The Town of Spring Lake

Transcription

1 The Town of Spring Lake BOARD OF ALDERMEN James P. O Garra, Mayor Pro Tem James Christian, Alderman Soña L. Cooper, Alderwoman Jackie Jackson, Alderwoman Fredricka Sutherland, Alderwoman CHARTERED IN 1951 OFFICE OF THE MAYOR Larry G. Dobbins, Mayor ADMINISTRATION Daniel Gerald, Town Manager Rhonda D. Webb, Town Clerk Ellis Hankins, Town Attorney Regular Meeting of the Board of Aldermen December 10, p.m. PROPOSED AGENDA 1. Call Meeting to Order 2. Invocation Alderwoman Sutherland 3. Pledge of Allegiance 4. Additions or Deletions to Agenda 5. Approval of Agenda 6. Approval of Consent Items a. Minutes of the November 26, 2018 Regular Meeting b Holiday Schedule 7. Public Forum 8. Presentations a. Hurricane Florence Update Mr. Watson and Chief Williams 9. New Business a. Ordinance (2018) 10, Condemnation and Demolition, 626 Goodyear Drive Mr. Porter b. Ordinance (2018) 11, Condemnation and Demolition, Rosewood Mobile Home Park Mr. Porter c. Appointment, Spring Lake Senior Enrichment Program Advisory Committee Ms. Webb d. Appointment, Spring Lake Board of Adjustment Ms. Webb 10. The Last Word Alderwoman Sutherland 11. Adjournment VOICE: (910) Ruth Street FAX: (910) Post Office Box 617 Spring Lake, NC

2 Town of Spring Lake Regular Meeting of the Board of Aldermen Municipal Building 300 Ruth Street Spring Lake, NC November 26, 2018 MINUTES 7 p.m. The Spring Lake Board of Aldermen held a regular scheduled meeting in the Grady Howard Conference Room of the Spring Lake Municipal Building with Mayor Larry G. Dobbins presiding. Board Members Present: Mayor ProTem James O'Garra Alderman James Christian Alderwoman Soria Cooper Alderwoman Jackie Jackson Alderwoman Fredricka Sutherland Others Present: Daniel Gerald, Town Manager Tim Garner, Water Resources Director Troy McDuffie, Police Chief Jason Williams, Interim Fire Chief Ellis Hankins, Town Attorney Jay Graves, Recreation Director Claiburn Watson, Finance Director Rhonda Webb, Town Clerk 2. Invocation Alderwoman Jackson gave the invocation. 3. Pledge of Allegiance Mayor ProTem O'Garra led the meeting in the pledge of allegiance. 4. Additions or Deletions to Agenda The Board switched item 7 and item 9 in the order on the agenda so that item 7 is Presentations and item 9 if Public Forum. Action: The Board approved a motion to make item 7 Presentations and item 9 Public Forum Motion by: Alderwoman Jackson Second by: Mayor Pro T em 0' Garro 5. Approval of Agenda The Board approved the agenda as amended. Action: The Board approved a motion to approve the agenda as amended. Motion by: Alderwoman Jackson Second by: Mayor Pro T em 0' Garro (A copy of the agenda is hereby incorporated by reference and made a part of these minutessee attachment one.) 2

3 6. Approval of Consent Items a. Minutes of the October 22, 2018 regular Meeting and Minutes of the November 1, 2018 Special Meeting. Action: The Board approved a motion to approve the consent items: Minutes of the October 22, 2018 Regular Meeting and Minutes of the November 1, 2018 Special Meeting. Motion by: Alderwoman Sutherland Second by: Alderwoman Jackson 7. Public Forum Presentations a. Spring Lake Middle School Athletics Dr. Tremaine Canteen, Athletic Director for Spring Lake Middle School stated that her mission is to clean up the appearance and performance of the Athletic Department. She stated that she cannot do this by herself and stated that she works with extraordinary coaches, teachers and students but most of all extraordinary parents. She announced that Spring Lake Middle School has held the division title for eight years. She recognized all athletics who received an award for the first nine weeks. Coach Bellamy recognized the 2018 Spring Lake Middle School Division 3 Football Champions b. Duke Energy, Neighborhood "Energy Saver" Program Mr. Taylor stated the program was started to help citizens understand how and why their electricity bill fluctuates. They plan to begin the program in January They will go door to door, see if the measures will help residents save on their energy usage and bill and then educate them. Everyone who lives within the yellow area is eligible to participate in the program. The program will not cost the residents any money. They plan to have a kickoff event and will let us know when it will be. They requested the Mayor attend the kickoff and speak. Teams of two will go door to door. They will send out a letter approximately one month ahead of time. A postcard will them go out to let residents know when the kickoff will be. Residents will then get another postcard that tells them the date and approximate time they will be in the neighborhood. Property owners and renters are eligible to participate. Anyone inside the designated area can participate as long as they are an active Duke Energy customer. Duke Energy will provide seminars for residents who are outside the designated area if there is interest. (A copy of the handouts and map of eligible residences is hereby incorporated by reference and made a part of these minutes- see attachment two.) c. Hurricane Florence Update Mr. Watson and Interim Chief Williams provided the Board with an update on where we are with Hurricane Florence. Alderwoman Sutherland expressed concern about the roadway asphalt being laid extremely thin and stated she would like to have a thicker layer that will last longer. Alderwoman Cooper expressed concern regarding the barrels in the New Holly Hills area. She has almost been hit and so have others. Mr. Garner stated that they should start soon on the repairs on Regina. The Town was waiting to see if we would get reimbursed from FEMA before expending the funds and Alderwoman Cooper stated that sometimes you have to consider safety. Mayor Pro Tem O 'Garra asked about asphalt in the cold weather. He was told it must be at least 50 degrees to pour asphalt and Mr. Gerald stated the ground has to be a certain temperature but he is not sure what the threshold is. He also stated that we must do everything exactly as FEMA requires or we will not get reimbursed. Interim Chief Williams stated FEMA must put eyes on each issue and 3

4 inspect each location before any work can be done on it. Mr. Watson stated that our insurance company has already paid some and he expects to get more in next week. Alderwoman Cooper stated that she understands the barrels cannot be moved but she would like to get lighting at the barrels or something that will help with safety. d. Introduction of New Police Officers Chief McDuffie introduced four new officers: Orlando Smith, Chelsea Hunt, John Benninger, and Kevin Love. The Spring Lake Board of Aldermen welcomed them. 8. Public Hearing a. Pl8-34 Rezoning l/28 +/- acs R6A to C3 or a More Restrictive Zoning 940 Lillington Hwy, Owner Buchanan Roofing (Spring Lake) No one spoke for or against Case P Action: The Board approved a motion to close the Public Hearing Motion by: Alderwoman Cooper Second by: Alderwoman Jackson b. Pl8-4l Spring Lake Zoning Ordinance Text Amendment Conditional Zoning No one spoke for or against Case P Action: The Board approved a motion to close the Public Hearing Motion by: Alderwoman Cooper Second by: Alderwoman Jackson 9. Public Forum Harold Belton, 206 Tram Road, spoke regarding Case , Circle K. He stated he is here to ask questions of the Board regarding this case. He asked the following questions: 1. Has an environmental assessment been done for water mitigation on that site? 2. Has the Town been provided anything regarding safety mechanisms should there be a gas leak on that site? 3. He wants to know about the lights and noise at night. 4. What is being done to get from Tram Road to Highway 87 and then to Vass Road? 5. He asked about truck parking and safety. He stated getting in and out of there is a safety concern. 6. He expressed concern about the lawlessness with this being a large gas station and convenience store. The Mayor requested Mr. Belton speak with the Town Manager who will answer all his questions. Mr. Gerald asked Mr. Belton to leave the questions with him so that he could give a written response. Alderwoman Sutherland requested that the Board Members receive a copy of the answers as well. 9. New Business a. Budget Ordinance Amendment (2018) 8, Appendix A, Position Classification Plan and Appendix B, Authorized Employee Positions Mr. Gerald presented the proposed changes to Appendix A and Appendix B. This item was tabled at the last meeting. He proposed to delete the Director of Public Works position and replace it with Town Engineer, delete the Director of Streets, Grounds & Sanitation and replace it with Director of 4

5 ... ' ' General Services and delete the Senior Maintenance technician position and replace it with Building Maintenance Specialist. He clarified that this request would not change the number of employees. Alderwoman Cooper asked why these changes could not wait until the new budget year since we just went through this process in June. Mr. Gerald stated the storm really showed the value of having an engineer on the Town's staff. Mr. Cooney was an engineer and his knowledge was invaluable and with him leaving the Town would benefit greatly by having an engineer on staff. Alderwoman Cooper inquired if the Town Engineer is something we need right away and Mr. Gerald stated yes. Alderwoman Cooper stated she understands the need for a Town Engineer but expressed hesitation about the other changes. Mr. Gerald stated that he would really like to make all the changes but if the other changes give her pause, he definitely needs the Town Engineer. Alderman Christian inquired if these positions already have someone in them or will we have to hire new people. Mr. Gerald stated the only new hire would be for the Town Engineer who would essentially take the place of the position Mr. Cooney held. Alderwoman Sutherland stated she concurs with the need for the Town Engineer but the other positions are already in place and she would like to wait until budget time as well. She asked if there would be any pay increase and Mr. Gerald stated no pay increases, just a title change. She stated if the other two are only title changes, she believes it would be efficient to approve the Town Engineer and wait on the other two. Alderwoman Jackson asked how this will affect the budget and Mr. Gerald stated it will not affect the budget at all it just makes it more efficient. Action: The Board approved a motion to hire a Town Engineer. Motion by: Alderwoman Sutherland Second by: Alderman Christian b. Case PIS-34 Ms. Page stated this case is to rezone 1.28 acres from R6A Residential to C3 Heavy Commercial or to a more restrictive zoning district. The property is located at 940 Lillington Highway. The Planning Board recommends denial of R6A and instead suggests C(P) Planned Commercial and states it is consistent with the adopted Spring Lake Land Use Plan which calls for "heavy commercial" at this location. They also found that approval of the request is reasonable and in the public interest because the C(P) Planned Commercial district will enable the Board of Aldermen to have oversight of the proposed site plans, ensuring the development complies with the minimum Town standards and that the district is in harmony with surrounding zoning and existing land uses. Action: The Board approved a motion to approve Case P rezoning of 1.28 acres from R6A to C(P). Motion by: Alderwoman Cooper Second by: Alderwoman Jackson c. Case Pl8-4l Ms. Page reported that this case is text amendments only to revise and amend the Town's Zoning Ordinance by replacing conditional use district and permit with conditional zoning. The Cumberland County Planning Board recommends approval. Action: The Board approved a motion to approve Case P revisions and amendments to the Town of Spring Lake Zoning Ordinance. 5

6 Motion by: Alderwoman Jackson Second by: Mayor Pro T em 0 ' Garro B<><>r I \ t:"ut '" 'l \. mb 'I ')6 ) I X p rc ~of 6 d. Case No Ms. Page stated this case is consideration of Waterford strip center, request for zero lot line subdivision and C(P) plan review. She stated the property owner is requesting approve of a strip shopping center for commercial/retail/restaurant space and zero lot line subdivision. Action: The Board approved a motion to approve Case for consideration of Waterford strip center, request for zero lot line subdivision and C(P) site plan review. Motion by: Alderwoman Cooper Second by: Alderman Christian e. Case No Ms. Page stated this case is for consideration of Circle K. The property owner is requesting approval of a convenience store. The proposed development is located across the existing street right-ofway of Tram Road and would be required to go through the street closing process by the town of Spring lake Board of Aldermen prior to any development of this site. Alderwoman Jackson inquired about the questions raised earlier from Mr. Belton and wanted to know if we will answer those prior to approving this. Mr. Gerald stated we already have the answers to his questions and everything he was concerned about is addressed. Alderwoman Jackson clarified that the answers we have will cover his concerns and Mr. Gerald stated yes. Action: The Board approved a motion to approve Case No the consideration of Circle K- NTI Bragg Blvd/Voss Road, request for C(P) site plan review. Motion by: Alderwoman Cooper Second by: Alderman Christian f. lnterlocal Agreement for Building Inspections Services Mr. Gerald requested the Board approve the agreement between the Town and Cumberland County for building inspections and plan review services. He stated we currently have two projects that require a level three building inspection. Currently, the Town does not have a building inspector and with the upcoming new developments, we need to have a building inspector review the building plans for code compliance. Action: The Board approved a motion to approve the lnterlocal Agreement between Cumberland County and the Town of Spring Lake for Building Inspections Services. Motion by: Alderwoman Sutherland Second by: Alderwoman Cooper f. Ordinance (2018) 9, Condemnation and Demolition, 200 S. Bragg Boulevard Mr. Porter requested the Board approve the request to demolish the structure located at 200 S. Bragg Boulevard. He stated in 2013 the Town issued a written notice for a sign and advertising violations. In 2016 a hearing was called but no one from the business showed up. Later in 2016 a representative for the property agreed to maintain the property in an effort to sell or lease the 6

7 building. He was given extra time because of the Bragg Boulevard roadway work. He failed to complete the work that was required and in October of 2018 an order for condemnation set for November 26, 2018 was issued. Mr. Gerald stated that he concurs with the request. He also stated that he would like for the Town Attorney to handle this from here on because the owner is being litigious. Mr. Hankins stated that he would like time to ensure that all the required statutory and constitutional steps have been taken. Action: The Board approved a motion to approve the condemnation subject to subsequent legal review and approval. Motion by: Alderwoman Sutherland Second by: Alderwoman Cooper g. Board to Determine December 24, 2018 Mayor Dobbins requested the Board to determine the meeting schedule for the December 24, 2018 Regular Board Meeting. Action: The Board approved a motion to cancel the December 24, 2018 meeting. Motion by: Alderwoman Cooper Second by: Mayor Pro T em 0 I Garro 10. The Last Word Mayor ProTem 0 1 Garra stated Good Night. ll. Adjournment. Action: There being no further business to come before the Board, the meeting was adjourned at 8:42 p.m. Motion: Mayor Pro T em 0 I Garro Second by: Alderwoman Sutherland ATIEST: Rhonda D. Webb, MMC, NCCMC Town Clerk Larry G. Dobbins Mayor 7

8 Attachment # Agenda Item No. 6b Request for Town Aldermen Action To: From: Honorable Mayor Dobbins and Spring Lake Board of Aldermen Rhonda D. Webb, Town Clerk Date: December 10, 2018 Subject: Town of Spring Lake 2019 Holiday Schedule Purpose: To provide the Board of Aldermen an opportunity to approve the 2019 Holiday Schedule for the Town of Spring Lake. Overview: Pursuant to the Town of Spring Lake Personnel Policy Article X "Leave of Absence" Section 1 "Holiday Observed," the Town Manager shall propose an annual holiday schedule to the Board of Aldermen for consideration. The proposed 2019 Holiday Schedule mirrors the holiday schedule for employees of the State of North Carolina with the exception of the addition of President's Day and the omission of one of the three days that State employees receive during the Christmas Holiday period. Recommendation: Approve Resolution (20 18) 14 to adopt the 2019 Holiday Schedule. Action Needed: Approve Resolution (20 18) 14 approving the 2019 Holiday Schedule. Attachments: Resolution (2018) Holiday Schedule 8

9 RESOLUTION (2018) 14 A Resolution of the Board of Aldermen of the Town of Spring Lake, NC; Amending Personnel Policy, Article X, Leave of Absence, Section 1, Holidays Observed. WHEREAS, the Board of Aldermen adopted the Personnel Policy on May 24, 1999; and WHEREAS, the Town staff recommends amending the policy to avert overpayment ofholiday pay; and WHEREAS, the Town staff recommends providing flexibility to set annual observation of holidays. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF SPRING LAKE, THAT: Section 1. Section 2. That Town of Spring Lake Personnel Policy, Article X, Leave of Absence, Section 1, Holidays Observed is amended as presented in Attachment A. This Resolution shall be effective immediately upon its adoption. Adopted this loth day of December, Yes No SI.AL By: Rhonda D. Webb, MMC, NCCMC Town Clerk By: Larry G. Dobbins Mayor 9

10 Wown of Sprina Lake 2 0 I Holiday Schedule New Year's Day... Tuesday, January I Martin Luther KingJr. Day... Monday, January 2I President's Day_..... Monday, February I8 Good Friday... Friday, Aprili9 Memorial Day... Monday, May 27 Independence Day... Thursday,July 4 Labor Day--... Monday, September 2 Veteran's Day_..... Monday, November II Thanksgiving... Thursday, November 28 &:: Friday, November 29 Christmas Tuesday, December 24 Wednesday, December 25 10

11 Attachment # Agenda Item No. 9a and 9b Request for Town Aldermen Action To: Honorable Mayor Dobbins and Spring Lake Board of Aldermen From: Tony Porter, Code Enforcement Officer Date: December 10, 2018 Subject: Code Enforcement- Condemnation I Demolition of 626 Goodyear Drive. Condemnation I Demolition of Rosewood Mobile Home Park. Overview: Abandoned property in need of demolition for health, safety and nuisance violations. Inspections Department already received bids for demolition and request permission to demolish the structure. 626 Goodyear Drive The vacant abandoned house has been in its current state since December of2012. The property has had multiple nuisance violation within the last six years. The abandon property has had multiple squatters breaking and entering to live in the vacant structure. The Town of Spring Lake has been maintaining the grass, trash and debris on the property for the last five years. Rosewood Mobile Home Park Rosewood Mobile Home Park has multiple abandoned mobile homes in need of condemnation, demolition or removal of the mobile homes. The entire property is in violation of multiple minimum housing code violations as well as code enforcement violations. Rosewood Mobile Home Park is a major concern for health and safety of the public. From 2012 to present day Rosewood Mobile Home Park has had multiple Code Enforcement violations as well as Minimum Housing Complaints. The entire mobile home park is over 50% damaged. Most of the mobile homes are vacant or abandoned. Multiple Nuisance violations include high grass, vehicles, trash, junk and debris. The mobile home park has had multiple criminal actions as well, some which involved child protective services. The mobile home park has three vacant mobile homes that were brought in illegally by the owner without permission or the proper inspections I permits. Recommendation: Approve Ordinance (2018) 10 and (2018) 11 to condemn/demolish Rosewood Mobile Home Park and 626 Goodyear Drive. Action Needed: Approve, reject or modify Ordinance (20 18) 10 and/or (20 18) 11 Attachments: Ordinance (20 18) 10 and (20 18) 11 11

12 ORDINANCE (2018) 10 TO REMOVE OR DEMOLISH Case No Goodyear Drive Spring Lake, NC (Tax Pin# ) AN ORDINANCE DIRECTING THE CODE ENFORCEMENT OFFICER TO REMOVE OR DEMOLISH THE STRUCTURE HEREIN DESCRIBED AS HAZARDOUS TO THE PUBLIC HEALTH, SAFETY AND WELFARE AND DIRECTING THAT A NOTICE BE PLACED THEREON THAT THE SAME MAY NOT BE OCCUPIED. WHEREAS, the Board of Aldermen of the Town of Spring Lake, North Carolina finds that the structure described herein is hazardous to the health, safety and welfare of the residents of the Town under Town's Minimum Housing Code, Article VI Abandon Structures, Article VII Unsafe Structures and the North Carolina Building Code, and that all of the procedures of the Minimum Housing Code have been complied with; and WHEREAS, this structure should be removed or demolished, as directed by the Housing Inspector, and should be placard by placing thereon a notice prohibiting use for human habitation; and WHEREAS, the owner of this structure has been given a reasonable opportunity to bring the structure up to the standards of the above-mentioned codes in accordance with G.S. 160A-443 (5) pursuant to an order issued by the Director of Inspections on May 1st, 2013 and the owner has failed to comply with the order; NOW, THEREFORE, BE IT ORDAINED by the Board of Aldermen of the Town of Spring Lake, North Carolina that: SECTION 1. THE CODE ENFORCEMENT OFFICER is hereby authorized and directed to place a placard containing the legend: "This building is unfit for human habitation: the use or occupation of this buildingfor human habitation is prohibited and unlawful. " Upon the structure located at the following address: Case No Goodyear Drive Spring Lake, NC (Tax Pin# ) SECTION 2. THE CODE ENFORCEMENT OFFICER is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with this ordinance dated the loth day of December, 2018 and in accordance with the Minimum Housing Code and G.S. 160A-443. SECTION 3. THE COST OF REMOVAL OR DEMOLITION. (a). The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred, the lien shall be filed in the office of the Town Tax Collector, and shall have the same and be collected in the same manner as the lien for special assessment in Article 10 ofg.s. Chapter 160A. 12

13 (b). Upon completion of the required removal or demolition the Director of Inspection shall sell the material of the structure and credit the proceeds against the cost of removal or demolition. The Director of Inspection shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition the Director of Inspection shall deposit the surplus in the Superior Court where it shall be secured and disbursed in the manner provided be G.S. 160A- 446(6). SECTION 4. IT SHALL BE UNLAWFUL for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be hazardous to the public health, safety and welfare. SECTION 5. THIS ORDINANCE shall become effective upon its adoption. Adopted this loth day of December, 2018 Yes No Larry G. Dobbins Mayor ATTEST: Rhonda D. Webb, MMC, NCCMC Town Clerk 13

14 ORDINANCE (2018) 11 TO REMOVE OR DEMOLISH Case No Rosewood Mobile Home Park Spring Lake, NC (Tax Pin# ) AN ORDINANCE DIRECTING THE CODE ENFORCEMENT OFFICER TO REMOVE OR DEMOLISH THE STRUCTURE HEREIN DESCRIBED AS HAZARDOUS TO THE PUBLIC HEALTH, SAFETY AND WELFARE AND DIRECTING THAT A NOTICE BE PLACED THEREON THAT THE SAME MAY NOT BE OCCUPIED. WHEREAS, the Board of Aldermen of the Town of Spring Lake, North Carolina finds that the structure described herein is hazardous to the health, safety and welfare of the residents of the Town under Town's Minimum Housing Code, Article VI Abandon Structures, Article VII Unsafe Structures and the North Carolina Building Code, and that all of the procedures of the Minimum Housing Code have been complied with; and WHEREAS, this structure should be removed or demolished, as directed by the Housing Inspector, and should be placard by placing thereon a notice prohibiting use for human habitation; and WHEREAS, the owner of this structure has been given a reasonable opportunity to bring the structure up to the standards of the above-mentioned codes in accordance with G.S. 160A- 443 (5) pursuant to an order issued by the Director of Inspections on May 1st, 2017 and the owner has failed to comply with the order; NOW, THEREFORE, BE IT ORDAINED by the Board of Aldermen of the Town of Spring Lake, North Carolina that: SECTION 1. THE CODE ENFORCEMENT OFFICER 1s hereby authorized and directed to place a placard containing the legend: "This building is unfit for human habitation: the use or occupation of this buildingfor human habitation is prohibited and unlawful. " Upon the structure located at the following address: Case No Rosewood Mobile Home Park Spring Lake, NC (Tax Pin# ) SECTION 2. THE CODE ENFORCEMENT OFFICER is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with this ordinance dated the loth day of December, 2018 and in accordance with the Minimum Housing Code and G.S. 160A-443. SECTION 3. THE COST OF REMOVAL OR DEMOLITION. 14

15 (a). The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred, the lien shall be filed in the office of the Town Tax Collector, and shall have the same and be collected in the same manner as the lien for special assessment in Article 10 ofg.s. Chapter 160A. (b). Upon completion of the required removal or demolition the Director of Inspection shall sell the material of the structure and credit the proceeds against the cost of removal or demolition. The Director of Inspection shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition the Director of Inspection shall deposit the surplus in the Superior Court where it shall be secured and disbursed in the manner provided be G.S. 160A-446(6). SECTION 4. IT SHALL BE UNLAWFUL for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be hazardous to the public health, safety and welfare. SECTION 5. THIS ORDINANCE shall become effective upon its adoption. Adopted this loth day of December, 2018 Yes No Larry G. Dobbins Mayor ATTEST: Rhonda D. Webb, MMC Town Clerk 15

16 Attachment # Agenda Item No. 10e Request for Board of Aldermen Action To: From: Date: Subject: Honorable Mayor Dobbins and Spring Lake Board of Aldermen Rhonda D. Webb, Town Clerk December 10, 2018 Appointment to Senior Enrichment Program Advisory Committee Purpose: To provide the Board of Aldermen the opportunity to determine appointments to the Senior Enrichment Program Advisory Committee. Overview: On August 24, 2015 the Board of Aldermen approved to create a seven-member Senior Enrichment Program Advisory Committee to promote Senior Enrichment Program functions and activities in the community and to provide recommendations to the Senior Enrichment Program Director in planning the senior services, programs and activities to meet the needs of the community. Appointment terms have expired for Ms. DeLois Borders, Ms. Margot Pfeiffer and Mr. Grady Page. They have expressed an interest in continuing to serve on this committee. If appointed, they will serve three-year terms expiring December 31, Recommendation: Accept applications for the Senior Enrichment Program Advisory Committee for three-year terms that will expire on December 31, Action Needed: Determine appointment of Ms. DeLois Borders, Ms. Margot Pfeiffer and Mr. Grady Page to the Senior Enrichment Program Advisory Committee to serve three-year terms, expiring December 31, Attachments: Applications for Board Appointment from Ms. DeLois Borders, Ms. Margot Pfeiffer and Mr. Grady Page 16

17 All information provided on this application is public information and may be shared with others upon request. The Town of Spring Lake APPLICATION FOR SENIOR ENRICHMENT PROGRAM ADVISORY COMMITTEE Last Name First Middle Date Home phone Cell phone 33 'f57f Do you live inside the city limits of Spring Lake? ~s D No Are you currently serving on a Board/Committee of the Town of Spring Lake? ~s DNo If so, What is the name(s) of the Board(s)/Committee(s): 17

18 Are You currently employed? D Yes ~o Employer Employer's Address Job Title Description of Job duties ;- List/describe any anticipated conflicts of interest or scheduling challenges you may encounter if appointed: /U-nv, :..) bl M -h,4a.--1jv ~ M-~ -/P 'I ~LnV. Civic Involvement: Please list the names of all civic organizations in which you are currently involved: 'ignafure of Applicant Date I Board of Aldermen Appointment D Yes D No Date: Term of Appointment: Signature of Town Clerk:

19 .. ( All information provided on this application is public information and may be shared with others upon request. The Town of Spring Lake APPLICATION FOR SENIOR CENTER ENRICHMENT & DEVELOPMENT ADVISORY COMMITTEE Last Name -ppe~-wev- Street Address " "707 -~ City, State, Zip Code -Sp ;":s L0vk First Middle Date }io~\i-- t O -- ~q-(~ c+. - County N ~ c~ ;( ~3~0 w ~-#@. I.<.,;.'3 j : l j"""'-0- I LO ~ Lu~bev ( AiAJ..._ Home phone q I ~ - 2 'i 'f-0- c Cell phone qllj CX8Cf S" Do you live inside the city limits of Spring Lake? a ves D No Are you currently serving on a Board/Committee of the Town of Spring Lake? ~ Yes D No If so, What is the name(s) of the Board(s)/Committee(s): sr":iaj ~- ke_ A.J.., :,;sev-l Co IIVI VVt. 7 fie e Please describe your education, training and background (both work and/or real world) that relates to your interest in serving in this capacity) ( 19

20 Are You currently employed? ~ Yes ' No Employer Employer's Address Job Title Description of Job duties List/describe any anticipated conflicts of interest or scheduling challenges you may encounter if appointed: c Civic Involvement: Please list the names of all civic organizations in which you are currently involved: Signature of Applicant 1tf r:;:>/1-- Board of Aldermen Appointment 0 Yes 0 No Date: Term of Appointment: ( Signature of Town Clerk:

21 All information provided on this application is public information and may be shared with others upon request. ( The Town of Spring Lake APPLICATION FOR SENIOR CENTER ENRICHMENT & DEVELOPMENT ADVISORY COMMITTEE Last Name First Middle Date fme GRAD( ~ - Street Address //2- ~/9)~,tf ~7: City, State, Zip Code!;...Pet ~LA tc ; fl){i_ 2835'6 County e0mi3 Y2L-A J4) c Home phone 91tJ - 7tl- ib14l Cell phone 91{5)._ Do you live inside the city limits of Spring Lake? Gives 0 No Are you currently serving on a Board/Committee of the Town of Spring Lake? ~s 0 No If so, What is the name(s) of the Board(s)/Committee(s): ~EN~t'IZ- Bv14etl /l15ui f!&vt,v~ r77/t: Please describe your education, training and background (both work and/or real world) that relates to your interest in serving in th is capacity) ( 21

22 Are You currently employed? 0 Yes ~o ( Employer Employer's Address Job Title Description of Job duties LisVdescribe any anticipated conflicts of interest or scheduling challenges you may encounter if appointed: c Civic Involvement: Please list the names of all civic organizations in which you are currently involved : Date Board of Aldermen Appointment 0 Yes 0 No Date: Term of Appointment: ( Signature of Town Clerk:

23 Attachment # Agenda Item No. 9d Request for Board of Aldermen Action To: From: Honorable Mayor Dobbins and Spring Lake Board of Aldermen Rhonda D. Webb, Town Clerk Date: December 10,2018 Subject: Appointment to the Spring Lake Board of Adjustment Purpose: To provide the Board of Aldermen the opportunity to review an application for the Spring Lake Board of Adjustment and make an appointment if they so choose. Overview: The Board of Adjustment is a quasi-judicial review board that is responsible for approving variances and adjustments. They have the following powers and duties in connection with the administration of the zoning ordinance: (1) To hear and decide applications for variances from the provisions of this zoning ordinance pursuant to the procedures and standards set forth the zoning ordinance. (2) To hear and decide appeals from any order, requirement, decision, determination or interpretation made by the zoning administrator, planning director or other official in the administration or the enforcement of the zoning ordinance. (3) To hear and decide applications for certificates of nonconforming use pursuant to the procedures and standards set forth the zoning ordinance. Ms. Rita Perry has expressed interest in serving on the Board of Adjustment and would like to serve as a regular member. Should the Board choose to appoint Ms. Perry, her appointment will be for a three-year term to end December 31, Recommendation: Accept Ms. Rita Perry's application for appointment to the Spring Lake Board of Adjustment. Action Needed: Determine appointment of Ms. Rita Perry to serve on the Spring Lake Board of Adjustment. Attachments: Background Sheet Application for Board Appointment from Ms. Rita Perry 23

24 Background Sheet BOARD OF ADJUSTMENT Spring Lake Code of Ordinances Sec Establishment; membership. The board of aldermen pursuant of G.S. ch. 160-A, art. 19, part 3, does hereby establish a board of adjustment. Such board shall consist of at least five members appointed by the aldermen. The appointments and reappointments shall be for three-year terms. All appointments to fill vacancies shall be for the unexpired term. The board of aldermen may also appoint two alternate members at large to serve on the board of adjustment in the absence of any regular member. Alternate members shall be appointed in the same manner as regular members and at the regular times for appointment. Each alternate member, while attending any regular or special meeting of the board of adjustment and serving in the absence of any regular member, shall have and exercise all the powers and duties of any regular member absent from the meeting. (Code 1978, ; Code 1995, ; Ord. of ) Sec Proceedings. (a) (b) The board of aldermen shall elect a chairperson and vice-chairperson from among its members, who in turn may appoint a secretary. Meetings of the board of adjustment shall be held at the call of the chairperson and at such other times as the board of adjustment may determine. The chairperson is authorized in his official capacity to administer oaths and compel the attendance of witnesses in any matter coming before the board of adjustment. Any member of the board of aldermen while temporarily acting as chairperson shall have and exercise like authority. All meetings of the board of adjustment shall be open to the public. The board of adjustment shall keep minutes of its proceedings, showing the vote of each member upon every question or if absent or failing to vote, indicating such fact. The board of adjustment shall also keep records of its examinations and official actions. (Code 1978, ; Code 1995, ; Ord. of ) 24

25 Attachment # Sec Powers and duties. (a) (b) (c) (d) Administrative review. The board of adjustment shall have the powers and duty to act in all matters relating to the administrative review of any order, requirement, decision or determination made by the zoning inspector or other administrative official. Variance. The board of adjustment shall have the power, in passing upon appeals, to vary or modify any of the regulations or provisions of this chapter relating to the use, construction or alteration of buildings or structures or the use of land, where there are unnecessary hardships in the way of carrying out the strict letter of this chapter, so that the spirit of this chapter shall be observed, public safety and welfare secured, and substantial justice done. Special use permit. The board of adjustment shall grant permit exceptions, called "special uses," in the classes or cases of situations and in accordance with the principles, conditions, safeguards, and procedures specified in section Interpretation. The board of adjustment shall have the responsibility to interpret the official zoning maps and pass upon disputed questions of lot lines or district boundary lines and similar questions as they arise in administration of this chapter. The board of adjustment shall hear and decide all matters referred to it or upon which it is required to pass under this chapter. (Code 1978, ; Code 1995, ; Ord. of ; Ord. No , , ) Sec Concurring vote. The concurring vote of four-fifths of the members of the board of adjustment shall be necessary to reverse any order, requirement, decision or determination of any administrative official charged with the enforcement of this chapter. A concurring vote of four-fifths of the board of adjustment is also required to decide in favor of any applicant on any matter which the board of adjustment is required to pass including granting variance from the provisions of this chapter and issuing a special use permit. (Code 1978, ; Code 1995, ; Ord. of ; Ord. No , , ) 25

26 All information provided on this application is public information and may be shared with others upon request. The Town of Spring Lake APPLICATION FOR BOARD OF ADJUSTMENT Last Name First Middle Date Perry Rita 12/4/18 Street Address 1013 Karen Circle County Cumberland City, State, Zip Code Spring Lake, NC Home phone Cell phone Do you live inside the city limits of Spring Lake?!:8 Yes 0 No Are you currently serving on a Board/Committee of the Town of Spring Lake? [8 Yes 0 No If so, What is the name(s) of the Board(s)/Committee(s): Senior Enrichment Committee Please describe your education, training and background (both work and/or real world) that relates to your interest in serving in this capacity) -Former City Clerk (Fayetteville) -Worked at the Cumberland County Planning & Inspections Department -Knowledgeable regarding variances & special Use Permits 26

27 Are You currently employed? ~ Yes 0 No Employer Crown Complex Employer's Address 1960 Coliseum Drive Job Title Human Resources Manager Description of Job duties - Personnel policies & procedures -Workers compensation - classifications -FMLA -Payroll List/describe any anticipated conflicts of interest or scheduling challenges you may encounter if appointed: -4th Tuesday of each month (5:30 PM) conflicts with an existing meeting Civic Involvement: Please list the names of all civic organizations in which you are currently involved: - voluntary with numerous charities Signature of Applicant Date 12/4/18 Board of Aldermen Appointment 0 Yes 0 No Date: Term of Appointment: Signature of Town Clerk: