City of Westland Council Agenda City Hall Council Chambers Warren Road, Westland, MI Regular Meeting No. 8 April 15, :00 p.m.

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1 City of Westland Council Agenda City Hall Council Chambers Warren Road, Westland, MI Regular Meeting No. 8 April 15, :00 p.m. AGENDA Call Meeting to Order Pledge of Allegiance led by Michael Martinez and Lydia Victor, two 6 th grade students attending Marshall Upper Elementary. Roll Call Announcements and Special Presentations NOTICE TO THE PUBLIC IN CONFORMANCE WITH CITY COUNCIL POLICIES AND PROCEDURES: CITIZEN S QUESTIONS OR INPUT ON THE AGENDA Citizens will be recognized before the business of the meeting commences to address the Council pertaining to items that are specifically on the business agenda. Citizens are to limit their questions or input to 3 minutes. PUBLIC HEARINGS Any citizen may speak once at a public hearing for 3 minutes. CITIZEN S COMMENTS OR REQUESTS Citizens will be recognized at the end of the meeting immediately following the agenda item Approval of Vouchers. Citizens are to limit their comments to 3 minutes. All citizens wishing to speak will be heard. Everyone speaking before the Council should do so in a civil manner. Speakers shall refrain from abusive or profane remarks, vulgar language, disruptive outbursts, threats, racial slurs, or other conduct that interferes with the orderly conduct of the business meeting. Personal attacks on Council Members, the Administration, City Staff, other speakers, or members of the public will not be tolerated. Any citizen wishing to address the Council shall provide their name and city of residence, and shall address their comments to and through the Chair when speaking from the podium. Updated 4/11/2019 3:08 PM

2 CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine by the Council and will be enacted under one motion. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed and considered in its normal sequence on the agenda. Citizen s questions or input on the agenda. CONSENT CALENDAR a. Minutes of regular meeting held April 1, b. Minutes of study session held April 1, c. Minutes of study session held April 6, d. Minutes of study session held April 10, e. Approval of Bid for Professional Services related to the Sewer Lining Project. (from El-Gharib; Administration recommends low bidder, Liquiforce Services USA, amount as-needed/unit pricing) f. Approval of Purchase of Equipment for Jefferson Barns Community Vitality Center Baseball Field Bleachers Project. (from Campbell; Administration recommends awarding the contract to Game Time/Sinclair Recreation, amount $24,963.80) g. Approval of Purchase of Gazebo related materials for Stottlemyer Park. (from Parks & Recreation; Administration recommends awarding the project to the lowest competitive response, Amish Country Gazebo s; amount not to exceed $39,415 and, upon approval, the City will be utilizing MEDC grant funds to pay for this expenditure) h. Approval of Purchase of Equipment for Stottlemyer Park Playground Enhancement Project. (from Campbell; Administration recommends awarding the contract to Game Time/Sinclair Recreation, amount $50,000 which will be paid from the MEDC grant) i. Approval of Professional Services Agreement with J.S. Vig Construction for Consulting and Project Management Services related to Renovation of Mike Modano Ice Arena; amount $40,000. (from Parks & Recreation) j. Approval of Construction Costs for Renovation of Mike Modano Ice Arena; amount not to exceed $180,000. (from Parks & Recreation) k. Introduction of Budget Amendment ; Capital Improvement Fund $127,568. (from Smith) l. Waive procedure, declaring an emergency due to time constraints, to allow the Introduction and Adoption of Budget Amendment in the same meeting; Capital Improvement Fund $127,568. (from Smith) Updated 4/11/2019 3:08 PM

3 m. Adoption of Budget Amendment ; Capital Improvement Fund $127,568. (from Smith) NEW BUSINESS 1. Minutes of study session held April 8, Request to go into Closed Study Session immediately to discuss pending litigation (Edwards v. City). (from Smith) 3. Return to Open Meeting. 4. Approval of Attorney s recommendation regarding pending litigation as discussed in the study session. (from Smith) 5. Public Hearing to review the Community Development Block Grant (CDBG) Annual Consolidated Action Plan, Year XLV Community Development Block Grant and HOME Program budgets for the fiscal period July 1, June 30, (from Campbell) 6. Approval of Special Land Use for Proposed Adult Day Care, 8010 and 8012 N. Middlebelt, Arbor Place Shopping Center, Parcel # , northeast corner of Middlebelt and Ann Arbor Trail. PD #311G (from Ayoub; Planning Commission recommends approval contingent upon Departmental requirements and recommendations) 7. Approval of Site Plan for Proposed Expansion to Mr. Stor-It, 5235 Merriman Road, Parcels # and , east side of Merriman Road, north of Van Born Road, Dan Park. PD #1276L (from Ayoub; Planning Commission recommends approval contingent upon Departmental requirements and recommendations) 8. Confirmation of appointment of Kyle Mulligan as Parks & Recreation Director, effective Monday, May 6, (from Mayor) 9. Approval of 100% starting salary for Parks and Recreation Director Kyle Mulligan. (from Mayor) 10. Confirmation of re-appointment of Steve Smith to the Building Authority for a six (6) year term, term to expire March 5, (from Mayor) 11. Confirmation of re-appointment of Roger Shifflett to the Building Authority for a six (6) year term, term to expire March 5, (from Mayor) 12. Confirmation of re-appointment of Bob Fritz to the Building Authority for a six (6) year term, term to expire March 5, (from Mayor) 13. Confirmation of re-appointment of Matthew Miller to the Economic Development Corporation (EDC)/Tax Increment Finance Authority (TIFA) for a four (4) year term, term to expire May 4, (from Mayor) 14. Confirmation of appointment of Albert Phoenix to the Local Development Finance Authority (LDFA) for a four (4) year term, term to expire April 15, (from Mayor) Updated 4/11/2019 3:08 PM

4 15. Confirmation of appointment of Cheryl Newton to the Local Development Finance Authority (LDFA) for a four (4) year term, term to expire April 15, (from Mayor) 16. Approval of vouchers. 17. Citizens Comments or Requests. 18. Comments from the Mayor. 19. Comments from the City Attorney. 20. Council Members Requests/Comments. 21. Adjournment. Richard LeBlanc City Clerk Updated 4/11/2019 3:08 PM

5 Council Proceedings City of Westland Meeting No. 7 April 1, 2019 The Westland City Council held a regular meeting April 01, 2019, in the City Council Chambers of Westland City Hall, Warren Road Westland, Michigan, The meeting was called to order at 7:00 p.m. by City Council President James Godbout with roll call showing as follows: PRESENT Tasha Green Adam Hammons James Hart Peter Herzberg Bill Johnson Michael Londeau James Godbout ABSENT Also present were Mayor William Wild, Deputy Mayor Michael Reddy, Cable Director Craig Welkenbach, Cable Producer Craig Hebert, City Attorney James Fausone, Neighborhood Services Director Hassan Saab, Finance Director Steve Smith, Fire Chief Michael Stradtner, IT Director Craig Brown, Police Chief Jeff Jedrusik, City Lobbyist Lisa Nocerini, and City Clerk Richard LeBlanc. The Pledge of Allegiance was led by Amore Moore and Dustin Mullins, two 6 th grade students attending Adams Upper Elementary. Announcements were made by City Lobbyist Lisa Nocerini related to city grants received, and Mary McClendon of Wayne County Commissioner Glenn Anderson s office regarding a legislative update and the upcoming Census. Councilwoman Green rose to raise a point of order. Council President Godbout responded Motion by Johnson, supported by Hart to approve the Consent Calendar. Councilwoman Green rose to raise a point of order. Council President Godbout responded. Returning to the motion: RESOLVED that Council grants approval of the consent calendar, as follows: - Approval of minutes of regular meeting held March 18, Approval of minutes of study session held March 18, Request from Art Van Furniture, 8300 N. Wayne Road, to erect two tents (20 x 20 and 30 x 60 ) on their property from April 29, 2019, through May 16, Traffic Control Order : Install one (1) RIGHT TURN ONLY sign at the driveway of Ford Road, Northland Family Planning, for vehicles that are exiting the parking lot onto Christine Street. - Traffic Control Order : Install one (1) SCHOOL ZONE 25 mph speed limit sign indicating Monday-Friday 8:00 a.m. to 9:00 a.m. and 4:00 p.m. to 5:00 p.m. also indicating ALL YEAR on the north side of Ann Arbor Trail near Donna Street. Updated 4/8/ :06 PM

6 Install one (1) SCHOOL ZONE 25 mph speed limit sign indicating Monday-Friday 8:00 a.m. to 9:00 a.m. and 4:00 p.m. to 5:00 p.m. also indicating ALL YEAR on the south side of Ann Arbor Trail near Liberty Street. - Approval of SWAT Vehicle Repair to the Armored Group, the sole authorized repair vendor in the State of Michigan, amount $8, Bid for Professional Services relating to Security Camera and Access System upgrades at the DPS Fleet Yard to low bidder, Actron Security Alarm Systems, Inc., amount not to exceed $43, Approval of Intergovernmental Agreement between the County of Wayne and the City of Westland to utilize Parks Millage funding from Fiscal Year in the amount of $8,690 for walkway improvements at Stottlemyer Park, and, authorizes the Mayor and City Clerk to execute on behalf of the City. - Adoption of Ordinance 220-A-3, an ordinance to adopt Chapter 26, Article I, Sections 26-1 through 26-8 of the Westland City Code to regulate and license Second Hand Dealers and Junk Dealers and to prescribe penalties for violation of these provisions. - Adoption of Prepared Resolution authorizing the Westland Fire Department to establish and maintain a Cadet Program within the Fire Department, comprised of individuals from 16 through 17 years of age. Unanimously carried Motion by Londeau, supported by Herzberg RESOLVED that Council grants adoption of Prepared Resolution honoring Mayor Gene McKinney for his service to the City of Westland and its residents by dedicating the Grand Ballroom inside Westland City Hall in his name; and it is further resolved, on this 1 st day of April 2019, that this resolution be accepted during this day s proceedings and to remain as a record of sincere appreciation and respect for Mayor Gene McKinney. Roll Call Vote: Ayes: Green, Hammons, Hart, Herzberg, Johnson, Londeau, Godbout Nays: None Abstain: None Absent: None Unanimously carried. Councilman Hammons placed the name of Benny McGough into nomination to serve as Commissioner to the Westland Zoning Board of Appeals for a three (3) year term, term to expire May 12, Motion by Johnson, supported by Herzberg RESOLVED that nominations be closed for Commissioner to the Westland Zoning Board of Appeals for a three (3) year term, term to expire May 12, Unanimously carried Motion by Herzberg, supported by Hammons RESOLVED that Council appoints Benny McGough to the Westland Zoning Board of Appeals for a three (3) year term, term to expire May 12, Unanimously carried. Councilman Londeau placed the name of Eileen DeHart-Schoof into nomination to serve as Commissioner to the Westland Zoning Board of Appeals for a three (3) year term, term to expire May 12, Updated 4/8/ :06 PM

7 Motion by Hammons, supported by Hart RESOLVED that nominations be closed for Commissioner to the Westland Zoning Board of Appeals for a three (3) year term, term to expire May 12, Roll Call Vote: Ayes: Hammons, Hart, Herzberg, Londeau, Godbout Nays: None Abstain: Green, Johnson Absent: None Motion carried Motion by Londeau, supported by Hart RESOLVED that Council appoints Eileen DeHart-Schoof to the Westland Zoning Board of Appeals for a three (3) year term, term to expire May 12, Roll Call Vote: Ayes: Hammons, Hart, Herzberg, Londeau, Godbout Nays: None Abstain: Green, Johnson Absent: None Motion carried. Councilman Herzberg placed the name of Mary Vellardita into nomination to serve as Commissioner to the Westland Zoning Board of Appeals for a three (3) year term, term to expire June 6, Motion by Johnson, supported by Hammons RESOLVED that nominations be closed for Commissioner to the Westland Zoning Board of Appeals for a three (3) year term, term to expire June 6, Unanimously carried Motion by Herzberg, supported by Londeau RESOLVED that Council appoints Mary Vellardita to the Westland Zoning Board of Appeals for a three (3) year term, term to expire June 6, Unanimously carried Motion by Londeau, supported by Hammons to approve the voucher list Motion by Godbout, supported by Londeau to amend the main motion by tabling approval of a reimbursement in the amount of $ from page 4 of the voucher list. Roll Call Vote: Ayes: Hart, Herzberg, Johnson, Londeau, Godbout Nays: Green, Hammons Abstain: None Absent: None Motion carried Motion by Green, supported by Londeau to amend the main motion by removing two reimbursements from page 4 the voucher list: one in the amount of $ , and one in the amount of $ Roll Call Vote: Ayes: Green, Hammons, Hart, Johnson, Londeau, Godbout Nays: Herzberg Abstain: None Absent: None Motion carried. Returning to the Main Motion ( ) by Londeau, supported by Hammons to approve the voucher list. Updated 4/8/ :06 PM

8 RESOLVED that Council grants approval of the voucher list as amended: Checklist Activity: $1,831, Unanimously carried Motion by Hart, supported by Londeau RESOLVED that the meeting be adjourned. Unanimously carried. The meeting adjourned at 8:46 p.m. James Godbout Council President Richard LeBlanc City Clerk Updated 4/8/ :06 PM

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15 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Bid Award: Sewer Lining Project SUBMITTING DEPARTMENT: Public Service MAYORAL APPROVAL: FINANCE APPROVAL: BUDGET APPROVAL: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED LINE ITEM NUMBER As Needed - Unit Price Contract As Needed - Unit Price Contract $ BACKGROUND INFORMATION: Sealed proposals were received at the Purchasing Division for professional services relating to the lining of sanitary sewer. This bid was advertised in the Observer & Eccentric Newspaper, as well as appearing on MITN, and our website at Four proposals were received for this solicitation in total. Attached you will find a letter of recommendation from Water and Sewer Superintendent, Doug Morton, as well as the project tabulation and map. RECOMMENDED ACTION: The administration recommends awarding this contract to the low bidder, Liquiforce Services USA, based on the attached unit pricing. Approval of any bid is subject to Council authorizing the Mayor and City Clerk to sign a contract approved by the City Attorney and executed by the vendor. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

16 CITY OF WESTLAND DEPARTMENT OF PUBLIC SERVICE INTER-OFFICE COMMUNICATION TO: FROM: RE: Ramzi El-Gharib, Director DPS Doug Morton, Water & Sewer Superintendent Sanitary Lining Project DATE: March 26, 2019 We ve received proposals related to the Sanitary Lining Project, which is part of our Water & Sewer Capital Outlay Program. Each proposal has been thoroughly reviewed and the references of the two low bidders were contacted. Liquiforce Services USA was the low bidder for the lining of approximately 16,000 LF of 8-24 sanitary sewer. Based on this, I am recommending this contract to be awarded to Liquiforce Services USA. The sewers to be lined will be focused in the areas outlined in the attached Sanitary Sewer CIP map. This is a two year proposal with an option to extend the attached unit pricing. If approved, this project will be funded by the Water & Sewer Capital Outlay Fund: I have confirmed that the funds are available. Please contact me should you have any questions. Cc: Daniel Block, Budget Director Devin Adams, Controller: Finance File

17 Department of Purchasing CITY OF WESTLAND An All AMERICAN City Devin J. Adams - Director Warren Road, Westland, Michigan (734) William R. Wild - Mayor BID TABULATION Project: Sewer Lining Project RFP Number: DPS Location: Warren Road, Westland, MI Bid Opening: Wednesday, March 14th, :00 AM Late Response Acceptance: Friday, March 22nd, :00 AM LiquiForce Services (USA), Inc. Lanzo Trenchless Technologies Item Description Est. Qty Unit Unit Price Price Amount Unit Price Price Amount 8" Sewer Pipe Lining 4500 LFT $12.00 $54, $21.00 $94, " Sewer Pipe Lining 4500 LFT $20.00 $90, $24.00 $108, " Sewer Pipe Lining 4500 LFT $30.00 $135, $30.00 $135, " Sewer Pipe Lining 1000 LFT $35.00 $35, $42.00 $42, " Sewer Pipe Lining 1000 LFT $50.00 $50, $54.00 $54, " Sewer Pipe Lining 750 LFT $60.00 $45, $84.00 $63, Reinstating Sewer Laterals Modified SP 500 EA $ $250, $ $150, Sewer Lateral Protruding Lead Cutting 50 EA $10.00 $ $ $10, Traffic Control N/A LSUM $15, $15, $22, $22, Project Cleanup N/A LSUM $5, $5, $22, $22, TOTAL BID AMT $679, TOTAL BID AMT $701, Inland Waters Pollution C ontrol, Inc. Insight Pipe Contracting, LLC. Item Description Est. Qty Unit Unit Price Price Amount Unit Price Price Amount 8" Sewer Pipe Lining 4500 LFT $37.00 $166, $34.00 $153, " Sewer Pipe Lining 4500 LFT $40.50 $182, $37.00 $166, " Sewer Pipe Lining 4500 LFT $46.00 $207, $50.00 $225, " Sewer Pipe Lining 1000 LFT $54.00 $54, $67.00 $67, " Sewer Pipe Lining 1000 LFT $66.00 $66, $84.00 $84, " Sewer Pipe Lining 750 LFT $ $90, $ $104, Reinstating Sewer Laterals Modified SP 500 EA $90.00 $45, $ $157, Sewer Lateral Protruding Lead Cutting 50 EA $ $10, $ $36, Traffic Control N/A LSUM $10, $10, $1, $1, Project Cleanup N/A LSUM $9, $9, $1, $1, TOTAL BID AMT $841, TOTAL BID AMT $995,750.00

18 City of Westland 5 Year Capital Improvement Recommendations (Sanitary Sewer) Sewer Lining Segment Neighborhood - Sewer Lining ¹ In co-operation with Community Development Block Grant (CDBG) ³ 0 3,500 7,000 Feet 1" = 3,500' Service Layer Credits: 2018 Microsoft Corporation 2018 HERE Source: Data provided by the City of Westland. OHM Advisors does not warrant the accuracy of the data and/or the map. This document is intended to depict the approximate spatial location of the mapped features within the Community and all use is strictly at the user s own risk. Coordinate System: NAD 1983 StatePlane Michigan South FIPS 2113 Feet Intl Map Published: March 28, 2018 P:\0126_0165\ _Water_AMP-_Westland\_GIS\ArcLayouts\5_Year_Study\Maps - Project Type\SanitarySystemProjects_PG.mxd ohm-advisors.com

19 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Jefferson Barns Community Vitality Center Baseball Field Bleachers SUBMITTING DEPARTMENT: Community Development MAYORAL APPROVAL: FINANCE APPROVAL: BUDGET APPROVAL: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED LINE ITEM NUMBER $24, $0.00 $30, BACKGROUND INFORMATION: The City received a grant from the Michigan Economic Development Corporation for baseball field bleachers at Jefferson Barns Community Vitality Center. The administration recommends purchasing this equipment through the cooperative purchasing agreement led by the County of Mecklenburg North Carolina, which was awarded to GameTime. GameTime has completed many bleacher structures throughout the City of Westland. The recommended proposal, which includes installation, is attached for your review. RECOMMENDED ACTION: The Community Development Department recommends that the City Council approve the Jefferson Barns Community Vitality Center baseball field bleachers project, and award the contract to GameTime/Sinclair Recreation, in the amount of $24, Funds will be paid from the MEDC grant. Council President Godbout Council Pro-Tem Council Member Council Member Hammons Y N A Y N A Council Member H Council Member Johnson Council Member

20 GameTime c/o Sinclair Recreation PO Box 1409 Holland, MI Ph: Fax: QUOTE # /26/2019 Jefferson Barns Bleachers City of Westland Attn: Accounts Payable Warren Road Westland, MI Phone: Project #: P59516 Ship To Zip: Quantity Part # Description Unit Price Amount 2 NA-0524PRF_ National Recreation - 5 row x 24' non-elevated $8, $16, VP bleacher - net seating capacity 80 for each bleacher 2 INSTALL National Recreation - Assembly of Bleachers $4, $8, Contract: USC SubTotal: Discount: Freight: Total Amount: $24, ($1,006.20) $1, $24, THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF $1, TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O SINCLAIR RECREATION. NOTE: PRICING DOES NOT INCLUDE ANY DAVIS BACON OR PREVAILING WAGE RATES UNLESS SPECIFICALLY IDENTIFIED ABOVE IN QUOTE. Pricing: f.o.b. factory, firm for 30 days from date of quotation unless otherwise noted on quotation. Sales Tax will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry. Payment terms: Payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Exclusions: Unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Page 1 of 2

21 GameTime c/o Sinclair Recreation PO Box 1409 Holland, MI Ph: Fax: QUOTE # /26/2019 Jefferson Barns Bleachers Acceptance of quotation: Accepted By (printed): Signature: Title: Facsimilie: P.O. No: Please make P.O.s out to GameTime C/O Sinclair Recreation Date: Phone Purchase Amount: $24, REQUIRED ORDER INFORMATION: Bill To: Contact: Address: Address: City, State, Zip: Tel: (For Accounts Payable) Ship To: Contact: Address: Address: City, State, Zip: Tel: (To call before delivery) COLOR SELECTIONS: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) NOTE: PRICING DOES NOT INCLUDE ANY DAVIS BACON OR PREVAILING WAGE RATES UNLESS SPECIFICALLY IDENTIFIED ABOVE IN QUOTE. IF INSTALLATION IS BEING QUOTED, THERE WILL BE A BACKCHARGE FOR THE INSTALLATION TO BE DONE THROUGH FELT, PEASTONE, SURFACING, OR WOODCHIPS. PRICING VALID FOR 30 DAYS FROM THE DATE OF QUOTATION UNLESS OTHERWISE NOTED. Page 2 of 2

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23 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Purchase of Gazebo related materials for Stottlemyer Park SUBMITTING DEPARTMENT: Parks and Recreation MAYORAL APPROVAL: FINANCE APPROVAL: BUDGET APPROVAL: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED LINE ITEM NUMBER $39, $150, $ BACKGROUND INFORMATION: Please place on the April 15th, 2019 Council agenda for Council's consideration approval of the proposal submitted by Amish Country Gazebo's, in the total amount not to exceed $39, This dollar amount includes all materials associated with the construction of a Gazebo at Stottlemyer Park. A detail breakdown of their proposal is attached to this packet, for your review. Upon approval, the City will be utilizing MEDC grant funds to pay for this expenditure. After materials are received, Career development students at William D. Ford Technical Center will be providing the labor associated with this project, as part of their educational development. Below you will find a list of vendors who were contacted to provided proposals to the City. Amish Country Gazebo's = $39, American Landscape Structures = $41, Country Lane Gazebo's = $42, The purchase of this material will be classified as inventory for the budget year. However, the expenditure will occur in the budget year in account once construction is complete. RECOMMENDED ACTION: The administration recommends awarding this project to the lowest competitive response, Amish Country Gazebo's, in the total amount not to exceed $39, Upon approval, the City will be utilizing MEDC grant funds to pay for this expenditure. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

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28 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Stottlemyer Park Playground Enhancement Project SUBMITTING DEPARTMENT: Community Development MAYORAL APPROVAL: FINANCE APPROVAL: BUDGET APPROVAL: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED LINE ITEM NUMBER $50, $0.00 $50, BACKGROUND INFORMATION: The City received a grant from the Michigan Economic Development Corporation for playground enhancements at Stottlemeyer Park. The administration recommends purchasing this equipment through the cooperative purchasing agreement led by the County of Mecklenburg North Carolina, which was awarded to GameTime. To this date, GameTime has completed many parks and recreation related projects for the City in previous years, and has continued to meet and/or exceed our expectations as it relates to this type of products and services. The recommended proposal, which includes installation, is attached for your review. Please note that this concept has been shared with the Southeast Homeowners Association. RECOMMENDED ACTION: The Community Development Department recommends that the City Council approve the Stottlemeyer Park playground enhancement project, and award the contract to GameTime/Sinclair Recreation, in the amount of $50,000. Funds will be paid from MEDC grant. Council President Godbout Council Pro-Tem Council Member Council Member Hammons Y N A Y N A Council Member H Council Member Johnson Council Member

29 GameTime c/o Sinclair Recreation PO Box 1409 Holland, MI Ph: Fax: QUOTE # /26/2019 City of Westland - US Comm City of Westland Attn: Accounts Payable Warren Road Westland, MI Phone: Project #: P59074 Ship To Zip: Quantity Part # Description 1 RDU Game Time - Custom Structure atstottlemyer Park (1) Echo Chamber Ass'Y (1) Stained Glass Ass'Y - Red (1) Stained Glass Ass'Y-Yellow (1) Hypno Wheel Ass'Y (2) /2" Uprt Ass'Y Alum 9' (7) /2" Uprt Ass'Y Alum 10' (1) /2" Uprt Ass'Y Alum 12' (13) /2"Uprt Ass'Y Alum 14' (2) /2" Uprt Ass'Y Alum 15' (1) " Barrier (1) Single Seat P/T (1) Gizmo Panel 36"Dk - 4 Gizmos (2) " Sq Punched Deck P/T (7) " TriPunched Deck P/T (1) Bongos (1) Storefront Panel 36" (1) Seat And Table For Two 36" (2) Umbra Roof Extension 2' (2) Umbra Roof Extension 3' (2) Umbra Roof Extension 4' (1) Decorative Panel (1) Transfer System W/Barrier (2' Rise) (1) Wavy Tree (7'-6" & 8') (1) Chain Link (6' & 6'6") (1) Stepped Deck (6" Rise) (1) Corkscrew (3'-6" & 4') (1) Thunderring Panel (2) Pod Climber (1) Single Entrance Wilderslide Ii (1) Left Curve Section Wilderslide Ii Unit Price Amount $51, $51, Page 1 of 4

30 GameTime c/o Sinclair Recreation PO Box 1409 Holland, MI Ph: Fax: QUOTE # /26/2019 City of Westland - US Comm Quantity Stock ID Description Unit Price Amount (2) Right Curve Section Wilderslide Ii (1) Support Wilderslide Ii (1) Long Exit ( Use On 7' & 8' Slides) (1) Erratic Climber (Metal) 4'-5' (1) Sloped Funnel Climber Barrier (Dbl) (1) PT Sensory Wave Transfer (2') (1) Traverse Climber (1) Umbra Triangle Roof (2) Umbra Square Roof (1) Umbra Hex roof (15) Umbra Plug (priced for CAD) (1) Edge Climber Small (1) Dbl Swerve Zip 4'-6"/5' (1) Arched Loop Ladder Overhead (2) Triangular Shroud (1) Single With Step (1) '-0" Connectscape Climber (4) G /2"Uprt Ass'Y Galv 14' 1840 GTIMPX GT-Impax - Sf 12" Engineered Wood Fiber $1.20 $2, Game Time - Geo-Textile 2250 SqftRoll $ $ INSTALL Installation - Installation of Structure, EWF, and Felt $13, $13, Contract: USC SubTotal: Discount: Freight: Total Amount: $67, ($19,805.36) $1, $50, THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF $1, TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDERMADE OUT TO GAMETIME, C/O SINCLAIR RECREATION. NOTE: PRICING DOES NOT INCLUDE ANY DAVIS BACON ORPREVAILING WAGE RATES UNLESS SPECIFICALLY IDENTIFIED ABOVE IN QUOTE. Pricing: f.o.b. factory, firm for 30 days from date of quotation unless otherwise noted on quotation. Sales Tax will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry. Shipment: Order shall ship within days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of deposit, if required. Page 2 of 4

31 GameTime c/o Sinclair Recreation PO Box 1409 Holland, MI Ph: Fax: QUOTE # /26/2019 City of Westland - US Comm NOTE: To qualify for the GameTime Grant, you must complete the application form for pre-approval. Upon approval, a PartialMatching Grant (reflected in the pricing shown above) is good toward the purchase of a new Powerscape, PrimeTime, XScape or Ionix Structure only. The order MUST be received no later than October 31, to allow for processing, and your order will ship within 3-5 weeks from date of order placement. The Grant does not apply toward Freight, Freestanding Items, Surfacing or Installation. Terms will be Net 30 days. Installation:Shall be by a Certified GameTime Installer. Customer shall be responsible for scheduling coordination and site preparation. Site should be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions thatmay result in additionallabor or material costs. Paymentterms for installation is Net 10 Days. NOTE: PRICING DOES NOT INCLUDE ANY DAVIS BACON ORPREVAILING WAGE RATES UNLESS SPECIFICALLY IDENTIFIED ABOVE IN QUOTE. THERE WILL BE A BACKCHARGE FOR THE INSTALLATION TO BE DONE THROUGH FELT, PEASTONE, SURFACING, OR WOODCHIPS, UNLESS SPECIFICALLY LISTED IN ABOVE QUOTE. Exclusions: Unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation;safety surfacing; borders and drainage provisions. Page 3 of 4

32 GameTime c/o Sinclair Recreation PO Box 1409 Holland, MI Ph: Fax: QUOTE # /26/2019 City of Westland - US Comm Acceptance of quotation: Proposed By Sarah Sahtoe: Accepted By (printed): P. O. No: Signature: Title: Facsimilie: Please make P.O.s outto GameTime C/O Sinclair Recreation Date: Phone Purchase Amount: $50, Required Order Information: Bill To: Contact: Address: Address: City, State, Zip: Tel: Ship To: Contact: Address: Address: City, State, Zip: Tel: COLOR SELECTIONS: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) NOTE: PRICING DOES NOT INCLUDE ANY DAVIS BACON ORPREVAILING WAGE RATES UNLESS SPECIFICALLY IDENTIFIED ABOVE IN QUOTE. IF INSTALLATION ISBEING QUOTED, THERE WILL BE A BACKCHARGE FOR THE INSTALLATION TO BE DONE THROUGH FELT, PEASTONE, SURFACING, OR WOODCHIPS. PRICING VALID FOR 30 DAYS FROM THE DATE OF QUOTATION UNLESS OTHERWISE NOTED. Page 4 of 4

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39 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Professional Services Contract: JS Vig Construction SUBMITTING DEPARTMENT: Ice Arena MAYORAL APPROVAL: FINANCE APPROVAL: BUDGET APPROVAL: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED LINE ITEM NUMBER $220, $92, $127, BACKGROUND INFORMATION: Please place on the April 15th, 2019 Council Agenda for Councils consideration approval of the professional services agreement between the City of Westland and J.S. Vig Construction for consulting and project management services related to the renovation of the Mike Modano Ice Arena. The detailed services of this agreement can be found in the attached proposal. Upon approval, $42, of the total project costs will be funded utilizing Wayne County Park Grants funds in FY Currently, there is $50, budgeted in the Capital Improvement Fund for FY related to improvements at the Ice Arena. With that, the remaining project costs of $127, will be requested in a budget amendment for FY , which is set for approval at this same council meeting. J.S. Vig Construction has assisted the City of Westland on many projects in previous years, and have continued to meet and/or exceed our expectations for this type of service, which leads to their recommendation. RECOMMENDED ACTION: Approval of the professional services agreement with J.S. Vig Construction. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

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48 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Professional Services Contract: JS Vig Construction SUBMITTING DEPARTMENT: Ice Arena MAYORAL APPROVAL: FINANCE APPROVAL: BUDGET APPROVAL: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED LINE ITEM NUMBER $220, $92, $127, BACKGROUND INFORMATION: Please place on the April 15th, 2019 Council Agenda for Councils consideration approval of the professional services agreement between the City of Westland and J.S. Vig Construction for consulting and project management services related to the renovation of the Mike Modano Ice Arena. The detailed services of this agreement can be found in the attached proposal. Upon approval, $42, of the total project costs will be funded utilizing Wayne County Park Grants funds in FY Currently, there is $50, budgeted in the Capital Improvement Fund for FY related to improvements at the Ice Arena. With that, the remaining project costs of $127, will be requested in a budget amendment for FY , which is set for approval at this same council meeting. J.S. Vig Construction has assisted the City of Westland on many projects in previous years, and have continued to meet and/or exceed our expectations for this type of service, which leads to their recommendation. RECOMMENDED ACTION: Approval of the professional services agreement with J.S. Vig Construction. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

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57 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Budget Amendment: Capital Improvement Fund SUBMITTING DEPARTMENT: Finance MAYORAL APPROVAL: BACKGROUND INFORMATION: The administration is requesting a budget amendment for the Capital Improvement Fund in the amount of $127,568.00, with relation to the Ice Arena Renovation project. We are also requesting that Council waive the procedure and introduce and adopt this budget amendment in the same meeting. RECOMMENDED ACTION: Respectfully request that Council introduce and adopt the following budget amendement: Capital Improvement Fund $127, Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

58 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Budget Amendment: Capital Improvement Fund SUBMITTING DEPARTMENT: Finance MAYORAL APPROVAL: BACKGROUND INFORMATION: The administration is requesting a budget amendment for the Capital Improvement Fund in the amount of $127,568.00, with relation to the Ice Arena Renovation project. We are also requesting that Council waive the procedure and introduce and adopt this budget amendment in the same meeting. RECOMMENDED ACTION: Respectfully request that Council introduce and adopt the following budget amendement: Capital Improvement Fund $127, Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

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61 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Budget Amendment: Capital Improvement Fund SUBMITTING DEPARTMENT: Finance MAYORAL APPROVAL: BACKGROUND INFORMATION: The administration is requesting a budget amendment for the Capital Improvement Fund in the amount of $127,568.00, with relation to the Ice Arena Renovation project. We are also requesting that Council waive the procedure and introduce and adopt this budget amendment in the same meeting. RECOMMENDED ACTION: Respectfully request that Council introduce and adopt the following budget amendement: Capital Improvement Fund $127, Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

62 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Consent Calendar: Close Study Session Request SUBMITTING DEPARTMENT: Finance MAYORAL APPROVAL: BACKGROUND INFORMATION: Please place on the April 15th, 2019 Council agenda for Council's consideration to enter into a closed study session to discuss the Edwards v. City of Westland case. RECOMMENDED ACTION: Approval to enter into a closed study session during the April 15th, 2019 Council Meeting to discuss the Edwards v. City of Westland case. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

63 Item: #2-NEW BUSINESS RETURN TO OPEN MEETING Motion by: Supported by: Aye Nay Absent Abstain Green Hammons Hart Herzberg Johnson Londeau Godbout

64 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: New Business: Consideration of Attorneys recommendation re: Edwards vs. Westland SUBMITTING DEPARTMENT: Finance MAYORAL APPROVAL: BACKGROUND INFORMATION: Please place on the April 15th, 2019 Council agenda for Council's consideration of the Attorneys Office recommendation from the closed study session regarding the Edwards vs. City of Westland case. RECOMMENDED ACTION: Consideration of the Attorneys Office recommendation from the closed study session regarding the Edwards vs. City of Westland case. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

65 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Community Development Block Grant, Annual Action Plan, Public Hearing SUBMITTING DEPARTMENT: Housing & Community Development MAYORAL APPROVAL: BACKGROUND INFORMATION: The consolidated planning process is a Federal requirement for all entitlement jurisdictions that receive Community Development Block Grant and HOME Program funds. The Annual Action Plan is required for a municipality to receive the Federal funds. The planning process requires two public hearings. The first public hearing was held March 12, 2019 at the Community Development Citizens Advisory Committee meeting. The second public hearing will be April 15, 2019 during the City Council meeting. PROPOSED CDBG BUDGET 1,113,992 PROPOSED HOME BUDGET 387,858 CDBG Allocation (anticipated): 1,093,992 HOME Allocation (anticipated): 287,858 CDBG Program Income: 20,000 HOME Program Income: 100,000 Reprogrammed Funds: 0 Reprogrammed Funds: 25,000 Attachments - Project Proposals - CDBG Target Areas RECOMMENDED ACTION: In accordance with Federal requirements, the Westland City Council will hear public comments on the CDBG/HOME Annual Action Plan. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

66 Plymouth Township City of Livonia Redford Township City of Garden City City of Dearborn Heights FORD ROAD (M-153) Canton Township City of Inkster City of Wayne MICHIGAN AVE City of Dearborn Heights Van Buren Township City of Romulus Census Tracts and Block Groups Census Tracts Municipal Boundaries Block Groups Railroads 2014 Local Roads (Based on ACS) Major Roads City of Westland, Michigan Miles F William R. Wild - Mayor

67 CITY OF WESTLAND CDBG/HOME Project Proposals Final - Approved, 2019 CDBG PROJECT DEPARTMENT DESCRIPTION RECOMMENDED FUNDING / Benefits Anticipated Grant: 1,093,992; PI 20,000 CD Administration Community Development Administer CDBG program, monitor subgrantees, operate Jefferson Barns CC 218,798 Senior Programs Senior Resources Operate Friendship Center programs 155,000 First Step Subgrantee Abuse & sexual assault counseling; education, outreach, shelter Samuel B. Ware Community Center Wayne County Family Center Resource Officers/Code Enforcement CDBG Code Compliance Homeowner Rehabilitation Subgrantee Youth camp - spring break, summer; counselor training program for young adults Subgrantee Services in support of homeless recovery / food nutrition Police Department Neighborhood Services; Community Development Community Development Two police officers; code enforcement, community policing, school liaison in target areas. Building Inspector; monitor building, safety, code compliance 0-5% loans for emergency homeowner rehabilitation, eliminate safety hazards 4,000 15,000 3, , ,000 80,000 NSP - Acquisition - /Demolition Friendship Center Improvements Norwayne Infrastructure Community Development Community Development, Senior Resources DPS Acquisition and demolition of blighted Norwayne properties 66,908 Friendship Center renovation 35,000 Water main, sidewalk, fencing improvements Norwayne Parks Parks and Recreation Play ground improvements in Norwayne parks Rental Rehabilitation JBCVC Improvements Community Development Community Development Renovation matching grants for Norwayne rental properties Ongoing HVAC ventilator replacement, grading repairs, handicap upgrades 75,575 71,416 39,000 70,295 Section 108 Loan Community Development Loan payments for JBCVC renovations 59,000 CDBG RECOMMENDATIONS 1,113,992 Reprogramming From: To: CDBG CDBG allocation less than proposed budget will be taken from JBCVC Improvements and Norwayne Parks. 1

68 CITY OF WESTLAND CDBG/HOME Project Proposals Final - Approved, 2019 HOME PROJECT DEPARTMENT DESCRIPTION RECOMMENDED FUNDING Anticipated Grant: 287,858; PI 100,000 HOME Administration Community Development Administer the HOME Program 38,786 CHDO Community Development Liberator Devlopment Group - acquire and renovate tax foreclosed properties in Norwayne and Carver subdivisions 43,179 Homeowner Rehabilitation Community Development Homebuyer Community Development Program NSP - Acquisition/ Community Development New Construction / Rehabilitation 0-5% loans homeowner rehabilitation; repairs meet building codes, eliminate health/safety hazards Assist low/moderate income families to purchase homes Acquisition, new construction and renovation of foreclosed properties, resale to new homebuyer: Building Trades Program (Hiveley), SER Metro Youth Build (Norwayne) 55,000 78, ,363 HOME RECOMMENDATIONS 387,858 Reprogramming From: To: HOME Program Income, $25,000 Homeowner Rehabilitation HOME allocation less than proposed budget will be taken from NSP Acquisition/New Construction/Rehabilitation. 2

69 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Case #311G SUBMITTING DEPARTMENT: Planning MAYORAL APPROVAL: RECOMMENDED ACTION: Approval recommended for: Case #311G, Proposed Special Land Use Approval for Proposed Adult Day Care, 8010 & 8012 N. Middlebelt, Arbor Place Shopping Center, Parcel # , Northeast Corner of Middlebelt and Ann Arbor Trail; Superior D Vocational Health Adult Day Care Inc. N/A ASSESSING N/A COMMUNITY DEVELOPMENT N/A ECONOMIC DEVELOPMENT N/A FINANCE N/A FIRE DEPARTMENT N/A PARKS AND RECREATION N/A POLICE DEPARTMENT N/A PUBLIC SERVICE Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

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72 FINDINGS AND RECOMMENDATIONS WESTLAND PLANNING COMMISSION MEETING TUESDAY, APRIL 2, 2019 Case #311G, Special Land Use Approval for Proposed Adult Day Care, 8010 & 8012 N. Middlebelt, Arbor Place Shopping Center, Parcel # , Northeast Corner of Middlebelt and Ann Arbor Trail, Superior D Vocational Health Adult Day Care Inc. FINDINGS: Site Location, Land Use and Zoning: The subject property is located at the northeast corner of Middlebelt and Ann Arbor Trail. The property comprises 6.65 acres and is zoned CB-2, Shopping Center Commercial Business. The site is developed with the 63,467 square foot Arbor Place Shopping Center. The petitioner proposes to locate an adult day care facility within a 3,948 square foot lease space formerly occupied as a dental office. Adjacent Land Use and Zoning: Property to the north and east is zoned THR, Townhouse Residence and is developed with the London Townhouses. Property to the south is zoned CB-1, Low Intensity Commercial Business and is developed with the Arbor Town Square Shopping Center. Property to the west is zoned CB-3, General Commercial and is developed with the various commercial uses on the west side of Middlebelt. Future Land Use Map Designation: The 2018 City of Westland Master Plan Future Land Use Map indicates Community Commercial uses for this site. Pending or Previous Action: Planning Department files revealed that on July 7, 1970, the City Council granted site plan approval for the Arbor Place Shopping Center (PD #311). On April 10, 1975, the City Council granted special land use approval for the former Farmer Jack supermarket (PD #573). On October 20, 1975, the City Council granted revised site plan approval for an addition to the existing Arbor Place Shopping Center (PD #611). On August 20, 2002, the City Council granted special land use approval for a proposed Drug Emporium in the subject location. The store never opened (PD #311A). On June 5, 2007, the Planning Commission reviewed three cases that included a request for rezoning, a special land use approval and site plan approval for a proposed stand-alone CVS pharmacy with drive-thru on the subject property. The petitioner subsequently withdrew the request (PD #311B/C/D). On December 20, 2007, the City Council granted special land use approval for the DAV Thrift store in the former Farmer Jack location (PD #311E). On November 10, 2008, the City Council granted special land use approval for a pharmacy (PD #311F). There is a Special Land Use being proposed tonight for an adult day care facility. Communications: No Department or utility expressed any objection to the proposed special land use. Analysis: The request for special land use approval is being submitted pursuant to Article XIII of the Westland Zoning Ordinance. Special land uses are considered by the Planning Commission and final approval is given by City Council. Section 13.4 of Ordinance #248, the Zoning Ordinance, contains specific standards for the evaluation of proposed special land uses. The application of the

73 standards to the proposed adult day care establishment are as follows: 1) The location of the proposed special land use within the zoning district will minimize the impact of the traffic generated on the surrounding uses. The site contains two existing access driveways at Middlebelt Road and two existing access driveways at Ann Arbor Trail. No additional site access is proposed. The site contains 310 off-street parking spaces. The Zoning Ordinance requires a minimum of 254 spaces for the shopping center site. Parking and access are adequate for the proposed and existing uses of the property. 2) The site plan submitted for the proposed special land use will minimize the impact of site activity on surrounding properties. In determining whether this requirement has been met, consideration should be given to the following: a. The location and screening of outdoor storage or activity areas and mechanical equipment in relation to surrounding development. The proposed special land use will contain no outdoor storage areas. The site currently contains a six (6) foot high masonry screening wall along the entire north and east sides of the site to screen site activity from the adjacent residential uses. b. The location and screening of vehicular circulation and parking areas in relationship to surrounding development. The site currently contains established street side landscaping along the Middlebelt Road and Ann Arbor Trail sides of the site and a six (6) foot high masonry screening wall along the entire north and east sides of the site to screen the off-street parking and loading areas from adjacent uses. c. The hours of operation of the proposed use. The proposed hours of operation are from 8 AM to 4 PM, Monday through Friday. d. The bulk, placement, and materials of construction of the proposed use in relationship to the surrounding area. The existing building is constructed with a brick and block exterior and is not proposed to be altered as a result of the proposed use. e. The impact on the existing natural environment. There are no existing natural features on this developed site. f. The exterior lighting and drainage shall not negatively impact adjacent property or the surrounding neighborhood. Existing site lighting and drainage are not proposed to be altered as a result of the proposed use. 3) The site plan submitted for the proposed special land use will be such as to provide the maximum feasible enhancement of the neighborhood environment of the surrounding area. In determining whether this requirement has been met, consideration shall have been given to: a. The provision of landscaping and other site amenities over and above those required by specific stipulations of the Zoning Ordinance. Provision of additional

74 landscape amenities over and above the requirements of Article XI of the Zoning Ordinance may be required. The site contains established street side landscaping along the entire Middlebelt Road and Ann Arbor Trail sides of the site. b. The bulk, placement and materials of construction of the proposed structures in relation to surrounding uses. The existing building is constructed with a brick and block exterior and is not proposed to be altered as a result of the proposed use. c. The location of the proposed special land use will not be detrimental to the orderly development of the surrounding areas and will not have a detrimental effect on the natural environment. The proposed special land use will not be detrimental to the orderly development of the surrounding area. The proposed adult day care will be located within an existing building on a developed shopping center site. The site contains established screening and landscaping that adequately screens the site from adjacent uses. There are no natural features on this developed site. d. The traffic and parking impact on existing streets and intersections. Off-street parking and access are adequately provided on site. The site will be accessed from the existing driveways at Middlebelt Road and Ann Arbor Trail. The site contains 310 off-street parking spaces. The Zoning Ordinance requires a minimum of 254 spaces for the shopping center site. 4) The location of the proposed special land use will not result in a small residential area being substantially surrounded by non-residential development, and further, the location of the proposed special land use will not result in a small residential area being substantially surrounded by compatible uses. This standard does not apply to the proposed special land use. 5) The proposed special land use will be consistent with the general objectives of the 1996 City of Westland Master Plan. The 2018 City of Westland Master Plan Future Land Use Map indicates Community Commercial uses for the site. The proposed use is consistent with Future Land Use designation from the sense that an adult day care establishment provides a personal service for the aging population within the community. 6) The proposed special land use will be compatible with adjacent uses of land in terms of location, size, and character, and will have no negative impact on adjacent property or the surrounding neighborhood. The proposed special land use is compatible with adjacent uses and will not have a negative impact on the surrounding area. The use is proposed in an existing shopping center building that has sufficient off-street parking spaces, access and site circulation. The site contains established site screening and landscaping. Adequate site lighting and drainage are provided on this existing site. RECOMMENDATION: The Administration and Planning Department recommend that this petition be forwarded to City Council with a recommendation for the granting of a special land use approval as the proposed use meets the special land use standards of the Zoning Ordinance.

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80 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Case #1276L SUBMITTING DEPARTMENT: Planning MAYORAL APPROVAL: RECOMMENDED ACTION: Approval recommended: Site Plan for a Proposed Expansion to Mr. Stor-It, 5235 Merriman Road, Parcels # and , East Side of Merriman Road, North of Van Born Road, Dan Park No Objection ASSESSING N/A COMMUNITY DEVELOPMENT N/A ECONOMIC DEVELOPMENT No Objection FINANCE No Objection FIRE DEPARTMENT N/A PARKS AND RECREATION No Objection POLICE DEPARTMENT No Objection PUBLIC SERVICE Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

81 FINDINGS AND RECOMMENDATIONS WESTLAND PLANNING COMMISSION MEETING APRIL 2, 2019 Case #1276L, Site Plan Approval for Proposed Expansion to Mr. Stor-It, 5235 Merriman Road, Parcels # and , East Side of Merriman Road, North of Van Born Road, Dan Park FINDINGS: Site Location, Land Use and Zoning: The subject property is located on the east side of Merriman Road, north of Van Born Road and is zoned CB-3, General Commercial Business. The property comprises acres and is developed with the Mr. Stor-It mini-storage warehouse facility and resale center. A 6,381 square foot addition connecting the office and resale buildings was approved on September 21, The petitioner proposes to demolish a 935 square foot existing apartment and construct an 8,000 square foot addition for the storage and retail center. Adjacent Land Use and Zoning: Properties to the north and east is zoned MHR, Mobile Home Residence and is developed with the Westland Meadows mobile home park. Property to the south is zoned CB-3, General Commercial Business and contains vacant property and a newly developed dollar store on Merriman Road. Property to the west is located within the City of Wayne and is developed with single family homes. Future Land Use Map Designation: The 2018 City of Westland Master Plan Future Land Use Map indicates Community Commercial uses for this site. Pending or Previous Action: Planning Department files revealed that on August 19, 1996, the City Council granted site plan approval for a proposed addition to the Mr. Stor-It mini-storage warehouse facility (PD #1276B). On October 15, 2001, the City Council granted special land use approval and site plan approval for a proposed addition to the Mr. Stor-It mini-storage warehouse facility (PD #1276C/D). On April 21, 2003, the City Council granted special land use approval and site plan approval for a proposed addition to the Mr. Stor-It mini-storage warehouse and resalefacility (PD #1276E/F). On August 21, 2006, the City Council granted site plan approval for a proposed T- Mobile telecommunications monopole at the Mr. Stor-It mini-storage warehouse facility (PD #1276G). On August 21, 2006, the Administration granted site plan approval for a proposed MetroPCS antenna collocation on the existing telecommunications monopole at the Mr. Stor-It ministorage warehouse facility (PD #1276H). On Ocotber 31, 2007, the Administration granted site plan approval for a proposed AT&T antenna collocation on the existing telecommunications monopole at the Mr. Stor-It mini-storage warehouse facility (PD #1276I). On March 26, 2010, the Administration granted site plan approval for a proposed Clearwire antenna collocation on the existing telecommunications monopole at the Mr. Stor-It mini-storage warehouse facility (PD #1276H). Communications: No Department or utility expressed any objection to the proposed expansion. Design Criteria: The subject property is located on the east side of Merriman Road, north of Van

82 Born Road and is zoned CB-3, General Commercial Business. The property comprises acres and is developed with the Mr. Stor-It mini-storage warehouse facility. The petitioner proposes to construct an 8,000 square foot addition for the warehousing and retail operation located at the Merriman Road side of the site. The site will continue to be accessed by three driveways at Merriman Road. The site will contain 40 off-street parking spaces, in excess of the minimum number required of 35 for the existing building and proposed addition. The proposed building addition will be primarily be constructed using a combination of scored and split face masonry and insulated glass in aluminum frames. The sides and rear of the building will be scored masonry. The building height is proposed at 20 feet. The site contains street side landscaping in accordance with the previously approved site plan. The site contains a private storm system that includes a storm water detention pond along the east side of the site and meets the Best Management Practices for Storm Water Management. RECOMMENDATION: The Administration and the Planning Department recommend that this petition be forwarded to City Council with a recommendation for approval, contingent upon Departmental requirements and recommendations.

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94 20-0 SCORED AND ALTERNATING SPLIT FACE MASONRY UNITS PAINTED SCORED MASONRY UNITS PAINTED STEEL HORIZ. SIDING ACCENT COLUMN TINTED, INSUL. GLASS IN ALUM. FRAME O.H. DOOR ROOF CANOPY NEW RESALE STOR ADDITION PERSPECTIVE STANDING SEAM METAL ROOF OVER NEW STORE ENTRY WEST ELEVATION 1/8 = 1-0 EXISTING RESALE STORE EAST ELEVATION 1/8 = 1-0 ROOF CANOPY PAINT EXISTING NEW STANDING METAL FACE BRICK SEAM ROOFING OVER EXISTING ROOF FRAMING PAINT EXISTING FACE BRICK MR. STOR IT RESALE CENTER ADDITION :: <ProjectTitle> :: Company Name :: Address :: March 4, 2019 :: 1

95 80'-0" CUSTOMER PICK UP RECEIVING INVENTORY STORAGE DISPLAY NEW PARKING, RE TO SITE PLAN 100'-0" FIRE WALL SALES FLOOR NEW RESALE STORE ADDITION CASHIER FLOOR PLAN 1/8 = 1-0 EXISTING RESALE STORE EX. ELEC. RM. VESTIBULE SALES FLOOR REPAIR AREA BREAKROOM LOBBY MR. STOR IT RESALE CENTER ADDITION STORAGE AREA OFFICE VESTI. :: <ProjectTitle> :: Company Name :: Address :: March 4, 2019 :: 2

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98 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Appointment of Parks & Recreation Director SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: In accordance with the City Charter, please be advised that I am appointing Mr. Kyle Mulligan to the position of Parks & Recreation Director effective Monday, May 6, RECOMMENDED ACTION: Request approval of appointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

99 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Parks & Recreation Director 100% Pay SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Please be advised that Parks & Recreation Director Kyle Mulligan will be appointed at 100% of the Parks & Recreation Director salary of $40,000. RECOMMENDED ACTION: Request approval of 100% starting salary for Parks & Recreation Director Kyle Mulligan. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

100 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Steve Smith Building Authority Reappointment SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Reappointment of Mr. Steve Smith, Warren Road, Westland, MI to the Building Authority. Mr. Smith's new six year term will become effective upon Council confirmation and expire on March 5, Mr. Smith is the City of Westland Finance Director and has been the City representative on the Building Authority since RECOMMENDED ACTION: Request approval of reappointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

101 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Roger Shifflett Building Authority Reappointment SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Reappointment of Mr. Roger Shifflett, th Street, Wyandotte, MI to the Building Authority. Mr. Shifflett's new six year term will become effective upon Council confirmation and expire on March 5, Mr. Shifflett is the Deputy Director of the Community Development and Housing Department and he has served on the Building Authority since RECOMMENDED ACTION: Request approval of reappointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

102 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Bob Fritz Building Authority Reappointment SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Reappointment of Mr. Bob Fritz, Bock, Westland, MI to the Building Authority. Mr. Fritz's new six year term will become effective upon Council confirmation and expire on March 5, Mr. Fritz is a longtime Westland resident and he has served on the Building Authority since RECOMMENDED ACTION: Request approval of reappointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

103 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: EDC/TIFA Reappointment SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Reappointment of Mr. Matthew Miller, 8245 Donna, Westland, MI to the Economic Development Corporation (EDC) / Tax Increment Finance Authority to a new four year term that will become effective upon Council confirmation and expire on May 4, Mr. Miller has served on the EDC/TIFA since RECOMMENDED ACTION: Request approval of reappointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

104 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Local Development Finance Authority (LDFA) Appointment SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Appointment of Mr. Albert Phoenix, Hazelwood Dr., Westland, MI 48186, to the Local Development Finance Authority (LDFA) for a four year term to become effective upon Council confirmation and expire on April 15, I have included Mr. Phoenix's resume for your review. RECOMMENDED ACTION: Request approval of appointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

105 CITY of WESTLAND CITY COUNCIL Agenda Item: April 15th, 2019 SUBJECT: Local Development Finance Authority (LDFA) Appointment SUBMITTING DEPARTMENT: Mayor's Office MAYORAL APPROVAL: BACKGROUND INFORMATION: Appointment of Ms. Cheryl Newton, 2192 Martin St., Westland, MI 48186, to the Local Development Finance Authority (LDFA) for a four year term to become effective upon Council confirmation and expire on April 15, I have included Ms. Newton's resume for your review. RECOMMENDED ACTION: Request approval of Appointment. Council President Godbout Council Pro-Tem Herzberg Council Member Green Council Member Hammons Y N A Y N A Council Member Hart Council Member Johnson Council Member Londeau

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