BOARD MINUTES Regular Meeting June 8, :00 p.m.

Transcription

1 SAN LUIS OBISPO COUNTY COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES BOARD MINUTES Regular Meeting June 8, :00 p.m. The Board of Trustees of the San Luis Obispo County Community College District met in Regular Session in The Associated Students Auditorium, room 5401, San Luis Obispo Campus, San Luis Obispo, California, and North County Campus via video conference (polycom), room N1015, members and the public having been noticed as prescribed by law. 1. Call to Order The meeting was called to order by Board President, Patrick Mullen at 2:03 p.m. 2. Roll Call - Establish Quorum 3. Approval of Agenda 4. Recess to Closed Session 5. Reconvene in Open Session Board Members Patrick W. Mullen, President Angela Mitchell, Vice President Gaye Galvan Per Mathiesen Charlotte Alexander Present X X X X Absent Motion to approve: Mitchell Passed by unanimous vote of those members present to approve the agenda, as presented. The Board recessed to Closed Session at 2:04 p.m. The Board reconvened in regular open session at 3:13 p.m. X 6. Pledge Trustee Mitchell ADMINISTRATION PRESENT Gil Stork, Superintendent/President Toni Sommer, Asst Supt/VP Administrative Services Linda Fontanilla, Asst Supt/VP Student Services Sandee McLaughlin, Exec Dean, NCC and SCC VISITORS SIGN-IN (Attachment A) Deborah Wulff, Dean John Cascamo, Dean Bill Benjamin, Exec Dir, Human Resources Barbara George, Exec Dir, Foundation / Inst Adv

2 7. BOARD WORKSHOP Budget workshop Assistant Superintendent/Vice President, Administrative Services, Toni Sommer presented a budget workshop which included information regarding the Governor s may revise, budget assumptions, and the development of the tentative budget. (Attachment B) Dr. Stork commended Ms. Sommer for her commitment to weathering the task of budget development and her work ethic. Board Development -- Self-Evaluation Instrument The Board reviewed its self-evaluation instrument in preparation for its upcoming annual self-evaluation. 8. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION Board President Patrick Mullen announced the following actions taken in closed session. The Board conducted its monthly evaluation of the Superintendent/President. The Board approved all employee appointments and public employment actions as presented, unanimous vote. The Board provided guidance to the Administration regarding employee negotiations. Trustee Mullen welcomed new student trustee Kayli Mozingo. Public Employee Performance Evaluation a. Agency Negotiator: Patrick Mullen General evaluation, Government Code Section 54957(b) Superintendent/President Public Employee Appointment Public Employment Motion to approve: Mitchell Passed by majority vote of those members present, to approve the following public employee appointments: Yes 4, No 0, Absent 1 (Mathiesen) unanimous vote of those members present to Appointments a. Short Term Temporary b. Clerical Assistant II, WED & CP c. Secretary II Safety Compliance, Maintenance, Operations & Grounds d. Secretary II Construction Projects, Administrative Services e. Math Instructor f. English Instructor g. Psychology Instructor Motion to approve: Alexander Passed by majority vote of those members present, to approve the following public employment: Yes 4, No 0, Absent 1 (Mathiesen) Appointment Change a. Clerical Assistant II to Secretary III b. Division/Department Assistant to Administrative Assistant to the Vice President of Academic Affairs c. Telecommunications Operator/Receptionist Level I to Telecommunications Operator/Receptionist Level II 2

3 Resignation a. Director of Admissions & Records b. Clerical Assistant II c. Temporary Faculty Retirement a. Art Temporary Faculty, DSPS Public Employee Discipline/Dismissal/Release None Labor Negotiations/ Terms & Conditions Labor Negotiations and Terms and Conditions of Employment for Represented and Unrepresented Employees a. Human Resources Development Agency Negotiator: Bill Benjamin Instructions Regarding Classified Employees; Negotiations b. Agency Negotiator: Bill Benjamin Instructions Regarding Academic Employees; Negotiations c. Agency Negotiator: Patrick Mullen / Gil Stork Instructions Regarding Unrepresented Employees, Superintendent/President, Confidential, Managers, Supervisors: Executive Recruitment - Executive Recruitment - Superintendent/President 9. REPORTS FROM EMPLOYEE ORGANIZATIONS CCCUE Management Senate Academic Senate John Fetcho, CCCUE President, presented the following to the Board: Spring elections have concluded He will remain president, Ilene French vice president, Sarah Mitchell Secretary, and Armondo Teran advocate. He asked the Board, why in trying budget times like these, do they continue with new recruitments while laying off current, loyal employees. Mark Stengal, Management Senate President, presented the following to the Board: He announced the results of the recent executive group elections; he will serve as president, Israel Dominguez vice president, Lisa Gray Treasurer, and Haila Hafley-Kluver - Secretary He thanked Todd Frederick for his leadership of the Management Senate group for the past year. Steve Leone, Academic Senate President, presented the following written summary to the Board: Senate Report Board of Trustees meeting June 8, 2011 Senate Council Achievements Policy & Procedure for Establishing and Modifying Course Caps Accreditation Follow-Up Report 2010 Strategic Plan Enrollment Management Plan 3

4 IPPR Template BP/AP 2010: Review and Approval of Board Policies & Administrative Procedures Approval of No Place for Hate Initiative and "Campus of Difference" Training Banner Wait List Joint Senate-Union Resolution on Faculty Hiring Resolution Nominating Peter Dill as Senator Emeritus Resolutions on Course Repeatability Resolution in Support of Athletics and Performing Arts SLOs in Syllabi Program SLOA Calendars Book of the Year Committee achievements with Novella Carpenter's Farm City Faculty Evaluations of Managers: o Dr. Gil Stork (Spring 2011) o Toni Sommer (Spring 2011) o Dr. Cathleen Greiner (Fall 2010) o Dr. Linda Fontanilla (Fall 2010) Approval of Enrollment Management Plan Approval of thirteen retired faculty for Emeritus Status Ongoing Work of the Academic Senate for Fall 2011 Accreditation Midterm Report 2011 Educational Master Plan Update of Strategic Plan Facilities Master Plan Long-term Fiscal Master Plan Technology Master Plan Completion of integrated planning model with the administration Update of BP 2065 & AP 2065 Evaluation of Managers Update of AP 7120 (Faculty Hiring) based on assessment of this year's process Improvement to Committee Sign-up Process and Deadlines Follow up on Dr. Stork's agreement to post Cabinet minutes Process for approval of certificates Clarification of Program Definition to managers and faculty Taskforce to develop and complete the Administrative Procedure for Program Revitalization, Suspension, and/or Discontinuance of Auxiliary Programs Update of Faculty Manual Review Policy for Faculty Use of Electronic Communication Resources He said this would be his last report as Academic Senate President. 4

5 CCFT Kevin Bontenbal is taking over as President next month. He brought up concerns regarding last month s special board meeting, and whether the notification for the meeting satisfied the requirements of the Brown Act. He stated he was unaware there was a meeting. He stated the faculty were happy the Board was listening and moving the college forward on several issues. Allison Merzon, CCFT President, presented the following to the Board: She said the unit s collective bargaining agreement was ratified the last week of school and would be coming to the Board next month. She commented on the course caps issue and said it did include a workload issue. She commented on AB515, which would allow for seats in a credit class to be sold at a higher fee. She reminded the Board that the college still does not have a fulltime coordinator for the CPAC. There also still remains a need for a dedicated person to assist with online teaching. 10. REPORTS FROM BOARD MEMBERS Trustee Mitchell Trustee Mullen Trustee Galvan Trustee Mathiesen Trustee Alexander Student Trustee Mozingo 11. Report from Supt/Pres Trustee Mitchell reported the following: She attended a meeting of the Foundation Executive Board on Monday. She attended the annual President s Luncheon. Trustee Mullen reported the following: He attended the President s Luncheon, which had great attendance. He will be attending the national skills USA competition in Kansas City. His son is competing, along with the students from Cuesta College. Trustee Galvan reported the following: She attended the annual President s Luncheon and the County Office of Education s annual classified employee dinner. She presented a plaque and certificates for Tommy Gin, Cuesta College Classified Employee of the Year. She attended the LVN graduation. Absent No report. Trustee Mozingo reported the following: She is serving on the presidential search committee. ASCC is starting the year with four new executive cabinet members. They will actively search for students to participate in college committees. Dr. Stork presented the following in addition to his written report: Dr. Stork administered the oath of office to student trustee, Kayli Mozingo. He recognized the loss of Stephan Gunsaulus mother. 5

6 Former faculty member Ellen Mager passed away last Sunday. Recently retired faculty Randy Gold experienced a serious bicycle accident last week and is currently in ICU. He commented on the success of this year s commencement, and thanked Joy Chambers for her commitment to that event and the college. The production was supported primarily by students. He spoke at Columbia College s commencement. He attended the Independent Living Program annual banquet. Many of the individuals participating in that program plan on attending Cuesta College. Over 100 people attended the President s Luncheon. The luncheon recognizes a donor who s giving exceeds $2500. The contributions of the donors present equated to approximately $300,000.00, just this year, and over a lifetime, well over $2 million Dr. Fontanilla welcomed Ms. Mozingo. She had a productive meeting with Trustee Mozingo and discussed the processes associated with the operation of the Board. She thanked Steve Leone on behalf of student services for his work in the Academic Senate. The Director of Financial Aid, Nohemy Ornelas, will be overseeing Admissions and Records until such time when a permanent director is hired. She thanked Franky Curial for his 15 productive years in EOP&S. She acknowledged Jack and Nancy Sullivan for establishing the veteran s parking fund. Toni Sommer recognized Laura Becker for her budget accounting work. Dr. Stork acknowledged the Foundation monthly gift report. 12. Communication NOTE: Members of the Board of Trustees and/or the Superintendent/ President may report the receipt of various items of correspondence that may be of interest. Dr. Stork reported receiving correspondence from SunPower, a solar company seeking licensure on the Corizo Plain. He summarized the intent of their proposal, including a sustainability resource center in North County, and how it would possibly fit into the Educational Master Plan. 13. General Hearing of Public Comment None 14. Reports None 6

7 BUSINESS AGENDA ACTION / DISCUSSION ITEMS 1. Curriculum Motion to approve: Mitchell Passed by majority vote of those members present, to approve the curriculum recommendations for degree certificates, as presented. Yes 5, No 0, Absent 1 (Mathiesen) 2. SLOCCCD Tentative Budget Motion to approve: Mitchell Passed by unanimous vote of those members present, to approve the SLOCCCD Tentative Budget, as presented. Toni Sommer presented the following to the Board: She explained the process in developing the tentative budget. Budget assumptions recommended by the Planning and Budget Committee, and previously approved by the Board, were preserved and maintained, as well as the assumption that the District would be dealing with a $4.3 reduction to funding, which was incorporated into the budget reduction plan. Ms. Sommer presented a summary. (Attachment C) Dr. Stork stated that if not enough savings was achieved through furlough or salary reductions, the projected $1.1 million gap in funding will come back to the Board in operational reductions and layoffs. The District must have a solution by the first or second week of August, or an alternate plan ready for September. Any employee already reduced in salary or workload would not be included in any additional reductions to the same. 3. Enrollment Management Plan Motion to approve: Mitchell Passed by unanimous vote of those members present, to approve the Enrollment Management Plan, as presented. Dr. Fontanilla presented the following the Board: She recognized the members of the Enrollment Management Committee for their work and dedication in completing the Enrollment Management Plan. This is one of the first operational plans to come to the Board for approval, and she already has some ideas regarding the requirements for revisions. 4. Board Policy Update and Review; Revision to Board Policy 6025 No Action Motion to place on the Consent agenda for the next regularly scheduled board meeting as a second read/approval: Mitchell Approved by general consensus of the members present, to place this item on the consent agenda as second read/approval. Dr. Fontanilla summarized the minor changes associated with this first read of revisions to BP Board Professional Development - Motion to publish: Alexander Passed by unanimous vote of those members present to publish the proposal for negotiations 7

8 Board Goals 6. Executive Recruitment 7. Proposed Pre- Requisite Changes to the LVN Program 8. Senate Bill 1393 RN Associate Degree requirements 9. Award/Reject Bids for Gym Re-roof with the CCCUE, as presented. Dr. Stork presented the following to the Board: Last summer the Board began working on a revision to the board goals. A draft was developed, but completion of the goals was not attained. The original draft developed in August 2010 is being presented to the Board for final review and inclusion as the board goals for He suggested that these be established as board goals, as most of the activities of the college will be centered on the Educational Master Plan. They will be over-arching and shape most of the activities on campus. Most of the goals listed are current and relevant and they are not listed in any particular prioritized order. Dr. Stork said the recommended changes will be incorporated and the board goals will be presented to the Board for approval at the July 2011 regular board meeting. No Action: Trustee Mullen reported no changes in activities or updates. Motion to Approve: Mitchell Passed by unanimous vote of those members present to approve the proposed pre-requisite changes to the LVN Program, as presented. Deb Wulff, Dean of Academic Affairs, Science, Mathematics, Nursing and Physical Education said the changes reflect the need to increase Math skills to facilitate drug/medication calculations. Motion to approve: Galvan Passed by unanimous vote of those members present, to approve the Senate Bill 1393 RN Associate Degree requirements, as presented. Deb Wulff presented the following to the Board: SB 1393 changes the way in which students qualify for the Nursing Program The measure takes into account course completion for previously attained Bachelorette Degrees. Students would not have to retake courses previously included in the attainment of a degree as long as they meet the standard set forth for the program. The meeting recessed at 5:32 p.m. The meeting reconvened at 5:45 p.m. Motion to approve: Mitchell Passed by unanimous vote of those members present, to approve the lowest bid for the gym reroof, as presented. 8

9 10. Award/Reject Bids for Sewer Upgrade 11. Award/Reject Bid for North County Campus Trades and Technology Building 12. Quarterly Financial Status Report 13. Change Orders for the North County Campus Learning Resource Center 14. Revised Classified Bargaining Unit Job Description 15. Revised Classified Bargaining Unit Job Description Terry Reece explained the reason for having to re-bid the gym reroof. The two low bids are reputable local companies. He said he was very comfortable with the bids. Motion to approve: Galvan Passed by unanimous vote of those members present, to approve the lowest bid for the sewer upgrade, as presented. Terry Reece said this project was the continuation of the work that took place on the system which was damaged in December Cuesta College will pay 50 percent of the approved bid. Motion to approve: Mitchell Passed by roll call vote of those members present, to reject the bids for the North County Campus Trades and Technology Building, as presented. Terry Reece said it was anticipated that the bids for this project would be over the allocated budget. As previously discussed, the figures are being sent to the Chancellor s Office for consideration of reallocation of funds, to accommodate for the increase of the cost of the project. It is now in their hands. Motion to approve: Mozingo Passed by unanimous vote of those members present, to accept the quarterly financial report and approve account transfers, as presented. Motion to approve: Mitchell Passed by unanimous vote of those members present, to approve the change orders for the North County Campus Learning Resource Center, as presented. Motion to approve: Mitchell Passed by unanimous vote of those members present, to approve the revised classified bargaining unit job description for General Services Technician and Admissions and Records Clerk I, as presented. Dr. Stork said both final (clean) and revised (line-out) were included for the Board s review as previously requested. It has been determined that a philosophical statement in the distinguishing characteristics section regarding each employees role in supporting institutional effectiveness and student success. This appears in the General Services position but not in the A&R position. He s asking the Board for approval of this and the other job descriptions being presented, with the condition that this statement appear in each description. Motion to approve: Galvan Passed by unanimous vote of those members present, to approve the revised classified bargaining unit job description for Paraprofessional Advisor, as presented. 9

10 John Cascamo, Dean of Academic Affairs, Workforce and Economic Development presented the following to the Board: This position will be paid for from CTEA or VTEA funds, sometimes known as Perkins Grant funding. There are a certain number of core indicators that go into maintaining the College s eligibility. Ray Hobson conducted an analysis and contacted the state coordinator, and they suggested the College needed to address some deficiencies. Ray Hobson and the coordinator worked collaboratively and determined this position should be brought back, and focus it primarily as a vocational education cheerleader, and to work closely with faculty and promote vocational and career education programs in those areas; and to also serve as a conduit and early referral to counseling and other services. Public Comment Allison Merzon said the CCFT has concerns with this position and requested the Board pull this item and dialogue with the counselors regarding this position. The statewide academic senate has taken a strong position regarding paraprofessionals and provided guidelines on when and how they should be used. She said the third line of the current job description indicates that this individual would provide career advising to students, and that is something counselors might be doing. The statement on the cover sheet regarding core indicators attainment, persistence, and completion also starts to broach the activities of counselors in disseminating information to students and what their opportunities might be with regard to support services. The College has seven full-time counselors below 100 percent load who could provide this kind of support. Trustee Alexander asked Ms. Merzon if she had expressed these concerns to management. She responded, saying no, that she had only seen the job description for the first time in the board packet. She indicated she had spoken to the counseling staff. Trustee Mitchell asked if there was a reason current counseling staff was not being used. Dr. Fontanilla said this concept of using the paraprofessional under the CTEA program was not part of a dialogue that came through the counseling program, but the counseling staff is impacted. The area has lost three counselors in the past two years and recently had a fourth retire. The ratio of student to counselor is quite high. She said that if she had been involved in the dialogue regarding whether counselors could provide this service, she and the director of counseling would have expressed concern with their ability to do so. Dr. Stork said this had not been any formal concern brought forward by the director of counseling, and there is nothing unusual about using a paraprofessional in this role, but they must 10 June 8, 2011

11 16. Public Employee Appointments ensure they do not cross the line. The role is appropriate referral when a certain point is reached. He said the statewide senate is concerned; in a time of economic distress, there can be a move to gravitate to a lower paid position to provide this service under the guise of a paraprofessional advisor as oppose to hiring a faculty counselor, and he is cognizant of that. Dr. Fontanilla said CTEA funds cannot be used to sustain a regular counseling position. Motion to Approve: Mitchell Passed by unanimous vote of those members present to approve the salary/wage for unrepresented employees, as presented. 17. Agenda A preliminary list of proposed agenda items for the July 6, 2011 Regular Board meeting was presented for review. The Board agreed through consensus to the following: Add: Board Self-Evaluation as part of a board retreat in regular open session. Board Goals BP 6025 to consent agenda Litigation Board Development Development Plan and Standard III BUSINESS AGENDA INFORMATION ITEMS 18. Accreditation Dr. Stork presented an update to the Board regarding the process and timeline for the accreditation follow-up and mid-term reports. June 8, Strategic Plan Dr. Stork presented an update to the Board regarding the strategic plan status reports. The May status reports will be presented at the July 2011 meeting. CONSENT AGENDA NOTE: The Board of Trustees will be asked to approve all of the following items by a single vote. Any Board member or public individual may ask that an item be removed from the Consent Agenda to be considered and discussed separately. The Student Board Member may vote on any of the items listed under Consent Agenda. 1. Consent Agenda Motion to approve: Galvan Passed by unanimous vote of those members present to approve the consent agenda, as amended. Trustee Galvan was not present to approve the agenda. 2. Approval of Minutes Approve the draft minutes of the SLOCCCD May 11, 2011, regular Board meeting. 11

12 3. Approval of Warrant Listings 4. Approval of Payroll Orders 05/02/11 $ 246, /04/11 $ 693, /09/11 $ 132, /11/11 $ 139, /16/11 $ 77, /18/11 $ 58, /23/11 $ 89, /25/11 $ 268, Total $ 1,706, Approve Payroll Orders, as presented. Academic/Classified $ 153, Academic/Classified $ 3,789, $ 3,943, Gifts to the College Approve gifts to the college as presented on the regular agenda. Q. DISCUSSION 1. What went well and; Has the Board provided support and direction to the Superintendent/President, and do they foster a strong relationship? Trustee Mozingo The meeting went well. Everyone has been very helpful. Trustee Alexander Went well. She welcomed Trustee Mozingo. She said the Board does well in providing support and direction. Trustee Galvan The meeting went well and the Board does a good job with regard to providing support and direction as well as fostering a strong relationship. Trustee Mathiesen Absent. Trustee Mitchell - The meeting went well. She concurs and said Dr. Stork would let the Board know if they were not being supportive. Trustee Mullen He highlighted the fact that during the beginning of each closed session, Dr. Stork and the Board exchange information and ideas, and was hopeful that helped in fostering a strong relationship. The meeting went well Dr. Stork thanked Trustee Mozingo for stepping up and taking on the role as student body president and student trustee. The important part of a successful meeting is not necessarily whether all actions are approved or disapproved, but the depth of the preparation of the items being presented; the Board s preparation and being able to ask adequate questions, and the staff being prepared to give complete and adequate answers. Dr. Stork said of his 42 years of involvement with the college, the current environment is the best he has seen and dialogue the best it has ever been. Dr. Stork said at the time he signed his contract, he had provided the Board with a few absolutes required for him to accept. He feels those have been met and feels supported and encouraged. The opportunity to meet every month and address goals keeps the necessary things in the forefront. June 8,

13 Adjournment ADJOURNMENT The meeting was adjourned at 6:35 p.m. Unless otherwise announced, the next meeting of the Board of Trustees will be held on Wednesday, July 6, 2010, at 2:00 p.m., in The Associated Students Auditorium, room 5401, San Luis Obispo Campus, San Luis Obispo, California. Gilbert H. Stork, Ed.D., Superintendent/President 13