Board Members: Board Members Absent: Bernie Riley, Vice President

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1 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M P ag e 1 Allegany County Community Opportunities and Rural Development, Inc. Board of Directors Meeting Minutes Board Meeting Monday, November 19, 4:30 P.M. Administrative Office Building 84 Schuyler Street Belmont, New York Our Mission: As a Community Action Agency, we believe in the strength, dignity, and potential of all people. We offer access to opportunities, resources, and services to strengthen individuals, families and communities. We are committed to improving the community s response to rural poverty and giving a voice to the unheard. Board Members: Carrie Whitwood, President Crystal Sallazzo, Secretary/Treasurer Reita Sobeck-Lynch, Director Joseph Damiano, Director Bernie Riley, Vice President Vicki Grant, Director Debra Miller, Director Joanne LaForge, Director Board Members Absent: Bernie Riley, Vice President Staff Present: Lesley Gooch-Christman, Executive Director Tim Mahoney, Comptroller Alexandra Morsman, Executive Operations Manager/Clerk of the Board Ashley Elias, Data and Quality Improvement Manager Guests Present: Richard Patterer, Policy Council Liaison Ellen Matla, Perspective Board Member A. COMMENCEMENT OF MEETING A1. Call to Order / Roll Call / Quorum The meeting of the Committee of the ACCORD Board of Directors was called to order at 4:32 P.M. by President Whitwood. With seven (7) currently seated Directors present, the meeting war quorate. A2. Approval of the Agenda President Whitwood presented the meeting agenda and upon MOTION (Sallazzo), SECOND (LaForge), there being no further discussion and motion unanimously carried, the agenda was approved without amendment.

2 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 2 A3. Conflict of Interest Disclosures There were no existing or potential conflicts of interest disclosed. A4. Approval / Acceptance of October 15, 2018 Board Meeting Minutes President Whitwood presented the minutes of the 15 October 2018 Regular Board Meeting and with one correction to be made, upon MOTION (Sallazzo), SECOND (Sobeck-Lynch), there being no further discussion and motion unanimously carried, approved, and accepted as submitted. MOTION: Sallazzo REPORTS SECOND: Sobeck-Lynch B1. Highlighted Director, Ashley Elias, Community Services Block Grant Annual Report Data and Quality Improvement Manager, Ashley Elias shared the Community Services Block Grant Annual Outcomes Report with the Board Members. This report uses data from October 1 st, 2017 to September 30 th, Elias stated that CSBG requires that we provide additional information for any annual target that is under eighty percent or over one-hundred and twenty percent. Elias continued by noting some of these programs that were over the annual target and under the annual target. Elias shared that the ACCESS Center s asset building services and employment related services were both over the one-hundred and twenty percent point, while the family financial literacy services were below eighty percent. Elias stated that the Service Navigators reported having a difficult time finding families that wanted to commit to the financial literacy services. Elias noted that the food pantry s number of senior citizens utilizing its services was over the one-hundred and twenty percent point. Elias shared that the Community Action Angels program was up forty-percent from the annual target in its Transportation Assistance Program, and just under in its Home Furnishings/Personal Care Items Assistance Program at seventy-three percent. Elias noted that the decrease in use of the Home Furnishing/Personal Care Items Assistance is due to many local schools also supplying school supplies to their students. Elias stated that the Domestic Violence Program experience an increase in requests for services from quarter three to quarter four, with four of the program s services being over the one-hundred and twenty percent point. Elias noted that the Domestic Violence Program is a difficult program to predict though. Elias shared that the Advantage Afterschool Program was also higher in quarter four than quarter three in all their additional services as well. Elias stated that the Respite Program had one additional child than the annual target, putting it above the one-hundred and twenty percent point. Elias noted that the Vehicle Loan Program s inquiry was slightly about the one-hundred and twenty percent point, and funds were exhausted for the program. Elias shared that the Allegany Business Center s Entrepreneurial Assistance Program had five veterans, when the annual target was only one, but was under eighty-perfect for the number of individuals who acquired a business post-program or became selfemployed. Elias stated that the Family-Self Sufficiency program was at fifty-five percent, due to it requiring a long term commitment which most clients are unable to

3 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 3 meet. Elias noted that the Head Start and Early Head Start Programs were under eightypercent for the number of hours donated by volunteers, Elias said advertising is being used to try to improve this percentage though. The last point noted by Elias was that the Child Care Resource and Referral Program did not meet goals for the number of families obtaining safe and affordable regulated child care, Elias noted that this is a regional problem and outreach is being used to work towards reaching the annual target. Data and Quality Improvement Manager, Ashley Elias, concluded by saying that overall programs are seeing good outcomes throughout the year. B2. Finance Reports (October 2018) Tim Mahoney, Comptroller a) ACCORD Financial Reports Comptroller, Tim Mahoney reported that our current ratio is very good at 1.5. Mahoney also noted that the Agency has over thirty-thousand dollars in the reserve due to not currently have a line of credit, which requires interest payment from the reserve funds. b) Genesee Valley Improvement Corporation Financial Report Comptroller, Tim Mahoney reported that revenue remained consistent, but GVIC does have two tenants that are behind on payments. Mahoney stated that GVIC is working with these tenants to avoid eviction, and hoping they will be caught up soon. Mahoney reported that a GVIC commercial building in Cuba will be vacant soon as well. Mahoney reported that maintenance costs are down from last month, but still high. Mahoney noted that utility costs are down and supplies costs are staying consistent. GVIC was able to pay a two-thousand dollar management fee to ACCORD. c) Major Programs Financial Reports Comptroller, Tim Mahoney reported that the Head Start s Budget and Early Head Start s Budget is moving along consistently, and they have a good plan in place for spend out. Mahoney reported that the new CSBG year has begun, and the Agency has until the thirtieth of September to submit its unaudited financial report for the previous year. d) Employee Accrued Leave Time Balance Report Comptroller, Tim Mahoney reported that the leave time balance is continuing to be at a good place. Mahoney reported that staff are making appropriate use of their leave time this year. e) Credit Card Statements and Summaries Comptroller, Tim Mahoney reported that the credit card charges consisted of a hotel room fee, a book, a notary stamp, air fare for a training, and FBI fingerprint identification. f) Line of Credit Activity Report Comptroller, Tim Mahoney reported that the line of credit has not been used due to it still being in the process of renewal. Mahoney reported that the Agency was approved for a three-hundred thousand dollar line of credit though, and he is hoping to have the renewal process completed by the end of the week.

4 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 4 B3. a) Head Start Policy Council Report by Richard Patterer, Policy Council Board Liaison Richard Patterer, Policy Council Board Liaison, reported that the last Policy Council meeting had eleven voting members present, which consisted of many new members. Patterer stated that the members had an election of officers. Patterer also noted that a major topic at the meeting was the new rule stating that all InKind must be related to the classroom, and can no longer be related to things such as brushing teeth. Patterer also reported that all resolutions presented were approved. b) Head Start Director s Report by Lynn Langworthy, presented by Lesley Gooch- Christman, Executive Director Executive Director, Lesley Gooch-Christman shared Head Start Director, Lynn Langworthy s report on her behalf. Gooch-Christman reported that Head Start enrollment is improving gradually, and Early Head Start enrollment is still at a good place. Gooch- Christman reported that Head Start is doing extensive recruitment and analyzing the impact of past recruitments as well. Gooch-Christman reported that Langworthy is confident that having the new site in Belfast on Main Street will help with outreach and enrollment. Gooch-Christman noted that attendance rates have been very good since educating parents on when their child can and cannot attend program. Gooch-Christman shared that financially Head Start and Early Head Start are doing pretty well, but struggling some due to exclusions and not being fully enrolled. Gooch-Christman also shared that the new UB Smiles program began this program year, and is going very well. Gooch-Christman stated that thanks to UB Smiles, the children in program are getting dental treatment right at the Head Start/Early Head Start sites, instead of being referred to dentists that are a farther away. Gooch- Christman noted that extensive training has also been added for new staff and homebased staff due to the updated homebased curriculum. Gooch-Christman shared that a Male Support Group has also been created, and will have their first meeting this month. c) IM Father Engagement Packet The IM Father Engagement Packet was shared with the Board Members. This packet included information about father engagement and the impact it has. d) Photo of Note left outside Belfast Head Start Building A picture of the Thanks for loving our Kids chalk note left outside the new Belfast site was shared with Board Members. e) Head Start and Early Head Start 2019/2020 Year 5 Renewal Application Summary The Board Members reviewed the 2019/2020 Year 5 Renewal Application Summary. Approvals 1. Resolution No Approval of 2019/2020 Head Start and Early Head Start Year 5 Renewal Application Upon MOTION (Grant), SECOND (Miller), there being no further discussion

5 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 5 and motion unanimously carried, it was RESOLVED that the Board of Directors of ACCORD does hereby approve and adopt the 2019/2020 Head Start and Early Head Start Year 5 Renewal Application; as submitted MOTION: Grant SECOND: Miller B4. Executive Director s Report Lesley Gooch-Christman, Executive Director Executive Director, Lesley Gooch-Christman shared her report with the Board. Gooch- Christman noted that the roof on one of the Agency s buildings that was leaking, has been fixed. Gooch-Christman reported that the materials for the damaged bathroom and floors in the South Street Building, will be in next week. Gooch-Christman stated that she is hoping to have the Child Care Services staff back into the South Street building before holiday break at the end of December. Gooch-Christman noted that all other staff who were working upstairs and on the opposite side as the damage, have been able to relocate back to the South Street building. Executive Director, Gooch-Christman stated that the Safety Team is working on a revised Safety Plan for incidences like this, which will be submitted for Board approval in January. Executive Director, Lesley Gooch-Christman reported that she is still waiting to hear back about Afterschool Program funding, but has noticed a lot of money from this funding initiative has been awarded to cities that are part of the poverty initiative, she noted she is remaining hopeful though and will keep the Board posted. Gooch-Christman noted that she received the Agency s debrief regarding the Justice for Families Grant, and that as of right now she would like to reapply for this grant once more with the help of the Director of Community Operations, Belinda Knight. Executive Director, Lesley Gooch-Christman reported that the Agency had only received one proposal back from the audit bid. Gooch-Christman stated that many possible candidates said they did not receive the Agency s bid at all, and the Finance department will be mailing the audit again to those candidates. Gooch-Christman noted that the Audit Committee will need to have a meeting prior to the January board meeting to review the candidate proposals. Executive Director, Lesley Gooch-Christman shared that the annual employee Ham Slam will be on the nineteenth of December this year, and all Board Members are welcome to participate. a) Legal Update As of the date of this meeting (19 November 2018) the Corporation has no legal claims. B5. Genesee Valley Improvement Corporation Report Joanne LaForge, GVIC Board

6 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 6 Liaison GVIC Board Liason, Joanne LaForge reported that the GVIC has not met again since the last update. B6. Customer Satisfaction Reports a) Outreach Committee Website Satisfaction by External and Internal Customers Data and Quality Improvement Manager, Ashley Elias, shared the Website Satisfaction Report with the Board Members. Elias noted that the report was based on the responses of forty individuals, including staff and external customers. B7. Approval and Acceptance of Reports Upon MOTION [LaForge], SECOND [Sobeck-Lynch], there being no further discussion and motion unanimously carried, all reports were approved and accepted by the board. MOTION: LaForge SECOND: Sobeck-Lynch NEW BUSINESS C1. Resolution No Approval of Respite Program Salary Funding Executive Director, Lesley Gooch-Christman shared Resolution No with the Board. Gooch-Christman stated that the Office of Mental Health provides funding to boost staff salaries. Resolution No Approval of Respite Program Salary Funding Upon MOTION (LaForge), SECOND (Sallazzo), there being no further discussion and motion unanimously carried, it was RESOLVED that the Board of Directors of ACCORD does hereby approve and adopt the Policy and Procedure #7 Child Abuse Screening Policy Updates; as submitted MOTION: LaForge SECOND: Sallazzo C2. Resolution No Approval of the Strategic Plan Executive Director, Lesley Gooch-Christman explained the updates that have been made from the previous Strategic Plan. Gooch-Christman noted that the Strategic Plan will take effect in January, and each committee will come forward with their own specific performance targets as well.

7 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 7 C2. Resolution No Approval of the Strategic Plan Upon MOTION (Sallazzo), SECOND (Miller), there being no further discussion and motion unanimously carried, it was RESOLVED that the Board of Directors of ACCORD does hereby approve and adopt the Policy and Procedure #7 Child Abuse Screening Policy Updates; as submitted MOTION: Sallazzo SECOND: Miller D. OLD BUSINESS D1. Draft Executive Director Evaluation The Board Members reviewed the draft of the Executive Director s Evaluation. The Board Members did not have any changes to be made, and agreed to have the evaluation sent out next week, with two weeks to return. RESOURCE DEVELOPMENT E1. Proposed / Submitted Funding Applications New York State Office of Children and Family Services, Day Care Registration Annual Renewal. E2. Successful / Awarded Funding Applications a) East Hill Foundation, East Hill Foundation Grant. b) Foodlink of Rochester, Inc., Hunger Prevention and Nutrition Assistance Program (HPNAP) E3. Unsuccessful Funding Applications E4. Funding Contract Renewals CORRESPONDENCE / PUBLIC ATIONS F1. Board Communication a) Staff The Board was in consensus to communicate kudos to the staff and volunteers that assisted with the food pantry and to Belinda for the additional funding she secured. The Board would also like to share their excitement about the Male Support Group that will be starting. F2. Upcoming Agency Events The Upcoming Agency Events were shared with the Board. GOOD OF THE ORDER

8 ACCORD Board of Directors Regular Board Meeting Minutes Monday, November 19, :30 P.M Page 8 No discussion held. ADJOURNMENT H1. Next Meeting Date: Monday, January 28 th, 2018 H2. Adjournment There being no further business to come before this board and, upon MOTION [Grant], SECOND [LaForge], there being no further discussion and motion unanimously carried, this meeting was adjourned at 5:44 P.M. Respectfully Submitted, Alexandra Morsman