AMATEUR TRAPSHOOTING ASSOCIATION MINUTES OF THE REGULAR SCHEDULED AND CONTINUING EXECUTIVE COMMITTEE MEETING DECEMBER 10, 2012

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1 AMATEUR TRAPSHOOTING ASSOCIATION MINUTES OF THE REGULAR SCHEDULED AND CONTINUING EXECUTIVE COMMITTEE MEETING DECEMBER 10, On December 10, 2012, at 9:00 HRS, Central Time (CT), President Allan Radway of the Amateur Trapshooting Association, subsequent to Roll Call and confirmation of the quorum, called this Regularly Scheduled and Continuing Meeting of the Amateur Trapshooting Association to order. Answering the Roll Call and seated in attendance were: President, Western Zone Vice President, and Alberta (Canada) Delegate, Allan R. Radway Southern Zone Vice President, and North Carolina Delegate, Terry Roush Southwestern Zone Vice President, and Kansas Delegate, Rob M. Taylor Eastern Zone Vice President, and Rhode Island Delegate, Wayne D. Morris Central Zone Vice President, North Dakota Delegate, and Immediate Past President, Jeff L. Wagner Treasurer, Thomas G. Burkey, from Pennsylvania Executive Director, Lynn Gipson from Illinois Secretary, Hunter H. Galloway III, from North Carolina The Secretary advised, for the record, that proper Notice was given for their Regularly Scheduled and Continuing Meeting, and that all referenced meetings have been scheduled to be conducted in the Board Room at the ATA Headquarters located at 1105 East Broadway, Sparta, Illinois. The Executive Committee observed a moment of silence in tribute to the memory of Jackie Roush, wife of the Vice President and North Carolina Delegate Terry Roush, who died November 28, It was noted that Executive Director Lynn Gipson attended and represented the Executive Committee at Jackie Roush s funeral services on December 4, 2012, 1

2 in Letart Falls, Ohio. The moment of silence also paid tribute to the memory of Past Presidents Walter Marvel, J. Bruce Kent and Joe Loving. They will be missed by the ATA Executive Committee and all members of the staff that have had the distinct pleasure and honor of knowing and working with them. President Radway read a letter from Toni Paultler, who is Director of the Sparta Area Chamber of Commerce. The letter expressed condolences to the family and friends of Jackie Roush, and it stated that a tree with a plaque in tribute to her will be planted on the grounds of the new ATA office in Sparta. Vice President Roush thanked the Executive Committee and the Trapshooting Hall of Fame for the flowers and contribution to the North Carolina Trapshooters Hall of Fame in memory of his wife. President Allan Radway informed the Executive Committee members that the minutes of the Regularly Scheduled and Continuing Meeting of the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA) held on August 6, 2012 through August 18, 2012, and subsequent Executive Committee Minutes and/or Memoranda from the Regularly Scheduled Teleconference Meetings included other Committee Meetings (if any) held, have previously been distributed for review, comment and approval. Subsequent to review and discussion and upon motion of Vice President Rob Taylor with second of Vice President Wayne Morris and following the President s call of the Question, with no response, it was unanimously: RESOLVED, that the Minutes of the Regularly Scheduled and Continuing Executive Committee Meeting of the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA) held from August 6, 2012 through August 18, 2012, are hereby ratified, adopted and/or approved this date and time. President Allan Radway further advised that the Minutes of the Regularly Scheduled Annual Meeting of the Board of Directors of the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA) held on August 16, 2012, have previously been distributed for review, comment and conditional approval of the Executive Committee. Subsequent to review and discussion and upon motion of Vice President Terry Roush and second of Vice President Wayne Morris, and following the President s call of the question, with no response, if was unanimously: RESOLVED, that the Minutes of the Annual Meeting of the Board of Directors of the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA) held on August 16, 2012, are hereby conditionally ratified, adopted and approved this 2

3 date and time, subject to the approval of the Board of Directors of the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA) sitting at the next Regularly Scheduled Annual Meeting of the Board of Directors. President Allan Radway advised the Executive Committee of the proper procedures regarding reimbursement of expenses for this meeting. It was noted that the Accountable Plan which was adopted on October 4, 2010, provides for lodging reimbursement in the Sparta area of $ per day and a per diem reimbursement of $56.00 per day. Lodging was obtained for the Executive Committee at a reduced rate of $85.00 per day at the Holiday Inn Express. Business travel is to be reimbursed pursuant to paid receipts or mileage according to the current Federal Charitable Rate. President Radway introduced Michael R. Howell who replaced Judy Harden as Director of Finance and Controller of the ATA. Mr. Howell is a Certified Public Accountant, and his offices are located at 1101 North Market Street, Sparta, Illinois. He discussed the 2013 Grand American Budget with the members of the Executive committee. The Martin added money of $350, was deleted from the revenue side of the Budget since there has been no official statement on whether this Martin contribution will exist in The Budget projects a profit of $219, in 2013 which represents an increase of $27, from the actual profit reported for the 2012 fiscal year. The AIM and Youth and Educational Fund Budget projects net income to be $8,500.00, but the AIM Program will operate at a deficit of $23, when the cost of state shoot youth trophies, youth pins and patches are included. This AIM Budget represents a decrease of $29, in total operating losses when compared to the 2012 fiscal year. The entire Amateur Trapshooting Consolidated Budget was the last item presented by Mr. Howell. He stated that the Budget calls for a profit of $804, which represents a decrease of $334, from the profit reported for the 2012 fiscal year. This figure is determined by deleting $533, in realized and unrealized gains on investments from the revenue side of the Budget which were reported in the 2012 fiscal year. The Secretary s Report was given next to the Executive Committee. Secretary Galloway with the assistance of Executive Director Gipson discussed the following 2012 ATA Official Complaints #12-01 Filed against Fred Frazier ( ) by Richard Luckett AZ Delegate. VP Radway accepts Scott Hoover s investigation results, the VPs concur and Mr. Frazier suspended for 30 days (4/12/12-5/11/12). 3

4 #12-02 Filed against Wayne Allred (# ) by Stephen Neumann (# ). VP Radway Accepts AZ Delegate Luckett s recommendation that both Mr. Allred and Mr. Neumann be sent letters of reprimand for unsportsmanlike behavior. The VPs concur and letters were sent on 5/30/ #12-03 #12-04 Filed against William Martin (# ) by Mark Cohen (# ). VP Radway accepts the investigation and recommendation of CA Delegate James Hammond that Mr. Martin be suspended for a period of 90 days. VPs concur. Martin suspended from June 16 to September 15, Filed against St. Charles Sportsman s Club (# ) by C. M. Rector (# ), Mr. Rector alleged that St. Charles collected daily fees for three registered league sessions, but did not report the scores or forward fees to ATA Headquarters. Illinois Delegate Matteson s investigation found that Mr. Rector s claim was true; however two of the three leagues did not have the required minimum of three entrants, so these could not be registered. Further, it was found that St. Charles had not paid the requisite $25 registration fee to the ATA for any of the three league sessions. Delegate Matteson recommended that St. Charles be required to comply with the following conditions: 1. Submit proof to the ATA Executor Director that the members were refunded the ATA daily fees for the two league sessions that did not have required number of entries. This proof shall be signed statements from the members. 2. Submit payment of the $25 league registration fee for the 2011 session. 3. Submit payment of the $25 late payment fee for tardy shoot report. 4. Submit payment of the ATA daily fees for the Spring 2011 session ($270). Vice President Wagner concurred with Delegate Matteson s recommendation and the remaining Vice President s agreed. St Charles was informed of the decision of the Executive Committee via Certified 4

5 #12-05 Letter on July 16. St. Charles Sportsman s Club met all of the above Requirements in September, Filed against Michigan Trapshooting Association President Wallace Hart (# ) by Darryl Hayes (# ) dated May 7, Mr. Hayes was competing at a 500 target singles marathon shoot at the Michigan home grounds on May 5-6 with the intention of shooting all five singles events. After the second event, club management put more trap fields into service, thereby making the event durations shorter. Mr. Hayes and all of his squad were about five minutes late to his first field of the third event. After shooting the third event all the squad members except Mr. Hayes decided to forfeit Event 4 to take a break. Still trying to cope with the quickened pace and now the only member of the squad left, Mr. Hayes reported to his trap as soon as possible for Event 4. Before he could begin shooting, an unknown female that was in charge of the squad sheets refused to let Mr. Hayes shoot Event 4 because Event 5 had already stated shooting. Mr. Hart approached in a golf cart and allegedly accused Mr. Hayes of squadding late in one event and early in the next and supported the decision of the unknown female. Mr. Hayes immediately reported to the clubhouse to plea for permission to compete in Event 4. Shoot management representative and MTA Director Fred Jackson agreed to resolve by allowing Mr. Hayes to make up Event 4 on a practice field. While preparing to shoot the third sub event of Event 4 (alone), Mr. Hayes could see his squad preparing to take the line for Event 5, Rather than shoot 200 singles alone, Mr. Hayes was granted permission by Director Jackson to join his squad for Event 5, and make up the remainder of Event 4 when finished with Event 5. About five minutes after finishing, Mr. Hayes was approached by President Hart and Director Jackson. President Hart told Mr. Hayes, I told you you couldn t shoot; I m disqualifying your score. After investigation, Delegate David Price stated that the host club violated Section XII (A) of the Official ATA rules and recommended that the host club: 1. Include Mr. Hayes score of 100X100 for Event 4 in their shoot report to the ATA office. 5

6 Include the above score for marathon HOA totals and consideration for all monies, trophies and awards. Adjust the payouts to any effected individuals. 3. Submit evidence that the above conditions have been met to the Executive Director of the ATA within 15 days of notification. Vice President Wagner concurred with the recommendation of Delegate Price and the remaining Committee members concurred. Mr. Hart was informed of the decision by Certified Letter on July 5, Return Receipt indicated that Mr. Hart received the letter on July 16, Michigan Trapshooting Association met all of the above requirements in September, #12-05 Filed against Gary Bombalicki (# ) and Jim Tyner (# ), Las Vegas 1,000 Shoot Mangers and promoters by David Siegler (# ) dated May 31, Mr. Siegler alleges that as promoters of the Las Vegas 1,000 Trapshoot, May 14-18, 2012 at the Clark County Shooting Range (Las Vegas, NV), the pair cancelled ATA registered shooting on Friday, May 18 due to inclement weather conditions, but did not refund ATA fees to the entrants. Further, Mr. Seigler alleges that in violation of ATA Official Rules, the printed program for the shoot did not break down fees collected and that the shoot cashiers did not post any payoff sheets during the shoot. As the complainant is also the Nevada ATA Delegate, Western Zone Vice President Radway assigned investigative responsibilities to California Delegate James Hammond. Mr. Hammond reported his findings and recommendations to the Executive Committee during the Grand American. Mr. Hammond recommended that Mr. Tyner and Mr. Bombalicki be suspended from the Association for a period of not less than five (5) years, and that same be suspended for life from promoting, managing or working any ATA shoots. Vice President Radway accepted the recommendations without modification and the ballots reflected unanimous support. Tyner and Bombalicki received notification via Registered Mail on August 29, 2012 of the decision. On September 24, 2012, Tyner and Bombalicki notified the Executive Director via of their intent to appeal the decision of the Executive Committee. On November 26, 2012, Tyner and Bombalicki notified the Executive Director 6

7 of their decision to forfeit and abandon their appeal right to the decision of the Executive Committee on this complaint. #12-07 Filed against Darryl C. Larson (# ) by Anthony J. Minervini (# ) President of the Connecticut Trapshooting Association dated July 6, Mr. Minervini alleges that while competing at the Connecticut State Shoot at Hartford Gun Club on June 23, 2012, Mr. Larson displayed unsportsmanlike behavior. The allegation contends that Mr. Larson directed insults and abusive language toward the tournament employee responsible for changing the on deck squad numbers. Mr. Larson accused the employee of causing him to be late for his squad because the squad number did not come up in a timely manner. The employee positively identified Mr. Larson, but he left the grounds before shoot management could talk with him about the incident. The complaint information was forwarded to Delegate Latouf on July 6, Vice President Morris accepted Delegate Latouf s recommendation that Mr. Larson be sent a letter of reprimand, and the ballots of the Executive Committee reflected unanimous consent. Mr. Larson received the letter via Registered Mail on September 18, #12-08 Filed against Stephanie Gutierrez (# ) by David Vowell (# ) and Jorge Ragde (# ) on July 11, Vowell and Ragde allege that while competing at an ATA Registered Shoot at the Oak Tree Gun Club (Newell, CA) on June 20, 2012, Gutierrez attached and physically assaulted Vowell s daughter, Lauren Vowell (# ). The altercation was broken up by David Cohen (# ). The complaint names several witnesses. In addition, Ragde s son, Jorge Ragde III ( ) was squadded with Gutierrez on June 24, 2012, during the California State Shot at Kingsburg Gun Club. Ragde alleges that Gutierrez attempted to intentionally distract his son during the event. The investigation was assigned to California Delegate James Hammond on July 11, Delegate Hammond s recommendation that Gutierrez be suspended from the Association for a period of not less than six (6) months was supported by Western Zone Vice President Radway and the Executive Committee. Ms. Gutierrez received notification by Registered Mail of the decision on September 24,

8 #12-09 #12-10 #12-11 Filed against Ray Bearden (# ) by Alan L. Sharp (# ) on July 13, Sharpe alleges that Bearden physically assaulted him on June 26, 2012, during the Arkansas State Shoot at Remington Gun Club, Lonoke, Arkansas. There were several witnesses to the event and Mr. Bearden was escorted from the Remington Gun Club property by Remington security personnel. For personal reasons, Arkansas Delegate James Kiddy recused himself from the investigation and has assigned the responsibility to first Alternate Delegate Bronson Castleberry. Complaint documents were forwarded to Castleberry on July 23, Alternate Delegate Castleberry s recommendation that Bearden be suspended for a period of not less than three (3) years was accepted by Vice President Taylor and the remainder of the Executive committee. Mr. Bearden received notification by Registered Mail of the decision on September 18, Filed against Heath Sabey (# ) and Vivian Sabey (# ) by Chad Sorenson (# ) on September 11, Sorenson is the current President of the Utah State Trapshooting Association (USTA), the Sabeys are the former President and Secretary, respectively. Sorensen alleges that the Sabeys used USTA funds for personal use during their tenure in office. An internal audit resulted in $30, in unaccounted funds. The issue has been turned over to local law enforcement authorities for investigation. Delegate Sudbury continues to monitor the status of the law enforcement investigation and has been granted time extensions by President Radway pending the results of the law enforcement investigation. Filed against Jeremie Summers (# ) by Ginger Douglas (# ) on September 11, Ms. Douglas alleges that Mr. Summers s minor son was causing a distraction by mimicking his father s shooting movements, and was a safety concern due to his close proximity to the shooters competing in a registered competition at the Golden Spike Trap Club (Brigham City, Utah) on September 1, Mr. Summers was asked to tell his son to move further back that 10 to 15 feet from the shooters on the line. Mr. Summers took exception to the request and the manner in which it was given. A heated verbal exchange resulted between Mr. Summers and 8

9 club officials, the final outcome of which was a refund to Mr. Summers and his exit from the grounds. Delegate Sudbury s recommendation to President Radway that Mr. Summers be sent a letter of reprimand for the incident was unanimously supported by the Executive Committee. Summers received the letter via Registered Mail on November 16, President Radway called for a recess at 11:05 HRS. The Meeting resumed at 11:10 HRS. Secretary Galloway concluded his report by reviewing the present state of the lead reclamation efforts in Vandalia, Ohio. He stated that the basin restoration work required more grading and seeding before the City of Dayton would release the remaining $78, being held in escrow. The ATA has supplied the City of Dayton with topsoil and seed to complete the project. The City of Dayton will provide the necessary labor which will be invoiced to the ATA in an amount not to exceed $10, The project should be completed in the near future, and at that time, the remaining funds being held in escrow will be released to the ATA. Subsequent to further discussion and review and upon motion of Vice President Rob Taylor with second of Vice President Wayne Morris and following the President s call of the question, with no further response or comment, it was unanimously: RESOLVED, that Secretary Report(s) and the Official Act(s) of Secretary Hunter H. Galloway III are hereby ratified, adopted and/or approved this date and time as performed for the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA). President Radway advised the members of the Executive Committee that lunch would be provided to them at ATA Headquarters, and he called for a recess t 11:30 HRS. The Meeting resumed at 13:00 HRS. President Radway asked Stanley Stramel, President of CompuTech Business Solutions, to give his report on the Data Services Project. Mr. Stramel discussed the following items: The on-line average card began operation this past November. A total of 1,815 ATA members have utilized this new benefit since its inception The All-American Software should be operational by the end of the week. A delay in this project was caused when the data base put shooters in categories based on age. A problem would arise when a male shooter who is a Sub-Vet by 9

10 age desires to shoot in the All-American Men s Division. Manual changes are currently being made by Kathy Key to correct this problem. The Grand American Data Services Project is currently on schedule. It has been used as a back-up system for several shoots this year. The real test for the system will occur in April at the Southwestern Satellite Grand when it will run the shoot. A new on-line pre-squadding system is being developed and it will be operational for the Southwestern Grand. The system will allow shooters to determine the post, time of day and fields when pre-squadding. An will be sent to the shooter indicating the squad that has been assigned to them. Any changes to the assigned squads must be made at the tournament, and it cannot be made on-line President Radway called for a recess at 13:40 HRS. The Meeting resumed at 13:50 HRS. President Radway introduced Angelo R. Trozzolo, President of Trozzolo Communications Group. A marketing and branding proposal was presented to the Executive Committee by Mr. Trozzolo and his associate, Jeff Madden. They emphasized that when any organization is trying to retain or recruit new members, it is not what you say but what they hear. An average American gets five thousand messages a day, and an organization needs good branding to get their messages across to the people. Their recommended scope of work included the following eight steps: Step 1: Step 2: Step 3: Step 4: Step 5: Step 6: Step 7: Step 8: Conduct a brand audit Conduct a deep dive discovery exercise Conduct target audience interviews Conduct a competitive analysis Present an initial analysis of research findings and key insights Develop a brand platform Develop a strategic marketing communications plan Present final brand platform and communications plan to the ATA leadership 10

11 Mr. Trozzolo stated his fee would be dependent on the final scope of work agreed upon by the parties. Once the project is agreed upon by all the parties, Trozzolo Communication Group could begin work immediately and complete this initiative in a time frame of days. The Executive Committee requested the Executive Director investigate and review the proposal, and all action in this matter was postponed. President Radway called for a recess at 15:50 HRS. The Meeting was resumed at 16:01 HRS. At 16:02 HRS President Radway called for an Executive Session, with no objections from members, in order to consider some Human Resource issues in Closed Session. At 17:12 HRS the Regular Meeting reconvened. President Radway called for a recess at 17:13 HRS. The Meeting resumed at 8:00 HRS on December 11, President Radway asked Executive Director Lynn Gipson to give his Administrative Report. The following items were discussed in his Office Report to the Executive Committee Fees generated from ATA registered shoots increased from $465,495 in 2011 to $664,649 in Most areas of membership have shown an increase including dues. Adult dues are up 2%, Youth dues are up less that 1%, AIM registration fees are up 3%, life memberships are up 15%, and senior/disabled veteran dues are up 13%. The excess of dues and fees over general and administrative expenses was $75,482 in Total targets shot in 2012 were 59,376,868 as compared to 58,956,136 shot in Total targets by discipline in 2012 were as follows: Singles 27,013, % Handicap 20,645, % Doubles 11,718, % Total active membership in the ATA increased from 28,004 members in 2011 to 28,353 in The total paid membership in the ATA in 2012 was 52,764 members which decreased from 55,016 members in

12 follows: The new member longevity report in regard to retainment averages was as Retained 57.5% after 1 target year Retained 47.5% after 2 target years Retained 31.7% after 3 target years Executive Director Gipson continued his report with a discussion of the Grand American Trapshooting Tournament. He recommended reducing the number of banks from 27 to 24 banks utilized during Championship Week at the Grand American. Since Championship Week was down by 1,310 entries in 2012, the Executive Committee agreed unanimously with Executive Director Gipson in this matter. Due to the fact that the Martin money will probably not be available for the 2013 Grand American, the Executive Committee discussed providing $100,000 in ATA added money for the event. Subsequent to further discussion and review and upon motion of Vice President Taylor with second of Vice President Wagner and following the President s call of the question, with no further response, it was unanimously: RESOLVED, that the ATA would provide $100, in added money to be used in Championship Week at the 2013 Grand American as follows: $25, added money to Wednesday s Championship Singles $10, added money to Thursday s Handicap $15, added money to Friday s Championship Doubles $10, added money to Friday s Handicap $25, added money to Saturday s Grand American Handicap $15, added money to the High All-Around The added money in all of the above, Singles, Doubles, and High All-Around events will be paid on a high gun basis by classes, % each class. The added money in all the above Handicap events will be paid on a high gun basis by yardage, % each yardage Executive Director Gipson then initiated a discussion concerning the increased costs associated with the 2013 Grand American. Subsequent to further discussion and review and upon motion of Vice President Taylor with second by Vice President Wagner and following the President s call of the question, with no further response, it was unanimously: 12

13 RESOLVED, that the target and shooter service charge at the 2013 Grand American be increased to $34 per hundred targets. President Radway called for a recess at 9:37 HRS. The Meeting resumed at 9:45 HRS. Executive Director Gipson continued his discussion about the 2013 Grand American. He recommended discontinuing awarding the medallions because of the enormous staff time required to determine the winners. The Executive Committee agreed to his recommendation. The evening events decided by the Executive committee for the 2013 Grand American are as follows: Friday Fish Fry $10.00 ticket Saturday No Events Sunday No Events Monday Blue-Gray, Opening Ceremonies Free Snacks Tuesday Nostalgia Shoot/Hall of Fame Banquet Wednesday All American Reception Free Drinks Thursday Board of Directors Meeting Friday Closing Ceremonies Free Snacks Saturday Farewell Party Free Snacks Trophies at the Grand American were the next item Executive Director Gipson brought before the Executive Committee. It was agreed upon by all the members to provide class trophies only on class day events in Singles and Doubles. The ATA will no longer provide overall high gun trophies for first, second, and third place in these events. All other trophies at the Grand American will remain the same. Executive Director Gipson concluded his remarks about the 2013 Grand American with the following statements: The 28 gauge event on Friday, Saturday and Sunday will continue again in

14 The International Event which is held Monday through Friday on Championship Week will continue again in Shoot-offs will continue daily for Handicap Events. Singles and Doubles Events will carry over to Championship week. Monday s Class Singles Event will carry over to Wednesday after a two round shoot-off. Tuesday and Thursday Doubles during Championship Week will be carried over to Friday. All shoot-offs will use orange dome targets. ATA staff members will serve as line referees during shoot-offs. There will be one line referee per three fields. Returning campers were notified by mail that they had until November 1 to pay for the same space as 2012 if they wished. Anyone can reserve any space left starting December 10. Spaces will be held for 10 days for receipt of full payment. Executive Director Gipson and Vice President Taylor are currently working on sponsorship agreements for the 2013 Grand American. It was noted that with very few exceptions, all the 2012 Grand American Sponsors are expected to return in Most of the sponsors will be contacted at the Shot Show which will be attended by President Radway and Executive Director Gipson. Sponsors not attending the show will be contacted in the next 45 days President Radway called for a recess at 10:27 HRS. The Meeting resumed at 10:38 HRS. President Radway requested that Treasurer Tom Burkey give his Treasurer s Report. A portfolio review was given by Treasurer Burkey with the assistance of Bradley J. Ciucci, the ATA s financial advisor with Morgan Stanley. Each individual investment in the portfolio was reviewed, and the current market value of the total portfolio is $11,490, which is producing an annual return of %. Treasurer Burkey reminded the Executive Committee that this portfolio produces over $500, a year in interest income which helps to offset costs which would have been passed on to shooters. A copy of the Budget was given by Treasurer Burkey to each member of the Executive Committee. It was pointed out that Controller Howell reviewed the Budget in yesterday s meeting. Controller Howell praised the job that Judy Hardin performed as Controller of the ATA before his appointment. 14

15 Subsequent to further review and discussion, President Radway called the question, and with no additional response, and upon motion of Vice President Wagner with second of Vice President Roush, it was unanimously: RESOLVED, that the Budget submitted by Treasurer Burkey and the ATA office is hereby ratified, adopted and/or approved this date and time. Subsequent to further review and discussion President Radway called the question, and with no additional response and upon motion of Vice President Wagner with second of Vice President Roush, it was unanimously: RESOLVED, that the Treasurer s Report(s) and Official Act(s) of Treasurer Tom Burkey are hereby ratified, adopted and/or approved this date and time. President Radway called for a recess at 11:50 HRS. The Meeting resumed at 13:50 HRS. President Radway asked Executive Director Gipson to continue his Administrative Report. He stated that on November 28, 2012, the ATA entered into a contract with Caliber Communications to develop a new website. The ATA will be able to sell banner space on the new website as well as display sponsors for the Grand American. The new modern website will be more appealing, and it will be easier to navigate. The project will be delivered to the ATA within eight business weeks. A contract has also been negotiated with Prescient for the microfiche conversion project. Once this project is completed, the scores of ATA shooters will be preserved. Executive Director Gipson announced that Emily Zollner has been employed by the ATA, and her primary responsibility will be as National AIM Coordinator. Renae Chambliss has been retained as National AIM Consultant to assist Ms. Zollner with organization and growth efforts for the AIM Program. Executive Director Gipson is optimistic that all title sponsors for the 2013 AIM Championships will be retained. The AIM goal for 2013 will be increased registration fees (dues) through additional marketing and promotion of the program and improvements in program organization and reporting. Executive Director Gipson described the following primary benefits of AIM membership: ATA Nine separate competitive opportunities to members each year (5 monthly shooting events, 1 state championship event, 1 zone wide singles event, 1 national handicap event and the Grand American AIM Championship). furnishes all trophies to these events at no additional charge. 15

16 AIM shooting results in establishment of lifetime shooting records and shooting averages for the participants. Average based classification will be used to equalize competition at the Grand Aim Championship this year The following Satellite Grand American dates for 2013 were presented by Executive Director Gipson for approval by the Executive Committee: SATELLITE GRAND DATES Dixie Grand Silver Dollar Shooters Club, FL January Spring Grand Tucson Trap & Skeet Club, AZ February Southern Grand Silver Dollar Shooters Club, FL March Southwestern Grand National Shooting Complex, TX April 9-14 Empire Grand NYS ATA Home Grounds, NY May 8-12 Great Lakes Grand MTA Home Grounds, MI June 30-July 8 Heartland Grand Stockdale Gun Club, IA August 27-September 2 Western Grand Vernal Rod and Gun Club, UT September 3-8 Northeastern Grand NYS ATA Home Grounds, NY September 5-15 Autumn Grand Tucson Trap & Skeet Club, AZ November 2-11 Subsequent to further discussion and review and upon motion of Vice President Taylor with second by Vice President Morris, and following the President s call of the question, with no further response or comment, it was unanimously: RESOLVED, that the aforesaid Satellite Grand American Trapshooting Tournaments and the corresponding dates for each tournament be approved. Executive Director Gipson concluded his remarks with a discussion about open issues with the Illinois Department of Natural Resources (IDNR). Section 3, paragraph 3.4 of the revised lease with IDNR provides that IDNR will purchase one new Pat Trap and CVR annually to be used on the World Shooting and Recreational Complex (WSRC) grounds. Since no equipment has been purchased in 2011 or 2012, IDNR has requested that the ATA purchase this 16

17 equipment and reduce the amount of payment to them next year on either camping or fees by the purchase price. Since IDNR still owes the ATA $2, for their cost in a promotional brochure partnership, this amount will also be deducted from next year s payment. Two complete CVR systems were reported stolen from the WSRC grounds during the SCTP event in July prior to this year s Grand American. As per Section 3, paragraph 3.4 of the revised lease agreement, IDNR is to protect and safeguard the shared equipment and is obligated to replace these two stolen CVR Systems. No action has been taken in this matter. The ATA owes IDNR for repairs attributable to the cut PA system wires prior to the Grand and for relocation of the shot shells that were left for manufacturer pickup after the Grand. No statement has been given to the ATA detailing those costs. IDNR informed Executive Director Gipson that additional shade shelters on the WSRC Grounds can be built for $2, each which includes a sign with the sponsor s name. No more shade shelters can be constructed on banks 5 and 6. Enterprise Leasing may be interested in parking a few (probably no more than eight) rental cars in the parking lot near the maintenance building for immediate rental at the Grand. They would probably keep a representative on site. If this is possible, any rental or vendor fee would be paid by Enterprise to IDNR. President Radway called for a recess at 15:32 HRS. The Meeting was resumed at 15:50 HRS. President Radway requested that Executive Director Gipson introduce Emily Zollner, AIM National Coordinator. She began her presentation by giving the Executive committee a list of all the AIM State Directors, and she also provided a list of states where the position remains vacant. The 2013 AIM Handbook was reviewed, and the changes were brought to the attention of the Executive Committee. Total AIM membership in 2012 was 3523 participants. The AIM Grand Championship resulted in a decrease in entries from 1021 shooters in 2011 to 836 shooters in Total targets shot by AIM members also experienced a decrease from 4,154,725 targets in 2011 to 3,681,875 in It was the unanimous opinion of the Executive Committee that the AIM program will now be headed in a positive direction with the new leadership. Subsequent to further discussion and review, President Radway made the following committee appointments for the remainder of the 2013 Term: Michael Howell, CPA, would replace Judy Harden, CPA, as Director of Finance and Controller. 17

18 Shawn Seippel would fill the vacant position on the Marketing and Industry Committee Michael Howell, CPA, would replace Judy Harden, CPA, on the 501 (c)(3) Advisory Committee Emily Zoellner and Shawn Seippel would replace Gene Clawson, Jim Porter and Stephen White at the AIM Committee. Michael Howell, CPA, would replace Judy harden, CPA as the Adviser on the Audit Oversight Committee. Michael Howell, CPA, would replace Judy Harden, CPA, on the Investment Committee. The Independent Auditing Firm and Special Tax Council would become vacant. Jamie Brand would be added to the Grand, Zone, and Satellite Grand Trophy Committee Subsequent to further review and discussion and upon motion of Vice President Roush with second of Vice President Taylor and following the President s call of the question, with no further response, it was unanimously: RESOLVED, that all recommendations, appointments, and/or special assignments to the offices and/or committees of the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America (ATAA), made by President Allan Radway are hereby ratified, adopted and/or confirmed, as required, for the remaining 2013 Term, and until their successors are duly qualified. President Radway requested that the Satellite Grand After Action Report be given. Vice President Wagner was unable to attend the Heartland Grand due to a person conflict, and hence, no report was given on the Heartland Grand. President Radway gave a report on the Western Grand. The event was held again in Vernal, Utah. Due to the fact that the Pat Traps were in excellent shape, the targets had an excellent presentation and were thrown according to ATA guidelines. Total attendance for the tournament was down one hundred entries. Vice President Morris gave a report on the Northeastern Grand which was held in Cicero, New York. The grounds were in excellent shape as well as all the facilities. The tournament had good attendance even though it was down 4%. 18

19 President Radway presented the last report on the Autumn Grand which was held in Tucson, Arizona. It was noted that the grounds were in excellent condition, and the weather was perfect even though there were cool temperatures on Saturday. The attendance was up 5.2% or 223 entries for the entire tournament. President Radway called for a recess at 17:00 HRS. The Meeting resumed at 8:05 HRS on December 12, President Radway requested that the committee chairmen present their committee reports. Vice President Wagner, chairman of the All American Team Committee gave his report first. He stated that Kathy Key is still working on team selections, and the All American lists should be posted on the website in a couple of days. President Radway and the entire Executive Committee gave Kathy Key a vote of confidence for a job well done. It was noted that she had to deal this year with new categories, new software, and the 2 yard handicap reduction. Vice President Wagner, chairman of the Grand Program Committee, gave his committee report. He stated that development of the program is on schedule, and the programs should be mailed to ATA members on June 1, President Radway presented Vice President Wagner his logo to be used on the program. The Marketing and Industry Committee chairman, Vice President Taylor, was next to give his report. He stated that all sponsorships for the Grand should be finalized by the time the Shot Show which will be attended by President Radway and Executive Director Gipson. His committee is in the development stages of a raffle for a 2013 E-Z-Go Grand Golf Cart. The proceeds of this raffle would support the ATA Gun Club Fund. President Radway called for a recess at 9:22 HRS. The Meeting resumed at 9:40 HRS The committee reports continued with Vice President Taylor, chairman of the Human Resource Committee. He stated that his report was covered in the Executive Session meeting on December 10, The Website and Communications Committee chairman, Vice President Roush, was next to give his report. He stated that his report has already been covered by the presentations of Executive Director Gipson and Stan Strammel. When the Data Services Project has been completed, Vice President Roush will give Stan Strammel a list of unfinished projects for the ATA that need to be completed. 19

20 The Membership Development Committee chairman, Vice President Morris, was next to give his report. He stated that his committee is working with the Marketing and Industry Committee to determine which direction the ATA should take in regard to membership development. The Grand, Zone and Satellite Grand Trophy Committee chairman, Vice President Taylor, was next to give his report. He stated that all the Satellite Grand trophies have been ordered, and Wendell August, Shamrock Leathers, Sterling Cut Glass, and Monarch will supply state shoot trophies. The Gun Club Support and Communications Committee chairman, Vice President Morris, was next to give his report. He stated that the funds allocated at the Grand meeting have been sent to the gun clubs. It was noted that Trapshooting USA published a good article about this endeavor. His committee will be working with the Marketing and Industry Committee on the proposed 2013 E-Z-Go Grand Golf Cart raffle to raise money for the ATA Gun Club Fund. The Foreign Shooting committee chairman, President Radway, asked committee member and Executive Director Gipson, to give the committee report. He stated that Brazil has started shooting ATA registered targets and currently have fifty-one new ATA members. Since they do not have a walkway for Handicap targets, they are just shooting Singles and Doubles targets. An ATA trophy package will be sent to Brazil similar to the ATA State and Provincial Shoot package. President Radway acknowledged Executive Director Gipson for the outstanding work that he has been doing for the ATA. The Executive Committee gave Executive Director Gipson a unanimous vote of confidence. President Allan Radway ended the discussions stating that the Executive Committee would meet again at 9:00 HRS EDT on March 10, 2013, in Odessa, Florida, at the Southern Satellite Grand. The location for the meeting was chosen because of reduced travel costs for members of the Executive Committee as well as obtaining input from ATA shooters at a major registered trapshoot. The location of the shoot is the Silver Dollar Shooters Club, Target Way, Odessa, Florida. FOR THE GOOD OF THE AMATEUR TRAPSHOOTING ASSOCIATION, President Radway called for the presentation of further business, with no response, and subsequent to reviewing the MEETIN AGENDA and polling the Executive Committee Members, it was determined that there was no further business to property come before the Executive Committee at the Regularly Scheduled and Continuing Meeting, and on unanimous concurrence of all Executive 20

21 Committee members present, this Regularly Scheduled and Continuing Meeting of the Amateur Trapshooting Association will stand adjourned at 11:30 HRS on December 12, RESPECTFULLY SUBMITTED: CERTIFICATION: I, Hunter H. Galloway III, Corporate Secretary of the Amateur Trapshooting Association and recording for the Executive Committee, hereby certify that the foregoing MINUTE RECORD is substantially accurate and complete, subject to edification of the Executive Committee as a whole. The undersigned, duly appointed Corporate Secretary of the Amateur Trapshooting Association, further certifies: Notice of this Regularly Scheduled and Continuing Meeting of the Executive Committee of the Amateur Trapshooting Association, commencing December 10, 2012, in Sparta, Illinois was properly given. At the meeting(s) of this Regularly Scheduled and Continuing Meeting of the Executive Committee of the Amateur Trapshooting Association, a quorum was constituted in accordance with said Notice BY:, Secretary Hunter H. Galloway III AMATEUR TRAPSHOOTING ASSOCIATION