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1 May Flowers Or Flowerhorns? May is convention month President s Column - may 2011 Get your convention ticket and more importantly reserve your room for the convention if you haven t done so already. Good speakers, good companionship, good food and new fish what more could a person want. I m pleased to announce that most of the Executive has undertaken to go another round. Myself and Ann will remain in our current positions. Ken will become 2nd Vice, which allows to become 1st Vice. My thanks to Claudia Carthew and Dave Boehm who have decided to devote their energies to other things. I have had the privilege of working with them for the past two years and wish them all the best in the future. Noel was going to remain on as Corresponding Secretary but I have asked her to stand for Treasurer. So at the Convention, we will be electing a new Treasurer and a new Corresponding Secretary. If you are interested in either position or know someone who is please let know. At the Convention, we will be dealing with the issue of how many regular meetings we should hold, there are three options currently: status quo 10 Meetings per year, 5 Meetings with an electronic executive meeting in between and a hybrid which would have a meeting approximately every six weeks. Please give the alternatives some thoughts and if you have any better ideas, please bring them along. Also at the Convention, we will be discussing the venue for next year s convention. The executive is currently examining Markham, Niagara Falls and London as possible venues and the Aquarium Society of Winnipeg has expressed an interest in hosting. Winnipeg has requested that we do the Convention in conjunction with their annual function which is held Easter weekend. This would be a big departure for us but their weekend has been wildly successful on that particular weekend. See you in a couple of weeks. At least I hope so, I left a plastic bottle with some baby ancistrus on the counter this morning intending to bring it to work but I forgot and my wife took it to the gym and apparently drank at least one. Guess she ll have an algae free colon. So hope to make it till then. All the best. Bob Can't make a meeting in person but would like to attend via Skype. You can, just look up Ann Stevens our Recording Secretary and add her to your list. Search for user nov18angel and then let Ann know prior to the meeting, and she will sign on to Skype and accept your call.

2 B O A R D O F D I R E C T O R S President Bob Wright Front St W, Toronto, ON M5V 3R7 416) robert.j.l.wright@sympatico.ca (Club: TFCEC) 1st Vice-President Ken Boorman 33 Courtyard Walk, Chatham, ON N7L 5S3 519) rhad@kent.net (Club: Sarnia) 2nd Vice-President Claudia Carthew 100 1/2 Eastchester Avenue, St. Catharines, ON (905) carthew@yahoo.com L2P 2Z1 (Club: TFCEC) EXECUTIVE COMMITTEE S Recording Secretary Ann Stevens Willowridge Rd, Etobicoke, ON M9R 3Y8 (416) ann.stevens11@gmail.com (Club: Sarnia) Treasurer David Boehm 17 Hamel Avenue, Kitchener ON N2K 1M6 (519) centrarchid@rogers.com (Club: Kitchener-Waterloo) Corresponding Secretary Noel Wright Front St W, Toronto, ON M5V 3R7 (416) (Club: Brant) Past President Tony Bernard 1465 Kolher Rd, RR# 3, Cayuga, ON N0A 1E0 (905) utakaman@gmail.com (Club: Brant) Archivist/Historian Paul McIntosh Aquatic Horticulturist Directory David Boehm (See Treasurer) Awards Peter Malady 1036 Griffith Road. Sarnia, ON N7S 3E9 (519) Information Binder/CD Ann Stevens Willowridge Rd. (416) Etobicoke, ON M9R 3Y8 Breeders Directory Tom & Pat Bridges 4 Crescent Dr. Welland, ON L3B 2W5 (905) tp.bridges@sympatico.ca (Club: St. Catharines) CAOAC/FAAS Liaison Lisa Boorman 33 Courtyard Walk, Chatham, ON N7L 5S3 (519) lisachromis@kent.net (Club: Sarnia) Fish Rescue Program Tom Mason 19 Hearne Cr, Ajax, ON (905) Judges Jerry Draper 166 Grand River Avenue, Brantford, ON (519) Webmaster See Newsletter Membership Dave Boehm 17 Hamel Avenue, Kitchener ON N2K 1M6 (519) centrarchid@rogers.com (Club: Kitchener-Waterloo) Newsletter 76 Penelope Drive # 56 Kitchener, ON N2N 3G5 (519) pmaznyk@rogers.com (Club: Kitchener-Waterloo) Open Show Terry Little Colborne St., W Brantford, ON N3T 1K3 (51 9) cell (519) tlittle28@rogers.com (Club: Brant) Programs Udo Rohmann 11A Moonpoint Drive, Orillia, ON L3V 6H1 (705) tescon2000@rogers.com (Club: Peel) Ways & Means Sarah Langthorne (Club: Hamilton) Steering See Newsletter Futures Carl McCleary 34 Woodlawn Ave, Mississauga, ON L5G 3K6 (905) boxturtlesrule@sympatico.ca IMPORTANT REMINDER All member clubs are reminded to check our calendar found at the back of each newsletter or online. CAOAC respectfully asks that you not hold your events the day of any CAOAC meeting. TABLE OF CONTENTS President s Column 1 Index 2 Meeting Minutes 3-7 Treasurers Report Elections Notice 8 Election Rules & Procedures Convention Calendar of Events 15 Page 2

3 Executive Meeting April 17, 2011 Called to order by Bob Wright (President) Executive Attendance Position Name Present/Absent President Bob Wright (LAS) Present 1 st VP Ken Boorman (SAS) Skype 2 nd VP Claudia Carthew (TFCEC) Present Corresponding Secretary Noel Wright (TWAS) Absent Recording Secretary Ann Stevens (SAS) Present Treasurer Dave Boehm Present Also in attendance: Sarah Langthorne (HDAS) Ed Bosker (SAS) Richard Carthew (SCAS) Udo Rohmann (Skype) Mike Milne (LAS) Paul McIntosh Peter Melady (SAS) (KWAS) Ken reported that Ray Lucas donated CAOAC 30 books, from Lee Finley. To be given one to each club. The balance is a donation for the convention. At this point, no responses from any clubs for hosting next year s convention have been received. Since no applications were received, we will be hosting next year's convention. Possible locations for next year s convention were discussed. To check into Fanshawe, Niagara College (Niagara College.ca) and other hotels. Further discussion took place on whether to change the weekend. It was decided that next year, the dates are very limited and will stay as the Victoria Day weekend. Ann to check on Niagara College, Bob to check Fanshawe and hotels, Udo to check Best Western where Durham held the convention a few years ago. Bob will be visiting the Barrie club in May and will speak with them in regards to membership. Bob will send an to confirm. Noel and Dave both replied to the Wet Coast in regards to membership. Dave reported in regards to what the insurance covers. Third party liability will cover (details to be sent from Dave). Treasurer's report was read by Dave. Ann motioned to accept the report, Noel second. Carried Paul received a request from Jim Fowler for a replacement certificate he acquired in 1950's. It was decided that CAOAC was not formed then, so then it is not possible for us to provide something we have not provided and unable to verify data. Motion to approve February minutes by Ann, Dave 2 nd Page 3

4 General Meeting Roll Call Club Brant Durham Hamilton Kitchener-Waterloo London Ottawa Amphibian &Reptile Association Peel Sarnia St. Catharines TFEC Toronto Willowdale Chatham-Kent Present Terry Little Paul McIntosh Sarah Langthorne, Mike Milne Ed Bosker Richard Carthew Udo Rohmann (Skype) Lisa Boorman (Skype) Committee AHD Archivist Awards Binder FAAS Fish Breeders Fish Rescue Judges Membership Newsletter Open Show Programs Steering Ways &Means Webmaster Futures Chair Dave Boehm Paul McIntosh Peter Melady Ann Stevens Lisa Boorman Dave Boehm Terry Little Udo Rohmann Sarah Langthorne Motion to approve minutes of March meeting by Claudia, Phil 2 nd Carried Page 4

5 Matters Arising from Previous Meeting Treasurer s Report Dave updated on bank balances. He also gave a detailed report of the last month s expenses and income. Dave read a letter of resignation as of the end of this meeting. Looking to have someone else look after the annual reports. After some discussion Dave will stay on but does not want to be active. He will not be at convention. Dave to letter. Claudia made the motion to accept the report Richard 2 nd Carried Committee Reports AHD Discussion as to how the directory will be available. It was decided that a form will be available to search the database in regards to a particular plant. Archivist see note above re letter from Jim Fowler Awards Peter to report. Change award structure for killifish to be Advanced from 50 to 40, Senior from 100 to 75. Moved by Peter, 2 nd by Mike. Peter is open to ideas, please let Peter know your thoughts. Charlie Drew had some ideas of catfish and invertebrates. It was suggested Peter talk to Jim Robinson. Binder An was sent in regards to responsibilities. Phil received what Char has completed. Phil will review what is left. Breeders FAAS Nothing new Membership Dave to send . Newsletter looking for information from Chatham-Kent. Looking for mates for your fish was added to this month's newsletter. Udo sent an to suggest a link for other clubs to send a link for their newsletters. To investigate further into it for permissions and how it will be generated. Open Show All done, just waiting for convention and awards. Programs One rental for April Steering/Webmaster Notices have been sent out. Nothing has been received as yet. Steering second notice sent to all clubs. No feedback as of last night. Bob President, Phil, 1 st VP, Ken, 2 nd VP, Ann recording secretary, Noel corresponding secretary, Treasurer position is open Ways & Means Page 5

6 nothing to report. Convention Speakers confirmed, see flyer. Annual COAC meeting is Saturday, from 4 6. Old Business Nothing to report. Club Reports Betta No report Brant Terry thanked Udo for an interesting presentation Chatham-Kent No report, they were absent for this month s meeting. Durham Had a good auction but poor attendance for show. Hamilton & District Trip to zoo is coming up. Kitchener-Waterloo Barb McGuire from Start Smart speaking on her product and feedback from members next month, annual elections next meeting., London Spring Auction May 1 at Dorchester Optimist club, registration starts at 7:30 Sarnia Our spring auction had to be canceled. September 17 is still the auction but looks like no show. Nothing available for speaker either. St. Catharines Everyone welcome, Tropical Fish of Erie County April 19 awards dinner, Claudia to send info. Toronto Willowdale Sue Buchan from Hamilton will be speaking on frogs. Old Business Books from Harold Benn have been picked up. They will be available at convention. Bob has a proposal for Tim McCaskie to be voted on at annual meeting. Durham has donated $1000 to his trip. New Business Two motions are to be voted on at the annual meeting. Move Bob, Phil, Ann & Mike to move to meeting. Tropical Fish Hobbyists want to make available electronic version available for a reasonable price to all clubs. Notices of Motion for Annual Meeting Meeting Schedule for Moved: That we adopt one of the following models for the upcoming year. Option A: Satus quo - every third Sunday except for July and August, hold General and Executive Meeting. Option B: Hold General & Executive meetings every second month except July and August (Sept/Nov/Jan/Mar/ May) and hold Electronic Executive meetings in the intervening months. Option C: Hold General meeting and Executive Meeting every six weeks or so (eg. Sept 18, Oct 30, Dec 11, Jan 22, Mar 4, April 15, May 20) Page 6

7 for the funds. Selection shall be by a panel of the recipients of the CAOAC "Scientist" Award. The panel shall select proposals based on their scientific merits and their likelihood to promote knowledge of fishes and the hobby. Preference shall be given to proposals of members of CAOAC clubs. Meeting adjourned at 2:25 by Ann and Richard 2 nd. Treasurer's Report April 17, 2011 Cash on hand $ TD Bank $8, Paypal $0.00 Sub-total $9, Outstanding cheques $65.00 Cheques to deposit $0.00 Receivables $ Committed funds $ Working Balance $8, Committed Funds Programs $ Apprentice binders $80.00 Tony Bernard, Bob Wright, Paul McIntosh, Chelsey Smith Dec 7, 07 unknown deposit $ Total committed funds $ REMINDER FROM YOUR EDITOR All newsletter content must be sent in by the end of the month. Any material not received may have to be omitted until the next issue. CAOAC Newsletter Editor/ Webmaster The following cheques remain uncashed Description Amount Jim Robinson (Baensch Atlas) $65.00 Total $65.00 Previous balance $8, Income Feb 14, Mar 20, 2011 $20.00 Expenses Feb 14, Mar 20, 2011 $64.65 $8, Expenses Feb 14, Mar 20, 2011 Awards breakfast $38.00 First In postage $1.41 Rocket Stick $20.29 Bank fee $4.95 $ Page 7

8 2011 CAOAC ELECTIONS NOTICE Are You Interested in being a part of the CAOAC Executive Team? At each convention in May, CAOAC holds it s annual elections. You may run or nominate someone for one of the 6 positions available. They are; President, 1st Vice president, 2nd Vice President, Recording Secretary, Treasurer and Corresponding Secretary. Please see the general rules and procedures on the next page. A resume or bio for the nominated position should be sent to the CAOAC Steering Committee chair by no later than end of the April 17, 2011 business meeting. A list of candidates will be published in the May 2011 newsletter. The list of candidates and options for voting will be ed to each member club ASAP after the April 17, 2011 meeting. Respectfully, CAOAC Steering Chair pmaznyk@rogers.com DIRECTIONS TO THE CAOAC MONTHLY MEETING We are here Page Main Street South, Waterdown, ON

9 GENERAL RULES & PROCEDURES FOR NOMINATIONS & ELECTIONS 1) The Chair of the Steering committee or his or her designate, hereinafter known as the Steering Chair, may appoint other committee members and shall enlist qualified applicants and accept valid nominations for all positions on the Executive, publish the slate, arrange for mail-in votes, as well as at least two scrutineers and all supplies needed to run the annual elections in accordance with the rules as set out in the Bylaws of the Corporation. 2) Nominations for the Executive will close at the end of the break at the regularly scheduled April meeting. If there is only one nomination to any position, the person so nominated will be acclaimed to the position for the following year. If there are no nominations, nominations will be requested at the Election at the Annual meeting. Each nominee must declare positions for which he or she will stand and may submit to the chair a resume/ platform no larger than a single page 8½" x 11". Any member in good standing of any CAOAC member club in good standing may nominate him or herself or any other club member in good standing. A nominee may run for more than one position but can be elected to only one. 3) The Steering Chair will contact all nominees and only those wishing to stand for election will have their names published. Only member clubs or societies in good standing at the end of the April General Meeting shall be entitled to vote in the Annual Elections. The Steering Chair will each member club's President the slate, resumes and one ballot for each vote entitled to the club not later than the end of the first week of May. The ballots will list each office in the order of voting and the candidates for each office alphabetically. 4) Clubs may vote at the Annual Election by either; using the mailed out ballot(s) which must be returned to the Steering Chair before the call to order of the Annual Meeting and must be properly filled out and signed by the club President and either the Club Rep or another Executive officer of that club, or by exercising their vote(s) in person at the Annual Election. 5) The order of voting shall be President, First Vice-President, Second Vice-President, Recording Secretary, Treasurer, and Corresponding Secretary. Ballots are to be marked in accordance with instructions provided by the Steering Chair with each ballot. Clubs should indicate their preference for officers by marking their ballot(s) with their choice for 1st, 2nd, 3rd etc. depending on the number of nominees. 6) The Steering Chair may declare any ballot which is improperly filled out or which is unclearly marked to be a "spoiled" ballot, which shall not be counted. The Steering Chair, with his or her scrutineers will retire to a private place after the call to order of the Annual Meeting. They will validate each ballot and then, commencing with the election of the President and following through the order of voting, they will tabulate the votes. Once a candidate is elected, his or her name will be stricken from any subsequent positions for which he or she may have run. Second & third choices for these positions would then move up accordingly. 7) Election will be by simple majority of the valid ballots cast. If no candidate receives a majority and there are more than two candidates for the position, the candidate with the least amount of votes shall be dropped and the second (or third or fourth etc.) choices will be tabulated. This process shall be repeated until one candidate receives a majority of the valid votes cast. 8) No vote counts shall be announced but the Steering Chair shall notify the Chair of the Annual Meeting when the results have been finalized. The results will be announced by the Steering Chair as the final piece of new business at the Annual Meeting. The Steering Chair will retain all ballots and materials of record in a safe place until at least the end of the September meeting or until any and all questions arising out of and concerning the elections have been resolved. In no case shall he or she release any information or data to anyone except as noted below. 9) Each candidate may ask for and receive the vote tabulations for any office in which he or she ran. If the candidate ran for more than one office, he or she may only receive the vote tabulations for those offices up to and including the one to which he or she was elected. 10) Each club may find out from the Steering Chair whether their ballot or ballots were received and whether they counted. If they were received and not counted, the Steering Chair will explain why. Page 9

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15 2011 CALENDAR May 20-23, 2011 CAOAC CONVENTION, Hosted by Brant Aquarium Society. Location Best Western, Brant Park Inn, Brantford More Information - June 26, 2011 CAOAC President s BBQ 11:00 AM CAOAC Executive meeting Waterdown, ON 12:00 PM CAOAC General meeting Waterdown, ON September 17, 2011 Sarnia Aquarium Society Auction and Show More Information September 18, :00 AM CAOAC Executive meeting Waterdown, ON 12:00 PM CAOAC General meeting Waterdown, ON September 25, 2011 London Aquaria Society Auction and Show. Location Optimist Hall, Dorchester More Information - KEEP US UPDATED! Noel Wright our corresponding secretary needs to know if there are any changes with your clubs contact information / mailing information / website changes and any upcoming events within your club. PLEASE send her any changes and additions so we can update our files. This way CAOAC and its member clubs will have the most current information available about your club. Corresponding Secretary CAOAC Noel.wright@sympatico.ca or call October 2, 2011 Hamilton & District Aquarium Society Auction and Show. Location Waterdown Legion. More Information October 16, :00 AM CAOAC Executive meeting Waterdown, ON 12:00 PM CAOAC General meeting Waterdown, ON PROGRAMS CAOAC has some fantastic programs available to any member club. All you pay is a small shipping and handling fee. See our website for full details. Udo Rohmann program chair (705) tescon2000@rogers.com Page 15