Student Chapter Association for Computing Machinery Constitution

Transcription

1 Student Chapter Association for Computing Machinery Constitution 1. Name a. This organization shall be called the UConn Student Chapter of the Association for Computing Machinery henceforth referred to as either this chapter or UConn-ACM. 2. Purpose a. This Chapter is organized and will be operated exclusively for educational and scientific purposes and in furtherance thereof: i. To promote an increased knowledge of the science, design development, construction, languages, software and applications of modern computing machinery. ii. To promote a greater interest in computing machinery and its applications. iii. To provide a means of communication between persons having an interest in computing machinery. iv. To provide assistance and advice for students seeking careers in computer science. 3. Membership a. Membership in this Chapter shall be open to all regular and student members of the ACM who are members of the University of Connecticut community. b. Associate membership in the UConn-ACM shall be open for a maximum of one year to non-acm members who are students. Associate member activity is limited to local affairs on campus. c. Removing a member requires a unanimous, anonymous vote by the Executive Council with the approval of the professional advisor. If disputed by the member in question, a general vote is called and the Executive Council requires supermajority support. 4. Officers a. The officers of this Chapter shall be President, Vice-President, Treasurer, and Secretary. They must all be members of UConn-ACM for at least one academic year prior to accepting their role. b. The officers shall be elected at the annual election meeting to be held at the fourth to last week of each semester. They shall take office immediately after the election meeting and serve until the end of the next election meeting. c. During the transition period, the four weeks prior to the end of the semester, new and old officers will work together simultaneous fulfilling co-roles and teaching new officers the duties and responsibilities of their positions. d. Any one member may not serve in the office of President and Vice-President for more than two consecutive years. e. Vacancies shall be filled by appointment at a special election meeting held by the officers. Under the condition that no general member of UConn-ACM desires to run for office, an officer can be sought outside of the club s membership. 5. Duties of Officers a. President i. He or she shall preside at all general assembly meetings and Executive Council meetings of this Chapter and officer meetings.

2 ii. He or she shall represent this Chapter at all meetings with the ACM Regional Representative. iii. He or she shall be responsible for all events occurring outside of designated Chapter meetings. 1. He or she shall be responsible for recruiting volunteers to work events. iv. He or she shall be responsible for reserving room requests at the start of each semester. v. He or she shall manage the UConntact website. 1. May make additions to UConn-ACM s website deemed necessary by a majority of officers which help to facilitate the tasks and responsibilities of UConn-ACM. 2. May make structural changes necessary upon approval by a majority of officers to UConn-ACM s website which will enhance either the code implementation or the user experience. 3. Responsible for roster submission though Student Organization Services 4. Responsible for involvement fair submission through UConntact vi. He or she shall coordinate with the Treasurer and share the responsibly of submitting funding requests to Undergraduate Student Government (USG) to coordinate off campus events. vii. He or she shall oversee all operations of other members and assemblies as necessary to facilitate the successful operation of the Chapter. b. Vice-President i. He or she shall assume the duties of the President in the event of the President s absence. ii. He or she shall assist the President in his duties. iii. He or she shall be responsible for general assembly internal affairs not limited to meeting topics and agenda. 1. Responsibility ultimately falls on the Vice-President of general meetings, however he or she may recruit the feedback and assistance of other club members or officers in organizing meeting schedules in the Program Committee. See Article 7 for Standing Committees. iv. Shall assume the responsibilities of the secretary if unable to attend a general or executive council meeting. c. Treasurer i. He or she shall collect annual dues outlined in Article 11 and maintain financial and membership records. ii. He or she shall make the bi-annual informational budget report of the Chapter s expected estimated finances required by the President of UConn-ACM. iii. He or she shall be responsible for, in coordination with the President, all funding requests via the USG office voted upon by officers based on feedback received from members.

3 iv. He or she shall be responsible for inventorying and maintaining records of any equipment owned by the Chapter. d. Secretary i. He or she shall keep minutes of all Chapter and Executive Council meetings. ii. He or she shall summarize meetings to the national ACM organization in the following manor: 1. He or she shall prepare the Annual Chapter Report to the Chairman of the ACM Committee on Student Membership and Chapters after each meeting. a. The Annual Chapter Report shall encompass all meeting minutes from general assembly and Executive Council. 2. He or she shall send official notifications to the Chairman of the ACM Committee on Student Membership and Activities of changes in the elected officers of this chapter. 3. He or she shall send official notifications to the Executive Direction of ACM of any proposed changes in the chapter s bylaws, prior to dissemination to the Student Chapter membership. iii. He or she shall regulate and manage all social media accounts of the Chapter, including , Facebook and Twitter. Additional outlets may be added as approved by a majority of officers. 1. He or she shall send official notifications to the general members of this Chapter regarding but not limited to: a. Meeting reminders and agendas b. Feedback surveys c. Sign-up requests 2. He or she may have access to the UConntact website and may edit and update as necessary in accordance with the President. 6. Executive Council a. The Executive Council shall consist of the present officers and the immediate past President and the professional advisor. The new Executive Council shall take effect immediately following the annual election meeting. b. The Executive Council shall act for the Chapter in all matters except election of officers. Minutes of all Executive Council meetings shall be available for inspection by any member of the Chapter and shall be filed with the Chapter records on the UConntact website. c. The professional advisor must be a full time faculty member from the University of Connecticut (Storrs Campus). d. The professional advisor shall be chosen by the incoming Executive Council subject to approval of the President of UConn-ACM. Their term will last indefinitely, with an annual reappointment. The professional advisor shall have no voting rights. The professional advisor s duties shall include: i. Meeting with the organization officers on a regular basis or when necessary. ii. If needed, assist in the development of activities and events.

4 e. The Executive Council shall meet weekly in the UConn-ACM room in ITEB at a time determined at the beginning of each semester and made available to the chapter members. f. The meeting of the Executive Council shall be called by the President upon request of any member of the Executive Council. g. All meetings of the Executive Council are open to any member, but the President can close any meeting, or portion thereof, with the approval of the Executive Council. h. Executive Council official votes on membership may only take place with total attendance of all eligible voters of the council. 7. Standing Committees a. The Standing Committees shall be Program and Publicity. b. The Program Committee shall plan and arrange meetings of the Chapter in accordance with the apparent membership interests and the aims of the Chapter as set forth in Article 2. i. If no Program Committee is established, the responsibilities of the committee shall fall to the Vice-President. c. The Publicity Committee shall maintain a mailing list and webpage, public and distribute all notices and publicity of this chapter. i. If no Publicity Committee is established, the responsibilities of the committee shall fall to the Secretary. 8. Temporary Committees a. The President with the Executive Council may appoint such Temporary Committees as they deem appropriate. b. The Nominating Committee, consisting of three members of this chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Executive Council at least one month prior to the annual election meeting. At the annual election meeting, the Nominating Committee shall present at least one nomination for each office, and the other nominations shall be honored from the floor. 9. Meetings a. Meetings shall be planned by the Program Committee and may only be held in places that are open to all members of the Chapter. b. There shall be at least two general membership meetings per month. c. The annual election meeting shall be held during the fourth week to the end of the spring term each year. The election of officers will be held, and the secretary shall give the Annual Chapter Report. 10. Voting a. Voting at meetings: i. General voting shall be conducted orally and is open to all voting members, as defined in Article 5. ii. Election voting shall be conducted by written or electronic ballot and is open to all eligible voting members, as defined by Article 5, who have attended at least half of all general meetings since the previous Annual Election Meeting. iii. Any vote requires a simple majority unless otherwise specified.

5 11. Disbursements, Dues, and Funds a. Disbursements from the Treasury for Chapter expenditures shall be made under authorization of the Executive Council and be included in the minutes of that meeting. b. Dues shall be fixed annually by the Election Council and shall not exceed ten $10 dollars. c. A person is a Voting Member once all dues have been paid to the Chapter Treasury. d. Means of acquiring funds will include collection of membership dues, application to USG for funding, implementation of fundraising events throughout the academic year, and through UConn-ACM. 12. Amendments and Procedure a. Amendments to these bylaws shall be made in the following matter: i. Three copies of all proposed changes to the constitution shall be submitted to the Executive Director of the ACM, prior to the dissemination to the Chapter member. The Executive Director will have these changes approved by the Chairman of the Student Membership and Chapters Committee and the Chairman to the Constitution and Bylaws Committee. The ACM Council may, by majority vote, therefore causing any such change to be void. ii. After the Executive Council receives official ACM approval the proposed amendment shall be read at the regularly announced meeting. 13. Beneficiary Addendum a. In the event that this organization s account remains inactive for 12 consecutive months, the following beneficiary will receive the balance of the organization s funds: i. Beneficiary Name: Computer Science & Engineering Department Beneficiary Address: 317 Fairfield Way, Unit 2155 Storrs, CT Beneficiary Contact/ Athanasios Bamis/bamis@engr.uconn.edu Beneficiary Phone: Enabling Clause a. This constitution shall go into effect on April 23 rd, 2017 upon approval of twothirds vote in favor by all present voting members. This Constitution shall render null any and all previous constitutions, procedures, practices, and precedents for this organization. Quinn Vissak President: Kyle Fujio Vice-President:

6 Taylore Westbrook Treasurer: Aaskash Balaji Secretary: