1. Call To Order Meeting was called to order at 7:08 PM. Monique Bandura opened the meeting by thanking and welcoming those in attendance.

Transcription

1 Location: DCC Lion s Mane Room Annual General Meeting Minutes November 27, 2017 at 7pm In Attendance: Monique Bandura, President Ray Thiessen, Treasurer Kelly Yanch, Vice President Jeff Pedersen, Equipment Director Brian Yanch Cam Panchyshyn Andrea Prodaniuk Absent With Regrets: Lynne Edwards, Adult Program Director Kimiko Thibodeau, U4-U8 Program Director Rachelle Sutherland, U10-18 Program Director Deidre Craggs, Registrar Carol Stanczak, Sports Coordinator Fran Vanderwell, MSA representative Rachelle DeHaan Scheila Adamson Kristen Law Jaime Rix, Volunteer Coordinator Jacqueline Mandryk, Communications Director 1. Call To Order Meeting was called to order at 7:08 PM. Monique Bandura opened the meeting by thanking and welcoming those in attendance. November 27, 2017 Agenda 1 Call To Order 2 Minutes of the November 28, 2016 Meeting 3 Business Arising out of the Minutes 4 Reports 1. Registrar Deidre Craggs 2. Volunteer Coordinator Jaime Rix 3. U4-8 Program Director Kimiko Thibodeau 4. U10-18 Program Director Rachelle Sutherland 5. Communications Director Jacqueline Mandryk 6. Equipment Director - Jeff Pederson 7. Soccer Coordinator - Carol Stanczak 8. Vice President Kelly Yanch 5 Goals and Work Plans 1. President Monique Bandura 6 Budget 1. Treasurer Ray Thiessen Annual General Meeting Minutes November 28, 2017 Page 1 of 5

2 7 New Business 1. Amendments to the Rules and Regulations 2. Election of the Executive Committee i. President (2 year position) ii. Registrar (2 year position) iii. Volunteer Coordinator (2 year position) vacant iv. Program Director U4, U6, U8 (1 year position) v. Program Director U10 to U18 (1 year position) vi. Equipment Director (1 year position) vii. Communications Director (1 year position) viii. Sponsorship Director (1 year position) 8 Unfinished Business / Open Discussion 9 Adjournment M012 M013 Motion: To Approve the agenda of the AGM November 27, 2017 meeting - Motion Ray Thiessen, 2 nd Jeff Pedersen; Carried 2. Minutes of the November 28, 2016 Annual General Meeting (AGM) Motion: To Approve the minutes of the AGM November 28, 2016 meeting - Motion Kelly Yanch, 2 nd Brian Yanch Carried 3. Business Arising out of the Minutes No business arose out of the minutes. 4. Reports Registrar Deidre Craggs 2017 Outdoor registrations were 100 less than 2016 outdoor. Same number of registrations for indoor as indoor. Volunteer Coordinator Jamie Rix Jaime was unable to attend the meeting. No report U4-U8 Program Director Kimiko Thibodeau See U4-8 Program Director 2017 AGM Report U Program Director Rachelle SutherlandU10-18 direct See U10-18 Program Director 2017 AGM Report Communication Report Jacqueline did not attend. Teams need to send pictures and scores to get exposure in the paper and radio station. Equipment Director Jeff Pedersen See Equipment Director 2017 AGM Report Soccer Coordinator Carol Stanczak See the Soccer Coordinator AGM Report 2017 Annual General Meeting Minutes November 28, 2017 Page 2 of 5

3 Fundraising Kelly Yanch See Fundraising Report for 2017 AGM Sponsorship Kelly Yanch See Sponsorship Report for 2017 AGM 5. Goals and Work Plans President Monique Bandura 1) Technical Development We are working with Sean Fleming s company; Soccer is Everything for our coach and player development. ASA is trying to align at a national and international level and is going to odd number divisions e.g. U5, U7, and U9 etc. ASA will hold Provincials for divisions U15 and up. They are looking at having a U13 Provincial tournament. ASA would like to have the new divisions Implemented for the 2018 outdoor season. ASA executive director has left and they have hired a new director. 2) Refine our programs. We are working at offering programs that work for everyone from recreational to premier level. We want to provide soccer for everyone. We offer soccer programs for U4 to adult and are looking to expand those programs. 3) Continue to advocate for and its members with Tri-County and ASA We are no longer a rural community soccer organization, so the Tri-County rural district does not meet our needs. We continue to challenge the Tri-County district to meet our needs and provide programs to align with our suburban organization. We encourage our parents to contact ASA to tell them what their issues are from a parent s perspective. 4) Fundraising for our programs and equipment. We have started our fundraising program in the last few seasons to upgrade our equipment and provide funds for our technical program. We are working towards being competitive with other clubs. We have our new name, Arsenal and our unique jerseys that will help us make our own identity in the leagues we play in. 5) Sponsorship Increase our number of sponsors We are looking for ways to increase our sponsors. We need to replace jerseys and getting funds for this has been challenging. Question: When will we do the testimonial game? Answer: We are looking at mid to end of January. 6. Budget Treasurer Ray Thiessen See the Actuals (Aug 2016 July 2017) Financials for AGM Nov 27, 2017 and Budget (Aug 2017 July 2018) AGM Nov 27, 2017 reports M014 Motion: To accept the budget (Aug 2017 July 2018) - Motion Brian Yanch, 2 nd Kristen Law Carried M015 Motion: To accept the Actuals (Aug 2016 July 2017) - Motion Jeff Pedersen, 2 nd Deidre Craggs Carried Annual General Meeting Minutes November 28, 2017 Page 3 of 5

4 7. New Business 1) Amendments to the Rules & Regulations Amendments to the Rules and Regulations Updates for Approval at the November 27 AGM was reviewed by Monique for adoption. See Nov Rules Reg Updates M016 Motion: To adopt amendments to the Rules & Regulations as presented - Motion Ray Thiessen, 2 nd Jeff Pedersen, Carried 2) Election of the Executive Committee & Directors-At-Large President, Monique Bandura, oversaw election i. President: Monique Bandura by acclamation. Nominated by Brian Yanch, seconded by Rachelle Sutherland, carried ii. Registrar: Deidre Craggs by acclamation. Nominated by Ray Thiessen, seconded by Kelly Yanch, carried iii. U4 8 Program Director: Kimiko Thibodeau by acclamation. Nominated by Kelly Yanch, seconded by Jeff Pedersen, carried iv. U10-18 Program Director: Rachelle Sutherland by acclamation. Nominated by Ray Thiessen, seconded by Andrea Prodaniuk, carried v. Equipment Director: Jeff Pederson by acclamation until he can find a replacement. Nominated by Rachelle Sutherland, seconded by Brian Yanch, carried. vi. Volunteer Coordinator: continue to recruit vii. Communication Director: confirm with Jacqueline if she is continuing in this position. viii. Sponsorship Director: continue to recruit 8. Unfinished Business / Open Discussion None 9. Adjournment M0017 Motion: To adjourn the November 27, 2017 Annual General Meeting Motion Ray Thiessen, 2 nd Jeff Pedersen; Carried Adjournment 8:06 PM CATALOGUE OF MOTIONS M012 Motion: To Approve the agenda of the AGM November 27, 2017 meeting M013 Motion: To Approve the minutes of the AGM November 28, 2016 meeting M014 Motion: To accept the budget (Aug 2017 July 2018) - M015 Motion: To accept the Actuals (Aug 2016 July 2017) M016 Motion: To adopt amendments to the Rules & Regulations as presented M017 Motion: To adjourn the November 27, 2017 Annual General Meeting ACTION Items from AGM No action items were captured Annual General Meeting Minutes November 28, 2017 Page 4 of 5

5 OUTSTANDING ACTION ITEMS: No outstanding action items ONGOING ACTION ITEMS: No ongoing action items CATALOGUE OF NOTES Attachments: U4-8 Program Director 2017 AGM Report U10-18 Program Director 2017 AGM Report Equipment Director 2017 AGM Report Soccer Coordinator AGM Report 2017 Fundraising Report for 2017 AGM Sponsorship Report for 2017 AGM Actuals (Aug 2016 July 2017) Financials for AGM Nov 27, 2017 Budget (Aug 2017 July 2018) AGM Nov 27, 2017 reports Nov Rules Reg Updates Annual General Meeting Minutes November 28, 2017 Page 5 of 5