAR USE as of the end of the fiscal year reported in Part 1. LIBRAR USE 3.1 Library visits (total annual attendance) 3.2 Registered resident borrowers 3.3 Registered non-resident borrowers Please report information on WRITTE POLICIES as of 12/31/17. WRITTE POLICIES (Answer for es, for o) 3.4 Does the library have an open meeting policy? 3.5 Does the library have a policy protecting the confidentiality of library records? 3.6 Does the library have an Internet use policy? 3.7 Does the library have a disaster plan? 3.8 Does the library have a board-approved conflict of interest policy? 3.9 Does the library have a board-approved whistle blower policy? Please report information on ACCESSIBILIT as of 12/31/17. 74,49 6, ACCESSIBILIT (Answer for es, for o)/b> 3.1 Does the library provide service to persons who cannot visit the library (homebound persons, persons in nursing homes, persons in jail, etc.)? 3.11 Does the library have assistive devices for persons who are deaf and hearing impaired (TT/TDD)? 3.12 Does the library have large print books? 3.13 Does the library have assistive technology for the blind and visually impaired? If so, what do you have? screen reader, such as JAWS or Windoweyes refreshable Braille keyboard screen magnification software, such as Zoomtext electronic scanning and reading software, such as OpenBook 3.15 Is the library registered for services from either the ew ork State Talking Book and Braille Library (ew ork State Library, Albany) or the Andrew Heiskell Braille and Talking Book Library (The ew ork Public Library, ew ork)? Please report information on LIBRAR SPOSORED PROGRAMS as of the end of the fiscal year reported in Part 1. o o o o LIBRAR SPOSORED PROGRAMS 3.16 Adult Program Sessions 3.17 oung Adult Program Sessions 42 37

6 3.18 Children's Program Sessions 3.19 All Other Program Sessions 3.2 Total umber of Program Sessions (Total questions 3.16 through 3.19) 3.21 One-on-One Program Sessions 3.22 Do library staff, trustees and/or volunteers reach outside of the library to promote library programs and services through group presentations, information tables and/or other similar educational activities sponsored by the Library? 3.23 Adult Program Attendance 3.24 oung Adult Program Attendance 3.25 Children's Program Attendance 3.26 All Other Program Attendance 3.27 Total Program Attendance (Total questions 3.23 through 3.26) , ,52 4, One-on-One Program Attendance 189 Please report information on SUMMER READIG PROGRAMS for the 217 calendar year. SUMMER READIG PROGRAM Indicate which of the following apply to the summer reading program(s) offered by the library during the summer of 217 (check all that apply): a. Program(s) for children es b. Program(s) for young adults es c. Program(s) for Adults es d. Summer Reading at ew ork Libraries name and/or logo used es e. Collaborative Summer Library Program (CSLP Manual, provided through the ew ork State Library, used) es f. /A o 3.3 Library outlets offering a summer reading program Children registered for the library's summer reading program oung adults registered for the library's summer reading program Adults registered for the library's summer reading program Total number registered for the library's summer reading program (total ) 3.35 Children's program sessions - Summer oung adult program sessions - Summer Adult program sessions - Summer Total program sessions - Summer 217 (total ) Children's program attendance - Summer oung adult program attendance - Summer Adult program attendance - Summer Total program attendance - Summer 217 (total ) 867 COLLABORATORS 3.43 Public school district(s) and/or BOCES 3.44 on-public school(s) Childcare center(s) Summer camp(s) 3.47 Municipality/Municipalities 3.48 Literacy provider(s) 3.49 Other (describe using the State note) es

7 3.5 Total Collaborators (total 3.43 through 3.49) Please report information on EARL LITERAC PROGRAMS for the 217 calendar year. 6 EARL LITERAC PROGRAMS 3.51 Did the library offer early literacy programs? (Enter for es, for o) Indicate types of programs offered (check all that apply) a. Focus on birth - school entry (kindergarten) b. Focus on parents & caregivers c. Combined audience d. /A umber of sessions a. Focus on birth - school entry (kindergarten) b. Focus on parents & caregivers c. Combined audience d. /A 3.54 Total Sessions Attendance at sessions a. Focus on birth - school entry (kindergarten) b. Focus on parents & caregivers c. Combined audience d. /A 3.56 Total Attendance Collaborators (check all that apply): a. Childcare center(s) b. Public School District(s) and/or BOCES c. on-public School(s) d. Health care providers/agencies e. Other (describe using the State note) Please report information on ADULT LITERAC for the 217 calendar year. es o o o es es es o o ADULT LITERAC 3.58 Did the library offer adult literacy programs? es 3.59 Total group program sessions Total one-on-one program sessions Total group program attendance Total one-on-one program attendance Collaborators (check all that apply) a. Literacy (Literacy Volunteers of America) o b. Public School District(s) and/or BOCES es c. on-public Schools o d. Other (see instructions and describe using ote) o Please report information on PROGRAMS FOR EGLISH SPEAKERS OF OTHER LAGUAGES (ESOL) for the 217 calendar year. PROGRAMS FOR EGLISH SPEAKERS OF OTHER LAGUAGES (ESOL) 3.64 Did the library offer programs for English Speakers of Other Languages (ESOL)? (Enter for es, for o) 3.65 Children's program sessions

8 3.66 oung adult program sessions 3.67 Adult program sessions 3.68 Total program sessions (total ) 3.69 One-on-one program sessions 3.7 Children's program attendance 3.71 oung adult program attendance 3.72 Adult program attendance 3.73 Total program attendance (total ) 3.74 One-on-one program attendance Collaborators (check all that apply): a. Literacy (Literacy Volunteers of America) b. Public School District(s) and/or BOCES c. on-public School(s) d. Other (describe using the ote) Please report information on DIGITAL LITERAC for the 217 calendar year. o o o o DIGITAL LITERAC 3.76 Did the library offer digital literacy programs? 3.77 Total group program sessions 3.78 Total one-on-one program sessions 3.79 Total group program attendance 3.8 Total one-on-one program attendance LIBRAR TRASACTIOS Report all transactions as of the end of the fiscal year reported in Part 1. (Please note: Internal Library usage is not considered part of circulation) CATALOGED BOOK CIRCULATIO 4.1 Adult Fiction Books 4.2 Adult on-fiction Books 4.3 Total Adult Books (Total questions 4.1 & 4.2) 4.4 Children's Fiction Books 4.5 Children's on-fiction Books 4.6 Total Children's Books (Total questions 4.4 & 4.5) 4.7 Total Cataloged Book Circulation (Total question 4.3 & 4.6) CIRCULATIO OF OTHER MATERIALS 4.8 Circulation of Adult Other Materials 4.9 Circulation of Children's Other Materials 4.1 Total Circulation of Other Materials (Total questions 4.8, 4.9) 4.11 Physical Item Circulation (Total questions 4.7 & 4.1) ELECTROIC USE 4.12 Use of Electronic Material 4.13 Successful Retrieval of Electronic Information 4.14 Electronic Content Use (Total questions 4.12 & 4.13) 4.15 Total Circulation of Materials (Total questions 4.11 & 4.12) 4.16 Total Collection Use (Total questions 4.13 & 4.15) 4.17 Grand Total Circulation of Children's Materials (Total questions 4.6 & 4.9) REFERECE TRASACTIOS 16,64 5,979 22,43 9,851 3,12 12,953 34,996 18,192 6,162 24,354 59,35 5, ,333 64,415 64,683 19,115

9 4.18 Total Reference Transactions 4.19 Does the library offer virtual reference? ITERLIBRAR LOA - MATERIALS RECEIVED (BORROWED) 4.2 TOTAL MATERIALS RECEIVED ITERLIBRAR LOA - MATERIALS PROVIDED (LOAED) 4.21 TOTAL MATERIALS PROVIDED 42,166 14,532 12,1 5. TECHOLOG AD TELECOMMUICATIOS Report all information as of December 31, 217. SSTEMS AD SERVICES 5.1 Automated circulation system? 5.2 Online public access catalog (OPAC)? 5.3 Electronic access to the OPAC from outside the library? 5.4 Annual number of visits to the library's web site 5.5 Does the library use Internet filtering software on any computer? 5.6 ame of the person responsible for the library's Information Technology (IT) services 5.7 IT contact's telephone number (enter 1 digits only and hit the Tab key) 5.8 IT contact's address 31,236 Stacy Joergle (845) sjoergle@rcls.org 6. STAFF IFORMATIO ote: Report figures as of the last day of the fiscal year reported in Part 1. Include the FTE for all positions funded in the library's budget whether those positions are filled or not. This report requires conversion of part-time hours to full-time equivalents (FTE). To compute the FTE of employees in any category, take the total number of hours worked per week for all budgeted positions in that category and divide that total by the number of hours per week the library considers to be full-time. Report the FTE to two decimal places. FTE (FULL-TIME EQUIVALET CALCULATIO) 6.1 The number of hours per workweek used to compute FTE for all paid library personnel in this section. BUDGETED POSITIOS I FULL-TIME EQUIVALETS 6.2 Library Director (certified) 6.3 Vacant Library Director (certified) 6.4 Librarian (certified) 6.5 Vacant Librarian (certified) 6.6 Library Manager (not certified) 6.7 Vacant Library Manager (not certified) 6.8 Library Specialist/Paraprofessional (not certified) 6.9 Vacant Library Specialist/Paraprofessional (not certified) 6.1 Other Staff 6.11 Vacant Other Staff 6.12 TOTAL PAID STAFF (Total questions 6.2, 6.4, 6.6, 6.8 & 6.1) 6.13 VACAT TOTAL PAID STAFF (Total questions 6.3, 6.5, 6.7, 6.9 & 6.11) SALAR IFORMATIO 6.14 FTE - Entry Level Librarian (certified) 6.15 Salary - Entry Level Librarian (certified)

10 6.16 FTE - Library Director (certified) 6.17 Salary - Library Director (certified) 6.18 FTE - Library Manager (not certified) 6.19 Salary - Library Manager (not certified) $69,2 7. MIIMUM PUBLIC LIBRAR STADARDS Report all information as of December 31, 217. Please click here to read general instructions before completing this section Is governed by board-approved written bylaws which outline the responsibilities and procedures of the library board of trustees Has a board-approved written long range plan of service Presents a board-approved annual report to the community on the library's progress in meeting its goals and objectives Has board-approved written policies for the operation of the library Presents annually to appropriate funding agencies a written board-approved budget which would enable the library to meet or exceed these standards and to carry out its long-range plan of service Periodically evaluates the effectiveness of the library's collection and services in meeting community needs Is open the minimum standard number of public service hours for population served. (see instructions) 8. Maintains a facility to meet community needs, including adequate: 7.8 8a. space 7.9 8b. lighting 7.1 8c. shelving d. seating e. restroom (see instructions) 9. Provides equipment and connections to meet community needs and provide access to other library catalogs and other electronic information, including but not limited to the following: a. telephone b. photocopier (see instructions) c. microcomputer or terminal d. printer e. Fax capability (see instructions) Distributes board-approved printed information listing the library's hours open, borrowing rules, services, location and phone number Employs a paid director in accordance with the provisions of Commissioner's Regulation PUBLIC SERVICE IFORMATIO Report all information as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section. PUBLIC SERVICE OUTLETS - Libraries reporting main libraries, branches and bookmobiles should complete Service Outlets Information in Part Main Library Branches 8.3 Bookmobiles 8.4 Other Outlets 8.5 TOTAL PUBLIC SERVICE OUTLETS (Total questions ) 1

11 PUBLIC SERVICE HOURS - Report hours to two decimal places. 8.6 Minimum Weekly Total Hours - Main Library Minimum Weekly Total Hours - Branch Libraries. 8.8 Minimum Weekly Total Hours - Bookmobiles. 8.9 Minimum Weekly Total Hours - Total Hours Open (Total questions ) 8.1 Annual Total Hours - Main Library 8.11 Annual Total Hours - Branch Libraries 8.12 Annual Total Hours - Bookmobiles 8.13 Annual Hours Open - Total Hours Open (Total questions 8.1 through 8.12) 2, , SERVICE OUTLET IFORMATIO Report all information as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section. OTE: Libraries reporting Public Service Outlets in questions 8.1, 8.2 and 8.3 of Part 8 are required to complete this part of the Annual Report. Use this section to enter outlet information on main libraries, branches or bookmobiles. Complete one record for each main library, branch or bookmobile. If you have multiple libraries, you may 1) enter the data for the Service Outlet Information section directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into Collect. If you choose to send your data for uploading, you must enter the data into the spreadsheet form available in the survey by clicking here. Complete this form and it to bibliostat@btol.com. 1. Outlet ame Port Jervis Free Library 2. Outlet ame Status (for no change) 3. Street Address 138 Pike St. 4. Outlet Street Address Status (for no change) 5. City Port Jervis 6. Zip Code Phone (enter 1 digits only) (845) Fax umber (enter 1 digits only) (845) Address ptj@rcls.org 1. Outlet URL County Orange 12. School District Port Jervis City School 13. Library System District Ramapo Catskill Library 14. Outlet Type Code (select one): System CE 15. Public Service Hours Per ear for This Outlet 2, umber of Weeks This Outlet is Open Does this outlet have meeting space available for public use (non-library sponsored programs, meetings and/or events)? 18. Is the meeting space available for public use even when the outlet is closed? 19. Total number of non-library sponsored programs, meetings and/or events at this outlet Enter the appropriate outlet code (select one): LO 21. Who owns this outlet building? Library Board 22. Who owns the land on which this outlet is built? Library Board

12 23. Indicate the year this outlet was initially constructed 24. Indicate the year this outlet underwent a major renovation costing $25, or more 25. Square footage of the outlet 26. umber of internet computers at this outlet used by general public 27. umber of uses (sessions) of public Internet computers per year 28. Type of connection on the outlet's public Internet computers 29. Maximum download speed of connection on the outlet's public Internet computers 3. Maximum upload speed of connection on the outlet's public Internet computers 31. Internet Provider 32. WiFi Access , ,25 Cable 1 Greater than or equal to 5 mbps and less than 1 mbps 7 Greater than or equal to 1 mbps and less than 15 mbps Spectrum/Time Warner Cable Available only when the library is open 33. umber of wireless sessions provided by the library wireless service per 22,915 year 34. Does the outlet have interactive videoconferencing capability for public use? 35. Does the outlet have a building entrance that is physically accessible to a person in a wheelchair? 36. Is every public part of the outlet accessible to a person in a wheelchair? 37. LIBID FSCSID umber of Bookmobiles in the Bookmobile Outlet Record 4. Outlet Structure Status (for no change from previous year) 1. OFFICERS AD TRUSTEES Report information about trustee meetings as of December 31, 217. All public and association libraries are required by Education Law to hold at least four meetings a year. BOARD MEETIGS 1.1 Total number of board meetings held during calendar year (January 1, 217 to December 31, 217) UMBER OF TRUSTEES AD TERMS 1.2 Does your library have a range of trustees stated in the library's charter documents (incorporation)? o 1.3 If yes, what is the range? If your library has a range, how many voting positions are stated in the library's current by-laws? If your library does not have a range, how many voting positions are stated in the library's charter documents (incorporation)? Does your library's charter documents (incorporation) state a specified term for trustees? If no, please explain in a ote. es 1.7 If yes, what is the trustee term length, as stated in your library's charter documents (incorporation)? 5 years BOARD MEMBER SELECTIO 1.8 Enter Board Member Selection Code (select one): EP - board members are elected in a public election List Officers and Board Members as of February 1, 218. Complete one record for each board member. There 1

13 must be a record for each voting position, whether filled or vacant. Do not include non-voting positions. BOARD PRESIDET 1.9 Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the ote), or Vacant Mr. 1.1 First ame orman 1.11 Last ame Gallagher 1.12 Mailing Address 93. Orange St 1.13 City Port Jervis 1.14 Zip Code (5 digits only) Phone (enter 1 digits only) (845) Address recipe@citlink.net 1.17 Term Begins - Month July 1.18 Term Begins - ear (yyyy) Term Expires - Month June 1.2 Term Expires - ear (yyyy) Is this trustee serving a full term? If o, add a ote (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position). es 1.22 The date the Oath of Office was taken (mm/dd/yyyy) 7/1/ The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy) 7/2/ Is this a brand new trustee? ou may 1) enter the data for the Officers and Board Members directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into Collect. If you choose to send your data for uploading, you must enter the data into the spreadsheet form available in the survey by clicking here. Complete this form and it to bibliostat@btol.com. 1. Title of Board Member (select one): Ms. 2. First ame of Board Member Carey Sue 3. Last ame of Board Member Connelly 4. Mailing Address 6 Ann Lynn Court 5. City Port Jervis 6. Zip Code (5 digits only) address csconnelly78@yahoo.com 8. Office Held or Trustee Secretary 9. Term Begins - Month July 1. Term Begins - ear (year) Term Expires June 12. Term Expires - ear (yyyy) Is this trustee serving a full term? If o, add a ote (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position). es 14. The date the Oath of Office (mm/dd/yyyy) was taken 7/1/ The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy) 7/2/ Is this a brand new trustee? 1. Title of Board Member (select one): Mr. 2. First ame of Board Member Carl 3. Last ame of Board Member Hendrick

14 4. Mailing Address 5. City 6. Zip Code (5 digits only) 7. address 8. Office Held or Trustee 9. Term Begins - Month 1. Term Begins - ear (year) 11. Term Expires 12. Term Expires - ear (yyyy) 13. Is this trustee serving a full term? If o, add a ote (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position). 14. The date the Oath of Office (mm/dd/yyyy) was taken 15. The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy) 16. Is this a brand new trustee? 1. Title of Board Member (select one): 2. First ame of Board Member 3. Last ame of Board Member 4. Mailing Address 5. City 6. Zip Code (5 digits only) 7. address 8. Office Held or Trustee 9. Term Begins - Month 1. Term Begins - ear (year) 11. Term Expires 12. Term Expires - ear (yyyy) 13. Is this trustee serving a full term? If o, add a ote (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position). 14. The date the Oath of Office (mm/dd/yyyy) was taken 15. The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy) 16. Is this a brand new trustee? 1. Title of Board Member (select one): 2. First ame of Board Member 3. Last ame of Board Member 4. Mailing Address 5. City 6. Zip Code (5 digits only) 7. address 8. Office Held or Trustee 9. Term Begins - Month 1. Term Begins - ear (year) 11. Term Expires 12. Term Expires - ear (yyyy) 8 Willard Street Port Jervis cvhendrick@yahoo.com Trustee July 217 June 222 es 7/1/217 7/2/217 Mr. Richard Roberts 129. Orange St Port Jervis rkroberts@frontiernet.net Vice President July 214 June 219 es 7/1/215 7/2/215 Mrs. Joan Wagner 12 Dubois St Port Jervis ptj@rcls.org Financial Officer July 215 June 22

15 13. Is this trustee serving a full term? If o, add a ote (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position). 14. The date the Oath of Office (mm/dd/yyyy) was taken 15. The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy) 16. Is this a brand new trustee? es 7/1/215 7/2/ OPERATIG FUDS RECEIPTS Report financial data based on the fiscal reporting year reported in Part 1. ROUD TO THE EAREST DOLLAR. Please click here to read general instructions before completing this section. LOCAL PUBLIC FUDS Specify by name the municipalities or districts which are the source of funds Does the library receive any local public funds? If yes, complete one record for each funding source; if no, go to question Source of Funds 2. ame of funding County, Municipality or District 3. Amount 4. Subject to public vote held in reporting year or in a previous reporting year(s). 5. Written Contractual Agreement 1. Source of Funds 2. ame of funding County, Municipality or District 3. Amount 4. Subject to public vote held in reporting year or in a previous reporting year(s). 5. Written Contractual Agreement 1. Source of Funds 2. ame of funding County, Municipality or District 3. Amount 4. Subject to public vote held in reporting year or in a previous reporting year(s). 5. Written Contractual Agreement 1. Source of Funds 2. ame of funding County, Municipality or District 3. Amount 4. Subject to public vote held in reporting year or in a previous reporting year(s). 5. Written Contractual Agreement 1. Source of Funds 2. ame of funding County, Municipality or District 3. Amount 4. Subject to public vote held in reporting year or in a previous reporting year(s). 5. Written Contractual Agreement 1. Source of Funds 2. ame of funding County, Municipality or District 3. Amount School District Port Jervis City School District $1,9,48 School District Port Jervis/PILOT $1,461 County Orange $5,264 Town Mount Hope $19,275 Town Wawayanda $8,85 Town Greenville $4,95

16 4. Subject to public vote held in reporting year or in a previous reporting year(s). 5. Written Contractual Agreement 11.2 TOTAL LOCAL PUBLIC FUDS $1,48,848 SSTEM CASH GRATS TO MEMBER LIBRAR 11.3 Local Library Services Aid (LLSA) $5, Central Library Aid (CLDA and/or CBA) 11.5 Additional State Aid received from the System $3, 11.6 Federal Aid received from the System 11.7 Other Cash Grants 11.8 TOTAL SSTEM CASH GRATS (Add Questions 11.3, 11.4, 11.5, $8, and 11.7) OTHER STATE AID 11.9 State Aid other than LLSA, Central Library Aid (CLDA and/or CBA), or other State Aid reported as system cash grants $14,696 FEDERAL AID FOR LIBRAR OPERATIO 11.1 LSTA Other Federal Aid TOTAL FEDERAL AID (Add Questions 11.1 and 11.11) COTRACTS WITH PUBLIC LIBRARIES AD/OR PUBLIC LIBRAR SSTEMS I EW ORK STATE OTHER RECEIPTS Gifts and Endowments Fund Raising Income from Investments Library Charges Other TOTAL OTHER RECEIPTS (Add Questions 11.14, 11.15, 11.16, and 11.18) 11.2 TOTAL OPERATIG FUD RECEIPTS (Add Questions 11.2, 11.8, 11.9, 11.12, and 11.19) BUDGET LOAS TRASFERS From Capital Fund (Same as Question 14.8) From Other Funds TOTAL TRASFERS (Add Questions and 11.23) BALACE I OPERATIG FUD - Beginning Balance for Fiscal ear Ending 217 (Same as Question 12.4 of previous year if fiscal year has not changed) $415 $1,511 $15,2 $18,56 $35,182 $1,16,84 $1,23, GRAD TOTAL RECEIPTS, BUDGET LOAS, TRASFERS AD BALACE (Add Questions 11.2, 11.21, and 11.25; Same $2,31,559 as Question 12.41) 12. OPERATIG FUD DISBURSEMETS Report financial data based on the fiscal reporting year reported in Part 1. ROUD TO THE EAREST

17 DOLLAR. Please click here to read general instructions before completing this section. STAFF EXPEDITURES Salaries & Wages Paid from Library Funds 12.1 Certified Librarians $68, Other Staff $416, Total Salaries & Wages Expenditures (Add Questions 12.1 and 12.2) $485, Employee Benefits Expenditures $254, Total Staff Expenditures (Add Questions 12.3 and 12.4) $739,287 COLLECTIO EXPEDITURES 12.6 Print Materials Expenditures $37, Electronic Materials Expenditures $2, Other Materials Expenditures $12, Total Collection Expenditures (Add Questions 12.6, 12.7 and 12.8) $51,753 CAPITAL EXPEDITURES FROM OPERATIG FUDS 12.1 From Local Public Funds (71PF) $16, From Other Funds (71OF) $14, Total Capital Expenditures (Add Questions 12.1 and 12.11) $3,995 OPERATIO AD MAITEACE OF BUILDIGS Repairs to Building & Building Equipment From Local Public Funds (72PF) $9, From Other Funds (72OF) Total Repairs (Add Questions and 12.14) $9, Other Disbursements for Operation & Maintenance of Buildings $49, Total Operation & Maintenance of Buildings (Add Questions and 12.16) $58,368 MISCELLAEOUS EXPESES Office and Library Supplies $6, Telecommunications $3, Binding Expenses Postage and Freight $1, Professional & Consultant Fees $87, Equipment $4, Other Miscellaneous $18, Total Miscellaneous Expenses (Add Questions 12.18, 12.19, 12.2, 12.21, 12.22, and 12.24) $121, COTRACTS WITH PUBLIC LIBRARIES AD/OR PUBLIC LIBRAR SSTEMS I EW ORK STATE DEBT SERVICE Capital Purposes Loans (Principal and Interest) From Local Public Funds (73PF) From Other Funds (73OF) Total (Add Questions and 12.28) 12.3 Budget Loans (Principal and Interest) Short-Term Loans $33,372

18 Total Debt Service (Add Questions 12.29, 12.3 and 12.31) TOTAL OPERATIG FUD DISBURSEMETS (Add Questions 12.5, 12.9, 12.12, 12.17, 12.25, and 12.32) TRASFERS Transfers to Capital Fund From Local Public Funds (76PF) From Other Funds (76OF) Total Transfers to Capital Fund (Add Questions and 12.35; same as Question 13.8) Transfer to Other Funds TOTAL TRASFERS (Add Questions and 12.37) $1,35, TOTAL DISBURSEMETS AD TRASFERS (Add Questions $1,35, and 12.38) 12.4 BALACE I OPERATIG FUD - Ending Balance for the Fiscal $1,274,91 ear Ending GRAD TOTAL DISBURSEMETS, TRASFERS & BALACE $2,31,559 (Add Questions and 12.4; same as Question 11.26) ASSURACE The Library operated in accordance with all provisions of Education Law and the Regulations of the Commissioner, and assures that the "Annual Report" was reviewed and accepted by the Library Board on (date - mm/dd/yyyy). FISCAL AUDIT 2/2/ Last audit performed (mm/dd/yyyy) Time period covered by this audit (mm/dd/yyyy) - (mm/dd/yyyy) Indicate type of audit (select one): CAPITAL FUD 12/27/217 7/1/216-6/3/217 Private Accounting Firm Does the library have a Capital Fund? Enter for es, for o. If o, stop here. If es, complete the Capital Fund Report. 13. CAPITAL FUD RECEIPTS Report financial data based on the fiscal year reported in Part 1. ROUD TO THE EAREST DOLLAR. Please click here to read general instructions before completing this section. REVEUES FROM LOCAL SOURCES 13.1 Revenues from Local Government Sources 13.2 All Other Revenues from Local Sources 13.3 Total Revenues from Local Sources (Add Questions 13.1 and 13.2) STATE AID FOR CAPITAL PROJECTS 13.4 State Aid Received for Construction 13.5 Other State Aid 13.6 Total State Aid (Add Questions 13.4 and 13.5) FEDERAL AID FOR CAPITAL PROJECTS 13.7 TOTAL FEDERAL AID ITERFUD REVEUE 13.8 Transfer from Operating Fund (Same as Question 12.36) 13.9 TOTAL REVEUES (Add Questions 13.3, 13.6, 13.7 and 13.8) 13.1 O-REVEUE RECEIPTS

19 13.11 TOTAL CASH RECEIPTS (Add Questions 13.9 and 13.1) BALACE I CAPITAL FUD - Beginning Balance for Fiscal ear Ending 217 (Same as Question of previous year, if fiscal year has not changed) TOTAL CASH RECEIPTS AD BALACE(Add Questions and 13.12; same as Question 14.12) 14. CAPITAL FUD DISBURSEMETS Report financial data based on the fiscal reporting year reported in Part 1. ROUD TO THE EAREST DOLLAR. Please click here to read general instructions before completing this section. PROJECT EXPEDITURES 14.1 Construction 14.2 Incidental Construction Other Disbursements 14.3 Purchase of Buildings 14.4 Interest 14.5 Collection Expenditures 14.6 Total Other Disbursements (Add Questions 14.3, 14.4 and 14.5) 14.7 TOTAL PROJECT EXPEDITURES (Add Questions 14.1, 14.2 and 14.6) 14.8 TRASFER TO OPERATIG FUD (Same as Question 11.22) 14.9 O-PROJECT EXPEDITURES 14.1 TOTAL CASH DISBURSEMETS AD TRASFERS (Add Questions 14.7, 14.8 and 14.9) BALACE I CAPITAL FUD - Ending Balance for the Fiscal ear Ending TOTAL CASH DISBURSEMETS AD BALACE (Add Questions 14.1 and 14.11; same as Question 13.13) 15. CETRAL LIBRARIES PART 15 EXISTS FOR THE CETRAL/CO-CETRAL LIBRARIES OL. PLEASE PROCEED TO SECTIO 16. FEDERAL TOTALS AD COTIUE O WITH OUR SURVE 16. FEDERAL TOTALS All questions in Part 16 are calculated, locked fields. ote: See instructions for definitions and calculations of each of these Federal Totals Total ALA-MLS 16.2 Total Librarians 16.3 All Other Paid Staff 16.4 Total Paid Employees 16.5 State Government Revenue 16.6 Federal Government Revenue 16.7 Other Operating Revenue 16.8 Total Operating Revenue 16.9 Other Operating Expenditures 16.1 Total Operating Expenditures Total Capital Expenditures $22,774 $35,182 $1,16,84 $213,623 $1,4,663 $3,995 41,24

20 16.12 Print Materials Total Registered Borrowers Other Capital Revenue and Receipts umber of internet computers used by general public Total Uses (sessions) of Public Internet Computers Per ear Total Wireless Sessions Provided by the Library Wireless Service Per ear 17. FOR EW ORK STATE LIBRAR USE OL 17.1 LIB ID 17.2 Interlibrary Relationship Code 17.3 Legal Basis Code 17.4 Administrative Structure Code 17.5 FSCS Public Library Definition 17.6 Geographic Code 17.7 FSCS ID 17.8 SED CODE 17.9 ISTITUTIO ID SUGGESTED IMPROVEMETS Library ame: Library System: ame of Person Completing Form: Phone umber: I am satisfied that this resource (Collect) is meeting library needs: Applying this resource (Collect) will help improve library services to the public: Please share with us your suggestions for improving the Annual Report. When providing feedback, if applicable please indicate the question number each comment/suggestion refers to. Thank you! 7, ,25 22, ME LD SO SD PORT JERVIS FREE LIBRAR Ramapo Catskill Library System Beverly Arlequeeuw (845) Agree Agree

21 Port Jervis Free Library Annual Report For Public And Association Libraries GEERAL LIBRAR IFORMATIO o otes 2. LIBRAR COLLECTIO This is a drop from last year, since Britannica databases are now 2.14 Local Electronic Collections ote: OVEL databases, not local. 3. LIBRAR PROGRAMS, POLICIES, AD SERVICES 3.2 Registered resident borrowers Our number of active resident borrowers decreased by 9.78% due to our library system purging the borrowers' records that are inactive for ote: five or more years. Patrons become inactive due to deaths and moving out of the area umber of children registered for the library's summer reading Children registered for the library's ote: program last year was incorrectly reported. It should have been 164 summer reading program children not Total group program sessions ote: TASC Class met 5 days a week for 28 weeks 4. LIBRAR TRASACTIOS o otes 5. TECHOLOG AD TELECOMMUICATIOS o otes 6. STAFF IFORMATIO This number shows an increase from last year due to calculations 6.1 Other Staff ote: based on "budgeted positions" rather than actual hours work. 7. MIIMUM PUBLIC LIBRAR STADARDS o otes 8. PUBLIC SERVICE IFORMATIO 8.6 Our library board voted to eliminate our summer hours which Minimum Weekly Total Hours - Main ote: increased our operating hours by 3 hours per week during the Library summer months (Memorial Day to Labor Day). Last year's number should have been 2,87 annual total hours. 8.1 Annual Total Hours - Main Library ote: Because of summer hours, there were hours per week and the winter hours were hours per week. 9. SERVICE OUTLET IFORMATIO Repeating Group 1 Indicate the year this outlet underwent a 24. major renovation costing $25, or ote: Renovated children's room and A area more 1. OFFICERS AD TRUSTEES o otes 11. OPERATIG FUDS RECEIPTS

22 Repeating Group 4 3. Amount ote: This is two years of receipts collected in this fiscal year State Aid other than LLSA, Central Library Aid (CLDA and/or CBA), or other State Aid reported as system cash ote: We received a S Construction Grant this year. grants Other We received rental income from Port Jervis School District for TASC ote: accomodations. 12. OPERATIG FUD DISBURSEMETS 12.7 Electronic Materials Expenditures ote: E Content pooling From Other Funds (71OF) ote: We received a S Construction Grant this year Professional & Consultant Fees $8,65 was for personnel services for our computer center, The ote: HUB. o other single expenditure was $1, or more Other Miscellaneous ote: o single expense was $1, or more. COTRACTS WITH PUBLIC LIBRARIES AD/OR PUBLIC This is for ASER fees and includes telecommunication charges of ote: LIBRAR SSTEMS I EW $4,441. ORK STATE 13. CAPITAL FUD RECEIPTS o otes 14. CAPITAL FUD DISBURSEMETS o otes 15. CETRAL LIBRARIES o otes 16. FEDERAL TOTALS o otes 17. FOR EW ORK STATE LIBRAR USE OL o otes SUGGESTED IMPROVEMETS o otes