COUNCIL COMMITTEE MEETING AGENDA. PUBLIC SAFETY, CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT May 9, :30 P.M.

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1 TELECONFERENCE INFORMATION: Councilmember Solorio will participate in the meeting via telephone conference call from Casa Munras Garden Hotel & Spa, 700 Munras Ave., Monterey, CA The Agenda will be posted at the teleconference location and meeting will be conducted in a manner that protects the rights of any party or member of the public appearing before the legislative body. CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA PUBLIC SAFETY, CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT May 9, :30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Solorio, Villegas, Tinajero Staff: Police Chief, OCFA Division Chief, Sr. Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. Adopt Items No. 1, 2 and 3 as Proposed AGENDA ITEMS 1. Approval of Minutes of the Meeting 2. Approval of Minutes of the Meeting 3. Revised By-Laws to reflect Committee Name and Location of Meeting 4. Update and Recommended Changes to Measure BB Candida Neal, Planning Manager, Planning & Building Agency {Strategic Plan Goal No.1, 1c} 5. Homelessness Crisis (Discuss possible recommendations regarding public safety and public health issues) Deputy Chief Valentin and Commander Ibarra [Strategic Plan Goal No. 5, 3d} If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR ] Santa Ana City Council Miguel A. Pulido, Mayor MPulido@santa-ana.org Michele Martinez, Mayor Pro Tem, Ward 2 MMartinez@santa-ana.org Vicente Sarmiento, Ward 1 VSarmiento@santa-ana.org Jose Solorio, Ward 3 JSolorio@santa-ana.org P. David Benavides, Ward 4 DBenavides@santa-ana.org Juan Villegas, Ward 5 JVillegas@santa-ana.org Sal Tinajero, Ward 6 STinajero@santa-ana.org City Hall, 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California Mayor & Council Telephone: Agenda Item Inquiries: Website:

2 2 6. Police Officer Hiring and Presentation of New Marketing Proposals (Update) Acting Chief Schnabl and Manager Carroll {Strategic Plan Goal No. 1, 1i} 7. Patrol Staffing Schedules and Their Impacts on Patrol Officer Coverage and Staffing Costs (Discuss 3/12, 4/10, 5/8 and hybrid models) - Deputy Chief Valentin and Cmdr. Ken Gominsky {Strategic Plan Goal No. 1, 1f} 8. Graffiti Removal Program (Update and Discussion) Pedro Guillen, Maintenance Services Manager, Public Works Agency and Sgt. Fidencio Zepeda {Strategic Plan Goal No. 1, 1f} 9. Santa Ana Police Department Website (Discuss what information should be included, i.e., crime statistics, etc.) Acting Chief Schnabl and Chief TIO Jack Ciulla {Strategic Plan Goal No. 1, 2b} 10. Strategies to Prevent Use of Illegal Fireworks Cmdr. Ken Gominsky {Strategic Plan Goal No. 1, 2d} COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS Update and Possible Options Regarding Implementation of Measure BB Police Officer Hiring Update ADJOURNMENT The next Public Safety and Neighborhood Improvement meeting is scheduled for Tuesday, July 11, at 5:30 PM at the City Hall Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at TELECONFERENCE INFORMATION: Councilmember Solorio will participate in the meeting via telephone conference call from Casa Munras Garden Hotel & Spa, 700 Munras Ave., Monterey, CA The Agenda will be posted at the teleconference location and meeting will be conducted in a manner that protects the rights of any party or member of the public appearing before the legislative body. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR ] Santa Ana City Council Miguel A. Pulido, Mayor MPulido@santa-ana.org Michele Martinez, Mayor Pro Tem, Ward 2 MMartinez@santa-ana.org Vicente Sarmiento, Ward 1 VSarmiento@santa-ana.org Jose Solorio, Ward 3 JSolorio@santa-ana.org P. David Benavides, Ward 4 DBenavides@santa-ana.org Juan Villegas, Ward 5 JVillegas@santa-ana.org Sal Tinajero, Ward 6 STinajero@santa-ana.org City Hall, 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California Mayor & Council Telephone: Agenda Item Inquiries: Website:

3 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MINUTES November 22, 2016 CALL TO ORDER: Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:45 PM ATTENDANCE: Council Committee members: David Benavides Sal Tinajero STAFF PRESENT: David Cavazos, CMO Carlos Rojas, PD Dave Anderson, OCFA Tamara Bogosian, CAO \ Sandra Schwarzmann, CAO Sergio Vidal, FMSA Jose Gonzalez, PD Michael Gonzalez, PD Robert Carroll, PD Julie Castro-Cardenas, CMO Jorge Garcia, CMO Eileen F. Greene, Recording Secretary PUBLIC SPEAKERS: Chris Schmidt Connie Hamilton Ryan Smolar PUBLIC COMMENTS Chris Schmidt, resident Windsor Neighborhood Association, comments on several items including the contract with Chapman University regarding Community Oriented Policing, approval for hiring a Community Affairs officer for the office in City Hall, and creating a bronze

4 bust in retired Community Affairs Officer Jose Vargas image. He would like to get it installed in the police station during national COP week in late Connie Hamilton, resident Southcoast Neighborhood Association, comments positively on the customer service survey. She was happy progress is being made to hire additional officers and feels that the customer service survey will assist in transparency. Ryan Smolar, works for Downtown, Inc., commented on item No. 2, the surplus budget allocation. Mr. Smolar is grateful for police presence and the partnership established between business owners and police in the Downtown area. Mr. Smolar wants to advocate for more business districts throughout the city. Downtown, Inc. will provide support and the City of Long Beach would provide technical support. There were two e-comments received: 1) Angie Blas comment was reference Item #2, Surplus Budget. Ms. Blas said she believes that this item also pertains to neighborhood improvement and that the community needs to be involved. 2) A letter from the POA President addressing Item #3, alternative patrol schedules. AGENDA ITEMS 1. Approval of Minutes of Meeting Motion: Approve the Minutes of meeting. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Tinajero NOES: None (0) Motion carries. 2. F/Y 16/17 Budgeted Surplus Allocation (Discussion regarding the distribution of surplus funds) Sergio Vidal, Asst. Executive Director, Finance and Management Services Agency {Strategic Plan Goal No. 4, 3b and 3c} Sergio Vidal, Asst. Executive Director, FMSA, reported on the City s proposed surplus allocation plan for F/Y which includes disbursement of $9.1M. Asst. Director Vidal pointed out which programs were approved at the City Council meeting on and

5 explained the amount of funds going to other programs in the future. One final item, allocation of funds to Public Safety will be determined at the 12/20/16 City Council Meeting. RECOMMENDED ACTION: Chairman Benavides directs staff to compose a report addressing allocation of surplus funds with the full spectrum of ideas to be presented to the full Council at the December 20 th City Council meeting. He had the following recommendations for investment of such funds: capital improvement projects such as parks or a skate parks, crime prevention and intervention programs, referring to the PAAL program and other after-school education programs, Committee has entered into discussions with the SAUSD about piloting joint use programs. 3. Patrol Scheduling/Staffing (Alternative schedules to maximize patrol staffing.) Chief Carlos Rojas {Strategic Plan Goal No. 1, 1f } Chief Rojas briefs the committee members on research done on alternative patrol schedules as was requested at the last Public Safety Meeting. He provides a report based on sample patrol schedules from the COPS office. Four sample schedules are provided with features for each one. These schedules would be subject to negotiations with the POA. Time off is not included; this is strictly informational. Chief Rojas reports that he has authorized overtime to staff adequately. RECOMMENDED ACTION: City Manager will have the patrol scheduling/staffing report put on the December 20 th City Council Agenda as a Receive and File item. 4. Police Officer Hiring (Update on recruitment and hiring of police officers.) Deputy Chief James Schnabl {Strategic Plan Goal No. 1, 1i} Deputy Chief Schnabl furnished the number of police officer hires and separations for the past three years. He cites the number of officers currently in the Police Academy and the FTO Program. Deputy Chief Schnabl reported on recent process improvements which increased efficiency in many areas allowing the Department to streamline and expedite the hiring process. He reviewed the Sensis Marketing Agreement which was approved by the City Council. 5. Customer Service Survey Options (Innovation and efficiency to improve customer service.) Commander Jose Gonzalez {Strategic Plan Goal No. 1, 1 and Goal 7, 1}

6 Commander Gonzalez mentioned the mission and vision statements of the Police Department which are to provide professional services to the community. In order to measure how the Department is doing regarding service to the public, a customer service survey is being considered. He advised that the Department received over 10,000 calls for service a month. The survey would send out random surveys, focusing on those individuals reporting quality of life issues. Information received would be evaluated with a projected start date of January, Police Officer Body Cameras (Project update regarding the implementation timeline.) Sergeant Michael Gonzalez {Strategic Plan Goal No. 1, 1f and 3b} Sergeant Mike Gonzalez provides an update on the body worn program. After a brief overview, he reviews the testing process. Reports that Taser has been the vendor selected and, once the contract is approved, training will begin in January. Patrol and traffic will be the priority and the training is done incrementally. COMMITTEE MEMBER COMMENTS Committee member Tinajero stated that the issue of patrol scheduling continues to be of concern as City Council members are receiving information from the POA President that the Department is operating below minimum staffing levels. He requested this be on the negotiating table during the next cycle. Benavides requested the report be brought to the full council members. Committee members continue to be supportive of the police recruit hiring and are excited about creating a customer service survey in order to begin a dialog and exchange ideas with community residents and business operators. Chairman Benavides remarked that across the board, he saw the Police Department creating efficiencies and doing things in a more expedited manner. Committee members believe the implementation of the police body worn cameras will elevate the feeling of trust between the community and police; Chairman Benavides requested that information is disseminated to the public once the program is in place. ADJOURNMENT 6:48 P.M. CARLOS ROJAS Chief of Police

7 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY, CODE ENFORCEMENT & NEIGHBORHOOD EMPOWERMENT MINUTES March 14, 2017 CALL TO ORDER: Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:30 PM ATTENDANCE: MEMBERS ABSENT: Council Committee members: Jose Solorio Juan Villegas Sal Tinajero STAFF PRESENT: Gerardo Mouet, CMO David Valentin, PD Carlos Rojas, PD Ruben Ibarra, PD Dave Anderson, OCFA Michael Gonzalez, PD Tamara Bogosian, CAO Robert Carroll, PD Robert Cortez, CMO Hassan Haghani, PBA James Schnabl, PD Candida Neal, PBA Yessenia Aspeitia, PD Eileen F. Greene, Recording Secretary PUBLIC SPEAKERS: Chris Schmidt, resident, Windsor Neighborhood Assoc. Peter Katz, President, Com-Link Ed Murashe, resident Melahat Rafiei, Principal, Progressive Solutions Consulting Mike Tardiff, resident Susan Vanderoos, resident, Washington Square Neighborhood PUBLIC COMMENTS Chris Schmidt, resident Windsor Neighborhood Association, happy the name of Committee has changed to focus on neighborhoods. Mr. Schmidt remarked that the quality of life has gone down in his neighborhood due to parking issues and other activities. His neighborhood is not zoned for

8 commercial activity. Mr. Schmidt suggests having Code Enforcement officers working on alternate weekends. A public comment on Item 3 (Proposed Meeting Schedule) was made by unknown resident who questioned having only four meetings a year. Chairman Solorio and Vice Chairman Villegas both stated that special meetings would be considered throughout the year, depending on items raised. Peter Katz, President of Com-Link comments on Item 6, Homelessness. He is continually getting complaints from all 64 homeowner associations regarding the public safety in this city. The civic center, the riverbed, the Downtown businesses and neighborhoods are all being affected; property values going down. Asking this Committee to request County Supervisor Do and Homeless Czar Susan Price come to City Council because they need to be held accountable. Ed Murashe, Floral Park Association, comments on Item 9 (Measure BB). He brings up three issues: homeless issue in the creek bed, traffic issues, and the dispensaries. He would like to see the fine raised for businesses being a public nuisance so it targets the dispensaries. Floral Park is having their home tour coming up on March th. Melahat Rafiei representative of the Santa Ana Cannabis Association, makes a public comment on Item 9 (Measure BB). Her Association represents the permitted dispensaries in the city. They want to continue working with law enforcement and the City to abide by the law and regulations of the ordinance. They are asking for some operational changes to the ordinance. She is very pleased that there is open communication with City staff and City leaders and policymakers on this issue. Mike Tardiff, resident, comments on Item 10 (Second Dwelling Ordinance). He would like the City to have its own ordinance rather than going by State law as it pertains to granny flats. Santa Ana needs to develop a more restrictive ordinance than the State. New updated State law provides for wiggle room for cities to formulate an ordinance to fit their individual needs. Peter Katz, President of Com-Link, comments on Item 10 (Second Dwelling Ordinance). Mr. Katz supports an additional City ordinance because Santa Ana is a very dense city, parking is already an issue, and the State law would cause problems between neighbors. A parking commission could administratively deal with parking issues and suggested a slumlord task force. Public Comment by Susan Vanderoos, resident, Washington Square neighborhood, addresses item No. 10. The ordinance allows for some response by the City. She questions protection for Santa Ana citizens and is concerned because granny flat can go up to 1200 sq. feet in someone s backyard. Property values have gone down.

9 AGENDA ITEMS 1. Elect Chair and Vice Chair First Motion: Elect Juan Villegas as Committee Vice Chair. MOTION: Solorio SECOND: Villegas VOTE: AYES: Villegas, Solorio NOES: None (0) ABSENT: Tinajero Motion carries. Second Motion: Elect Jose Solorio as Committee Chair. MOTION: Villegas SECOND: Solorio VOTE: AYES: Solorio, Villegas NOES: None (0) ABSENT: Tinajero Motion carries. 2. Review By-Laws A discussion of the committee by-laws was held. Chairman Solorio states that the City Council modified the name of the Committee and City Attorney Bogosian asked for a revision on Article V, Section A to reflect the meeting place. Changes will be made by the City Attorney s Office. A motion is made to approve the By-Laws with the changes suggested. MOTION: Solorio SECOND: Villegas VOTE: AYES: Solorio, Villegas NOES: None (0) ABSENT: Tinajero Motion carries.

10 3. Review and Approve Proposed Meeting Schedule for this Committee Chief Rojas provides two options for the meeting schedule for this Committee: Option 1 would fall on the 2 nd Tuesday of every other month; Option 2 would fall on the 4 th Tuesday of every other month. The meetings proposed were for the remainder of calendar year 2017 and did not include tonight s meeting. A motion is made to approve Option No. 1. MOTION: Solorio SECOND: Villegas VOTE: AYES: Solorio, Villegas NOES: None (0) ABSENT: Tinajero Motion carries. 4. Approval of Minutes of the Meeting Chairman Solorio postpones this item until the next meeting when Committee member Tinajero returns. 5. Police Officer Hiring and Review Hiring Process (Update) Deputy Chief Schnabl and Police Admin. Manager Robert Carroll [Strategic Plan Goal No. 1, 1} Police Admin. Manager Robert Carroll briefed the Committee with a power point presentation updating police officer recruitment and reviewing the hiring process. Information on vacancies, sworn positions added since FY 2014/15, and officers hired/separated from was provided. Manager Carroll discussed the Sensis marketing campaign which was approved by the City Council in June, 2016, and will launch in March, ACTION: Chairman Solorio: Acting City Manager Mouet, Police Chief Rojas, and the Sensis marketing firm develop a goal for how many individuals the Police Department wants to hire this year. Although the goal with Sensis was 65 from April, 2017 to April, 2018, convert that into a calendar year goal. Also determine how many officers will be retiring after 50 so forecasting between hiring and separations can be done.

11 6. Homelessness Crisis (Discuss possible recommendations regarding public safety and public health issues.) Deputy Chief Valentin and Commander Ibarra {Strategic Plan Goal No. 5, 3d} Commander Ruben Ibarra directed attention to the homelessness crisis and how it affects visitors, businesses, community, homeless, and anyone in the city of Santa Ana. He discussed the safe sleep program at the Courtyard and the H.E.A.R.T. Program (Homeless Evaluation Assessment Response Team) which continues to focus on providing services and resources to the homeless population, with an emphasis on mental health training. The Police Department works with Public Works and Community Development agencies on clean-up. ACTION: Vice Chair Villegas: Staff provide to this Committee information on how many sex offenders are living in the Civic Center. ACTION: Chairman Solorio: City has declared this a public health crisis and some specific recommendations came out of that declaration. Chairman Solorio would like to see a combination of this presentation and these comments combined with the recommendations and the outcomes from that initial hearing at the Council level. Bring this issue back to a City Council meeting to report back on the progress being made as well as to take additional comments and recommendations. Staff figure out how to allocate the $300,000 be expended this fiscal year to address the homeless crisis. Chairman Solorio: when the homelessness issue is brought back to City Council, invite Supervisor Andrew Do and Homeless Czar Susan Price, and the Orange County Employees Association. Chairman Solorio: want more information and open data shared on the Police Department s website. Police Department staff work with IT to move forward with these initiatives.

12 Chairman Solorio directs Acting City Manager Mouet to set up a follow-up meeting with the City Attorney, the Police Chief, Councilmember Villegas and himself to set up some legal angles to minimize the homelessness issue. Vice Chair Villegas: requests that Staff provide how many calls for service at the Courtyard and who responds. He wants it on record that Mayor Pulido was right when he said that he didn t want to create the service center in that location because it would bring a lot of people from outside. Chairman Solorio: before the next Committee meeting, he wants to coordinate with Acting City Manager Mouet to see when we might have a presentation to the full Council on the overall status of prior recommendations, thoughts and ideas that came out of this meeting. (Item 9 was taken out of order.) 9. Update and Possible Options Regarding Implementation of Measure BB Deputy City Manager Robert Cortez {Strategic Plan Goal No. 1, 1 c} Deputy City Manager Robert Cortez delivered a power point presentation regarding a Measure BB update and options going forward for the City. Manager Cortez briefs the Committee on the history of Measure BB, when it received voter approval which made Santa Ana the first city in Orange County to implement a medical marijuana program. A lottery was conducted and allows 20 permitted dispensaries. City Council approved a Medical Marijuana Task Force for enforcement efforts. Manager Cortez explained adjustments that are being considered to the Measure BB Ordinance, as well as options that require policy level consideration. Manager Cortez provided highlights of industry priorities. ACTION: Chairman Solorio requests that this item be put on the Agenda on a regular basis. Encourage regular scheduling and participating in the roundtable discussion with industry members to work closely with stakeholders. Vice Chair Villegas: have staff look into hiring more code enforcement officers. Villegas wants it on the record, look into hiring more full time people to work on these dispensaries. Agrees that there is a medical need, but the City needs to be responsible.

13 7. Police Officer Body Cameras (Project update regarding the implementation timeline.) Sergeant Michael Gonzalez {Strategic Plan Goal No. 1, 1f and 3b} Sergeant Mike Gonzalez provides an update on the body worn camera program. Sgt. Gonzalez briefly touches on the RFP process, the vendor who has been chosen, and a pilot program initiated in the Fall of He explains the Body Worn Camera plan of action and milestones as it pertains to the training and implementation timeline. In addition, Sgt. Gonzalez provides video footage of a body camera used by officers in Civic Center, and by gang detectives during a vehicle search. 8. Integrated Software (Vendor: Tri Tech) Deputy Chief Jim Schnabl and Police Systems Manager Boris Duran {Strategic Plan Goal No. 1, 2a} Deputy Chief Schnabl reviews a presentation given to the Public Safety Committee several years ago which outlined problems the Police Department was facing regarding future growth and use of technology. Deputy Chief Schnabl gives an overview of systems purchased back in the late 80 s/early 90 s which can no longer operate efficiently. Tri-Tech is the vendor of the new Integrated Software, and the Department is focusing on the Records Management System with a go-live date of November, The integrated software will allow better communication between systems, move toward a paperless workflow, eliminate redundant data entry, is a costsavings and will provide more effective law enforcement to the community. ACTION: Chairman Solorio: wants Police staff to think about implementing an or text message assigned to the person handling non-emergency calls in Communications. An can be documented and have some clarity about what is being asked for. 10. Implementation of State Second Dwelling Unit Ordinance Acton: Request direction on whether to continue to implement State ordinance or adopt City standards Executive Director Hassan Haghani/Planning Manager Candida Neal {Strategic Plan No. 5, 3} Executive Director of Planning and Building Agency Hassan Haghani gives an oral report regarding granny flats and the new State law enacted on January 1 st. Prior to that action, Planning Manager Candida Neal, along with staff and the City s Attorney s Office created a draft ordinance that completely complied with State law. Many people were opposed to it, yet others wanted us to put rent control on these units. Public requirements on two far ends and staff being so busy re-writing granny flats ordinance and zoning issues, it was decided to simply implement the State ordinance as is until such time that the City Council gives direction. Implement the State law and use City language as a guideline.

14 ACTION: Chairman Solorio: Staff will forward the State law, as well as the draft ordinance, to this Committee for review. A dialogue then continues regarding this item. City Attorney Bogosian: Mr. Chairman, the action was to request direction on whether to continue to implement the State Ordinance or adopt City standards so are the Committee members tabling this action item for the next meeting? Chairman Solorio responds that the Committee is not prepared today to say there are findings to support specific criteria stating there is a current threat to health and safety with the granny flats. Chairman Solorio directs Staff to review and consider that as a potential option. If there is in fact some leeway in saying that findings may merit a moratorium, there is time to do additional research to fine tune an existing ordinance. Today we are not making a formal recommendation but I do expect the Acting City Manager, the City Attorney s Office and Planning & Building to look at what might be necessary for a moratorium and what time is needed to do the studies. City Attorney Bogosian: the recommendation to the City Attorney s Office is to table this item to the Agenda on May 9 th and the City will continue to implement the State law. Recommendation: Chairman Solorio suggests a city-wide parking needs assessment and parking management plan, perhaps by an outside contractor. Villegas agrees that the City hire someone whose sole job is to analyze the parking for the entire city and if a permit parking area can be implemented. COMMITTEE MEMBER COMMENTS Vice Chair Villegas remarked that he was glad to have the meeting early rather than later. He said that there are a lot of items to tackle and there may be additional meetings other than the scheduled ones. Chairman Solorio thanks the Chief, Acting City Manager, those who put together the presentations, attendees and neighborhood leaders. Encourage the activity here and at regular City Council meetings. Chairman Solorio asked if anyone has any suggestions for future Agenda items, to them to the Committee. He said that it was an honor for

15 Councilmember Villegas and me to be part of the first Public Safety, Code Enforcement and Neighborhood Empowerment Council Committee Meeting. FUTURE ITEMS Graffiti Program cost, schedule, issues with the City s graffiti removal program Crime stats data on the Police Department s website Status of Hiring in the Police Department Homelessness Crisis Implementation of Measure BB Update on My Santa Ana app Discuss Crime Prevention program Non-emergency text or feature Parking Needs Assessment / Parking Management Plan Citywide ADJOURNMENT 8:30 P.M. CARLOS ROJAS Chief of Police

16 PUBLIC SAFETY CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT COMMITTEE BY LAWS ARTICLE I NAME The Committee shall be known as the Public Safety Code Enforcement and Neighborhood Empowerment Committee. ARTICLE II PURPOSE The Committee shall consider policy matters related to public safety and neighborhood improvement issues, brought or related to public safety and neighborhood improvement issues, brought or referred by a Committee member, the City Manager, or a City Department head. ARTICLE III POWERS AND DUTIES The Committee shall receive input from staff, citizens, business people and other groups and interests in the City in regards to policies or projects that affect public safety and neighborhood improvement issues in the City of Santa Ana. The Committee shall provide input and recommendations regarding the implementation of policies related to public safety and neighborhood improvement. The Committee will not provide direction in matters requiring discretionary approval of City staff. Items requiring City Council direction shall be referred to the full City Council. ARTICLE IV COMPOSITION OF THE COMMITTEE SECTION A Members The Committee shall be comprised of three sitting members of the Santa Ana City Council. SECTION B Officers The officers shall be a Chair and a Vice-Chair. The Chair shall preside at all meetings of the Committee. The Chair shall report, at the next regular City Council meeting regarding items reviewed by the Committee. SECTION C Term The officers shall be elected by a majority of the members during the January meeting of the Committee and shall take office immediately. Nominations shall be made from the floor. SECTION D Secretary A secretary shall be appointed from staff. The secretary shall keep a true and accurate record of all meetings of the Committee, shall issue notice of all regular and special meetings, and shall perform such duties as are generally associated with that office.

17 ARTICLE V MEETINGS SECTION A Regular Meeting The regular meeting shall be held at least quarterly, the date and hour to be set by staff. The meeting place shall be the Ross Annex, Room 1600 at the Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana as the capabilities of the room include video/audio, film and live steaming. In the event said meeting place is not available, an alternate site will be selected by staff. SECTION B Special Meeting Special meetings may be called at the discretion of the Chair, or at the request of two (2) members, for the transaction of business as states in the call for the meeting. SECTION C Quorum A quorum for the transaction of business at any meeting shall consist of a majority of the currently appointed committee members. SECTION D Attendance Excused absences shall be defined as any absence received by the Chair or Secretary two hours before commencement of the meeting. In as much as it is the desire of the Committee to have a full commitment from each member, the Committee shall review, on a case by case basis, instances of two consecutive absences, excused or unexcused, during a calendar year. ARTICLE VI PARLIMENTARY AUTHORITY The current edition of Robert s Rule of Order shall be the authority on all questions of parliamentary law, unless in conflict with these bylaws, the Santa Ana Municipal Code, or the laws of the State of California. ARTICLE VII ADOPTION AND AMENDMENT OF BYLAWS These Bylaws shall be recommended by the Committee for City Council approval. RECOMMENDED BY THE COMMITTEE

18 Medical Marijuana Ordinance Enforcement Update Public Safety, Code Enforcement and Neighborhood Empowerment Council Committee May 9, 2017

19 Enforcement History Measure BB is adopted by the voters on November 4, 2014 Identified well over 100 illegal dispensaries Letters mailed to all known illegal dispensaries prior to enforcement regarding City s intention to begin the rapid closure process, after February 5, 2015, if they do not cease operations 2

20 Illegal Dispensaries Rapid Closure Process 1. Issuance of Administrative Citation and Fine to Property Owner and Business Operator 2. Disconnection of Utilities 3. Posting of Property 4. Arrest for Trespassing as a last resort 3

21 Sample Property Notice 4

22 Enforcement Update Thirty-seven search warrants 16 marijuana cultivation operations seizure of approximately 12,556 marijuana plants with a street value of $23.3 million Seizure of approximately 779 pounds of processed marijuana with an estimated street value of $2.2 million; Seizure of approximately 1,735 pounds of edibles with an approximate street value of over $1.0 million; Seizure of approximately $231,555 of US currency Arrest of 60 subjects for their involvement in illegal marijuana dispensaries. Over 80% of illegal dispensaries have been closed (102 out of 124) 12 out of 14 civil cases have been dismissed/ closed 5

23 Recent Enforcement Closed illegal dispensaries. 18 identified illegal dispensaries. Issued $460, in Administrative Citation Fines 6

24 Enforcement Continue enforcement of illegal dispensaries Increase budget to allow City Attorney s Office to file receivership, collections, and/or any additional civil actions against illegal dispensaries Augment revenues for retaining outside counsel when needed Additional enforcement staff SAPD/Code Enforcement 7

25 Thank You 8

26 Police Officer Recruitment Update Public Safety, Code Enforcement & Neighborhood Empowerment Council Committee Meeting May 9, 2017 Strategic Plan Goal No. 1, 1i 1

27 Table 1 Sworn Staffing as of April 30, 2017 Filled Budgeted Vacancies Chief of Police Police Captain Police Lieutenant Police Sergeant Police Officer* Total *Note: Number of filled Police Officer positions includes 9 Police Recruits 2

28 Academy and FTO Program There are currently 10 officers in the Academy Five recruits in Class #226 graduate 6/8/17 One recruit in Class #227 graduate 8/24/17 Four recruits in Class #228 graduate 11/7/17 There are currently 17 Trainees in the Training Program Total of 27 at various stages of Academy and FTO training 3

29 Sensis Marketing Campaign Council approved agreement with professional marketing firm Sensis to advertise our Police Officer job opportunities Campaign will center primarily on digital paid search advertising with small print and outdoor campaign elements 4

30 Sensis Campaign (Cont.) Marketing program components include: Paid search for those seeking information on SAPD and careers in law enforcement (Web site search results shown in top placement on search engine result pages) Ad partners will include: Adwords Glassdoor Monster LinkedIn Google Display Network Facebook (Boosted) March - December March - December March - December March - December May - June May - June 5

31 Sensis Campaign (Cont.) Digital Display Banner Digital Banner Animation 6

32 Sensis Campaign (Cont.) Sample Facebook Post Landing Page URL: ntaanapd.careers 7

33 Sensis Campaign (Cont.) Premier Panel at Harbor/Westminster 8

34 Sensis Campaign (Cont.) 9

35 Sensis Campaign (Cont.) Bulletin Panel at First/Flower 10

36 Sensis Campaign (Cont.) 11

37 PORAC Ad Sensis Campaign (Cont.) 12

38 Questions? 13

39 Alternative Patrol Schedules Deputy Chief D. Valentin May 9 th, 2017 Strategic Plan Goal No. 1, Objective 5 1

40 Alternative Patrol Schedules Variables that Influence the Need for Sworn Staff Efficiency and Productivity Unencumbered Time Pro-Active Policing Crime Rates Geographic Issues Officer Population Ratios Community Policing Mandatory Minimum Staffing Job Tasks / Types of Calls Shift Distributions Collective Bargaining Response Times Call Volume 2

41 Alternative Patrol Schedules Primary Considerations Generic Scheduling Concepts Gathered from A Performance Based Approach to Police Staffing and Allocation. Authored by Michigan State University in 2012 The Department has a finite amount of resources The deployment schedule must be based on those resources Scheduling can be best viewed by cutting a pie No matter how many slices are cut, the whole (the Base Amount) never changes Some Slices are Bigger, Some Smaller The key to staffing is eliminating waste and increasing efficiencies 3

42 Alternative Patrol Schedules Context According to the Field Operations Staffing Report ( ) There are: 114 Officers Assigned to Field Operations Patrol Additionally: 1 Officer is off duty on an OTHER type of Leave (-1) 5 Officers are not field able based on Long Term Injured on Duty Status (-5) 5 Officers are not field able based on Light Duty Status, workplace injuries (-5) Current Field able Officers = 103 For the Purposes of this Evaluation 114 Field able Officers will be Used 4

43 Alternative Patrol Schedules 8-Hour Shift Option 71.43% Average percentage on-duty per day* Average number of officers on-duty per day* Groups of officers may have a full or partial weekend off Approximate equal staffing by day of week with opportunity to adjust capacity during peak calls for service An on-duty cycle of five days* Unpaid lunch time 20 working days per 28 day deployment period * * Information Gathered from A Performance Based Approach to Police Staffing and Allocation. Authored by Michigan State University in

44 Alternative Patrol Schedules 8-Hour Shift Option / What it Looks Like for SAPD The Below Data indicates what a 5-8 Schedule Might Look Like 114 officers divided into 7 teams (Fixed Schedules) Mon Tue Wed Thur Fri Sat Sun OFF OFF 2 OFF OFF OFF OFF OFF OFF OFF OFF OFF OFF 16 7 OFF OFF Total Officers As Can Be Seen 80 of the 114 Officers Work every Day 6

45 Alternative Patrol Schedules 8-Hour Shift Option / What it Looks Like for SAPD The Department must staff for a 24 hour period so the 7 teams must be broken up into 3-8 hour shifts. There is no overlap 114 officers divided into 21 teams (Fixed Schedules) Mon Tue Wed Thur Fri Sat Sun OFF OFF OFF OFF OFF OFF OFF OFF OFF OFF 5 7 OFF OFF Total Officers As Can Be Seen 25 of the 114 Officers Work every shift Or there is a minimum and maximum of 25 Patrol Officers in the field at any one time 7

46 Alternative Patrol Schedules 8-Hour Shift Option / What it Looks Like for SAPD What Staffing Might Look Like by Hour of Day Hour of Day Day Shift Cover Shift Night Shift Total Officers No Overlap 8

47 Alternative Patrol Schedules 10-Hour Shift Option 57.14% Average percentage on-duty per day * Average number of officers on-duty per day * On-duty cycle of four days * Unpaid lunch time 16 working days per 28 day deployment period * * Information Gathered from A Performance Based Approach to Police Staffing and Allocation. Authored by Michigan State University in

48 Alternative Patrol Schedules 10-Hour Shift Option / What it Looks Like for SAPD The Below Data indicates what a 4-10 Schedule Might Look Like 114 officers divided into 7 teams (Fixed Schedules) Mon Tue Wed Thur Fri Sat Sun 1 Off Off Off Off Off Off Off Off Off Off Off Off Off Off Off 6 Off Off Off 7 Off Off Off Total Officers As Can Be Seen 64 of the 114 Officers Work every Day 10

49 Alternative Patrol Schedules 10-Hour Shift Option / What it Looks Like for SAPD The Department must staff for a 24 hour period so the 7 teams must be broken up into 3-10 hour shifts. There is a Large overlap 114 officers divided into 21 teams (Fixed Schedules) Mon Tue Wed Thur Fri Sat Sun 1 Off Off Off Off Off Off Off Off Off Off Off Off Off Off Off 6 Off Off Off 7 Off Off Off Total Officers As Can Be Seen 20 of the 114 Officers Work every shift With the Overlap consideration a minimum of 20 and a maximum of 40 officers could be in the field at any one time 11

50 Alternative Patrol Schedules 10-Hour Shift Option / What it Looks Like for SAPD What Staffing Might look Like by Hour of Day Hour of Day Day Shift Cover Shift Night Shift Total Officers Although an Overlap Exists, Makes Staffing for PEAK Times Difficult 12

51 Alternative Patrol Schedules 3/12-4/12 Shift Option 50% Average percentage on-duty per day* 55 Average number of officers on-duty per day* Shift offers an opportunity for weekend days off* Approximate equal staffing by day of week with less opportunity for flexibility to enhance capacity during peak calls for service On-duty cycle of three days, and four days every other week* Unpaid 30 min lunch 14 working days per 28 day deployment period* * Information Gathered from A Performance Based Approach to Police Staffing and Allocation. Authored by Michigan State University in

52 Alternative Patrol Schedules 3/12-4/12 / What it Looks Like for SAPD The Below Data indicates what a 3/12-4/12 Schedule Might Look Like 114 officers divided into 4 teams (Fixed Schedules) Sun Mon Tue Wed Thur Fri Sat A Wk1 Off Off Off Off A Wk 2 Off Off Off B Wk Off Off Off B Wk Off Off Off Off Total Officers As Can Be Seen 57 of the 114 Officers Work every Day 14

53 Alternative Patrol Schedules 3/12-4/12 / What it Looks Like for SAPD The Department must staff for a 24 hour period so the 2 teams must be broken up into 6-12 hour shifts. There is overlap for increased staffing during peak hours 114 officers divided into 4 teams (Fixed Schedules) Sun Mon Tue Wed Thur Fri Sat A Wk1 Off Off Off Off A Wk 2 Off Off Off B Wk Off Off Off B Wk Off Off Off Off As Can Be Seen 19 of the 114 Officers Work each of 3 shifts Or there is a minimum of 19 and a maximum of 38 Patrol Officers in the field at any one time Ideal for Direct Consistent Supervision 15

54 Alternative Patrol Schedules 3/12-4/12 / What it Looks Like for SAPD What Staffing Might look Like by Hour of Day Hour of Day Day Shift Cover Shift Night Shift Total Officers

55 Alternative Patrol Schedules 12.5-Hour Shift Option 46% Average percentage on-duty per day Average number of officers on-duty per day* Not all officers have a weekend day off An on-duty cycle of three days* Paid 30 min lunch 13 working days per 28 day deployment period* Current Schedule (For Over 10 Years) * Information Gathered from A Performance Based Approach to Police Staffing and Allocation. Authored by Michigan State University in

56 # Of On Duty Officers Per Day # of Officers that Work Every Day Minimum # of Officers in the Field Maximum # of Officers In The Field SCHEDULE 4-10 SCHEDULE 3-12/4-12 SCHEDULE 3-12 and a Half Schedule - Current Schedule 18

57 5-8 Schedule Pro s Con s Alternative Patrol Schedules Highest Volume of Officers per Day Shift Differences NO Overlap Probability of Increased Overtime Costs Inability to Alter Staffing Based on Call Volume Little Flexibility Makes Retention and Competitiveness in Hiring Process Difficult Adversely Impacts Recruitment Opportunities Not a Current Industry Standard 19

58 4-10 Schedule Pro s Con s Alternative Patrol Schedules Shift Differences Highest Maximum Volume of Officers in the Field Sufficient Overlap is difficult to adjust for increased call volumes Ineffective Overlap Creates Loss in Efficiency Model Makes Flexibility Difficult Makes Retention and Competitiveness in Hiring Process Difficult Adversely Impacts Recruitment Opportunities Not a Current Industry Standard 20

59 Shift Differences 3-12 / 4-12 Schedule Pro s Con s Alternative Patrol Schedules Prior Schedule Utilized by Field Operations Allows For Flexibility to Address Call Volume Enhances Retention and Competitiveness in Hiring Process Overlap is based on Call Volume and Adjustable One More Work Day Per Deployment Period Than 3-12 and a Half Schedule Provides for Continuity of Direct Leadership and Oversight Minimized Communication Between Work Sides 21

60 Difference Between 3-12 / 4-12 and 3-12 and a Half Schedule s Example Alternative Patrol Schedules 3-12 / Work Days Per Month 3-12 and a Half 13 Work Days Per Month What One Less 12 Hour Shift Equals Example = 100 Officers 100 Officers X s 1 Additional Shift per Month = 100 Additional Shifts 100 Additional Shifts Divided by (/) 14Work Days = 8.14 Officers 22

61 Shift Differences 3-12 and a Half Schedule Current Schedule Pro s Current Schedule Utilized by Field Operations Allows For Flexibility to Address Call Volume Enhances Retention and Competitiveness in Hiring Process Overlap is based on Call Volume and Adjustable Con s Alternative Patrol Schedules Paid Lunch One Less Work Day Per Deployment Period Than 3-12/4-12 Schedule 23

62 Questions? 24

63 CITY OF SANTA ANA COUNCIL COMMITTEE PUBLIC SAFETY, CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT MAY 9, 2017 PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM

64 CITY OF SANTA ANA PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM Right-of-Way Removal Services and City Parks Program Outsourced in 2011 Graffiti Protective Coatings (GPC) Service Partner 5 Year Agreement (Three, 1-Year Renewals Remaining) $1.07 Million Annually 365 Day Service (7 Days/Week) and 8 Hours per Day 100% Color Matching No Graffiti Scars (No Square-Outs) Upper Level and Private Property Removal (Adjacent to Street) 6 Removal Technicians 1 FT Dedicated to 40 Parks (2016) Graffiti Identified by Name/Moniker and Categorized 865,000 Graffiti Evidence Stored Accessible to Police

65 CITY OF SANTA ANA PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM REPORTING AND SERVICE RESPONSE Graffiti Hotline STOP TAG ( ) mysantaana Smartphone APP Available Free to Public Real-Time Dispatching Requests to Field Staff Immediately for Expedited Response Response to Graffiti Spikes and Weather Refocus Efforts to Problem Areas Increase Staff, Overtime at No Additional Cost to City 24-Hour or Less Response to Reported Requests Proactive Service Removed Immediately as Observed Rapid Removal of Graffiti = Reduces Frequency

66 CITY OF SANTA ANA PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM STATISTICS 2016 Graffiti Locations Serviced 177,000 Proactive Service Response 150,000 mysantaana APP Requests 16,000 Graffiti Hotline Requests 11, Million Square Feet 25 Square Feet Average/Tag 30,000 Additional Graffiti Removed in 2016 with Addition of Dedicated Parks Technician

67 CITY OF SANTA ANA PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM GRAFFITI ITEMS REMOVED 5-YEAR TOTALS 180, , , , ,000 80,000 60,000 40,000 20, , ,276 *2016 FT PARKS STAFF *2015 PT PARKS STAFF 107,000 *143,231 *176, Graffiti Removed

68 CITY OF SANTA ANA PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM GRAFFITI REMOVAL REQUESTS BY TYPE

69 CITY OF SANTA ANA PUBLIC WORKS AGENCY GRAFFITI REMOVAL PROGRAM MARKETING EFFORTS Program Presentations at Community Meetings Neighborhood Beautification/Clean-Up Events SAUSD Anti-Graffiti Logo Contest mysantaana APP Public Service Announcements Bus Shelter Advertising, Social Media, Nixle

70 SANTA ANA POLICE DEPARTMENT GRAFFITI TASK FORCE 850,000 Items of Categorized Evidence Available 2016 Police Task Force

71 SANTA ANA POLICE DEPARTMENT GRAFFITI TASK FORCE Police Graffiti Arrests