2018 PRIMARY ELECTION HANDBOOK ELECTION JUDGE/ ELECTION COORDINATOR MARCH 20, 2018 CHICAGOELECTIONS.COM

Transcription

1 2018 PRIMARY ELECTION HANDBOOK ELECTION JUDGE/ ELECTION COORDINATOR MARCH 20, 2018 CHICAGOELECTIONS.COM

2 ELECTION JUDGE/COORDINATOR HANDBOOK PRIMARY ELECTION 2018 CHAPTER 1 DEAR POLL WORKERS: We at the Chicago Board of Elections are pleased to have you serve in the upcoming election. Your role on Election Day is extremely important. Please read this entire handbook. Inside, you will find information to help your team properly: Set up your polling place so that it s user friendly; Complete your paperwork; Serve our customers, the voters of Chicago; Answer questions, solve problems and trouble-shoot equipment; and, Close the polls and report the results. The following symbols are used throughout this handbook to alert you to key information: At the back of this book, you will find samples of forms you will use, as well as a map of Receiving Stations where materials should be submitted after the polls are closed. Important reminder: 17-year-olds will be eligible to register and vote at this March 20 Primary Election if they will turn 18 by Nov. 6, 2018 (the General Election). If you have more questions on Election Day, call ELECTION CENTRAL at Additional phone numbers are on the back cover of this book for specific types of help. Again, we thank you for your service to your community and for helping the citizens of Chicago exercise the right to vote!! Note Call Important Sincerely, Lance Gough 1

3 TABLE OF CONTENTS Issued by the Board of Election Commissioners 69 W. Washington, Suites 600/800 Chicago, Illinois Telephone (312) TTY (312) (For the hearing impaired only) Commissioners Marisel A. Hernandez, Chairwoman William J. Kresse, Commissioner/Secretary Jonathan T. Swain, Commissioner Lance Gough, Executive Director Chapter 1: Understanding the Roles at the Polling Place... 3 Chapter 2: Monitoring Visitors at the Polling Place Chapter 3: Understanding the Voting Equipment Chapter 4: Checking the Election Supplies Before Election Day Opening the ESC Checking the ESC Securing the ESC Chapter 5: Setting Up the Polling Place on Election Day Chapter 6: Managing the Polling Place on Election Day Setting Up Station # Processing Voters Understanding Who Is Eligible to Vote Registering Voters: New Voters, Change of Address and Change of Name Setting Up Station # Issuing Paper Ballots Understanding Split Precinct Instructions Issuing Provisional Ballots Setting Up Station # Issuing Touchscreen Voter Cards Activating Audio Ballot Setting Up Station # Processing Paper Ballots through the Ballot Scanner Providing Assistance for Voters with Disabilities and Other Voters Chapter 7: Closing the Polls Closing Down the Polling Place and Equipment Items Returned in Transfer Case Items Returned in Black Return Bag Items Left in the ESC Election Terms Forms Index: Understanding the Forms and Envelopes You Need on Election Day Troubleshooting Instructions: E-Poll Book Troubleshooting Guide Ballot Scanner Troubleshooting Guide Touchscreen Voting Unit Troubleshooting Guide Voter Card Activator Troubleshooting Guide Emergency Ballot Scanner Instructions Certificate of Results Instructions Seal Accountability Form Instructions Index Receiving Stations: Knowing Where to Take Election Materials....inside back cover Important Phone Numbers....back cover

4 Receiving Stations Receiving Stations are locations where Judges return the required election materials after closing the polls. Two Judges, one from each political party, should return the materials together. Receiving Stations are determined by ward. Find your precinct s ward number on the list below. Take the materials to the assigned school. IMPORTANT: High School Student Judges and Election Coordinators CANNOT return the election supplies to the Receiving Station. WARDS... SCHOOL... ADDRESS 1 & 2... Andersen/LaSalle II School N. Honore St. 3 & 4... M. L. King Jr. High School S. Ellis Ave. 5 & Hyde Park Career Center S. Stony Island Ave. 6 & 8... Arthur Ashe School S. Ingleside Ave. 7 & Bright School S. Calhoun Ave. 9 & Lavizzo Elementary School W. 109th St. 11 & McClellan School S. Wallace St. 13 & Mariano Azuela School W. Marquette Rd. 14 & Gunsaulus School S. Sacramento Ave. 15 & Gage Park High School S. Rockwell St. 17 & Mahalia Jackson School W. 88th St. 18 & Owen Academy... 83rd & Spaulding Ave. 24 & Marshall Metro High School W. Adams St. 25 & Galileo Scholastic Academy S. Carpenter St. 26 & Funston School N. Central Park Ave. 29 & Frederick Douglass Jr. High Academy N. Waller Ave. 30 & Nixon School N. Keeler Ave. 32 & Coonly School N. Leavitt Ave. 33 & Haugan School N. Hamlin Ave. 36 & Foreman High School N. Leclaire Ave. 40 & Jamieson School N. Mozart Ave. 41 & Farnsworth School N. Linder Ave. 42 & Walter Payton College Prep N. Wells St. 44 & Inter-American Magnet School W. Waveland Ave. 49 & Sullivan High School N. Bosworth Ave.

5 IMPORTANT PHONE NUMBERS 2018 PRIMARY ELECTION HANDBOOK ELECTION CENTRAL Legal, equipment, investigative and language assistance from 5 a.m. to 10 p.m. Election Day only...(312) Disability Consultant...(312) EQUIPMENT & SUPPLIES Problems with equipment and missing supplies from 5 p.m. to 7 p.m. on election eve (Monday) and from 5 a.m. to 10 p.m. on Election Day...(773) Election Judges Department...(312) Polling Places Department...(312) Registration Department...(312) To verify proper Precinct Polling Place...(312) Vote By Mail Department...(312) VERIFICATION OF REGISTRATION STATUS...(312) TTY (for the hearing impaired and deaf)...(312)