ASUCSD COUNCIL MEETING # 01 Wednesday, May 10, 2006 Price Center, Ballroom A, 6:30 p.m. Minutes UNOFFICIAL until approved by Council

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1 ASUCSD COUNCIL MEETING # 01 Wednesday, May 10, 2006 Price Center, Ballroom A, 6:30 p.m. Minutes UNOFFICIAL until approved by Council I. CALL TO ORDER Janine Dellomes, Vice President Internal, calls ASUCSD Council Meeting # 01 to order at 6:33pm. II. ROLL CALL Present for the first roll call were: Voting Council Members: Ellen Almirol Donna Bean Lana Blank Matthew Bright Rachel Corell Ari Cover Sarah Chang Meghan Clair John Cressey Adam Gardner (Neetu Balram) Jonathan Hicken Kerry Kassam Aida Kuzucan Heidi Laidemitt Chelsea Maxwell Daniel Palay Alan Roof Taylor Stuart Michelle Yetter (Josh Martino) Non-Voting Council Members: Emil Achmad Neetu Balram Leo Bondar Kaveh Cyrus Janine Dellomes Katie Drago Sydney Goldberg Eddie Herrera Harry Khanna Carissa Kruegar Di Lam Alex Miller Marco Murillo Conrad Ohashi Rabia Paracha Tanya Piyaratanaphipat Michael Shillington Mark Truex Absent: Excused: Fabianne Furman, Cindy Li, Travis Silva Erik Rodriguez-Palacios, Erik Van Esselstyn Committee Unexcused Absences: Senate: No Unexcused Absences Finance: Ari Cover Internal: Fabianne Furman, Neetu Balram III. APPROVAL OF MINUTES Jonathan Hicken Moves to approve ASUCSD Council Meeting # 28 Minutes as amended and ASUCSD Council Special Meeting # 01 Minutes as amended PBC IV. MOMENT OF SILENCE V. PUBLIC INPUT Kate Pillon, Former Marshall Senior Senator A project six years in the making is finally completed; electronification of ASUCSD resolutions. It s amazing to see what students from the past have fought for. It is really inspiring to see how the little things people did so many years ago have made such large impacts in our lives today. I have copies for all the executive offices and senate leadership. I have a lovely bound master copy for the Executive Assistant, Chris Terry s office. Additionally, I have a disk with all the information on it. Copies and disks can be checked out from the Executive Assistant s office. I am a historian and wanted to give you a little this day in AS history : Deticated library walk trees to Oklahoma City bombing, opposed congress Page 1 of 7

2 cutting financial aid, and supporting affirmative action. Some of the fights are the same, some are different. Matt L Heureux I write a column for the Guardian in summary form on the AS Council. If you have any ideas about stories, I will be your liason to the Guardian, but no guarantees it will be published. I also want to offer my congratulations. VI. SPECIAL PRESENTATIONS VII. ITEMS OF IMMEDIATE CONSIDERATION Rachel Corell Moves to separate Items A through F and Item G PBC Rachel Corell Moves to make Items A through F IOIC PBC A. (The Following is the finally considered version after amendments) Approval of meeting time and location for AS Council Regular Meetings as 6:30pm on Wednesdays every week of the academic quarter in Price Center Ballroom A. Submitted by Janine Dellomes. Co-sponsored by Harry Khanna. Internal recommends Passing Harry Khanna Moves to take Internal s recommendation Passes ; Bill # 003 B. (The Following is the finally considered version after amendments) Appointment of Donna Bean to the AS Internal Committee, effective May 10, 2006 through October 19, Submitted by Erik Rodriguez-Palacios. Internal recommends PBC Moves to take Internal s recommendation PBC; Bill # 004 C. (The Following is the finally considered version after amendments) Election of as A.S. President Pro Tempore, effective May 10, 2006 through May 2, Submitted by Janine Dellomes. Internal recommends Tabling to council floor Kaveh Cyrus Moves to open floor for discussion PBC Harry Khanna Moves to approve as amended PBC; Bill # 005 D. Appointment of Erik Van Esselstyn and Erik Rodriguez-Palacios to AS SOFAB co-chairs Internal recommends Postponing Indefinitely Harry Khanna Moves to take Internal s recommendations PBC; Tabled Indefinitely E. Allocation of $77.00 from SIORC-Programs and Operating to the Cross Cultural Center for Circle of Peace Art Yard Sale to take place on May 10, Submitted by Conrad Ohashi. Finance recommends PBC Daniel Palay Moves to take Finance s recommendation PBC; Bill # 006 F. Allocation of $4, from SIORC-Programs and Operating to the QPOC Annual Youth Conference to take place on May 13, Submitted by Conrad Ohashi. Finance recommends PBC Harry Khanna Moves to take Finance s recommendation PBC; Bill # 007 G. (Added as IOIC during A.S. Internal Committee) Appointment of Lana Blank to AS Finance Committee, effective May 10, 2006 through October 25, Submitted by Neetu Balram. (Not made IOIC on the council floor, therefore becomes New Business Item P) VIII. REPORTS Harry Khanna, President AS Executive Budget I ve been spending my time putting together the Executive Budget. That should come out tomorrow morning, so look for that. The structure of the budget has changed a little bit, and I will also be asking for some Financial Bylaw amendments to change how money is spent to make individual cabinet members accountable for certain parts of the budget. I ll be also holding town hall times for anyone who has questions and concerns about the budget to air them. If we can catch most of the problems early, we won t have to spend too much time when we actually approve the budget later this quarter. SRTV The station should be coming back any day now between the hours of 6am and 10pm. I ve been pushing for it to come back 24 hours. My argument is that the AS Constitution requires us to follow all University policies and procedures so Page 2 of 7

3 even if our charter doesn t have something banning graphic depictions, our Constitution requires us to follow UCSD policies anyway so we should get the station back on all hours. I ll keep you all informed of any progress on that. Commissioner of Student Advocacy Applications are out! They are due tomorrow at noon so please tell all your friends to apply. Task Force on AS Documentation The Task Force charter is up for approval today. If you are interested in serving on the Task Force please let me know by tonight. I warn you, though, that this will be one of the most tedious and detailed committees you have ever been on. But if you love rules, you ll love the tediousness. Conrad Ohashi, Vice President Finance Eddie Herrera, Vice President External Rabia Paracha, Vice President Academic Affairs, Commissioner, Athletics Leo Bondar, Commissioner, Communications Marco Murillo, Commissioner, Diversity Affairs Sydney Goldberg, Commissioner, Enterprise Operations Di Lam, Commissioner, Programming Travis Silva, Commissioner, Student Advocacy Kaveh Cyrus, Commissioner, Student Services Senators Daniel Palay, Senate Chair Committees members Ex-Officio members Associate members Janine Dellomes, Vice President Internal IX. COUNCIL CAUCUS X. OLD BUSINESS A. (The Following is the finally considered version after amendments) Approval of the Charter of the Ad Hoc Task Force on ASUCSD Constitution, Bylaws, Policies, and Rules to read the following: CHARTER OF THE AD HOC TASK FORCE ON ASUCSD CONSTITUTION, BYLAWS, POLICIES, AND RULES Article I. Membership A. The AS President shall serve as chair of the task force. B. The AS President shall appoint no fewer than one member of the AS Cabinet, three AS Senators, and one ex-officio or associate member of the AS Council to the task force. The appointed membership of the task force shall not exceed 6 members. Page 3 of 7

4 C. The appointed membership of the task force shall have the right to vote. The chair shall vote only when it may change the outcome. Article II. Authority and Purpose This task force is charged with reviewing, consolidating, and synchronizing every rule and policy under the jurisdiction of AS Council and those rules or policies which, in the opinion of the Task Force, should be under the jurisdiction of AS Council and making a recommendation to AS Council. This includes, but is not limited to, the Constitution, all the bylaws, and all the charters. As it reviews the Constitution, the task force shall also have the authority to make recommendations on the representative structure of the AS Council. Article III. Amendments AS Council may, by a majority vote, amend any part of this charter. Article IV. Report and Dissolution The task force shall issue reports incrementally as it reviews the various rules of the AS Council, provided, however, that the task force s work must be completed by fourth week of Spring Quarter 2007, at which point the task force shall dissolve. Submitted by Harry Khanna. Internal recommends Amending and Passing PBC; Bill # 008 XI. NEW BUSINESS A. Appointment of Lana Blank to AS Finance Committee, effective May 10, 2006 through October 25, Submitted by Neetu Balram. Withdrawn by submitter B. Approval of carry forward from AS Marketing Coordinator Salary Savings to support marketing needs of AS. Submitted by Harry Khanna. C. Allocation of $ from General Unallocated to College Councils Lien. Submitted by Conrad Ohashi. D. Allocation of $ from Stu Org Conference Travel Unallocated to UCSD Surf Club for the 1st Annual California Surf Club Conference to take place in Santa Barbara, CA on May 26-28, Submitted by Conrad Ohashi. E. Allocation of $ from Stu Org Conference Travel Unallocated to Asian American Christian Fellowship for the AACF Leadership Training Conference to take place in Lake Hughes, CA on June 18-23, Submitted by Conrad Ohashi. F. Allocation of $ from Stu Org Conference Travel Unallocated to Sigma Chi Fraternity for the Balpour Leadership Training to take place in Muncie, Indiana on August 3-6, Submitted by Conrad Ohashi. G. Allocation of $ from Stu Org Conference Travel Unallocated to Sigma Alpha Mu for the Sigma Alpha Mu International Convention to take place in Tampa, Florida on August 11-13, Submitted by Conrad Ohashi. H. Allocation of $ from Stu Org Conference Travel Unallocated to Asayako Taiko for the 12 th annual Intercollegiate Taiko Invitational to take place in Riverside, CA on May 26-28, Submitted by Conrad Ohashi. I. Allocation of $ from Competition Travel Unallocated to Society of Civil and Structural Engineers for AISC National Student Steel Bridge Competition to take place at University of Utah, Utah on May 27-28, Submitted by Conrad Ohashi. Page 4 of 7

5 J. Allocation of $4, from general unallocated to Academic Affairs / Finals Programming for Spring 2006 Pancake Breakfast. Submitted by Rabia Paracha. Co-sponsored by Harry Khanna. K. Amendment to the Financial Bylaws, Article IV Section 3 to read the following: 3. Membership A. Voting Members 1. Seven (7) representatives from registered student organizations belonging to one of the nine (9) below named categories: a. Academic/Educational b. Political c. Greek/IFC/Panhellenic d. Cultural/SAAC e. Religious f. Pre-Professional/Health Professions g. Social h. Recreation i. Service 2. The SOFAB must have an individual member representing each of at least seven (7) of the above named categories. 3. The term for these members shall be one year, beginning the first (1st) week of Fall quarter. 4. Voting members of SOFAB will be required to attend a mandatory orientation of UCSD funding procedures. 1. Five (5) representatives from the below named categories: a. Concerts/Dance b. Cultural c. General d. Philanthropy e. Religious 2. The terms for these members shall be one year, beginning the first (1 st ) week of Fall quarter. 3. The Chair of SOFAB shall have voting privileges only in the case of a tie. B. Non-Voting Members 1. The two SOFAB Co-Chairs shall be one senator from each standing council legislative committee, elected by the voting members of that committee. The term of this position shall last from fifth (5th) weeks of Spring quarter of their election to office until ninth (9th) week of Spring quarter the following year. 1. The SOFAB Chair a. In the absence of the SOFAB Chair, the Vice President Finance will act as chair. b. The term for the SOFAB Chair shall be one year, beginning the first (1 st ) week of Fall quarter. 2. The term of this position shall last from fifth (5 th ) week of Spring quarter until ninth (9 th ) week of Spring quarter the following academic year. 2. The Vice President Finance Submitted by Conrad Ohashi. Co-sponsored by Erik Rodriguez Palacios. L. Amendment to the Financial Bylaws, Article IV Section 4 to read the following: 4. Appointment Process A. Members of SOFAB shall be appointed in a manner following these procedures: 1. Student Organization representatives Candidates shall submit applications to sit on SOFAB the Vice President of Finance., by Friday of the fifth (5 th ) week of Spring quarter. 2. SOFAB Co-Chairs shall be elected during the first meeting of the council legislative committees during the fifth (5 th ) week of Spring quarter An appointment committee composed of the newly elected Vice President Finance, three (3) outgoing SOFAB Representatives, the outgoing SOFAB Co-Chairs, and the newly elected SOFAB Co-Chairs shall review these applications during the fifth (5 th ) week of Spring quarter. The Vice President Finance shall review the applications and submit recommendations to the ASUCSD Council on or before eighth (8 th ) week of Spring quarter. Recommendations shall be submitted to the ASUCSD Council for approval as an Item of New Business by eighth (8th) week. Submitted by Conrad Ohashi. Co-sponsored by Erik Rodriguez Palacios. M. Amendment to the Financial Bylaws, Glossary to read the following: Page 5 of 7

6 GLOSSARY ASUCSD: The Associated Students of the University of California, San Diego. ASUCSD Council: The legislative body of the ASUCSD. Finance Committee: The committee that determines Council financial matters related to Activity Fees, programs, services, organizations, and A.S. related business, with the exception of the A.S. Presidential Budget and expenditures from Mandated Reserves, that are not considered by any other standing Council Legislative Committee. Regular voting members of SOFAB: Voting members of SOFAB excluding the Chair and the Vice President Finance. Underwrite: A 30-day loan given to an organization without interest charged by the ASUCSD. Frozen: Unable to be expended until further action by ASUCSD Council or Officers. Academic Day: A day when classes are in regular session. Fundraiser: A program whose primary purpose is to raise funds for that organization. Income: Net revenues from A.S. operations, programs, fundraisers, or any other similar money generating sources. Enterprises: Revenue generating entities which shall provide needed goods and/or services to students and/or the community at large. Mandatory dues: any fee that is required for membership or participation in an organization. Submitted by Conrad Ohashi. Co-sponsored by Erik Rodriguez Palacios. N. Amendment to AS Financial Bylaws to read the following: Article V. Student Organizations/Allocation Requests 3. Conference Travel. 4. National Competition Travel. 5. Community Service Travel. Submitted by Rachel Corell. O. Amendment to AS Financial Bylaws to read the following: Article VIII. ASUCSD Accounting Procedures The following procedures for accounting shall be followed by all registered student organizations, media, ASUCSD Council Members, staff, or any other part of the ASUCSD. Any violations of these accounting procedures may result in freezing of all funds to the specific group, and possible loss of all funding rights. G. Reimbursements shall be submitted, with all receipts and vouchers, to the A.S. Business Manager within two weeks from the end of the event to receive allocated funds from the Associated Students, and will not be reimbursed thereafter. Submitted by Rachel Corell. P. (Formerly Item G of IOIC) Appointment of Lana Blank to AS Finance Committee, effective May 10, 2006 through October 25, Submitted by Neetu Balram. XII. ANNOUNCEMENTS XIII. ROLL CALL Present for the first roll call were: Voting Council Members: Ellen Almirol Matthew Bright Rachel Corell Sarah Chang Meghan Clair John Cressey Fabianne Furman Jonathan Hicken Kerry Kassam Taylor Stuart Eric Van Esselstyn Non-Voting Council Members: Emil Achmad Neetu Balram Leo Bondar Kaveh Cyrus Page 6 of 7 Carissa Kruegar Di Lam Alex Miller Marco Murillo Conrad Ohashi Rabia Paracha Tanya Piyaratanaphipat Mark Truex

7 Aida Kuzucan Heidi Laidemitt Chelsea Maxwell Daniel Palay Erik Rodriguez-Palacios Alan Roof Janine Dellomes Katie Drago Sydney Goldberg Eddie Herrera Harry Khanna Absent: Excused: Lana Blank, Ari Cover, Adam Gardner (Neetu Balram), Cindy Li, Michelle Yetter (Josh Martino), Michael Shillington, Travis Silva Donna Bean XIV. ADJOURNMENT Jonathan Hicken Moves to Adjourn PBC ASUCSD Council Meeting # 01 adjourned at 7:48pm. Page 7 of 7