Regular Meeting of the City Commission Monday, June 25, :30 p.m. AGENDA

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1 CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Regular Meeting of the City Commission Monday, June 25, :30 p.m. AGENDA PROCLAMATIONS AND PRESENTATIONS: 1. Proclamation recognizing the Max & Emily s Concert Series 10 th Anniversary. 2. Department Presentation by Police Captain Andy Latham. ADDITIONS/ DELETIONS TO AGENDA: PUBLIC INPUT ON AGENDA ITEMS: RECEIPT OF PETITIONS AND COMMUNICATIONS: 3. City Manager report on pending items. 4. Minutes of the Airport Advisory Board (May). 5. Communication from Chris Walton regarding 2018 Max & Emily s Summer Concert Series. 6. Communication from Washington Area Neighborhood Association (WANA) President Eric Baerren regarding Porchfest. CONSENT CALENDAR: DESIGNATED (*) ITEMS CITY COMMISSION MINUTES: * 7. Approval of the minutes of the special meeting held June 4, * 8. Approval of the minutes of the regular meeting held June 11, PUBLIC HEARINGS: STAFF RECOMMENDATIONS AND REPORTS: * 9. Bids and Quotations a. Caustic Soda b. Public Safety Workstations * 10. Consider resolution in support of final approval of Temporary Traffic Control Order # ALL INTERESTED PERSONS MAY ATTEND AND PARTICIPATE. PERSONS WITH DISABILITIES WHO NEED ASSISTANCE TO PARTICIPATE MAY CALL THE HUMAN RESOURCES OFFICE AT A 48-HOUR ADVANCE NOTICE IS NECESSARY FOR ACCOMMODATION. HEARING IMPAIRED INDIVIDUALS MAY CONTACT THE CITY VIA THE MICHIGAN RELAY CENTER FOR SPEECH & HEARING IMPAIRED:

2 City Commission Agenda June 25, 2018 Page 2 * * 11. Consider resolution authorizing the acceptance of funds from the Michigan Department of Natural Resources (MDNR) for the Island Park Fitness Trail and Vietnam Veterans Memorial Bridge projects. 12. Consider resolutions #1 and #2 to commence the proceedings for special assessment, tentatively determine the necessity, and set a public hearing for July 9, 2018, regarding the necessity of Special Assessment District # Consider resolution in support of the City of Escanaba tax tribunal litigation. 14. Approval of payrolls and warrants. ANNOUNCEMENTS ON CITY-RELATED ISSUES AND NEW BUSINESS: PUBLIC COMMENT ON AGENDA AND NON-AGENDA ITEMS: RECESS: CLOSED SESSION: (None scheduled) RECESS: WORK SESSION: (Conference Room A-upstairs) 15. Sidewalk Snow Plowing Discussion. ADJOURNMENT: ALL INTERESTED PERSONS MAY ATTEND AND PARTICIPATE. PERSONS WITH DISABILITIES WHO NEED ASSISTANCE TO PARTICIPATE MAY CALL THE HUMAN RESOURCES OFFICE AT A 48-HOUR ADVANCE NOTICE IS NECESSARY FOR ACCOMMODATION. HEARING IMPAIRED INDIVIDUALS MAY CONTACT THE CITY VIA THE MICHIGAN RELAY CENTER FOR SPEECH & HEARING IMPAIRED:

3 PROCLAMATION WHEREAS, The Max & Emily s Summer Concert Series made its debut on Broadway Street in downtown Mt. Pleasant in 2008 just as envisioned by the late Tim Brockman; and WHEREAS, This all-inclusive free outdoor music series which promotes joy and togetherness can be credited with drawing thousands of residents and visitors to our downtown annually; and WHEREAS, Donations collected during this event have provided approximately $4,000 to the Isabella County Infant Food Pantry each summer; and WHEREAS, Max & Emily s, along with co-sponsors Central Michigan University, Isabella Bank and the City of Mt. Pleasant are commended for their outstanding dedication and commitment to our community; NOW, THEREFORE, I, Allison Quast-Lents, Mayor of the City of Mount Pleasant, on behalf of the City Commission and residents, wish to recognize the success of this event and am pleased to join in celebrating the 10 TH ANNIVERSARY of the MAX & EMILY S SUMMER CONCERT SERIES In Witness Whereof, I hereunto set my hand and the Great Seal of the City of Mount Pleasant, Michigan, this 25 th day of June, Allison Quast-Lents, Mayor City of Mount Pleasant, Michigan

4 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 TO: MAYOR AND CITY COMMISSION JUNE 20, 2018 FROM: SUBJECT: NANCY RIDLEY, CITY MANAGER CITY MANAGER REPORT ON PENDING ITEMS This report on pending items reflects the current status. Updated prioritization received from the recent on-line survey needs to be evaluated and timelined for future discussion. 1. Task Related Issues: SHORT DESCRIPTION OF TOPIC MEETING TOPIC WAS AGREED TO REQUESTED DUE Purchasing Policy Outline options for changes to bid approval limits and local preference language. March 26 DATE None STATUS AS OF GumBuster Rental Investigate whether GumBuster machine can be rented outside of Principal Shopping District (PSD) Property Maintenance/Blight Ordinance Work with attorney to draft ordinance and obtain feedback on draft from neighborhood associations Potential Challenges/Barriers to Infill Development Review list created and recommend potential solutions to some the City can impact. Economic Development Action Plan Complete the implementation strategy and bring back to City Commission after input from economic development boards May 14 February 26 May 29 May 29 None None None None 2. Scheduled Tentatively Work Session Topics July 9- Recreation Authority discussion

5 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 Page 2 3. Referred to Charter Committee in 2017 City Commission Committee structure/ function and thorough review of Chapter 30-Committee met May To come to City Commission when more information is available MOA for Mt. Pleasant Center Airport potential partners and potential agreement Plans necessary for Redevelopment Ready Community Certification (economic development action plan, marketing plan) Homeowner Loan and Emergency program-will look at MSHDA programs Mt. Pleasant Center-process to determine preferred development plan before marketing Economic Development Action plan update Dependent on community group pool feasibility results, may want to have further discussion Review of fee proposals based on guidelines 5. Items staff will incorporate into agenda. Purchasing Policy update-postponed March Not priority yet based on online survey will be revisited later-no time or resources being spent on yet- a. Items likely needing shorter discussion to give staff direction Rental Housing-additional inspections (mechanical, electrical and plumbing) for converted units Building inspection new fees and coordination of inspections with County Dumpsters located in paved alleys Indian Pines south entrance Non-motorized plan-priority policies to focus on in 2018 Potential ordinance change for single day trash pickup by neighborhood b. Items likely needing longer discussion Effectiveness of storm water ordinance Police statistics desired outcomes and uses Rental Housing Inspections: frequency based on good inspections Recreation Authority research discussion

6 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 Page 3 Sustainability goals - Incentives/strategy for owner-occupied conversions Please note items that have changed since the last report are highlighted in yellow for easy reference.

7 City of Mt. Pleasant, Michigan Airport Advisory Board Thursday, May 10, 2018 Meeting Minutes I. Call to Order / Roll Call The meeting was called to order at 5:30p.m. Present: Glen Irwin, Patty Stangle-Krcmarik, Sam Staples, Cathy Tilmann Absent: Mark Drumheller City Staff Present: Airport Manager Bill Brickner II. III. IV. Approval of Agenda Motion by Tilmann, support by Staples to approve the agenda. Motion passed. Public Comment on Agenda Items None Approval of Meeting Minutes Motion by Staples, support by Tilmann, to approve the minutes of April 12, Motion passed. V. Airport Manager s Report Brickner discussed the manager s report. Brickner stated that fuel sales were down in April due to flights being diverted to MBS because of the weather. Brickner also stated that he had received calls about hangar interest. VI. VII. VIII. IX. Old Business Brickner indicated that the trees were down; still clearing and cleaning up the area. Lights in taxiway installed and PAPI lights have been sent. New Business The contract for PAPI lights with FAA was discussed. Vote to approve was unanimous. MDOT Bureau of Aeronautics will reimburse 90% in mid-june. Announcements on Airport Related Issues and Concerns None Adjournment Motion by Staples, support by Tilmann, to adjourn the meeting. Motion passed. Meeting adjourned at 5:32p.m. 6:02 p.m.

8 April 24, 2018 Mrs. Nancy Ridley City Manager 320 West Broadway Mt Pleasant, Ml Dear Mrs. Ridley, In celebration of our 10 th Anniversary of the series, it is our great pleasure to announce the 2018 Max & Emily's Summer Concert Series. Again this year, each show will open with local talent who will take the stage at 6:00pm. Here's the th Anniversary Max & Emily's Summer Concert Series lineup. We can't wait to see you at the corner of Broadway and University in downtown Mt. Pleasant! Thursday, June 28, 7:00pm The Series begins year ten, like it started year one, with Brian Vander Ark. Brian has been a staple of our summer concerts, performing in all but one year. From the first year as a solo artist, to year three when he brought his band, The Verve Pipe, to year five when he was joined on stage with a few new friends to mix things up. Whether alone, with the band, or like this year with friends, Brian is always a fan favorite! Thursday, July 19, 7:00pm We are going back, way back, for this artist. Mt. Pleasant area native, Monique Berry, was part of the first outdoor concert that Max & Emily's had in the fall of At the time, Monique had been living in California for several years and wanted to come home and play for friends, family, and her community. Little did we realize that our first little show on the corner of Broadway and University would become a widely anticipated annual event for our community! Bringing back her soulful voice, we are so happy to have Monique join us on this special year. Thursday, August 9, 7:00pm New to the series this year is Mt. Pleasant's very own Paddlebots. Trading percussion, horns, and bass, they have honed their live shows into, as they say, a "high-energy, endlessly groovy package of musical expression." They have been a staple at Tailgate Village before CMU Football, and we are thrilled to have them make the trip downtown in support of their debut album "Mouth Full of Dirt." Thursday, August 16. 7:00pm We are excited to bring back community favorite, The Ragbirds, as part of our anniversary series. Led by the incredible Erin Zindle, the Ragbirds encourage the crowd to leave their chairs in the street and come up close and dance. Their unique blend of lndie-pop with global rhythms, laid down by Randall Zindle, their music takes you on a spiritual journey few other bands can create. Be sure to clear your calendar for an amazing evening.

9 Saturday, August 25 Don't miss the conclusion of the 2018 Max & Emily's Summer Concert Series as our good friend, Jeff Daniels, along with The Ben Daniels Band, return with their trademark humor, passion, and soul. Last November, we had a chance to ask Jeff how his summer looked for His schedule was packed from January to December with TV shows on Hulu and Netflix, preparations for his portrayal of Atticus Finch in Aaron Sorkin's Broadway-bound adaptation of Harper Lee's To Kill a Mockingbird, as well as the great things happening at the Purple Rose Theater in Chelsea! We were thrilled when Jeff managed to make time for a return to Mt Pleasant and CMU! ************************************ We are thankful to Downtown Mt. Pleasant, Central Michigan University, Isabella Bank, and Max & Emily's for their continued support allows us to provide first class family entertainment with no cost to our community. ff you have an opportunity to thank them, we hope you will. See you at the shows! Chris Walton Owner Max & Emily's

10 Subject: FW: Porch Fest From: Eric Baerren Sent: Monday, June 11, :34 AM To: Ridley, Nancy pleasant.org> Cc: Eric Chercover Lents, Allison pleasant.org>; Ling, Kathy Madaj, Nicholas pleasant.org>; Gillis, Lori pleasant.org>; Joseph, William pleasant.org>; Kulick, Tony pleasant.org>; Lalonde, Kristin pleasant.org> Subject: Porch Fest Hi Nancy, Wanted to express, on behalf of the Washington Area Neighborhood Association, what a complete delight it was to work with the city's parks and rec people and Jeff Browne with public safety in being able to end this year's Porch Fest at Potter Playground, our neighborhood park. We started our planning process two months ago, expecting that the city would take several weeks approving our application, and without a working grill at the park and only vague plans to install one maybe this summer. We got both with no hassle, no red tape and without having to ask a second time to make sure a squeaky wheel got the grease. In fact, I met with Jeff Browne one day to apply for the special use permit, and after he contacted me the next to tell me it was approved I waited a week to tell anyone. I was so certain it'd take longer that I had no idea what he meant by, "It's set. You're good to go." Last night, we ended Porch Fest at Potter Playground as we'd hoped and to a slightly bigger crowd than we'd expected (we thought 75, we had more than 100 people there). We made use of the grill, and about 20 little kids played on the playground equipment. We couldn't have been happier with the cooperation and effort we got from city employees. Thanks again, Eric Baerren WANA president 1

11 Minutes of the special meeting of the City Commission held Monday, June 4, 2018, at 6:30 p.m., in the City Commission Room. Mayor Lents called the meeting to order and the Pledge of Allegiance was recited. Commissioners Present: Mayor Lents and Vice Mayor Madaj; Commissioners Gillis, Joseph, Kulick, LaLonde and Ling Commissioners Absent: None Others Present: City Manager Ridley, City Clerk Howard, City Planner Kain, Public Safety Director Lauria and City Attorney Curcio Public Input Travis Copenhaver Attorney with Cannibas Legal Group, 520 N. Main St., Royal Oak, Michigan; and Brian Hansen, 312 N. Lansing St., Mt. Pleasant, spoke in support of the ordinances and in opposition to the use of the lottery system. WORK SESSION Discuss the proposed ordinances regarding Medical Marihuana and determine next steps. Mayor Lents led a discussion on the proposed ordinances regarding Medical Marihuana and next steps. The Commission recessed at 8:22 p.m. and went back into the work session to continue discussion at 8:36 p.m. Staff will try to incorporate generally agreed upon changes into the draft ordinance for presentation at the next City Commission meeting. Mayor Lents adjourned the meeting at 9:39 p.m. without objection. Allison Lents, Mayor Jeremy Howard, City Clerk

12 Minutes of the regular meeting of the City Commission held Monday, June 11, 2018, at 6:30 p.m., in the City Commission Room. Mayor Lents called the meeting to order and the Pledge of Allegiance was recited. Commissioners Present: Mayor Lents and Vice Mayor Madaj; Commissioners Gillis, Joseph, Kulick, LaLonde and Ling Commissioners Absent: None Others Present: City Manager Ridley, City Clerk Howard and City Attorney Curcio Proclamations and Presentations Water Superintendent Jamie Hockemeyer gave a presentation on the City s Water Department. Public Input on Agenda Items Fred Cantu, Jr., 7819 Little Elk, spoke in opposition to the ordinance to add a new Chapter 112, Medical Marihuana Facilities to Title XI of the Mt. Pleasant City Code. Matt Mertz, 1540 S. Bamber, spoke in support of the ordinance to add a new Chapter 112, Medical Marihuana Facilities to Title XI of the Mt. Pleasant City Code. Heather Wezensky, 5603 E. Jordan, spoke in support of acceptance of donation from Mt. Pleasant Little League for scoreboards at Pickens field. Receipt of Petitions and Communications Received the following petitions and communications: 1. City Manager report on pending items. 2. Resignation of Joe Olivieri from the Economic Development Corporation/Brownfield Redevelopment Authority (EDC/BRDA). 3. Parks and Recreation Commission Minutes. (April) 4. Redevelopment Ready Communities Quarterly Report. 5. Communication from Commissioner Tony Kulick. Moved by Commissioner Kulick and supported by Vice Mayor Madaj to approve the following items on the Consent Calendar: 1. Minutes of the regular meeting of the City Commission held May 29, 2018 with correction to Local Development Finance Authority (LDFA) conceptual development design motion roll call vote. 2. Michigan Department of Transportation (MDOT) Office of Rail resolution authorizing the execution of the maintenance agreement and rail permit for the painting of the High Street Bridge abutments as follows:

13 WHEREAS, the Mount Pleasant Area Community Foundation (MPACF) desires to beautify the community by painting the abutment walls and adjacent pump house on a railroad bridge in Mt. Pleasant; and WHEREAS, said railroad bridge is under the jurisdiction of the Michigan Department of Transportation (MDOT) and spans above and across west M20; and WHEREAS, MDOT requires that the City of Mt. Pleasant enter into an agreement for bridge painting maintenance within state jurisdiction (MDOT Contract No ); NOW, THEREFORE, BE IT RESOLVED, that the mayor and city clerk are hereby authorized to approve all necessary agreements and documents related to the painting work, including MDOT requirements. 3. Resolution accepting the Competitive Grant Assistance Program (CGAP) grant for the Charter Township of Union and City of Mt. Pleasant joint water systems study as follows: WHEREAS, the State of Michigan Department of Treasury has given preliminary notice of its intent to award a Competitive Grant Assistance Program (CGAP) grant in the amount of up to $29, toward reimbursement of expenditures required to implement the Charter Township of Union/City of Mt. Pleasant Joint Water Systems Study, and WHEREAS, the State of Michigan requires each municipality s governing body to approve a resolution authorizing participation in the proposed project prior to finalizing the award of grants from the State of Michigan s CGAP, and WHEREAS, the State of Michigan requires a resolution and copies of minutes from the date of the meeting at which the resolution was approved to be provided within 60 days of the preliminary notice of award, and WHEREAS, City of Mt. Pleasant acknowledges that it: 1. Has filed its annual financial report (F65) or audit per the Uniform Budgeting and Accounting Act or the Uniform System of Accounting Act 2. Has filed its financial plan per the Glenn Steil State Revenue Sharing Act 3. Is not delinquent in making payment that are due on loans issued pursuant to the Emergency Municipal Loan Act 4. Does not have a payment due and owing to the state And thus is eligible to participate in a CGAP grant-funded project; NOW, THEREFORE, BE IT RESOLVED THAT the City Commission hereby authorize participation in the Charter Township of Union/City of Mt. Pleasant Joint Water Systems Study and on behalf of the City of Mt. Pleasant authorize City Clerk to provide this resolution and minutes indicating its approval to the State of Michigan, and to submit and execute documents requested by the State of Michigan relating to the CGAP requirements. 4. Acceptance of donation from Mt. Pleasant Little League for scoreboards at Pickens Field. 5. Warrants dated May 30, June 5 and 7, 2018 and Payrolls dated June 1, 2018 all totaling $755, Motion unanimously adopted.

14 A public hearing was held on proposed ordinance to amend Section B.4.s.iv of the Mt. Pleasant Zoning Ordinances to correct a scrivener s error within the special use standards for rooming dwellings. There being no public comment or communications, the Mayor closed the public hearing. Moved by Commissioner Kulick and supported by Commissioner Joseph that Ordinance 1036, an Ordinance to amend Section B.4.s.iv of the Mt. Pleasant Zoning Ordinances to correct a scrivener s error within the special use standards for rooming dwellings having been introduced and read, now be passed, ordained and ordered published. AYES: Commissioners Gillis, Kulick, Joseph, LaLonde, Lents, Ling and Madaj NAYS: None ABSENT: None Motion unanimously adopted. A public hearing was held on proposed ordinance to amend Section A of the Mt. Pleasant Zoning Ordinances to define façade area and to update standards for façade glazing in the CD-3L and CD-3 character districts. There being no public comment or communications, the Mayor closed the public hearing. Moved by Vice Mayor Madaj and supported by Commissioner Kulick that Ordinance 1037, an Ordinance to amend Section A of the Mt. Pleasant Zoning Ordinances to define façade area and to update standards for façade glazing in the CD-3L and CD-3 character districts having been introduced and read, now be passed, ordained and ordered published. AYES: Commissioners Gillis, Kulick, Joseph, LaLonde, Lents, Ling and Madaj NAYS: None ABSENT: None Motion unanimously adopted. Moved by Commissioner Joseph and supported by Commissioner LaLonde to approve Ordinance 1038, an ordinance to add a new Chapter 112, MEDICAL MARIHUANA FACILITIES to Title XI of the Mt. Pleasant City Code to allow certain facilities to be operated in accordance with state law as proposed. Moved by Commissioner Gillis and supported by Commissioner Ling to amend the original motion to revise section B to allow an applicant to apply for only one license in any one category where there are limits on licenses, regardless of different locations. AYES: Commissioner Gillis NAYS: Commissioners Joseph, Kulick, LaLonde, Lents, Ling and Madaj ABSENT: None Motion failed.

15 Moved by Commissioner Gillis and supported by Commissioner Kulick to postpone action on approval of Ordinance 1038 until the City Attorney can draft language that addresses applicants applying for more than one license. AYES: Commissioners Gillis, Kulick and LaLonde NAYS: Commissioners Joseph, Lents, Ling and Madaj ABSENT: None Motion failed. Considered original motion to approve Ordinance 1038, an ordinance to add a new Chapter 112, MEDICAL MARIHUANA FACILITIES to Title XI of the Mt. Pleasant City Code to allow certain facilities to be operated in accordance with state law as proposed. AYES: Commissioners Gillis, Joseph, LaLonde, Lents, Ling and Madaj NAYS: Commissioner Kulick ABSENT: None Motion carried. Moved by Vice Mayor Madaj and supported by Commissioner Joseph to approve Ordinance 1039, an ordinance to add a new subsection B.4.p and to amend Table A of the Mt. Pleasant Zoning Ordinances to regulate medical marihuana facilities as special uses. Moved by Commissioner Joseph and supported by Commissioner Gillis to amend the original motion to delete section P.8.2. regarding 500 foot buffer around SD-U District. AYES: Commissioner Joseph NAYS: Commissioners Gillis, Kulick, LaLonde, Lents, Ling and Madaj ABSENT: None Motion failed. Moved by Commissioner Gillis and supported by Commissioner LaLonde to amend the original motion to allow for provisioning centers on the north side of Broadway as recommended by the Planning Commission. AYES: Commissioner Gillis NAYS: Commissioners Joseph, Kulick, LaLonde, Lents, Ling and Madaj ABSENT: None Motion failed. Considered original motion to approve Ordinance 1039, an ordinance to add a new subsection B.4.p and to amend Table A of the Mt. Pleasant Zoning Ordinances to regulate medical marihuana facilities as special uses. AYES: Commissioners Gillis, Joseph, LaLonde, Lents, Ling and Madaj NAYS: Commissioner Kulick ABSENT: None Motion carried.

16 Moved by Commissioner Ling and supported by Commissioner Kulick to approve Resolution to Provide Specific Guidance for the December 2019 Review of Ordinances Related to Medical Marihuana Facilities. Moved by Commissioner Kulick and supported by Commissioner Joseph to amend the original motion to add an additional bullet to say: Any other issues arising out of the administration of the ordinance as raised by staff or commissioners.. Motion unanimously adopted. Considered the original motion as amended to approve Resolution to Provide Specific Guidance for the December 2019 Review of Ordinances Related to Medical Marihuana Facilities as follows: WHEREAS between March 2017 and June 2018, numerous discussions, joint meetings, ad-hoc committee meetings, work sessions and public input opportunities were held regarding the City s ability to opt-in for medical marihuana facilities, and WHEREAS during the June 4 work session of the City Commission much discussion and debate continued about various components of the proposed ordinances, and WHEREAS the City Commission wanted to ensure specific provisions of the ordinance be evaluated in the required December 2019 of the ordinances. NOW THEREFORE BE IT RESOLVED, the City Commission outlines the following specific provisions be evaluated and reviewed in 2019 The number of grow facilities and provisioning center facilities permitted. The 500 foot buffer zone around CMU campus and the 1000 foot buffer zone around k-12 schools. Whether provisioning centers as a standalone business should be allowed in industrial districts. Any other issues arising out of the administration of the ordinance as raised by staff or commissioners. Motion unanimously adopted. Announcements on City-Related Issues and New Business Mayor Lents thanked the Commission and staff for the many hours of work on the MMMFLA and made the following announcements: the Master Plan process is beginning soon and Commissioner Joseph is serving on that committee; June 21, I-Ride dump the pump free rides all day and tours of the facility; and Thrilling Thursdays starts this week with Yogapalooza. Commissioner Gillis thanked Joe Olivieri for his service on the EDC/BRDA Board; announced the EDC will be meeting to discuss Parcel B and encouraged the public to join in; and asked that the EDC meeting be added to the City calendar. Commissioner Ling announced vacancies on boards and commissions and encouraged residents to apply.

17 Mayor Lents adjourned the meeting at 8:05 p.m. without objection. Allison Lents, Mayor Jeremy Howard, City Clerk

18 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 TO: MAYOR AND CITY COMMISSION JUNE 20, 2018 FROM: SUBJECT: NANCY RIDLEY, CITY MANAGER BIDS AND QUOTATIONS a. Caustic Soda In November 2017 the bid approved for the water treatment chemical caustic soda was only good for six months. Bid documents were recently sent for the last six months of this year and the attached memo from DPW Director John Zang outlines the results of that bid process. It is recommended the City Commission approve the bid of Alexander Chemical Corporation at $976 per ton and the appropriate budget amendment. The water treatment staff are reviewing processes within the water plant to change the processing times attempt to minimize the use of the chemical in the treatment process. Recommended Motion: Move to award the bid for caustic soda to Alexander Chemical Corporation for $976 per ton and approve a budget amendment for up to $40,000. b. Public Safety Workstations The attached memo from Public Safety Director Paul Lauria outlines the bids received for the replacement of the records department workstations. Since the low bid did not meet specifications, the recommended award is to SPACE for $18,324. NJR/ap Recommended Motion: Move to award the bid for the records department workstations to SPACE for $18,324.

19 THE CITY OF MT. PLEASANT, MICHIGAN CITY HALL 320 W. Broadway (989) (989) fax PUBLIC SAFETY 804 E. High (989) (989) fax PUBLIC WORKS 1303 N. Franklin (989) (989) fax To: Nancy Ridley, City Manager June 15, 2018 From: John Zang, DPW Director Subject: 2018 Water Treatment Plant Caustic Soda Bid Purchase\Contract Recommendation Summary Request: The City Commission is requested to award the contract for the 2018 Water Treatment Plant Caustic Soda bid to Alexander Chemical Corporation, of Peru, Illinois, for $ per ton, and approve a budget amendment for $40,000. Reason for Purchase: Chemicals that are used in the water treatment process are bid on an annual basis. Due to market volatility, the bid for caustic soda is for a six-month period only. This contract will be in effect for the remainder of Process: On June 12, 2018, the following bids were received. The previous pricing is listed in parentheses for your reference. Supplier Bid Amount Per Ton Alexander Chemical Corp. $ ($674.00) PVS Nolwood Chemicals $ ($950.00) Vendor: Alexander Chemical Corporation 315 Fifth Street Peru, IL Reason for Selection: Lowest Responsive Bidder Method of Purchase: Contract Alexander Chemical is the low bidder. The bid amount is significantly higher than anticipated. The Water Department staff expects to order five loads, or approximately 115 tons, of caustic soda for $112,240. A budget amendment is required to cover some of this expenditure. Recommendation: I recommend the City Commission award the 2018 Water Treatment Plant Caustic Soda Bid to Alexander Chemical Corporation for $ per ton, and approve a budget amendment for $40,000.

20 City of Mount Pleasant, Michigan DEPARTMENT OF PUBLIC SAFETY DATE: June 14, 2018 TO: FROM: SUBJECT: Nancy Ridley, City Manager Paul Lauria, Director of Public Safety Workstations Bid Summary The Workstations in the front office of the Department of Public Safety building that are used by our Office Professionals are in need of replacement. The current workstations are over 15 years old and are ergonomically and functionally obsolete for our current processes. The 2018 Police Records Budget has $14,000 allocated for the replacement of these workstations. The breakdown of the bids that were received is as follows: DBI Option #2 $16, SPACE, Inc. $18, NBS Commercial Interiors $18, Form & Function $19, DBI Option #1 $19, Kentwood Office Furniture $20, The Request for Proposal (RFP) required each workstation to include a sit to stand desk to provide an ergonomic option versus sitting for long periods of time. Each workstation was to include adequate work surface and storage as well as dual monitor arms to increase efficiency by giving the option of having multiple computer programs available at the same time. The lowest bid that met all of the requirements and qualifications of our RFP was from SPACE, Inc. The low bid by DBI did not meet all the requirements, specifically the wall height. I did contact DBI and they were not able to accommodate our requested wall height. The City has prior work experience with SPACE Inc. and I have found them to be very reliable and professional with high quality products and workmanship. I also believe the workstations by SPACE, Inc. will be more durable and provide a more sustainable solution. The walls are 3 thick compared to 2 with the DBI product. I also feel this will be a more effective sound barrier which will create a more productive work environment. Therefore, I am recommending the bid be awarded to SPACE, Inc. in the amount of $18, The additional funds of $4,324 to complete this project will be found within the existing budgets of the Department of Public Safety. 804 East High Street, Mount Pleasant, MI Phone: Fax:

21 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 TO: MAYOR AND CITY COMMISSION JUNE 20, 2018 FROM: SUBJECT: NANCY RIDLEY, CITY MANAGER CONSIDER RESOLUTION IN SUPPORT OF FINAL APPROVAL OF TEMPORARY TRAFFIC CONTROL ORDER # The following traffic control order has been in place for 90 days and staff is recommending it be approved as a final order. TCO # No Parking 8 a.m. - 9 a.m. and 3 p.m. - 4 p.m. Bus Loading signs. Remove 15 Min. Parking Other Times signs. Place signs on east side of Adams Street from Broadway Street to 50 south of main sidewalk entrance into Ganiard Elementary School. No comments have been received during the 90-day temporary time period. Recommended motion: Move to approve the resolution as drafted in support of final approval for traffic control order # NJR/ap

22 City of Mt. Pleasant, Michigan Traffic Control Order TRAFFIC CONTROL ORDER NO. Issued By: ~ \_. ;;;_~---'1:-=---- Trattic Engineer ( Q () Signs/work by:_-=- -W_. _...,_.., Date: L//p-,Lti Date: '-1/12./t B Fi I ed/ Attested: Date: City Clerk This Traffic Control Order shall be presented to the City Commission and may receive final approval not more than 90 days from the date the work was per/ ormed by the Street Department. It shall not be renewed or extended except upon action by the City Commission. Content: Place "No Parking 8 am-9 am and 3 pm-4 pm Bus Loading" signs. Remove "15 Min. Parking Other Times" signs. Place signs on east side of Adams Street from Broadway St. to 50' south of main sidewalk entrance into the Ganiard Elementary school.

23 WHEREAS, the Traffic Engineer of the City of Mt. Pleasant requests that the City Commission issue Traffic Control Order No : Place ( No Parking 8 am 9 am and 3 pm 4 pm Bus Loading ) signs. Remove (15 Min. Parking Other Times ) signs. Place signs on east side of Adams Street from Broadway St. to 50 south of main sidewalk entrance into the Ganiard Elementary School. Said traffic control order was presented to the City Commission on June 25, 2018, for review and after reviewing said control order and being fully advised in the premises, BE IT RESOLVED, that the City Commission approves traffic control order No as a permanent traffic control order.

24 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 TO: MAYOR AND CITY COMMISSION JUNE 20, 2018 FROM: SUBJECT: NANCY RIDLEY, CITY MANAGER CONSIDER RESOLUTION AUTHORIZING THE ACCEPTANCE OF FUNDS FROM THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES (MDNR) FOR THE ISLAND PARK FITNESS TRAIL AND VIETNAM VETERANS MEMORIAL BRIDGE PROJECTS Earlier this year the City was notified of the award of $153,000 grant toward the Island Park Fitness Trail/Vietnam Veterans Memorial Bridge replacement. The attached memo from Director of Parks and Public Spaces Chris Bundy recommends the approval of the standard resolution from the Michigan Department of Natural Resources (MDNR) to formally accept the award of this grant. As Mr. Bundy s memo outlines, this project will be completed in 2019 and has a total estimated project cost of $318,000. Recommended motion: Move to approve the MDNR resolution as presented and authorize the Clerk and Mayor to sign the appropriate documents for the grant funds. NJR/ap

25 MEMO TO: FROM: Nancy Ridley, City Manager Chris Bundy, Director of Parks & Public Spaces DATE: June 19, 2018 SUBJECT: CC: MDNR Trust Fund Grant acceptance for the Island Park Fitness Trail & Bridge Project Bill Mrdeza -- MT. PLEASAN T PARKS & RECREATION In 2017 the City Commission approved an application to the Michigan Department of Natural Resources Recreation Trust Fund Grant Program for the construction of a community fitness trail and Vets Bridge replacement project at Island Park. The State selected our project and has awarded The City of Mt. Pleasant $153,000 towards its completion. In order to receive the grant funds, the City is required to adopt the attached resolution and have the Mayor and City Clerk sign the project agreement accepting the grant. Bidding and construction of the project is set to take place in The project completes the trail around Island Park incorporating a one-mile loop with fitness equipment and also replaces the aging Vietnam Veterans Memorial Bridge as part of the GKB Riverwalk Trail. In addition to the $153,000 Trust Fund Grant, the City has also received a $56,000 Tribal 2% allocation for the project. The original total project cost is slated at $318,000. Staff also anticipates, due to last year s hurricane season and potential increases in steel costs, the final total project cost will likely be affected. REQUESTED ACTION The Parks and Recreation Commission and staff recommends the City Commission adopt the attached Grant Resolution as required by the Michigan Department of Natural Resources and authorize the Mayor and City Clerk to sign the MDNR Trust Fund Project Agreement allowing the City to receive the State Grant Funds for the Island Park Fitness Trail and Bridge Project. CB/lw Attachments

26 MDNR Trust Fund Grant Acceptance Resolution Upon motion made by, seconded by, the following Resolution was adopted: RESOLVED, that the City of Mt. Pleasant, Michigan, does hereby accept the terms of the Agreement as received from the Michigan Department of Natural Resources, and that the Mt. Pleasant City Commission does hereby specifically agree, but not by way of limitation, as follows: 1. To appropriate all funds necessary to complete the project during the project period and to provide One Hundred Sixty Five Thousand and no/100 dollars ($165,000) to match the grant authorized by the Michigan Department of Natural Resources. 2. To maintain satisfactory financial accounts, documents, and records to make them available to the Michigan Department of Natural Resources for auditing at reasonable times. 3. To construct the project and provide such funds, services, and materials as may be necessary to satisfy the terms of said Agreement. 4. To regulate the use of the facility constructed and reserved under this Agreement to assure the use thereof by the public on equal and reasonable terms. 5. To comply with any and all terms of said Agreement including all terms not specifically set forth in the foregoing portions of this Resolution. The following aye votes were recorded: The following nay votes were recorded: STATE OF MICHIGAN ) ) ss COUNTY OF ISABELLA ) I,, Clerk of the CITY OF MT. PLEASANT, Michigan, do hereby certify that the above is a true and correct copy of the Resolution relative to the Agreement with the Michigan Department of Natural Resources, which Resolution was adopted by the Mt. Pleasant City Commission. Signature Title Date

27 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 TO: MAYOR AND CITY COMMISSION JUNE 20, 2018 FROM: SUBJECT: NANCY RIDLEY, CITY MANAGER CONSIDER RESOLUTIONS #1 AND #2 TO COMMENCE THE PROCEEDINGS FOR SPECIAL ASSESSMENT, TENTATIVELY DETERMINE THE NECESSITY, AND SET A PUBLIC HEARING FOR JULY 9, 2018, REGARDING THE NECESSITY OF SPECIAL ASSESSMENT DISTRICT #6-18 The attached memo from Finance Director Mary Ann Kornexl indicates that an improvement petition was received for an alley paving. This alley is located with Fancher on the west, Kinney on the east, Crosslanes on the south and Andre on the north. The City Charter and Code of Ordinances outlines the process for a petition for a special assessment. If more than 50% of the impacted property owners petition for an improvement, the ordinance outlines the process to move forward. The first steps in the process are to submit the petition to the City Commission along with estimates for the project. The City Commission can then consider resolutions #1 and #2 of the special assessment process. Resolution #1 essentially asks for a report which is satisfied by the petition, map and draft assessment roll. Resolution #2 then accepts the estimate and sets a public hearing on the need for improvement. It is recommended the City Commission take action to consider resolutions #1 and #2 for this improvement petition. Recommended motion: Move to approve resolutions #1 and #2 for special assessment district #6-18 as presented. NJR/ap

28 MEMO DATE: 06/19/2018 TO: FROM: RE: NANCY RIDLEY MARY ANN KORNEXL ALLEY PAVING SPECIAL ASSESSMENT We received the attached petition to pave an unpaved alley between Fancher on the west, Kinney on the east, Crosslanes on the south and Andre on the north. Engineering estimates the cost for storm sewer and paving to be $35,000. In accordance with the Residential Alley Paving, Reconstruction & Resurfacing Financing Policy, the property owner is responsible for 90%. The attached resolutions will begin the process to special assess property owners for this project. If approved, the alley paving will be in Action Requested I recommend the City Commission adopt resolutions 1 & 2 and set a public hearing for July 9 th.

29 S-(), - ' 1 1 : 1 "V l IMPROVEMENT PETITION To the Honorable Mayor and City Commission: We, the undersigned property owners do hereby petition your Honorable Body to create a Special Assessment District for The oavino of allevwav between Crosslane Street and East Andre Ave- Block of Fancher and North Kinnev Circulator: Riley J Justis, 506 N. Fancher '-"I() I '/5-f<-f - fi4( J ', NAME PROPERTY ADDRESS OWNER'S ADDRESS sir.:~ DATE FEET FRONTAGE PARCEL# Riley J Justis 506 N Fancher 506 N Fancher ~ -::::.. 1//4711& 116 ' - ~ James Mccaul 518 N. Fancher 518 N. Fancher,,,, Gerald/Margaret Travis 522 N. Fancher 522 N. Fancher l ~ ;.,.;v ~ - ~, ~.... ~~.I - :)-,J-J Jonathon/ Ashley Vandersall 515 N Kinnev Ave 515 N Kinney Ave /./J J../ t; l/-1a Kathryn Formsma 507 N. Kinney Ave 507 N Kinney Ave ~.-th-.k 11.~.:,hA ,.. ' I Patti/James Travilo 513 Cross Lanes E KASSON RD CEDAR Ml Melina Wood 510 E. Andre Ave 510 E. Andre Ave

30 City of Mt. Pleasant GIS ~ ~. rn'll.. i Iii I!;!'] ca ~ '.': - ;. ' ~i r ~ l: :f 3~' ' ' ~ '., i -~..,~... ~~, '. : -':'-~.. \--;;,~i.,:., ' i:l., ANDRE - ~ ~ ~ i:._i A! ~- a.., -,., <1 ~--," \ID. ~... ;JII"'' ;.o, ' ',; :...,.; ~' : - ;... ~.J 2."I.:. :... :_.. t,: :~-. :.. 1 u.n J ~1 r,~::'jf"' 522 N FANCHER AVE J t.,s,)6' '......,,..._.,,......,::,. \ t. " -..,_ I '-. I ' r" 1 U)1-~-,I.,, I. ~ t ~, :1 _. -,.., '-'~''. ~ \. 1 ~ I 1 ~.. ~ j 518 N F.ANCHER AVE I 1_38 I. U ~ ,.. l ' f f' ' ~... - ~, :.i :G ~,:. ~ I ;i,. 515 N KINNEY :- -~- I ' ~.,,,; :.. (';~...,.~ i ~,_ -:, ID.. - Iii, l -,it,.!.~,.." - ~'o. '. : I....,., 111. \ ' -. ~ _ :r ' ~,.. i,io. 71~ _.,_ ~-,..,. ' '.... -,. - ~ -- t~.;.,i ', -, 5.,t.,,,,..... I - -I : ~,z./)... it'_.~,~.. ~ll :-;-~~~;.. '- :,_..., - ~ f' ns.o;\;~;,~~'/ccl l : ~ - -~.... '.: ;,ow..:r1~ -~;-~J f jl '. ~ I 1r.111! ~ ;,,.. 1. I] r..: ':.~ ' '.,,1 _!t.-,i,! u,.'\' - ~.-,... ~!i Information Accuracy Disclaimer The materials and information contained on or obtained frcrn the city of MtPleasant GIS maps, are distributed and transmitted "as is" without warranties of any kind, either expressed or implied, including without limitations, warranties of title or implied warranties of merchantability or fitness for a particular purpose. Information on these GIS maps is provided without any representation of any kind as to accuracy and should be verified by the user. The City of MtPleasant is not responsible for any special, indirect, incidental or consequential damages that may arise frcrn the use of, or the inability to use, the GIS maps whether they are provided by the city, or a third party I Legend Parcels C=::J Easement Smrm Storm Mains - Public 2 ~~ Private Storm MHs 0 CBs e Inlets Sanitary Sanitary Mains -- Public u~~ Private ~ Abandoned - Sanitary Force Maim Sanitary MHs Q Public 0 Private Water Water Mains - Public ~ Private - Abandoned Hydrants Public 0 Private 0 Township Valves 0 Left to Open Right to Open 0 Private )( Broken Water Services * Fire Service (

31 Special Assessment Project Spreadsheet S.A S.A. prepared by Assessing Dept Alley Paving 6/19/2018 Andre & Crosslanes between Kinney & Fancher Estimated Project Cost $35, Estimated Owner's Share $31, Estimated City's Share $3, Parcel Number Owner Legal Description Property Address Front Foot Frontage Equivalent Rate Per Total Cost Per Factor Front Feet Front Foot Front foot Melina L Wood 510 Andre St Mt Pleasant, MI KINNEYS SECOND ADD LOT 1 BLOCK Andre $68.93 $3, Gerald & Margaret Travis PO Box N W Bayshore Dr Omena, MI James N McCaul 518 N Fancher Ave Mt Pleasant, MI Jonathon Vandersall & Ashley Cleary 515 N Kinney Mt Pleasant, MI Kathryn S Formsma 507 N Kinney Mt Pleasant, MI Riley J Justis 506 N Fancher Ave Mt Pleasant, MI Lawrence & Wendy Lemke 323 S Kinney Mt Pleasant, MI KINNEYS SECOND ADD LOT 2 BLOCK 8 KINNEYS SECOND ADD LOT 3 BLOCK 8 KINNEYS SECOND ADD LOT 4 BLOCK 8 KINNEYS SECOND ADD LOT 5 BLOCK 8 KINNEYS SECOND ADD LOTS 6 & 7 BLOCK 8 KINNEYS SECOND ADD THE W 45 FT OF LOT 8 BLOCK N Fancher Ave $68.93 $3, N Fancher Ave $68.93 $3, N Kinney $68.93 $3, N Kinney $68.93 $3, N Fancher Ave $68.93 $7, Crosslanes $68.93 $3, TOTALS: $31,500.00

32 SPECIAL ASSESSMENT DISTRICT 6-18 RESOLUTION NO. 1 WHEREAS, pursuant to provisions of the City Charter of the City of Mt. Pleasant and Chapter 33: TAXATION, Section Authority to Assess, of the Code of Ordinances, the City Commission of the City of Mt. Pleasant may commence proceedings for the making of local public improvements within the City and determine the tentative necessity thereof, and, WHEREAS, the City Commission has received a petition from property owners and tentatively deems it to be in the public interest, health and welfare to pave the alley in the block between Fancher on the west, Kinney on the east, Crosslanes on the south and Andre on the north in the City Special Assessment District No. 6-18; NOW, THEREFORE, BE IT RESOLVED, THAT: The City Manager is directed to cause to be prepared a report which shall include all analysis and information required by Section Survey and Report, of the Code of Ordinances, When the aforesaid report is completed, the City Manager shall file the same with the City Clerk for presentation to the Commission. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded.

33 SPECIAL ASSESSMENT DISTRICT 6-18 RESOLUTION NO. 2 WHEREAS, the City Manager has prepared a report concerning certain public improvements in Special Assessment District No. 6-18, which includes all of the information to be included by Section Survey and Report of the City s Code of Ordinances; and, WHEREAS, the City Commission has reviewed said report; and, WHEREAS, the City Commission of the City of Mt. Pleasant determines that it is tentatively necessary to acquire and construct the public improvements in the City of Mt. Pleasant more particularly hereinafter described in this resolution; NOW, THEREFORE, BE IT RESOLVED, THAT: The City Commission hereby tentatively determines that the public improvements described more particularly hereinafter provided for are necessary. The total cost of said improvements is estimated to be $35,000. The amount of $31,500 shall be spread over the special assessment district as hereinafter described as a result of benefits to be received by the affected properties in the special assessment district. $3,500 shall be paid by the City-at-large. Said special assessment district shall consist of all the lots and parcels of land as follows: pave the alley in the block between Fancher on the west, Kinney on the east, Crosslanes on the south and Andre on the north in the City Special Assessment District No. 6-18; Said estimated life of such public improvements is not less than fifteen (15) years. The affected properties in the special assessment district shall be assessed in accordance with the relative portion of the sum to be levied in the district, as the benefit to the parcel of land bears to the total benefit to all parcels. The aforesaid report shall be placed on file in the office of the City Clerk where the same shall be available for public examination. The City Commission shall meet on July 9, 2018 at 6:30 p.m., in the City Commission Room, City Hall, 320 W. Broadway St., for the purpose of hearing public input on the making of said public improvements. The City Clerk is hereby directed to cause notice of said hearing to be published and mailed in accordance with applicable statutory and ordinance provisions. All resolutions and parts of resolutions conflicting with the provisions of this resolution are hereby rescinded.

34 COMMISSION LETTER # MEETING DATE: JUNE 25, 2018 TO: MAYOR AND CITY COMMISSION JUNE 20, 2018 FROM: SUBJECT: NANCY RIDLEY, CITY MANAGER CONSIDER RESOLUTION IN SUPPORT OF THE CITY OF ESCANABA TAX TRIBUNAL LITIGATION Attached is a communication received from Daniel Gilmartin, Executive Director of the Michigan Municipal League. This communication is seeking financial support for the City of Escanaba in a pending tax tribunal matter. As Mr. Gilmartin points out, the outcome of this tax appeal could have effects on all local units throughout the State of Michigan. Discussion with the Mayor and Vice Mayor recommended the City pass a resolution to support the City of Escanaba in their efforts with the tax tribunal but not provide funding at this point in time. The attached resolution has been drafted by City Assessor Chris Coucke for the Commission s consideration. Recommended motion: Move to approve the resolution supporting the City of Escanaba s tax tribunal case as presented. NJR/ap

35 @ michigan municipal league April 19, Green Road Ann Arbor, Ml T F mml.org Ms. Nancy J. Ridley City Manager Mount Pleasant 320 W. Broadway Mount Pleasant, Ml Dear Nancy, This letter is to ask that your community support the efforts of the City of Escanaba regarding the fight to preserve the correct assessment of large big box stores-a fight that will have a si!:jnificant impact on local governments state wide. For those of you who are on the Michigan Municipal Executives listserv, you may have seen the recent request by the city manager. The League supports his request. The "dark store" or "obsolescence" property valuation theory cast a cloud over the ability of local governments to defend their assessments of a wide variety of commercial and large industrial facilities, especially corporate headquarters and unique properties found in many communities. The City of Escanaba won a significant victory in the Michigan Supreme Court for equitable property assessments in the "dark store" litigation of Menard Inc v O'ty of Escanaba. During the several stages of the litigation, the League's Legal Defense Fund and the League financially assisted Escana ba, as did the Michigan Townships Association, the Michigan Association of Counties, t he Michigan Association of School Boards, the Michigan School Business Officials, the Michigan Assessors Association, and the Government Law Section of the State Bar of Michigan. The case has been remanded back to the Michigan Tax Tribunal (MTr) for a determination of actual valuation. Local governments throughout Michigan have a huge stake in the Tribunal's decision. The remand hearing before the Tribunal could undermine what was won in the Court of Appeals and subsequently upheld by the Supreme Court. Big box retailers and appraisers are preparing studies to either support or undermine the Menard decision. Both the Tax Tribunal and Menard have stated that this case will be precedent setting and will determine how big box stores should be assessed. The City of Escanaba, with a population of 12,616 and a taxable value of $299,460,000 has expended close to $190,000 on the Menard appeal; other Delta County taxing entities have added approximately $40,000 to the city's defense. We understand, however, that their contributions represent all they can provide. Because city leaders recognize the state-wide impact of their case, exceptionally high costs have been incurred by the city to achieve an outcome from which many more communities will also benefit. Approximately 80% of MML member communities are also members of our Legal Defense Fu nd (LDF). We greatly appreciate your contribution and if this were a normal LDF case, there would be sufficient funds to make sure the city was getting the assistance it needs. This is not, however, a normal case, due "' o, I I II II I I II o, I If I I " I II ' I.:: :, : -'D- I, ' I W e love where you live.