TOWN OF PATTEN Wednesday, July 11, 2018 Board of Selectmen Meeting 6:33 p.m. Patten Town Office MINUTES

Transcription

1 TOWN OF PATTEN Wednesday, July 11, 2018 Board of Selectmen Meeting 6:33 p.m. Patten Town Office MINUTES 1. Call to Order Reggie called the meeting to order at 6:30pm. 2. Roll Call Selectmen: Reggie Porter, Ken Perkins, Lana Tucker, Gregg Smallwood, Marty McCarthy; Charlie Kenney; Laura Kenney; Dennis Brackett; Brian Glidden; Randy Bossie; Town Manager Ray Foss 3. Signatures a. Warrant #14 Sewer, Water, General Government, Ambulance, General Government Payroll & Ambulance Payroll Warrant i. Payroll includes pay for Clarissa Porter for Qtr 2 ii. Payroll includes 1 st half of year for Peter Dicentes iii. Ambulance we voided the check for the $50k downpayment with Autotronics iv. The warrants include RSU89, NKVSWDD, Mowing. v. Gregg asked about the Hogan Tire brake replacement invoice and the choice to use Irving for diesel for the Fire trucks and Ambulances. Ray will research both questions. vi. Lana made a motion, seconded by Ken, to approve the warrants. The motion carried unanimously. b. Approval of Selectmen Meeting minutes of June 27, 2018 i. In folders ii. Ken made a motion, seconded by Lana, to approve the minutes as written,. The motion carried unanimously. c. Approval of Minutes of Special Town Meeting of July 10, 2018 (if ready) i. Tabled; as not completed yet d. Approval of appointment of Deb Bivighouse to the Planning Board i. Approved by poll of board on June 28, 2018 (Ken, Lana, Marty. Gregg) ii. She took the oath of office at Planning Board meeting of July 2, where she was also elected chair of the Planning Board iii. Lana made a motion, seconded by Gregg, to approve the appointment. The motion carried unanimously. e. Approval of purchase of Ambulance i. Quote in folders ii. new chassis and box, 2017, McCoy Miller, gas, not diesel (not 1

2 made in ambulance configuration after 2016) iii. Gregg made a motion, seconded by Ken, to approve the purchase. The motion carried unanimously. f. Approval of repairs to Ambulances i. Quote in folders. This was the 2010 Ambulance that had the tire blow and rip up the wheel well. ii. Gregg made the motion, seconded by Ken to approve the repair. The motion carried unanimously. g. Approval of Water and Sewer Warrants and Commitments for 3 rd Quarter of 2018 i. In folders ii. Marty made the motion, seconded by Gregg to approve the warrants and commitments. The motion carried unanimously. h. Approval of Municipal Valuation Report and Certification of Assessment packet i. Certification of Assessment to be Returned to Municipal Treasurer ii. Assessor s Certification of Assessment iii. Municipal Tax Assessment Warrant iv. Certificate of Commitment v. Municipal Valuation Report page 8 vi. Oral poll of the Board to go with mil rate of 30.5 this morning vii. In signature pile, will make copies viii. Ken made a motion, seconded by Lana, to formally approve the 30.5 mil rate and approve the packets. The motion carried unanimously. i. Approval of Hardship Abatement Request i. Application and information on 2016, 2017, 2018 taxes in folders ii. Tabled for this meeting. j. Approval of replacement for Al MacKinnon on Northern Katahdin Valley Waste Disposal District (NKVSWDD) Board i. Their board meeting the 4 th Thursday of the month. Patten has 2 votes. No replacements had been identified to Ray ii. Ray will put up notice of vacancy (7/16/18). k. Approval of transfer of $5,000 from General Fund to Sewer Fund i. Needed to pay last warrant and current warrant before receipt of QTR3 payments ii. $1,300 from last warrant for CES not paid yet. iii. This is consistent with requests in prior years iv. Ray will work with Kevin to keep the costs down; but we are having issues with Gardner Street pump 2

3 v. Ken made a motion, seconded by Reggie, to approve the transfer. 4. New /On-going Business a. Taxes All the work completed today to get them committed and mailed out. i. Tony Pinette from Revenue Services was here from 8 to 11:15. ii. To be mailed tomorrow and by Friday (Note: This was completed Friday before the 3pm pickup.) b. Town Meeting i. All articles approved ii. Connecting Marie Giglio with Clarissa Porter iii. Clarissa and Ray discussed the chimney language; she will be in town on Monday; they will discuss the questions. iv. How can we get the word out better about the meeting and the time of the meeting 1. Several people arrived as it was ending or after it ended v. Agreement that, from now on, all town meetings, like Budget Committee, Selection, and Planning Board, will start at 6:30pm. For regular town meeting, they may not be able to start until 7pm depending on vote counting. c. Resignation of Patten Deputy Clerk i. on 7/9/18 8:14pm ii. Jen was out on 7/10/18 and 7/11/18 iii. Ray will ask her why she is resigning tomorrow, Thursday. iv. A concern was raised about Carolyn s reason for resigning. d. Road work i. Call from Contech 7/10/18 trying to coordinate pick up by Mike Hanson. (Note: Kevin followed up with Contech on Thursday 7/12.). e. Mortgage and other documents i. Confirmation that these were not routinely loaded into TRIO Real Estate Records ii. Scrub of all records and data entry into system from Registry of Deeds for binders 1. 1/1/18 to 6/7/18 (and then ongoing) 2. 4/1/16 to 12/31/ /1/14 to 3/31/16 4. Have added 22 mortgage holders to master list so far 5. Just with Katahdin Trust, 26 new records loaded iii. Will continue with binders 1. 4/1/11 to 3/31/2014 (tabbed, partially completed) 3

4 2. 4/1/09 to 3/31/11 (tabbed) f. Financial Reports i. Not completed; hope to complete Friday or Monday. g. Qtr 2 IRS and State reports i. Unemployment Compensation Wages report for QTR2 completed and faxed to the State today ii. IRS Q2 Still to be completed. h. Water department billing and disconnects i. Disconnects mailed 7/9 14-day disconnects ii. Water and Sewer bills mailed 7/10/18 i. Sewer liens i. Mailing to Glen Gould; received 7/10/18 ii. Still need to do liens iii. Sewer cannot be disconnected. j. Tax billings/collections i. Hersey and Moro a good deal of taxes for 2018 already received ii. Patten 16,500+ received 6/28-7/11/18 k. Planning Board i. Mtg 8/6, moving to 1 st Monday, and then 1 st Tuesday when holidays l. 84 Main Street Flint Property i. Discussed with Clarissa ii. to MMA Legal for their advice 7/10/18 iii. (Note: Ray had detailed conversation with MMA Legal on 7/12 which he will cover with the Board at the next meeting.) m. 47 Pleasant Street i. Sale to Rich Ewald ii. Listed with Karen Rockwell iii. Call from Harriette Parker 7/5 iv. Lisa Libby still there as of 7/5 v. May have septic tank issues vi. Sale got delayed a little vii. (Note: Ray had detailed conversation with buyer on 7/13.) n. TRIO problem with credit card processing i. Not printing fee ii. After work of Ron Dennis and TRIO, seems to be resolved on all but Lorie s machine as of 7/10/18 iii. Continuing problem 7/11/18 iv. (Note: Ray consulted with Ron Dennis again and has reached out to TRIO. Resolved 7/16/18.) o. Correspondence 4

5 i. Received a large box of files from Barry Higgin s office 1. Clarissa is going to look through it ii. Terry Hill call 1. Swim lessons Shin Pond? a. Issue is instructor and location b. This was a money loser in the past c. Lana and Gregg both spoke in favor of the idea, to have it at the state beach on Shin Pond. We will need to include it in next year s budget and find Red Cross certified instructors. 2. Outhouse outside in Patten Academy Park a. Discussed with Paula b. Discussed with John Brown i. he is not prepared to put the one out of the shed c. Ray asked the Board what their thoughts were. They indicated support for the idea of adding one to the park generally. Marty suggested being open for family hours. d. Question on who would pump it and clean it depending on the design chosen. e. Dennis Brackett spoke forcefully for the idea of adding bathrooms. He recommends a cement floor and drain. He said it doesn t have to be elaborate. f. Discussions of water and sewer connections versus a vault; discussions of vandalism and cameras, etc. g. Dennis said we should look at the KTP Collaborative and other funding. He said that the Poker Run could give toward it and that he would give toward it. h. Ray directed to research what DOT might be able to help with, to start questions on grant, etc. (Note: DOT response ed to Board 7/13.) 5. Manager s Comments a. Main Street Sewer i. Ray has had conversations with Christine Parker about sewer versus septic. She has said the people at Pa s Pizza site definitely need sewer. Ray ed Ed MacArthur to ask what an engineering study would cost. ii. Kevin is seeing possible impact of coffee shop on Gardner Street pump station too. 5

6 iii. If we were to need to cross Webb Brook, it might be a good idea to do so before the State does the culvert replacement. iv. We don t want to do what was done in 1991 (make people pay for septic systems and put in a sewer system they wouldn t need to use for 30 years). v. What is the Board s perspective? 1. With regard to the part of Main Street south of Webb Brook, the Board seemed to think a pipe from MacKinnon s to Flatlanders and then on the west side of Webb Brook connecting to Gardner Street line south of the pump station was the best idea. 2. With regard to the Pa s Pizza site, if they cannot use a holding tank system, the consensus was for them to bore a line under Main Street to connect to the Church Street Line. b. With regard to the wipe s issue, the Board directed Ray to work with Randy for Randy to design catchment systems for the pump stations on Gardner (low by the pumps) and Lovejoy (high on the wall). c. Replacing Randy Tarr Does the Board want this to go out to bid. Discussion about a person Clarissa recommends, the person Sherman is using, and about 1985 valuation data. Ray to work on this further. d. Joe Cyr from Houlton Pioneer Times was in town on 7/11 for story on growth of business in Patten. e. Grants Jen has now attended two training sessions on meet the funders and grant writing. Dennis said he still thinks we should be paying her on a percentage basis for successful grants. 6. Selectmen's Comments a. Lana asked about Vona Libby and licensing. Ray said we don t have zoning or licensing ordinance. Ray did have her fill out one of our Business Registry Forms. b. Ken - none c. Reggie and Gregg revisited the question on staff turnover and the reasons for it. d. Marty - none 7. Public Comments a. Charlie asked about status of Lane work on roads. Gregg said they are on Rte 2 in Smyrna then heading here on Rte 159. Marty reminded all that the idea for next year is to bank a carry forward as we did this spring to be able to make another bigger push at a lower cost in b. Dennis asked about role of CEO on sewer, holding tanks. Dennis said 6

7 that the town should only be expanding sewer lines with grant money. He asked about Pa s Pizza being able to use a holding tank. 8. Miscellaneous Business - none 9. Adjournment Ken made a motion, seconded by Lana, to adjourn at 7:48pm. The motion carried unanimously. **** Next Selectmen Meeting Date: Wednesday, July 25, 2018 at 6:30p.m. **** Note: These minutes are not verbatim. Minutes prepared and presented for approval by Town Manager, Raymond A. Foss, July 16, Reggie Porter, Sr., Chairman Lana Tucker Ken Perkins, Vice-Chairman Gregg Smallwood Marty McCarthy 7