Bethel Township Municipal Authority Meeting Minutes April 1, 2015

Transcription

1 Bethel Township Municipal Authority Meeting Minutes April 1, 2015 The meeting was called to order by Chairman Harold Gruber at 7:00 pm followed by the Pledge of Allegiance. The roll call was taken. In attendance were Harold Gruber, Kevin Stupp, Robert Lingle and Carl Kauffman. Also in attendance were Solicitor Elizabeth Magovern, Engineer Jim McCarthy and Secretary Erin Kreitzer. Public Comment on Agenda Only None Approval of minutes- A motion was made by Robert Lingle to approve the minutes of the March 11, 2015 meeting and the motion was seconded by Kevin Stupp. All agreed and the motion was passed. Member Report Robert Lingle-nothing at this time. Harold Gruber-Harold Gruber reported that he spoke with David Zook regarding his invoice to repair his sewer pipe and that Mr. Zook will be paying for this bill. Kevin Stupp Kevin Stupp reported that he has been to the bank to sign the appropriate forms needed for him to be added as treasurer but that Robert Lingle and Harold Gruber need to go to the bank to resign the papers as well. Kevin informed the Board that he attended the PMAA training on March 24 and he questioned that we may need to update our bylaws. We will have to take a look at these and we may need to make a resolution to make changes to the bylaws. Kevin informed the Board that he will not be able to attend the June Board meeting due to a work function and also he will not be able to attend the July Board meeting due to a vacation. He questioned if we wanted to change the meeting dates. We will discuss this at our May meeting. Kevin informed the Board that he spoke with Mr. Musser regarding his payment plan and informed us that Mr. Musser will try to start making double payments. Kevin also informed the Board that at this point Dennis Ziegler is making payments on Gerald Batz s account and will keep an eye on his account. Kevin reported that the DMR report for February indicated no problems of significance at either treatment plant. Carl Kauffman-nothing at this time. Solicitor Report Solicitor Magovern stated she is currently working on judgements and liens and that she needs further information from Erin. Solicitor Magovern gave Erin a copy of what she needs to complete these judgements. Kevin Stupp and Erin Kreitzer will get this list together for Solicitor Magovern.

2 Engineer Report Engineer McCarthy requested a current fee schedule including surcharge rates from BTMA. Kevin Stupp made a motion to authorize the processing of a GP-5 new force main layout permit in the authorities name. Robert Lingle seconded the motion, all agreed and the motion was passed. BMTA Meeting April 2015 Report The Bethel Township Municipal Authority Engineer activity for the month of March 2015 is as follows: 1. Sheetz Land Development Review - The Draft sewer agreement and Final Review Letter was sent to the applicant s engineer/btma on 3/19/15. - All outstanding design comments were addressed in the revised plans. - McCarthy followed up with the applicant s engineer on 4/1/15, and they said the agreements have been forwarded to Sheetz but they are not sure of the status. 2. Chapter 94 reports - Additional information was received from Vision Engineering on 3/19/15 to complete the Chapter 94 Reports. The 2014 Chapter 94 Reports were finalized and printed. - The Chapter 94 Reports were sent to the Authority members for review on 3/25/15. - If no comments from the Board, the Chapter 94 Reports will be signed by the Board and submitted to DEP by McCarthy Engineering. 3. Pilot Travel Center - Additional info was provided to Arro consulting regarding flow/loading numbers at the Frystown Plant by on 3/23/15. - Electronic copies of the current Township 537 Plan were provided to Arro as requested on 3/23/15. - Arro is requesting a copy of the current fee rate schedule, including surcharge rates. McCarthy does not have a copy of this information. 4. Review of File Transfer information provided by John Roche - Vision Engineering 3/17/15 - CAD files of the standard Authority details were provided Ch. 94 Report Appendices were provided Pump Station Flow data was provided Treatment Plan Data for completion of the Ch. 94 Reports was provided

3 5. Azemar Property Subdivision - Reviewed subdivision plan for BTMA and provided a review letter to the Board dated 3/26/15. - The applicant needs to submit and Act 537 module exemption with DEP. - The applicant must reserve capacity and enter a sewer agreement with the Authoirty prior to approval. 6. Vesper Development - McCarthy corresponded with HRG regarding processing of a GP-5 application for utility crossing a water body, which must be in the Authority s name. - HRG requested to process the permit showing the forcemain on the opposite side of the road from the previously approved plans, prior to a formal review of the entire revised land development plans. - McCarthy said that they can proceed with GP-5 with the new force main layout in the Authority s name. It was also suggested that if desired, the developer can present a proposal to the authority regarding modification of the standard tap in/connection fees/user fees if the sewer construction was done earlier. The authority is willing to review any such proposals 7. Berks Park 78 Lot #3 - McCarthy performed pressure testing on the new lines on 4/1/15. McCarthy is waiting for the contractor to complete mandrel testing and vacuum testing. 8. Additional Info - Can the Authority provide McCarthy a copy of the current fee rate schedule, including surcharge rates? - McCarthy picked up copies of the current Township Act 537 Plans and sewer as built plans from Bethel Township to scan and have on record. If desired we can provide the Authority digital copies or hard copies for their records. Old Business Township Backhoe Request-Township Supervisor Randall Haag informed the Board that originally he wanted to borrow the backhoe for snow purposes, however, due to the warmer weather this is no longer an issue. Randy would still like to be able to use the backhoe for township purposes and if the authority would need to use the backhoe to dig that the township would have authorized township employees who would be able to operate the machine for the authority and there would be no need to hire someone else to operate the machine. Harold Gruber s main concern was if something happened to the backhoe while in operation by the township, who would fix the machine? Randy

4 informed the Board that the township would take care of fixing the backhoe if something happened to it while in use by the township. Solicitor Magovern was concerned if the township is covered under the authorities insurance policy for liability purposes. This will need to be checked out. Harold Gruber made a motion to allow the township to operate the backhoe, contingent upon proper insurance coverage. Kevin Stupp seconded the motion, all agreed and the motion was passed. Electric Rates-Kevin Stupp spoke to Duane Andresen regarding a new proposal with a three year plan at a rate of %. Kevin feels like this is a good rate, however, we received an from Randolph Hower who would also like us to consider working with him on putting some rates together. Kevin informed the Board that our current contract ends in July. Robert Lingle made a motion for Kevin to check with both Duane and Randolph and to go with the lower of the two rates. Kevin seconded the motion, all agreed and the motion was passed. PENNVEST-Kevin informed the Board that we received a letter from PENNVEST stating that they are happy with all the financial information that has been submitted to them. Bonds-Kevin informed the Board that we received a quote from Marks Insurance Agency for the cost of the bonds for Kevin and Erin. A motion was made by Carl Kauffman to accept this proposal and seconded by Robert Lingle. All approved and the motion was passed. New Business First National Bank Fredericksburg Certificate-We have a three year CD coming due and Kevin Stupp inquired as to what the Board would like to do regarding this matter. Harold Gruber said he will check on some rates and see what we want to do with this CD. Review of Chapter 94 Report-Engineer McCarthy handed out copies to the Board members of the Chapter 94 Report. A motion was made to approve these reports by Kevin Stupp and seconded by Robert Lingle. All approved and the motion was passed. Andre Azemar-Final Subdivision Plan-This agenda item was covered in the engineer s report. Harold Gruber made a motion to have Solicitor Magovern draw up a sewer capacity agreement with them. Carl Kauffman seconded the motion, all agreed and the motion was passed. Payment of bills Kevin Stupp made a motion that we accept the report, pay current bills, and any future bills due before the next meeting. Robert Lingle seconded the motion, all agreed and the motion was passed.

5 Adjournment Harold Gruber made a motion to adjourn the meeting. Robert Lingle seconded, all agreed and the motion was passed. The meeting adjourned at 8:10 pm. Respectfully submitted, Erin Kreitzer