Minutes Brazos Valley Council of Government Board of Directors Meeting Wednesday, May 11, 2011

Transcription

1 Minutes Brazos Valley Council of Government Board of Directors Meeting Wednesday, May 11, 2011 Board Members Attendance: Representing Brazos County: Judge Duane Peters Mayor Jason Bienski, Bryan Mr. Marvin Walker Mayor Nancy Berry, College Station Mr. Randy Sims Representing Burleson County: Judge Mike Sutherland Mayor Don Skipper Murray, Somerville Mr. Clarence Wayne Grays Mr. Don Strickland * Mayor Norris McManus, Caldwell Representing Grimes County: Judge Betty Shiflett Commissioner Pam Finke Mayor Mackie Bobo, Bedias Mayor Bert Miller, Navasota Mr. Frank Zaragoza Representing Leon County: Judge Byron Ryder Commissioner Dean Player Council Member Bobbye Bullock, Oakwood Col. James W. Wallace Representing Madison County: Judge Art Henson Commissioner Phillip Grisham Ms. Sandra Guice Mayor Terri Creel, Madisonville Representing Robertson County: Judge Jan A. Roe Justice of the Peace Fredrick Webber Sheriff Gerald Yezak Mr. Jimmie McCullough Mayor Ruben Gomez Representing Washington County: Judge John Brieden Commissioner Joy Fuchs Mayor Milton Tate, Jr., Brenham Dr. Robert G. Wright Mrs. Dorothy Morgan

2 Minutes 5/11/11 Page 2 of 6 BVCOG Staff : Mr. Tom Wilkinson Ms. Jackie Duke Ms. Trish Buck Mr. Matthew Collins Mr. Ronnie Gipson Ms. Carolyn Kraus Ms. Deborah Krusekopf Ms. Linda McGuill Ms. Candilyn McLean Guests : Mr. Jack Buckley Mr. Benny Carroll Ms. Irma Cauley Dr. Nancy Dickey Ms. Sandy Edwards Ms. Catherine Hejl Mr. Roy Johnson Ms. Lisa McNair Ms. Brandy Norris Ms. Linda Patton Dr. LeeAnn Ray Ms. Sheila Swan Mr. Ben White Executive Director Human Resources & Executive Assistant Program Manager, Workforce Solutions Brazos Valley Board Finance Program Manager, Area Agency on Aging Program Manager, RSVP Finance Program Manager, Public Safety Planning Program Manager, Solid Waste Health Consultant Boys & Girls Club of Robertson County Brazos County Commissioner Texas A&M Health Science Center Office of Senator John Cornyn TxDOT Boys & Girls Club of Robertson County St. Joseph Regional Health Center College Station Police Department Scotty s House Texas A&M Health Science Center DPS Former Mayor of College Station Regular Agenda 1. In Judge Jan Roe called the meeting to order at 1:02pm. 2. Mr. Randy Sims led the invocation and Judge Jan Roe led the pledges of allegiance. 3. Mr. Tom Wilkinson introduced the guests. 4. Consideration was given for approval of the minutes of the BVCOG Board of Directors meeting for April 13, 2011 Mayor Nancy Berry made a motion to approve the minutes of the April 13, 2011 BVCOG Board of Directors meeting and Commissioner Dean Player seconded the motion. The motion carried and the minutes of the BVCOG Board of Directors meeting for April 13, 2011 were approved. 5. Consideration was given for approval of the BVCOG Financial Report March 2011 Director of Finance, Deborah Krusekopf, presented the financial report for February 2011 stating that we are at the half way point of the budget year. Commissioner Phillip Grisham made a motion to approve the financial report for March 2011 and Judge Mike Sutherland seconded the motion. The motion carried and the BVCOG Financial Report for March 2011 was approved.

3 Minutes 5/11/11 Page 3 of 6 6. Executive Directors Report: 6a. Discussion of Legislative Issues Legislature is in session. 911 program funding has been reduced and the comptroller did not include wireless money in the budget, which is about $18 million not allocated. May want to mention to Senator Ogden that if the citizens are being taxed for a specific purpose that the money be used for that purpose and not allocated to uses. 6b. TexHealth multi-share health update The program is progressing well. There have been a lot of calls about the program and 20 additional people have been insured in the last month. 6c. TCEQ, Surface Water Quality Standards Not all counties are affected by this, but 100% of drinking water in Brenham comes from surface water. A meeting is scheduled to be held on June 16, 2011 from 9a-5pm at TCEQ in Austin that might be of interest to attend. 6d. Report on meeting with MPO Tom attended MPO meeting in Mike Parks absence. MPO does traffic planning for Brazos County and we have been discussing how to coordinate and do a more comprehensive job for the region. 6e. Report on Center for Regional Services We were recognized for participation with United Way as the VITA tax preparation site. This year the program had sites in the rural counties to assist with tax preparations for qualifying people. Approximately 387 families were served and the average return was $2500. The United Way does not want to continue the management the program and is interested in finding someone else to take over the responsibility. 6f. Workforce Solutions Center Update and plans The WIA summer youth program is coming up. Spots have been allocated for youth in all seven counties and will be available to youth that are currently enrolled and participating in the WIA program. The program is geared toward low-income, at-risk youth ages g. Report and update on regional broadband opportunities Tom went to Washington, D.C. again and met with the FCC. Connect America is driving the agency on trying to get the rules out. There are $8-12 billion per year collected in fees that are allocated out to the programs and the federal government is not skimming off the top. Big companies see this money as theirs to offset normal business costs and don t like the idea of the money not coming to them. Dr. Dickey assisted in getting a letter from Senator Hutchison in support of our efforts for rural broadband through telehealth.

4 Minutes 5/11/11 Page 4 of 6 7. Consideration was given for approval of updates to the BVCOG Board of Directors Committees for Judge Art Henson made a motion to approve the updates to the BVCOG Board of Directors Committees for and Commissioner Phillip Grisham seconded the motion. The motion carried and the recommended updates to the BVCOG Board of Directors Committees were approved as presented. 8. Discussion and possible action to amend BVCOG Procurement Policy by increasing the authorization threshold of BVCOG Executive Director from current level of purchases less than $25,000 to a Board determined level Commissioner Dean Player made a motion to amend the BVCOG Procurement Policy to raise BVCOG Executive Director authorization threshold to $50,000 and Mayor Mackie Bobo-White seconded the motion. The motion carried and the BVCOG Procurement Policy was amended to increase the Executive Directors authorization threshold to $50, Consideration was given for approval of the recommendation of the Leon County Commissioner s Court for the appointment of Ms. LaDanta J. Kowis to the Regional Advisory Committee on Aging Mayor Nancy Berry made a motion to approve the recommendation of the Leon County Commissioner s Court to appoint Ms. LaDanta J. Kowis to the Regional Advisory Committee on Aging and Commissioner Dean Player seconded the motion. The motion carried and Ms. LaDanta J. Kowis was appointed to the Regional Advisory Committee on Aging. 10. Consideration was given for approval of the Homeland Security Advisory Committee appointments for Judge Betty Shiflett made a motion to approve the Homeland Security Advisory Committee appointments for and Judge Art Henson seconded the motion. The motion carried and the following appointments to the Homeland Security Advisory Committee were approved for : Brazos County: R.B. Alley, Jeff Capps, Brandy Norris, Brian Hilton, Bart Humphreys, Michael Donoho, Eric Buske, Jerry Henry, Betsy Godwin, Jim Barker, Leslie Lutz, Monica Weintraub, Kenny Mallard, Mike Wilson, Chuck Frazier, Michele Meade, Bill Jeanes Burleson County: David Bagley, Mike Burkhalter, Lee Hall, Melissa Luttrell-Hargrave, Ricky Mantey, Thomas Norsworthy, David Pevehouse, Dale Stroud Grimes County: Dawn M. Baletka, Pam Finke, Todd Greene, Jason Katkoski, Michael Pishner Leon County: Pat Bell, Royce Dawkins, Joel Gray, Steve Halliburton, Tommy Koontz, Ed Mardis, Dean Player Byron Ryder, Jerry Wakefield Madison County: Shelly Butts, Sheriff Travis Neeley, Faith Kellar, Chuck May, Gary Clendennen, Larry Shiver Robertson County: Jerry Stover, Billy Huggins, Chris Lamb, Thomas Williams, Vince Angele, Mike Fincher, LeAnthony Dykes, Steve Misterek, Dee Dee Ferrell, Nicki Braly, Keith Nickelson Washington County: Ricky Boeker, Kevin Deramus, Kirk Hanath, Mike Herzog, Mike McAnally, Lowell Ogle, Rex Phelps, Bryan Ruemke, John Simms, Robert Smith, Ronnie Stanley, Gary Waites

5 Minutes 5/11/11 Page 5 of Consideration was given for approval of the purchase of services to complete a Goal 2 NECP Interoperable Communications Exercise, for a cost possible to exceed $25,000 Linda McGuill presented. We have been granted funds to complete this federal requirement. An RFP was released and four proposals were received. The recommendation is to hire Disaster Preparedness & Response Solutions, LLC for a cost of $60,800. The Mayor Mackie Bobo-White made a motion to approve the purchase of services to complete a Goal 2 NECP Interoperable Communications Exercise and Commissioner Dean Player seconded the motion. The motion carried an approval was given to hire Disaster Preparedness & Response Solutions, LLC to complete a Goal 2 NECP Interoperable Communications Exercise. 12. Consideration was given for approval of the funding recommendation of the Criminal Justice Advisory Committee for FY 2012 Judge Mike Sutherland made a motion to approve the funding recommendations of the Criminal Justice Advisory Committee for FY 2012 and Mayor Mackie Bobo-White seconded the motion. The motion carried and the funding recommendations of the Criminal Justice Advisory Committee for FY 2012 were approved as presented (below). FY 2012 Criminal Justice Programs - Priority List Number Score Requested Amount Applicant Project Title $80,000 BVCOG Law Enforcement Training and Education $30,440 City of College Station Patrol Efficiency Enhancement Grant $99, City of Caldwell Police Dept Department Upgrade Funding FY 2012 General Victims Assistance Programs - Priority List Number Score Requested Amount Applicant Project Title $118, Scotty s House Services for Child Abuse Victims $88, Twin City Mission, Inc Project SAFE $127, Brazos County Rape Crisis Center Sexual Assault Victim Assistance FY 2012 General Juvenile Justice & Delinquency Prevention Programs - Priority List Number Score Requested Amount Applicant Project Title 1* $35, BVCOG Juvenile Justice Alternatives 2* $15, Grimes County Risk Diversion Officer Program $46, Boys & Girls Club of Implement Juvenile Crime Prevention Robertson County Programs in Robertson County Brazos County Attendance $20, Brazos County Improvement Management Truancy Intervention and Prevention Project *According to our policies and procedures, when there is a tie, an ordinal vote is done to determine final ranking. FY 2012 Violent Crimes Against Women Criminal Justice and Training Programs Priority List Number Score Requested Amount Applicant Project Title Brazos County Rape Mobilizing Sexual Assault $83, Crisis Center Response Teams

6 Minutes 5/11/11 Page 6 of Consideration was given for approval of a resolution approving the Solid Waste Advisory Committee (SWAC) to create a request for bids (RFB) for a regional scrap tire collection pilot program The Solid Waste budget is proposed to be cut in half. Recommendation is to approve exploring this item to benefit all seven counties, but want to offer caution that if this program is implemented, that there will be fewer dollars to provide funds for other projects. Judge John Brieden made a motion to approve the SWAC to create a RFB for a regional scrap tire collection pilot program and Mayor Bert Miller seconded the motion. The motion carried and a resolution authorizing the SWAC to create a RFB for a regional scrap tire collection pilot program was approved. 14. The following Program Reports were included in the packet: 7. Adjourn Area Agency on Aging Bioterrorism Preparedness Planning Brazos Valley Health Systems TexHealth Multi-Share Brazos Valley Wide Area Communications System County Indigent Health Care Criminal Justice Economic Development Geographic Information Systems Hazard Mitigation Planning HIV Administrative Services Homeland Security Housing Choice Voucher Program Purchasing Solutions Alliance (PSA) Regional Planning Organization (RPO)/Transportation RSVP - Senior Corps Solid Waste Planning Workforce Solutions Brazos Valley Board As there was no further business, the meeting was adjourned at 1:56pm.