A First Year s Guide to Elections. Everything a First Year Student Needs to Know About Running for Office

Transcription

1 A First Year s Guide to Elections Everything a First Year Student Needs to Know About Running for Office 1

2 Table of Contents Title Page # What is SAIU? 3 Positions in SAIU 4 Officer Duties 5-7 Campaign Policies 8 University Code of Conduct 9 Posting Policies 10 First Year Student s Officer Nomination Form 11 Who s Who in SAIU 12 2

3 What is SAIU? The Student Association of Immaculata University (SAIU) is the student government association. The Association consists of the entire full-time undergraduate population of Immaculata. The Association has a Student Council, which currently consists of 28 members. The purpose of SAIU is to provide an opportunity for every student of the College of Undergraduate Studies of Immaculata University to develop his or her individual character, personality, and capacity for leadership to the highest possible degree through the exercise of personal and group initiative, resourcefulness, and responsibility in the conduct of student affairs. 3

4 Positions in SAIU Executive Board o President o Vice President o Secretary o Treasurer Class councils o President o Vice President o Secretary o Treasurer o Commuter Representative o SAIU Representative Commuter Council Chair Residence Council Chair & Vice- Chair Programming Board Chair & Vice-Chair Communications Chair & Vice Chair Greek Representative 4

5 Officer Duties *As Stated in the Constitution of SAIU* The duties of the president include but are not limited to: a. To represent the Student Association in all social and business affairs within its jurisdiction. b. To preside at meetings of the Student Council. c. To act as chair of the Election Committee and to preside at elections or to delegate this authority to another member of the Student Council. d. To appoint Student Council committees with the approval of individual representatives. e. To assist the President of the University in the appointment of students to standing and ad hoc committees. f. To serve as an ex officio member of the Student Life and Development Committee. g. To appoint 2-4 student members to the University Conduct Board in addition to the constitutional roles of the class officers (president and vice-president of Senior and Junior classes). The duties of the vice-president include but are not limited to: a. To assist the president in all matters concerning the association. b. To preside at meetings of the student council in the absence of the president. c. To attend all meetings regarding the Student Association with the president of the association. d. To serve as an ex officio member of the Student Life and Development Committee. The duties of the secretary include but are not limited to: a. To record the minutes of the meetings of the association and of the council and distribute these minutes within the following week. b. To keep an up to date list of membership. c. To publicize decisions of the Student Council. 5

6 The duties of the treasurer include but are not limited to: a. To handle all money of the association. b. To keep an exact record of all receipts and expenditures. c. To present a financial report to the association at each formal meeting. d. To file a copy of all financial reports with the Office of Student Development and Leadership e. To act as chair of the Ways and Means Committee. f. To serve as a member of the College Planning/ Budget Committee. The Programming Board The Programming Board consists of one chair elected by the Student Association and a committee consisting of student volunteers from any class constructed by the chair after the elections. The board plans, directs, and manages all activities and events sponsored by the S.A.I.U. All funds of the Programming Board are controlled by the treasurer of the Student Association in conjunction with a financial manager, a member of the Programming Board committee. All proceeds from any activity sponsored by the Programming Board are given to the treasurer of the S.A.I.U. Through elections, the nominee with the most votes becomes the chair and the nominee with the second highest amount of votes attains the position as vice-chair. The Communications Committee The Communications Committee consists of one chair elected by the Student Association and a committee consisting of student volunteers from any class constructed by the chair after the elections. The duties of the committee are to organize and publicize the activities calendar for all student-led events. Through elections, the nominee with the most votes becomes the chair and the nominee with the second highest amount of votes attains the position as vice-chair. The Residence Council The Residence Council consists of one chair elected by the Student Association and a committee composed of two representatives from each residence hall, constructed by the chair after the elections. The Residence Council responds to the needs of the resident students. Through elections, the nominee with the most votes becomes the chair and the nominee with the second highest amount of votes attains the position as vice-chair 6

7 The Commuter Council The Commuter Council consists of one chair elected by the Student Association and a committee consisting of student volunteers from any class constructed by the chair after the elections. The Commuter Council responds to the needs of the commuters. Through elections, the nominee with the most votes becomes the chair and the nominee with the second highest amount of votes attains the position as vice-chair. The Greek Council The Greek Council consists of one chair elected by the Student Associations and a Greek Representative who adheres the proper requirements consisting of other Greek members who represent their Greek organization. The Greek Council responds to the needs of the members of Greek life. Through elections the nominee with the most votes becomes the chair and the nominee with the most votes for the Greek Representative position attains that position. 7

8 Campaign Policies It is expected that all students, in particular members and candidates of SAIU will honor the Student Code of Conduct Statement as published in the Student Handbook Position descriptions may be found within the SAIU Constitution as found in the Student Handbook ; it is important that you get to know other candidates as these are your future colleagues in SAIU. Nominations will be held Wednesday, September 7, and candidates will be notified on Thursday, September 8. Elections will begin on Tuesday, September 13 and conclude on Wednesday, September 14; advertisement about elections will be completed by the SAIU Elections Committee, however you should encourage your friends and other students to be aware of the elections timeframe and encourage them to vote. Please be appropriate, but CREATIVE in your campaign for office! Please remember that your campaign advertisements should be about your qualifications for the position and what you hope to achieve by being selected to represent the student body. All posting policies for the University must be adhered to when posting campaign materials electronically or in hardcopy. Your campaign posters or electronic messages are Sponsored by SAIU If you know students who are qualified for any position that does not currently have nominations, please encourage write-in votes for those positions in particular. Any conflicts, issues, or disputes (in particular around negative campaigning) will be handled by the Elections Committee and could result in violations of the Student Code of Conduct which will be referred to the Student Conduct Office. 8

9 University Student Code of Conduct Statement We, the students of Immaculata University, shall seek excellence in the classroom, on the playing field, and in positions of leadership and service across our campus. As a community of scholars, we shall work together with faculty to create an environment conducive to teaching and learning. As a community of persons, we shall treat each other with compassion, with dignity, and with civility avoiding bigotry, racism, and sexism and learning from each other through the diversity we bring to Immaculata University. As persons, we shall be honest and just in all that we do, recognizing that we can never be greater than the integrity of our words and deeds. As citizens of a global community, we shall act responsibly, both on campus and off governing our actions not only by our personal needs and desires but also by a concern for the welfare of others, for the general good of humankind, and for the environment upon which we mutually depend. Recognizing that communities cannot exist without values and codes of conduct, we shall search for enduring values, and we shall adhere to those codes of conduct, which have been established by and for members of Immaculata University. When we leave Immaculata, we shall leave it better than we found it and, in support of this goal, we pledge our loyalty and our service to this institution which we have chosen as our own. 9

10 POSTING AND ADVERTISING POLICY Advertising special events and meetings is a key factor in the success of the University s activities. There are certain courtesies regarding the posting of publicity items on campus and on the University network. The Dean of Students Office or Director of Student Activities and Leadership must grant approval of publicity materials prior to posting. Unapproved materials will be removed without notice. To provide fair and reasonable access to all posting venues for all constituents and to ensure a standard of appropriateness for posted material based on the University s mission, the following Posting Policy has been established. Posters, flyers, and electronic announcements are subject to a standard of not socially offensive set forth by the Mission of Immaculata University (such as no personal attacks or obscenity). Advertising may not depict characterization of alcohol or other drugs The name of the sponsoring organization(s) must appear on the posted material. All pertinent information regarding the activity (who, what, when, where) must appear on the posted material Posters and flyers may not be posted on painted surfaces or departmental bulletin boards; departmental bulletin boards are the responsibility of the department to ensure that the materials remain up to date Posters and flyers may not be posted within stairwells or on glass surfaces, because doing so will block vision or cause a safety hazard Posters and flyers may not be attached to light fixtures, sculptures, and statues Individuals who post materials are responsible for removing these materials by the expiration date stamped on the flyer. The University will remove electronic postings in a timely manner Courtesy dictates that organizations may not cover or remove any other approved poster(s) if the expiration date has not passed Chalking is not permitted on exterior surfaces of buildings, light fixtures, park benches, sculptures, statues, trash receptacles, or under building overhangs Flyers must be dated no earlier than six weeks before the program/event As found on page 74 of the Student Handbook *Thank you in advance for adhering to this policy 10

11 First Year Student s Class Office Nomination Form Name of Nominated Candidate : Phone Number: Position Nominated For: President Vice President Treasurer Secretary SAIU Representative Commuter Representative What qualities does this person possess that would make them a good candidate for this position? What ideas does the candidate have to represent the first-year class? 11

12 Who s Who in SAIU? Executive Board Vice President - Ashley Mims, 14, cstringham@mail.immaculata.edu Secretary Holly Schell, 13, hschell@mail.immaculata.edu Programming Board Chair Victoria Celluci, 12, vcelluci@mail.immaculata.edu Co-Chair Allison Zborowski, 13, azborowski@mail.immaculata.edu Commuter Council Chair Samantha Sorensen, 13, ssorensen@mail.immaculata.edu Communications Council Chair Andrea Baresich, 13, abaresich@mail.immaculata.edu Greek Council President Dara Himes, 13, dhimes@mail.immaculata.edu Class of 2012 President Hannah Kozak, hkozak@mail.immaculata.edu Vice President Allison Jakeman, allisonjakeman@yahoo.com Treasurer Brittany Boyer, boyer.brittany5@gmail.com SAIU Representative Chelsey Murta, chelse7109@aol.com Commuter Representative - Samantha DeVito, samantha.devito@gmail.com 12

13 Class of 2013 President Erica Maitland, Vice President Kristin Schorn, Secretary Amy Kopecky, Commuter Representative Katie Gale, Class of 2014 Vice President Cameron Stringham, Secretary Paige Clay, Treasurer Michael Gallagher, Class of 2015 YOU! 13