i 1 1 ALAMOGORDO MUNICIPAL BOARD OF EDUCATION Administrative Complex 1211 Hawaii Ave., Alamogordo, NM

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1 ; t i 1 1 ALAMOGORDO MUNICIPAL BOARD OF EDUCATION Administrative Complex 1211 Hawaii Ave., Alamogordo, NM MINUTES Wednesday, June 19, :00 PM - Regular Board Meeting Board Members present were: Dr. Allan Rickman, President David Weaver, Vice-President Steve Jaszai, Secretary David Ceballes, Member David Borunda, Member i Lt. Col. Cory Bennett, Holloman Ex Officio Member District staff members present included: Dr. George Straface, Superintendent Adrianne Salas, Executive Director of Learning Services Mary R. Jenke, Esq., District Legal Counsel Dr. Jann Hunter, Director of Curriculum and Instruction Vance Lee, Director of Support Services Doyle Syling, Chief of Staff Carol Genest, Director of Business and Finance Support Services Administrative Assistant Kelli Martinez recorded the Minutes. I. Introductions A. Call to Order, President Allan Rickman called the meeting to order at approximately 6:00 p.m. B. Posting of Colors Alamogordo High School AFJROTC members posted the colors. C. Pledge and Salute President Allan Rickman led the Board and audience in the Pledge of Allegiance and the Salute to the Flag of the State of New Mexico., D. Adoption of Agenda ACTION Vice-President Weaver made a motion to adopt the agenda; Secretary Jaszai seconded, and the motion passed unanimously. II. Approval of Minutes - ACTION A. Consider approval of the May 15, 2013, Regular Meeting Minutes B. Consider approval of May 20, 2013, Special Meeting Minutes Secretary Jaszai made a motion to approve the Minutes of the May 15, 2013, Regular Board Meeting and the May 20, 2013, Special Board Meeting. Vice-President Weaver seconded and the motion passed unanimously.

2 IV. Public Input Pandy VanAuken, NEA-A President, addressed the Board. She expressed the intent to nurture relationships and to work collaboratively with the District for what is best for the students and the employees of the District. Ms. VanAuken'distributed to each Board member a copy of Section 7 of the APS LMRB Resolution. Ms. VanAuken expressed her concern that the Board's agenda for this meeting makes it appear that the Board of Education is appointing two APS LMRB members, Judge Robert Doughty and Mr. John Hakanson. Ms. VanAuken asked the Board to review the language in Section 7 of the Resolution. She stated her interpretation of Section 7 of the Resolution that APS appoints its member, NEA-A appoints its member, and those two members determine the third member. Ms. VanAulcen stated her concern that the District is appointing Messrs. Doughty and Hakanson. Dr. Straface clarified that the Board is asked to reappoint Messrs. Doughty and Hakanson as the management and neutral members, respectively, and to appoint Mr. Mario Torrez as the NEA-A member. Mary Jenke, Legal Counsel for the Board, clarified the process, stating that Mr. Halcanson is the neutral member of the APS LMRB, as chosen by the management and labor members. She stated that members of a local labor board continue to serve in their respective positions until lawfully removed. Because Mr. Hakanson has not been lawfully removed, he should be reappointed. If APS LMRB members Doughty and Torrez subsequently decide to select a new neutral member, they may do so, and recommend the appointment of that neutral member. The Board of Education does not recommend or remove the neutral member of the APS LMRB. Ms. VanAuken stated that her concern was with the language in the agenda. III. Presentations/Recognition A. Recognition of Bobby Martinez, Desert Sun Motors Presenter: Board President Allan Rickman President Rickman presented a plaque and thanked Mr. Martinez for his support of Alamogordo Public Schools. Mr. Martinez donated a vehicle to a graduating senior and has made several other contributions to the District over the years. B. Recognition of Taylor Burks - first place in the Rotary 4-Way Test Essay Contest Taylor Burks was awarded first place in the Rotary 4-Way Test Essay Contest both locally and regionally. Mrs. VanAuken also discussed the issue of the football field project and concerns over the expense. Dr. Straface noted that, if this project proceeds, it will not be funded by operational dollars and class size and salaries will not be impacted in any way. V. Superintendent's Report A. Superintendent's Report Dr. Straface reported on the following: Introduced Lt. Col. Cory Bennett, newly appointed Holloman Ex-Officio Thanked the Board for approving the budget and recognized District staff for their work

3 Support Services Director Vance Lee presented an update on summer projects. Eleven projects have been identified for work this summer. Two of these will be contracted out and several projects will be completed by District personnel. Approximately $51,000 in SB9 money will be used to complete the projects resulting in savings of over $100,000. Director Lee also reviewed the timeline for the construction of the new elementary school and the rerouting of traffic during the closures of Cuba Avenue and Madison Avenue by the City Stated that the funding for the Board dinner on July 26 will not be from District funds, but will be paid by the Superintendent personally Reviewed tentative agenda for Board Planning Session on July 27 VIII. Consent Agenda - Business and Finance - ACTION Presenter: Carol Genest, Director of Business and Finance B. Holloman Ex-Officio Member's Report Presenter: Lt. Col. James Bennett Lt. Col. James Bennett discussed some possible projects for the Holloman Big Give program. VI. Departmental Reports No departmental reports for this meeting. VII. Board Discussion No discussion items for this meeting. A. Bids B. Budget Adjustment Requests D - Decrease Dual Credit Instructional Materials C. Fundraisers D. Charitable Donations 1. Recycling Program - $65.00 cash for La Luz Elementary from Mary Coburn Chevy Cobalt valued at $10,750 to Alamogordo High School from Danny Martinez, Desert Sun Motors 3. Cash donation of $150 from Farmer's Insurance to Chaparral Middle School's Achievers Team 4. Cash donation of $500 for staff t-shirts to Sacramento Elementary from Fraternal Order of Eagles 5. Cash donation of $500 for piano dolly to Holloman Middle School's music department from Holloman Officers' Spouses' Club 6. Cash donation of $40 for Sport award ceremony - Holloman Middle School - from Holloman PTO 7. Cash donation of $700 for White Sands field trip - Holloman Middle School - from Holloman PTO 8. Cash donation of $50 for Sierra Elementary's Recycling Program from LOCO Federal Credit Union 9. Sod pallets for Buena Vista Elementary's soccer field valued at $1,328 from Lowe's Home Improvement

4 10. Cash donation of $50 for Alamogordo High School Robotics Championship travel expenses from Joseph Soloman 11. Bottles of water (400) valued at $596 for Holloman Middle School from Sonic Drive-In Secretary Jaszai made a motion to approve the Consent Agenda. Vice-President Weaver seconded and the motion passed unanimously. IX. Information to the Board A. Financial Reports/Cash Summary Report B. Accounts Payable Check Listing C. Operational Budget Summary President Allan Rickman declared that the Board has reviewed all financial records for the month of May, X. Other Items of Business A. Consider approval of the Alamogordo Public Schools 2013/2014 Open Meetings Act Resolution - ACTION Dr. Straface stated that this is an annual requirement. The Resolution incorporates two changes provided by statute one requires the agenda to be posted 72 hours before a meeting and one requires notice to the NM Attorney General any time an emergency meeting of the Board is conducted. Member Borunda made a motion to approve the Alamogordo Public Schools 2013/2014 Open Meetings Act Resolution. Secretary Jaszai seconded and the motion passed unanimously. B. Consider approval of Title I and Title II Consolidated Application for ACTION Presenter: Director of Curriculum & Instruction Jann Hunter ; Dr. Hunter provided background and funding information on this application. Secretary Jaszai made a motion to approve the Title I and Title II Consolidated Application for 2013/2014. Member Borunda seconded and the motion passed unanimously. C. Consider approval of Resolution for Disposition of Obsolete Equipment - ACTION Presenter: Director of Support Services Vance Lee Vice-President Weaver made a motion to approve the Resolution for Disposition of Obsolete Equipment. Secretary Jaszai seconded and the motion passed unanimously. D. Consider appointment of board member for Alamogordo Parks and Recreation Board - ACTION Dr. Straface recommended Athletic Director Lawrence Johnson be reappointed to this board. Secretary Jaszai made a motion to reappoint Lawrence Johnson to the Alamogordo Parks and Recreation Board. Member Borunda seconded and the motion passed unanimously. E. Consider approval of the renewal of the fleet service contract with Alamo Bus Company, Inc., for the school year for a total compensation amount of $1,263, ACTION

5 Presenter: Superintendent George Straface With regard to the fleet service contract with Alamo Bus Company, Superintendent Straface made the following recommendation to the Board, stating that this is not an offer of a contract: Recommended a renewal of the contract for the School Year. At the end of the contract period, the contract may be renewed for one (1) year at the sole option of the Alamogordo Public Schools Board of Education. If the Board opts to renew the contraat, such renewal would be for the School Year only. The form of contract will be the regulatory form set out in NMAC The compensation for the School Year will be $1,263, If the Board opts to renew the contract for the School Year, the parties must agree to execute an addendum to the contract at the same time that contract is signed. The addendum will state the parties' agreement and stipulation that the total compensation to Alamo Bus by the Alamogordo Public Schools for the School Year will be limited solely and exclusively to the flow-through dollar amount received by Alamogordo Public Schools from the State, as determined by the final transportation allocation, less Alamogordo Public Schools administrative expenses. Member Ceballes made a motion to approve renewal of the fleet service contract with Alamo Bus Company, Inc. for the School Year for a total compensation amount of $1,263,526 and with the stipulation that a contract for the School Year will be at the Board's option and will only be considered with provisions for funding with state flow-through dollars, as determined by the final transportation allocation, and no district operational funds. Vice-President Weaver seconded. Secretary Jaszai clarified that if the Board decides not to renew for the School Year, it may do so. Member Ceballes provided clarification that the motion is (1) to approve the School Year contract at a compensation amount of $1,263,526; and (2) the Board is not obligated to enter into a multi-year negotiation or contract. With the exception of Member Borunda who was absent from the room for this vote, the motion passed unanimously. F. Appoint Alamogordo Public Schools Labor Management Relations Board members - the Honorable Robert M. Doughty H, Esq., and John R. Hakanson, Esq., and appointment of the National Education Association-Alamogordo member (to be determined by NEA-A) - ACTION Member Ceballes made a motion to reappoint the Honorable Robert M. Doughty II as the management appointee and to appoint Mario Torrez as the NEA-A appointee to the Alamogordo Public Schools Labor Management Relations Board. Vice-President Weaver seconded and, with the exception of Member Borunda who was absent from the room for this vote, the motion passed unanimously. Member Ceballes made a motion to reappoint John R. Hakanson to the Alamogordo Public Schools Labor Management Relations Board as the neutral member, subject to a recommendation by Member Doughty and Member Torrez for the subsequent appointment of a different neutral member if they should deem that appropriate. Vice- President Weaver seconded and, with the exception of Member Borunda who was absent from the room for this vote, the motion passed unanimously.

6 XI. APS Board Policy Manual A. Second reading and approval of JFB - Open Enrollment/School 'Attendance Zones Secretary Jaszai made a motion to approve the changes to Board Policy JFB Open Enrollment/School Attendance Zones. Vice-President Weaver seconded and, with the exception of Member Borunda who absent from the room for this vote, the motion passed unanimously. B. First reading of DJE - Bidding/Purchasing Procedures Second reading and adoption of this policy will be scheduled for the next regular Board meeting. XII Public Input There was no public input for the second portion of the meeting. XHL Board Members' Advance Planning/Upcoming Events A. Advance Planning 1. July 4, Independence Day Holiday 2. July 12-13, NMSBA Leader's Retreat - Cloudcroft 3. July 26, Board Dinner 4. July 27, Board Planning Session XIV. Adjournment There being no further business to conduct, the meeting was adjourned at approximately 7:08 p.m. za, Av6-13 Dr. Allan Rickman, Board President Date Board Secretary Date