Fairfield-Suisun Sewer District 1010 Chadbourne Road Fairfield, California (707) Gregory G. Baatrup, General Manager

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1 Fairfield-Suisun Sewer District 1010 Chadbourne Road Fairfield, California (707) Gregory G. Baatrup, General Manager Board of Directors Meeting Agenda Meeting Date: Monday, July 25, 2016 Meeting Place: Meeting Time: 1. Roll Call 2. Pledge of Allegiance 3. Public Comments 4. Board Comments 1010 Chadbourne Road Fairfield, California 6:00 p.m. 5. General Manager Report Teleconference Notice: Director Jane Day will be participating from a teleconference location at 301 Morgan Street, Suisun City, CA. Board of Directors Chuck Timm. President Mike Segala, Vice President 6. Consent Calendar/Action Items Page (a) Approve Minutes of Meeting of June 27, Discussion Items (a) Receive Report on Upcoming 61 st Annual CASA Conference... 5 (b) Receive Report on 2016 Sewer Service Charge and Capacity Fee Study (2016 Rate Study)... 8 (c) Adopt Resolution No , Accepting Bid and Awarding Contract for the 2016 Treatment Plant Pavement Rehabilitation Project Information Items (a) Quarterly Investment Report (b) Board Calendar Closed Session: Gov. Code Section 54957: Public Employee Performance Evaluation Title: General Manager -- End of Agenda Pam Bertani Jane Day Mike Hudson Catherine Moy Harry Price Pete Sanchez Rick Vaccaro Lori Wilson The Fairfield-Suisun Sewer District will provide reasonable disability-related modification or accommodation to a person with a disability who requires a modification or accommodation in order to participate in the meeting of the Board of Directors. Please contact us at (707) at least 48 hours before the meeting if you require such modification or accommodation. Documents that are disclosable public records required to be made available under California Government Code Section (b) (1) and (2) are available to the public for inspection at no charge during business hours at our administrative offices located at the above address. Members of the public may speak on any matter within the jurisdiction of the Fairfield-Suisun Sewer District by filling out a speaker s request card, available on the table adjacent to the entrance to the board meeting room, and submitting the card to the District Clerk. Comments not listed on the agenda will be taken under Public Comments. Comments on matters appearing on the agenda will be taken during consideration of the item.

2 Fairfield-Suisun Sewer District minutes 1010 Chadbourne Road Fairfield, CA Telephone (707) Date: June 27, 2016 Meeting Place: 1010 Chadbourne Road, Fairfield, California Meeting Time: 6:00 p.m. 1. Roll Call. The meeting was called to order with the following members present: Directors Sanchez, Vaccaro, Day (by teleconference), Hudson, Price, Wilson, Segala, and Timm. Directors Bertani and Moy were absent. 2. Pledge of Allegiance was led by Director Timm. 3. Public Comments None. 4. Board Comments The Directors wished everyone a happy and safe Fourth of July. 5. General Manager Report General Manager Baatrup reported on the recent recall of Senate Bill 163-Hertzberg, which would have mandated Wastewater Agencies to recycle 50% of their wastewater flow. After initial hearings and reaction by several water and wastewater agencies the bill was recalled by the author. He also reported on a recent meeting with LAFCO representatives to discuss updating the Municipal Service Review (MSR) for the District. The new MSR will be available for review this fall. 6. Consent Calendar/Action Items: (a) Minutes of Meeting of May 23, (b) Adopt Resolution No , Re-adopting the Investment Policy. (c) Recommendation to Prepay Reimbursement agreement with the City of Fairfield for the Train Station Trunk Sewer. (d) Adopt Resolution No , Authorizing a Contract for Legal Services and Appointing District Counsel. Upon motion by Director Hudson, seconded by Director Price, the Consent Calendar was approved/adopted by the following roll call vote: AYES: NOES: ABSENT: Sanchez, Vaccaro, Day, Hudson, Price, Wilson, Segala, and Timm. None Bertani and Moy 7. Discussion Items: (a) Receive Report on Pay Rate Schedule Actions and Consider Resolution No , Paying and Reporting EPMC and Resolution No , Pay Rate Schedule. 2

3 Minutes June 27, 2016 Page 2 General Manager Baatrup gave a presentation reporting on the project goal, approach, results from the salary survey, and provided recommendations as to how the District can implement the strategies by adopting Resolution No and Directors Wilson, Hudson, Price, and Timm commented that a pay rate increase is well overdue. Director Wilson commented that a salary survey should be conducted on a regular basis or incorporated as a policy to avoid significant pay increases in each fiscal year which could concern tax payers. Additionally regular salary surveys would ensure that the District remains within the top three highest compensating agencies in the Bay Area. Upon motion by Director Day, duly seconded by Director Price, Resolution No , Paying and Reporting EPMC, and Resolution No , Pay Rate Schedule, were adopted by the following roll call vote: AYES: NOES: ABSENT: Sanchez, Vaccaro, Day, Hudson, Price, Wilson, Segala, and Timm. None Bertani and Moy (b) Board of Directors Compensation General Manager Baatrup commented that this action was derived from Ordinance , which enables the Directors to either implement or defer a pay increase every year. The increase would be equal to the percent increase in the Urban Wage Earners and Clerical Workers Consumer Price Index (CPI-W) for the San Francisco-Oakland Metropolitan Area. By taking no action the 2.6% ($3.73) increase would be implemented. Following discussion on the item, a motion to defer the Directors compensation increase was made by Director Segala and seconded by Director Vaccaro. The motion did not pass by the following roll call vote: AYES: NOES: ABSENT: Sanchez, Vaccaro, Price, Segala, and Timm. Day, Hudson, and Wilson Bertani and Moy 8. Information Items: (a) Board Calendar. No comments. 9. Closed Session: Gov. Code Section 54957: Public Employee Performance Evaluation Title: General Manager President Timm announced the Directors were going to a Closed Session and that no closed session action was anticipated. 3

4 Minutes June 27, 2016 Page 3 The meeting adjourned at 6:40 p.m. Respectfully submitted, ATTEST: President District Clerk 4

5 July 18, 2016 MEMORANDUM TO: FROM: Board of Directors Greg Baatrup, General Manager SUBJECT: Upcoming 61 st Annual CASA Conference At the 61 st Annual CASA Conference in August, members will be asked to approve a slate of four Board of Director candidates and a Dues Resolution for Fiscal Year Attached is the President s memo regarding both items. Staff has reviewed the proposals and recommends approval of both items. The Board has designated the General Manager to serve as the District s representative at the Conference. Unless otherwise directed, General Manager Baatrup will cast a vote in favor of both the slate and dues resolution. The Annual Conference will be held from August 10-12, 2016 at the Marriott Monterey. Attachment: Memo from the President of CASA 5

6 July 5, 2016 CALIFORNIA ASSOCIATION of SANITATION AGENCIES th Street, Suite 595 Sacramento, CA TEL: (916) TO: FROM: CASA MEMBER AGENCIES Kevin M. Hardy, President SUBJECT: CASA ANNUAL BUSINESS MEETING AUGUST 10-11, 2016, Monterey Marriott, Monterey CA CASA Members, CASA will hold its annual business meeting on August 10-11, 2016 during the Annual Conference at the Monterey Marriott. The agenda for the meeting is as follows: Election of the Directors for FY 2017: The membership will be asked to approve a slate of four nominees for the open seats on the Board of Directors. The slate was recommended by the Nominating Committee and approved by the Board of Directors. The nominees are: Jason Dow, General Manager, Central Marin Sanitation Agency Scott Goldman, Director, South Orange County Wastewater Authority Grace Hyde, General Manager & Chief Engineer, Los Angeles County Sanitation Districts Traci Minamide, Chief Operating Officer, City of Los Angeles, LA Sanitation Brief biographies of the nominees are attached. If elected, the four Directors will join eight incumbents and serve three-year terms. In addition to the elected Directors, the President will appoint a new Associates Director, Jeff Berk of AECOM, to a one-year term. The Board consists of 13 Directors, 12 elected by the members and one Associate Director appointed by the President. This year, the election will take place by written ballot at the conference. Agency representatives attending the meeting may cast their votes up until 5:00 p.m. on Thursday, August 11, The Board of Directors will then elect a President, Vice President and Secretary- Treasurer for one-year terms. 6

7 CASA Agency Members July 5, 2016 Page 2 of 2 Approval of the Dues Resolution for FY 2017: The proposed dues resolution is attached. The resolution reflects a three percent (3%) increase in member dues to reflect the change in the CPI. CASA s dues were last increased three years ago by vote of the membership in August In addition to the action items, the members will receive for their information the FY 2017 Budget, approved by the Board on June 13, 2016, and year-end FY 2016 Treasurer s Report, which shows that CASA ended the year in the black. My term as President has seen many positive changes for the Association. We completed a comprehensive rebrand and website redesign, on schedule and under budget. We continued to emphasize partnerships, including jointly sponsoring the April Sacramento Public Policy Forum with WateReuse CA, collaborating with the Association of California Water Agencies (ACWA) for a reception and Wednesday morning session at the Washington D.C. Policy Forum, which featured remarks by Senator Dianne Feinstein. And we continued our robust advocacy to advance awareness, increase funding and secure policy changes that support the advancement of the utility of the future in California. I look forward to seeing you in Monterey and growing the vision. 7

8 July 14, 2016 FI MEMORANDUM TO: FROM: SUBJECT: Board of Directors Greg Baatrup, General Manager 2016 Sewer Service Charge and Capacity Fee Study Update Recommendation Staff to provide a brief status report to the Board at the July 2016 Board of Directors meeting and schedule a Special Executive Committee meeting in August to review rate proposals, prior to meeting with industry and development community stakeholders. Background In January 2016, the Board authorized a Consulting Services Agreement with Bartle Wells Associates to conduct an update to the 2005 Cost of Service and Rate Study (2005 Rate Study). The rates to be evaluated in the 2016 Sewer Service Charge and Capacity Fee Study (2016 Rate Study) include sewer service charges and capacity fees. A brief update on the progress of the evaluation is discussed below: Sewer Service Charge Evaluation Sewer service charges are the reoccurring charges for the use of the sewerage system and are designed to help recover the costs of operating and maintaining the sewerage infrastructure. The table below presents sewer service charge changes from the 2005 Rate Study. Each class had a different rate distribution, so that each class pays a proportionate share of the burden on the District s system. Customer Class 2005 Rate Study Recommended Annual Adjustment (%) A. Residential (adjustment to monthly rate) 5.2 B. Commercial/Industrial 1. Regular Strength (applied to flow rate) Special Strength (applied to flow rate) Case-by-Case a. (applied to flow rate)

9 2016 Rate Study Update Page 2 of 3 b. (applied to BOD rate) c. (applied to TSS rate) C. Large Industrial 1. Anheuser Busch a. flow rate adjustment b. load rate adjustment c. load rate adjustment D. Travis Airforce Base (flow rate adjustment) These recommended adjustments were applied to sewer service charges that were presented in the January 2012 Prop 218 notice. The charges that were implemented were equal or less than the amounts in the Prop 218 notice based on the Board s action on each budget. Overall, this resulted in an approximate 7% year-over-year increase in total revenue. The Budget and Long-Term Financial Plan adopted in March 2015 forecasted an approximate 4.6% year-over-year increase for the next 5 years. However, there has been a significant decrease in flow and load from industrial customers. Because revenue is allocated to customer classes based on flow and load, the allocations are being recalculated. Adjustments to each customer class will likely change from the 2005 recommendations. The Consultant has presented a preliminary evaluation of changes and staff is working with the consultant to bring forward a recommendation to the Board. Capacity Fee Update Sewer capacity fees are one-time fees charged to new or expanding connections to the District s sewer system, and are designed to help recover the costs of infrastructure benefiting new development. Capacity Fees have been unchanged since Fiscal Year Since the last change 23 year ago, there have been significant changes in the District s Capital Program and development to fund the Capital Program. Therefore, Bartle Wells Associates was also retained to update the calculation for capacity fees. The Consultant has presented a preliminary evaluation of capacity fees and staff is working with the Consultant to bring forward a recommendation to the Board. The preliminary evaluation indicates the following: The capacity of the plant has been expanded to meet build-out projections and in general, there are no new funds needed for the plant. Any future funding needed would be for expansions of the collection and conveyance system. Therefore, the capacity fee should convert from a future expansion fee to a hybrid of future expansion and a buy-in fee. Capacity fee should increase from $5,943 to $6,651 for a single-family residential home, as well as increases to commercial and industrial classes. The old calculation method for commercial projects should change from a land-area based calculation to a building size/customer-type calculation. 9

10 2016 Rate Study Update Page 3 of 3 Discussion The 2016 Rate Study Project schedule calls for meetings with stakeholders in the Fall of 2016 especially those who have requested advanced notice of change a recommended Prop 218 notice to be approved for circulation in January 2017, and a Rate Ordinance to be approved in March Staff recommends the Executive Committee review and discuss the Consultant s recommendations before staff meets with stakeholders. Since the Executive Committee and Board do not have scheduled meetings in August, staff is recommending a Special Executive Committee meeting to review the sewer service charges and capacity fees. 10

11 July 21, 2016 CM MEMORANDUM TO: Board of Directors THROUGH: Greg Baatrup, General Manager FROM: Jordan Damerel, Environmental Engineer SUBJECT: 2016 Treatment Plant Pavement Rehabilitation Project No Award of Contract Background Many of the roads at the District s Wastewater Treatment Plant were built during the original plant construction in the late 1970s or plant expansion in the early 1980s. Since that time, the frequency and type of vehicle traffic has changed on a number of roads due to new facilities and operational changes, resulting in significant wear and damage to the asphalt pavement. Additionally, due to deferral of routine pavement maintenance activities during the recent economic recession, some roads are overdue for rehabilitation. District staff have prepared a design for rehabilitation of the following three areas of the Treatment Plant asphalt pavement roads: (1) reconstructing approximately 13,000 square feet of road near the Candy Waste and Dairy Waste Tanks to support waste hauling truck traffic; (2) reconstructing approximately 90,000 square feet of roadway from the South Plant Entrance to the Dewatering Building to support increased biosolids hauling traffic; and (3) crack sealing and cape sealing 47,000 square feet of the Main Plant Entrance Road and Main Parking Lot as part of routine pavement maintenance. Discussion Three bids were received on July 19, 2016, with Sierra National Asphalt submitting the lowest bid (See attachment #2). Sierra National Asphalt s bid package is complete as required by the Contract Documents, they hold the necessary licenses and registrations, and they have adequate experience to complete the work. Sierra National Asphalt is deemed the lowest responsive and responsible bidder. Fiscal Impact Sierra National Asphalt s bid for this work was for $1,081,550. Adequate funds are available within the District s Major Maintenance and Upgrade account of the Wastewater Operations Fund. 11

12 2016 Treatment Plant Pavement Rehabilitation Project No Award of Contract July 21, 2016 Page 2 of 2 Recommendation Adopt Resolution No , accepting the bid and awarding the contract for the 2016 Treatment Plant Pavement Rehabilitation Project to Sierra National Asphalt in the amount of $1,081,550 (See attachment #1). Attachments: #1- Resolution No #2- Bid Summary #3- Agreement 12

13 Attachment #1 FAIRFIELD-SUISUN SEWER DISTRICT RESOLUTION NO A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2016 TREATMENT PLANT PAVEMENT REHABILITATION PROJECT TO SIERRA NATIONAL ASPHALT IN THE AMOUNT OF $1,081,550 BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE FAIRFIELD-SUISUN SEWER DISTRICT: 1. The bid from Sierra National Asphalt, Inc. for the 2016 Treatment Plant Pavement Rehabilitation Project in the amount of $1,081,550 is found to be the lowest responsive bid by a responsible contractor. 2. The Board hereby awards the contract for construction of the 2016 Treatment Plant Pavement Rehabilitation Project to Sierra National Asphalt. 3. The President of the Board of Directors is hereby authorized and directed to sign the contract agreement with Sierra National Asphalt for the 2016 Treatment Plant Pavement Rehabilitation Project. 4. The General Manager is hereby authorized and directed to do all things necessary and proper to implement this resolution. PASSED AND ADOPTED THIS 25 th day of July 2016, by the following vote: AYES: NOES: ABSENT: Directors Directors Directors ATTEST: President District Clerk 13

14 Attachment #2 Fairfield-Suisun Sewer District 1010 Chadbourne Road Fairfield, CA BID SUMMARY PROJECT: 2016 Treatment Plant Road Rehabilitation Project - Project No BIDS OPENED: ENGINEER'S ESTIMATE: Tuesday, July 19, 2016 (Date) $1.3M 2:00 P.M. (Time) SUMMARY: 1 3 COMPANY Sierra National Asphalt Subcontractors: Cook Engineering & Telfer Oil O.C. Jones & Sons, Inc. Subcontractor: VSS International, Inc. BID AMOUNT $1,081,550 $1,097,015 2 G. D. Nielson Construction $1,293,435 Subcontractors: Anrak Corp., Telfer, & TCG Civil Engineering 14

15 Attachment #3 SECTION AGREEMENT THIS AGREEMENT, effective as of the 25 day of July in the year 2016, is made by and between the Fairfield-Suisun Sewer District (hereinafter called OWNER) and SIERRA NATIONAL CONSTRUCTION, INC. dba SIERRA NATIONAL ASPHALT (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants and conditions hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete the WORK as specified or indicated under the Bid Schedule(s) of the Bid Forms of and in accordance with the Contract Documents entitled 2016 TREATMENT PLANT PAVEMENT REHABILITATION PROJECT. The construction that CONTRACTOR will accomplish is generally described as follows: The 2016 Treatment Plant Pavement Rehabilitation Project includes reconstruction of the Candy/Dairy Tank Road (13,000 sf), reconstruction of the South Entrance Road and Northern Dewatering Building Road (89,840 sf), and base repair (as-needed) and crack sealing, cape sealing, and re-striping of the Main Entrance Road and Main Parking Lot (46,790 sf), as indicated in the Contract Documents. ARTICLE 2. CONTRACT TIME All WORK shall be completed within 120 successive calendar days from the commencement date stated in the Notice to Proceed. ARTICLE 3. LIQUIDATED DAMAGES OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the WORK is not completed within the time specified in Article 2 herein, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense, and difficulties involved in proving in a legal preceding the actual loss suffered by OWNER if the WORK is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER $250 for each calendar day after the contract completion and the intermediate contractual milestone as specified in Article 2 herein that the WORK is not substantially complete in accordance with the Contract Documents and to the satisfaction of OWNER. The liquidated damages are intended to compensate OWNER only for the direct administrative costs OWNER will incur because of CONTRACTOR s delay, and are not intended to compensate OWNER for consequential damages, damages resulting from the claim of a third party, or other damages. 15

16 ARTICLE 4. CONTRACT PRICE OWNER shall pay CONTRACTOR for completion of the WORK in accordance with the Contract Documents in current funds the Contract Price of $ 1,081,550 (ONE MILLION EIGHTY ONE THOUSAND FIVE HUNDRED FIFTY DOLLARS) based on the Total Bid Price named in the Bid Schedule for the 2016 TREATMENT PLANT PAVEMENT REHABILITATION PROJECT. ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by the ENGINEER as provided in the General Conditions. ARTICLE 6. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the WORK consist of this Agreement (pages to , inclusive) and the following attachments to this Agreement, which are incorporated herein by this reference: Instructions to Bidders Bid Forms including the Bid Schedule(s), Information Required of Bidder, Bid Bond, and all required certificates, statements and affidavits Performance Bond Payment Bond General Conditions Supplementary General Conditions Technical Specifications Addendum Number 1 Change Orders and Field Orders that may be issued after Effective Date of the Agreement and are not attached hereto There are no Contract Documents other than those listed in this Article 6. The Contract Documents may only be amended by Change Order or Field Order as provided in the General Conditions. ARTICLE 7. MISCELLANEOUS. Terms used in this Agreement, which are defined in Article 1 of the General Conditions, will have the meanings indicated in the General Conditions. No assignment by a party hereto of any rights or interests in this Agreement will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 16

17 Copies of the prevailing rate of per diem wages are on file at OWNER S principal office, and shall be made available to any interested party on request. OWNER and CONTRACTOR specifically agree that there is no agreement between them submitting any dispute, claim, cause of action or controversy, which may arise under this Agreement or the Contract Documents, to any form of binding arbitration. Any such dispute, claim, cause of action or controversy can only be determined by a written agreement of the parties or by a court of competent jurisdiction. IN WITNESS WHEREOF, OWNER and CONTRACTOR have caused this Agreement to be executed the day and year first above written. OWNER: FAIRFIELD-SUISUN SEWER DISTRICT By Chuck Timm President, Board of Directors CONTRACTOR: SIERRA NATIONAL CONSTRUCTION, INC. dba SIERRA NATIONAL ASPHALT By Kip Skidmore President Address for giving notices: Address for giving notices: Fairfield-Suisun Sewer District Sierra National Asphalt 1010 Chadbourne Road 5433 El Camino Avenue, Suite 4 Fairfield, CA Carmichael, CA License No END OF SECTION TREATMENT PLANT PAVEMENT REHABILITATION PROJECT AGREEMENT June 28, 2016 PAGE

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20 July 18, 2016 MEMORANDUM TO: FROM: Board of Directors Greg Baatrup, General Manager SUBJECT: Board Calendar Recommendation: Review and comment as necessary on the calendar items. Background: Attached is a listing of the contemplated agenda items for the next 12 months and a recap of the non-routine agenda items (i.e. Minutes, General Manager s report, etc.). These are provided as a recap of the last 12 months actions and as a look ahead for the next 12 months. The contemplated agenda items may vary from the table as issues and priorities change overtime. Attachment 20

21 Month Year July 2016 August 2016 September 2016 Fairfield-Suisun Sewer District Contemplated and Recent Board of Directors Agenda Items July 18, 2016 Contemplated Board of Directors Meeting Agenda Items 1. Quarterly General Manager Report 2. Quarterly Investment Report Treatment Plant Rehabilitation Project 4. Rate Study Progress Report Special Executive Committee for Rate Study 1. Rate Study Progress Report 2. Board Report for CASA Conference Executive Committee Board of Directors 7/18/2016 7/25/2016 8/15/2016 Not Scheduled 9/19/2016 9/26/2016 October 2016 November 2016 December 2016 January 2017 February 2017 March 2017 April 2017 May 2017 June Quarterly General Manager Report 2. Quarterly Investment Report 3. Independent Auditors Report for FY 2015/16 1. Board 2016 Meeting Schedule 2. Presentation Rate Study Results and Recommendations 1. Quarterly General Manager Report 2. Quarterly Investment Report 3. Board of Directors CASA Report Winter Conference 4. Approve Proposition 218 Notice 5. Election of Officers/Executive Committee 1. Ordinance amending Storm Drain Maintenance Charges 2. Board of Directors Report on CASA DC Conference 3. Approve Budgets for FY 2017/8 and FY 2018/19 4. Approve Sewer Service Charges and Capacity Fees 1. Quarterly General Manager Report 2. Quarterly Investment Report 1. Re-adopt the Investment Policy 2. Rate Study Progress Report 3. General Manager Performance Evaluation 10/17/ /24/ /21/ /28/2016 Not Scheduled Not Scheduled 1/17/2017 1/23/2017 Not Scheduled Not Scheduled 3/20/2017 3/27/2017 4/17/2017 4/24/2017 5/15/2017 5/22/2017 6/20/2017 6/27/2017 Page 1 of 2 21

22 Month Year July 2015 August 2015 September 2015 October 2015 November 2015 December 2015 January 2016 February 2016 March 2016 April 2016 May 2016 June 2016 Recent Non-routine Agenda Items 1. FY2013/14 & FY2014/15 Budget Report 2. Quarterly General Manager Report 3. Quarterly Investment Report 4. General Manager Performance Evaluation 5. Appoint District Clerk 6. Resolution of Appreciation for Vana Lopez Not Scheduled 1. Term Sheet with SFPUC for Processing Biosolids at OMRC 2. Authorize General Manager to Execute a Consulting Services Agreement for the Design of Aeration System Rehabilitation 3. Receive Report on Recycled Water Fill Station 4. General Manager Performance Review 5. Action on General Manager Contract 1. Quarterly General Manager Report 2. Quarterly Investment Report 3. Independent Auditors Report for FY 2014/15 4. Report on Lystek Organic Materials Recycling Center 5. Consider dates and topics for Board workshop 1. Receive Presentation on Updated Website 2. Discuss Board Workshop 3. Adopt Resolution setting Executive Committee and Board of Directors meeting schedule for 2016 Not Scheduled 1. Quarterly General Manager Report 2. Quarterly Investment Report 3. Board of Directors CASA Report Winter Conference 4. Authorize General Manager to Execute a Consulting Services Agreement for the Rate Study 2016 Update Project 5. Election of Officers/Executive Committee 6. Board Member Compensation Not Scheduled 1. Approve Board Travel Policy 2. Code of Conduct Policy 3. Resolution Updating Conflict of Interest Code 4. Board of Directors Report on CASA DC Conference 1. Quarterly General Manager Report 2. Resolution Awarding Construction Contract for Primary Clarifier #1 and Headworks Repair 3. Quarterly Investment Report 4. Outreach Report on Earth Day 5. Tour of Lystek Organic Materials Recycling Center 1. MOU with SFPUC for Processing Biosolids at OMRC 2. Report on 2016 Compensation Study 3. Board of Directors directs Executive Committee to prepare General Manager Performance 1. Resolution re-adopting the investment policy 2. Resolution authorizing the District pre-pay interagency loan with City of Fairifeld for the Train Station Trunk Sewer 3. Resolution authorizing a contract with Solano County County for legal services and appointing District Counsel 4. Resolution authorizing paying and reporting EPMC 5. Resolution adopting pay rate schedule Page 2 of 2 22

23 FAIRrIELOSUISUN SEWER DISTRICT MINUTES CHADBOURNE ROAD FAIRFIELD, CA TELEPHONE (707) Date: July25, 2016 Meeting Place: 1010 Chadbourne Road, Fairfield, California Meeting Time: 6:00 p.m. 1. Roll Call. The meeting was called to order with the following members present: Directors Wilson, Price, Day (by teleconference), Hudson, Sanchez, Segala, and Timm. Directors Moy, Bertani, and Vaccaro were absent. 2. Pledge ofallegiance was led by Director Timm. 3. Public Comments None. 4. Board Comments None. 5. General Manager Report General Manager Baatrup presented his quarterly report noting the pre-close financials display that the District is under budget, only 86% of expenses, and revenue is stronger than forecasted due to more connection fees. Also Lystek is close to starting production. In the coming weeks, they will process materials from the District and October 14, 2016 will be their grand opening. Interest from other organizations continues to grow. 6. Consent Calendar/Action Items: (a) Minutes of Meeting of June 27, Upon motion by Director Price, seconded by Director Wilson, the Consent Calendar was approved/adopted by the following roll call vote: AYES:Wilson, Price, Day, Hudson, Sanchez, Segala, and Timm. NOES : None ABSENT: Moy, Bertani, and Vaccaro 7. Discussion Items: (a) Receive Report on Upcoming 6 1 st Annual CASA Conference General Manager Baatrup reported at the upcoming CASA Conference, he will serve as the District s representative to cast a vote in favor ofa slate offour Board of Director candidates and a Dues Resolution for Fiscal Year 2017.

24 Minutes June 27, 2016 Page 2 (b) Receive Report on Sewer Service Charge and Capacity Fee Study (20 16 Rate Study) General Manager Baatrup provided an update on the study and areas being analyzed. He proposed that a special meeting be scheduled on August 1 5th to review rate proposals prior to meeting with industry and development community stakeholders. (c) Adopt Resolution No , Accepting Bid and Awarding Contract for the 2016 Treatment Plant Pavement Rehabilitation Project. General Manager Baatrup provided a brief summary of the project plans and noted that the project was previously postponed, but now the need is greater and the District has better funds. Jordan Damerel created the plans and specs, we received three bids all lower than the Engineer s estimate. Upon motion by Director Sanchez, seconded by Director Price, Resolution No was approved/adopted by the following roll call vote: AYES: Wilson, Price, Day, Hudson, Sanchez, Segala, and Timm. NOES: None ABSENT: Moy, Bertani, and Vaccaro 8. Information Items: (a) Quarterly Investment Report. No comments. (b) Board Calendar. No comments. 9. Closed Session: Gov. Code Section 54957: Public Employee Performance Evaluation Title: General Manager President Timm announced the Directors were going to a Closed Session and that no closed session action was anticipated. The meeting adjourned at 6:23 p.m. Respectfully submitted President