MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, DECEMBER 8, 1999 MINUTES

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1 MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, DECEMBER 8, 1999 MINUTES The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regular session on Wednesday, December 8, 1999, in the Shasta College Board Room. 1. CALL TO ORDER The meeting was called to order by Judi D. Beck, President of the Board, at 8:02 p.m. 2. ROLL CALL Roll Call indicated the following: Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mr. Harold J. Lucas Mrs. Patricia A. Hunn Mr. Kendall S. Pierson Mrs. Rayola B. Pratt Mr. D. Scott Thompson Mr. Martin Myers 3. FLAG SALUTE Mrs. Rayola B. Pratt led the flag salute for those attending the Board Meeting. 4. OATH OF OFFICE FOR BOARD MEMBERS ELECTED AT THE NOVEMBER 2, 1999 CONSOLIDATED DIS- TRICTS ELECTION AND BOARD MEMBERS APPOINTED IN LIEU OF ELECTION Dr. Treadway introduced the Honorable Richard B. Eaton, Judge, Shasta County Superior Court, Retired, to administer the Oath of Office to those Board Members who were elected on November 2, 1999 and to those Board Members appointed in lieu of election. Judge Richard B. Eaton asked the five Trustees to stand and he administered the Oath of Office as follows: Shasta-Tehama-Trinity Joint Community College District: Trustee Area A, for one, four-year term, D. Scott Thompson

2 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, OATH OF OFFICE FOR BOARD MEMBERS ELECTED AT THE NOVEMBER 2, 1999 CONSOLIDATED DIS- TRICTS ELECTION AND BOARD MEMBERS APPOINTED IN LIEU OF ELECTION Trustee Area B, for one, two-year term, Kendall S. Pierson Trustee Area C, for one, four-year term, Cheri A. Beck Trustee Area D, for one, four-year term, Judi D. Beck Trustee Area E, for one, four-year term, Rayola B. Pratt Dr. Treadway thanked Judge Eaton for administering the Oath of Office to the Trustees. 5. APPROVAL OF THE MINUTES OF THE BOARD MEETING HELD NOVEMBER 10, 1999 Mrs. Beck asked for additions or corrections to the minutes of the Board Meeting held November 10, It was moved by Mr. Lucas and seconded by Mr. Pierson, TO APPROVE THE MINUTES OF THE BOARD MEETING HELD NOVEMBER 10, Mrs. Cheri Beck corrected the last sentence of Item 5, stating that it should be Stan Morgan instead of Ray Morgan. Item 17 should also read Stan Morgan. It was moved by Mr. Lucas, seconded by Mr. Pierson, and carried TO APPROVE THE MINUTES OF THE BOARD MEETING HELD NOVEMBER 10, 1999, AS COR- RECTED. 6. INTRODUCTION OF SPECIAL GUESTS Staff Recognition Jim Taylor, Director of Physical Plant Services, stated that Daniel Turturica was hired as a skilled carpenter in April of Since that time, Jim Taylor said he has been very impressed with Mr. Turturica s skill level, work ethics, enthusiasm, and commitment to the job. To Daniel s credit, he has been involved in completing many large modification projects, some of which are:

3 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, INTRODUCTION OF SPECIAL GUESTS construction of offices and classrooms in the Library construction of office and restroom facilities for the Diesel, Welding, and Auto Shop Programs construction of a classroom and offices for the Downtown Mall CalWORKs Program modification of the Electronics and CAD lab for additional classroom space construction of four additional offices for the Physical Education Program Mr. Taylor stated that because of these accomplishments and many more not mentioned, Daniel has become highly respected by his co-workers and the District as an individual any organization would be proud to have as part of their team. It is because of employees like Daniel that we are able to create and maintain a positive learning environment. On behalf of the District, Mr. Taylor thanked Daniel for the contributions he has made to Shasta College and on being selected employee of the month. Mrs. Beck led everyone in a round of applause. 7. CALL FOR REQUESTS FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA 8.1 FACULTY ASSOCIATION REPORT Mrs. Beck asked if anyone in the audience wished to speak to any item on the Board agenda. Sue Brix asked to speak to Item 12.5, Consideration of Administrative Organization. Tom Masulis, President of the Faculty Association, congratulated Daniel Turturica for his recognition. Mr. Masulis noted that Mr. Turturica did a beautiful job on the computer lab in his building. Mr. Masulis welcomed the two new Board Members and stated that he was looking forward to working with them. 8.2 ACADEMIC SENATE REPORT Nick Rogers, President of the Academic Senate, also welcomed the new Board Members. Mr. Rogers noted that, regarding the reorganization item on the Agenda, the Senate has been highly involved. It was a really good process. Both Tom Masulis and he ap-

4 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, ACADEMIC SENATE REPORT pointed members to the committee. They were also involved in the smoking policy. There were discussions and the list serve has created the most and discussion that he has ever seen at this institution. The Senate has been involved in the Strategic Planning and hope to be even more involved with it. 8.3 CLASSIFIED EMPLOY- EES ASSOCIATION REPORT Patricia Carver, President of the CSEA Chapter, extended CSEA s congratulations to Daniel Turturica on his award. His carpentry work is excellent and they are proud that he is one of them. Ms. Carver congratulated the two new Board Members and said she looked forward to working with them CSEA also worked on the smoking policy. Even though the majority of CSEA s membership is non-smoking, it did not automatically get approved. They considered the students, faculty, and other CSEA members. CSEA submitted its recommendation and that is what is on the Board Agenda this evening. Strategic planning work has begun and CSEA is excited about being involved with that. Pat Carver said last weekend she attended training in San Jose regarding CSEA state bylaws. It was very interesting. 8.4 ASSOCIATED STUDENT BODY REPORT Martin Myers, Associated Student Body President, welcomed the new Board Members. Today they conducted interviews for officers and they now have a full house. This is noteworthy that they are at full strength. The ASB is working in conjunction with the nursing program for an ID card that would indicate what part of the program they are in. The ASB has also been involved with the smoking policy and the reorganization committee.

5 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, ASSOCIATED STUDENT BODY REPORT ASB hosted a CalSAAC Region I meeting this weekend which was a success. They have been working on Tis the Season and with EOPS on the Giving Tree. To date, this has the largest donor participation that they have seen in the last few years. On Friday, they will be presenting the fire fighters at Shasta College with a plaque of appreciation from the students. In conjunction with Assemblyman Dick Dickerson s office, they are sending a plaque to the Capitol Building. They are in the process of planning their leadership retreat for the winter and gearing up for spring projects, which include the reader board, student handbook, and updating the ASB constitution. 8.5 SUPERINTENDENT/ PRESIDENT S REPORT Dr. Douglas Treadway, District Superintendent/President, stated that he met a couple of weeks ago with Chancellor Nussbaum. Our district has requested expansion of our library annex and, subsequently, we received word that we are in the queue for moving through and getting funding for it. In February, we will be submitting our request for final approval to begin the formal process of architectural planning, program planning, and construction planning. Even though it is 2-3 years out, this is a 14,000 square-foot addition. It will be the first major capital ($8 million) project that the college has been eligible for or has been in the position to obtain. So, while it is not approved yet, it looks very favorable. It was useful to meet with the Chancellor and Vice Chancellor to explain the project. The strategic planning consultants which the college retained are featured in Community College Week and they are presenting information, that, because of the crunch in university enrollments and the lack of access to four-year programs in the rural institutions, a number of states have authorized their community colleges to offer selected four-

6 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, SUPERINTENDENT/ PRESIDENT S REPORT year degrees. Dr. Treadway said he will be asking for consideration that Shasta College offer some four-year programs. This will be formally brought to the Board in due course for deliberation. The state Master Plan for Higher Education is being rewritten during the next year or two. They are having legislative hearings at this time. It would be timely for us to consider this option in our strategic planning. We will continue to leave the door open for partnerships with current universities to provide programs here. There will be information presented at the January or February Board Meetings on how we will proceed with strategic planning. The main difference in our first effort of strategic planning five years ago and the effort this year is we will not be starting from scratch. We will also not wait every five years to write a strategic plan. We will develop a rolling planning, always moving out 3 to 5 years and always updated every year. We must maintain the momentum and continue to develop and seek new opportunities. We will include the staff and community people in the process. Finally, the Board will be getting the next policy revisions at the January meeting. There will be a Policy Committee meeting regarding this. Dr. Treadway said he also anticipates needing a Capital Outlay Committee meeting regarding the library project either in January or February. 8.6 LEGISLATIVE REPORT Mrs. Beck tabled the legislative report. She will report in the CCLC meeting she attended under Board Comments at the end of the meeting. 9. INFORMATIVE REPORT - CENTER FOR BUSINESS AND TECHNOLOGY Sharon Lowry, Director of the Center for Business and Technology, introduced the staff in the Office Administration Department. The staff have been very responsive to community needs. Ms. Lowry introduced Scott Gordon, Sandy Johnson, Dorothy Arel, Marcia McKenzie, Kathy Hansen, and Dianne Schweigert.

7 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, INFORMATIVE REPORT - CENTER FOR BUSINESS AND TECHNOLOGY The staff gave a Powerpoint presentation. Marcia McKenzie said they are excited about the Medical Billing Specialist certificate. Just today, they had two job openings for medical billers cross her desk. The Medical Office Specialist is geared toward the front office. The Medical Transcriptionist degree is new. They have had and still have a Medical Transcription certificate but they have enlarged it to offer a degree, enhancing the program with human biology and more keyboarding classes. In the local clinics, medical offices, and hospitals these are necessary programs. Scott Gordon said there are three Cal- WORKs block programs Clerical Assistant Learning Block, Office Assistant Learning Block, and Sales Clerk Learning Block. There are three different locations for the CalWORKs programs Tehama County Center on Walnut Street in Red Bluff, the Downtown Mall in Redding, and Room 209 on the main campus in Redding. Mr. Gordon said one of the most important things about the CalWORKs programs are the placements. Amy had no job experience at all and she now works for the County Treasurer. Jill got a job at a local credit bureau and she has had three raises and they are very happy with her. They have students who work for Remax of Redding, an optometrist, and a number have been placed on campus as well. Sandy Johnson stated that their program review was completed last year. In the process of that, they met with an advisory committee established for the review process. The main task with the advisory committee was to overview the programs and courses. They offer five different degrees and five certificates. The main thought in developing the programs was how to meet the employers needs in the north state. There are many employers as well as office workers on the advisory committee. They made several recommendations to them, including revisions to the programs and terminology changes. They also recommended some courses. There are student surveys. They surveyed current students on how to better meet their needs. They also surveyed graduates of the programs who

8 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, INFORMATIVE REPORT - CENTER FOR BUSINESS AND TECHNOLOGY are working now on what we did well and what things could have helped them when they were students which would have been helpful on their current jobs. Some stated that our work stations had been difficult to get into and out of. Improvements are being made to the work stations. They have come up with several new courses based on recommendations of the advisory committee. They stressed the need for soft skills. Also, they said people should be able to not just work the programs but think about how to do something and handle some problems that might come up in the office. The new courses were designed to do some of those things. Kathy Hansen said one of the courses developed is Office Troubleshooting. Right now it is regarding hardware/software troubleshooting but that it attracted electronic teckies to the class. The class was designed for the small things in the office that cut down on productivity like reinstalling a software program and unjamming of printers, faxes, and copier machines. They write short, technical statements for the equipment in an office. Next year, it will be called Office Troubleshooting and listed under OAS instead of MIS. Dianne Schweigert said there is probably not another course in the state like this one. You can tell you are the first to offer something when there are no books on the subject. It has been suggested that Kathy write a book. Dianne Schweigert said another new course out of the program review and advisory committee is called Integrated Computer Application. They have been offering Microsoft Word, Excel, Powerpoint, and Access but they were never integrated. In addition, the Curriculum Council just passed the last course, Outlook. As a capstone, they have decided to put a little Internet in the course so they have to make a contact list in Yahoo and download it into Excel and then do a merge operation. They even did a web page from GeoCity which is owned by Yahoo. Kathy Hansen said the big thing now is certification. Many of the classes go across lines such as MIS, OAS,

9 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, INFORMATIVE REPORT - CENTER FOR BUSINESS AND TECHNOLOGY and Business. The committees were saying that they would hire people who were certified sooner than they would hire one who had an AA degree. If you get certified, they know you have the skills. There is testing for proficiency and expert in Word and Excel and just expert in Powerpoint and Access. To put through these certifications, they had to put through some new curriculum. They had two levels of Word they now have three. The first two levels will give them proficiency certifications if they pass the test and if they take the third level they should be able to be at the expert level. Sandy Johnson said this semester Dianne Schweigert is currently teaching Keyboarding 2 on the Internet. It is one they have always done in the classroom but lots of the students can t make the regular classes for various reasons so she has done the class on the Internet. They have had to come in for an orientation meeting and testing. In the spring, they will be offering two other classes. They are not OAS classes. They are offering, for the first time on the Internet, an Excel class and an Introduction to Business class. In both of those classes, the students will not be required to be on campus at all. The goal with the Internet classes is to access students who have not been able to come here on campus for the traditional classes. These classes are reaching a new audience of students. Mr. Harold Lucas thanked the staff for a very nice presentation one of the best he has seen. Mr. Pierson said it will be very interesting to see how the certification goes. Dianne Schweigert said it will be a big motivation for the students. Mr. Lucas asked if they will get their degree along with the certification. Ms. Schweigert said it is separate. Mrs. Cheri Beck asked if there are certificates like this in Trinity County as well. Sandy Johnson said the certification programs are offered by Microsoft. We are a certification site but it is a Microsoft test. Microsoft does the certification. The employers prefer that because the person has to test up to that skill. Some of the concerns about the college certificates is that

10 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, INFORMATIVE REPORT - CENTER FOR BUSINESS AND TECHNOLOGY they are more a certificate of attendance although they are tested and graded. This is a nation-wide industry standard. Kendall Pierson said Microsoft plays a pretty big watchdog role in keeping the standards high. Ms. Johnson agreed. Sharon Lowry said the curriculum was changed to meet the competencies required on either the proficiency or the expert examination. In fact, they created a third level of class in Excel, Access, and Word in order to be at the expert level. Mrs. Cheri Beck said they mentioned the Tehama County Outreach Center having these programs. Does the Trinity County site also have these programs? Sharon Lowry said all of the sites offer Word, Access, and Excel. The curriculum is the same whether it is offered here on campus or in Weaverville, or Burney, or Red Bluff. The students have the same eligibility to take the exam. Mrs. Lowry said the CISCO and Microsoft Certified Professional Programs got some very good publicity recently. There was a presentation to the Board on those two programs one year ago. One student has taken two or three of the MCP certification exams and passed CONSENT AGENDA Dr. Treadway stated that the Consent Agenda presented on the Agenda was a series of routine policy, personnel, and financial reports. He recommended approval of the Consent Agenda. It was moved by Mrs. Hunn, seconded by Mr. Thompson, and carried TO APPROVE THE CONSENT AGENDA, AS SUBMITTED ORGANIZATION OF THE BOARD OF TRUSTEES FOR Mrs. Judi D. Beck stated that this meeting has been designated by the Governing Board as the Annual Organization Meeting of the Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District. It was recommended that the Board of Trustees elect its officers, as follows:

11 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, ORGANIZATION OF THE BOARD OF TRUSTEES FOR Election of President of the Board It was moved by Mrs. Cheri Beck, seconded by Mr. Lucas, and carried THAT KENDALL PIERSON BE DECLARED PRESIDENT OF THE BOARD. Mrs. Judi Beck gave the gavel and chair of the meeting to Mr. Pierson. 2. Election of Vice President of the Board It was moved by Mr. Lucas, seconded by Mrs. Hunn, and carried THAT D. SCOTT THOMPSON BE DE- CLARED VICE PRESIDENT OF THE BOARD. 3. Election of Clerk of the Board It was moved by Mr. Lucas, seconded by Mr. Thompson, and carried THAT PATRICIA A. HUNN BE DE- CLARED CLERK OF THE BOARD. 4. Selection of Secretary of the Board It was moved by Mrs. Cheri Beck, seconded by Mrs. Judi Beck, and carried THAT DOUGLAS M. TREADWAY BE DE- CLARED SECRETARY OF THE BOARD CONSIDERATION OF RESOLUTION FIXING TIME FOR REGULAR MEETINGS Dr. Treadway recommended the Resolution Fixing Time for Regular Meetings be approved, as submitted. It was moved by Mr. Lucas, seconded by Mrs. Hunn, and carried TO APPROVE THE RESOLUTION FIXING TIME FOR REGULAR MEETINGS, IN THAT REGU- LAR MEETINGS OF SAID BOARD SHALL BE HELD BETWEEN THE 1 ST DAY OF JANUARY, 2000, AND THE LAST DAY OF DECEMBER, 2000, ON THE SECOND AND FOURTH WEDNESDAYS OF EVERY MONTH BETWEEN SAID DATES. THE SECOND MONTHLY MEETING WILL BE HELD ONLY IF DEEMED NECESSARY. MEETING PLACE WILL BE THE SHASTA COLLEGE BOARD ROOM AND MEET- ING TIME WILL BE 7 P.M..

12 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, AUTHORIZATION OF PERSONS TO SIGN FOR APPROVAL OF WAR- RANTS AND FUND TRANSFERS Dr. Treadway recommended that the Board authorize Douglas M. Treadway, District Superintendent/President; Ellen Peres, Vice President of Administrative Services; and Jeffrey R. Cooper, Vice President of Academic and Student Affairs, as official District signatories for the approval of warrants and fund transfers of the Shasta- Tehama-Trinity Joint Community College District. It was moved by Mrs. Judi Beck, seconded by Mrs. Pratt, and carried TO AUTHORIZE DOUGLAS M. TREAD- WAY, DISTRICT SUPERINTENDENT/PRESIDENT; ELLEN PERES, VICE PRESIDENT OF ADMINIS- TRATIVE SERVICES; AND JEFFREY R. COOPER, VICE PRESIDENT OF ACADEMIC AND STUDENT AFFAIRS, AS OFFICIAL DISTRICT SIGNATORIES FOR THE APPROVAL OF WARRANTS AND FUND TRANSFERS OF THE SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT CONSIDERATION OF SMOKING AND TOBACCO USE POLICY SECOND READING AND REQUEST FOR APPROVAL Dr. Treadway recommended approval of the amended Smoking and Tobacco Use Policy, to replace Smoking Policy 3810, and to be effective beginning May 29, 2000, modifying the first sentence of the last paragraph to read, Effective implementation of the Shasta College Smoking and Tobacco Use Policy depends upon the courtesy, sensitivity, and cooperation of all members of the campus community. It was moved by Mrs. Judi Beck, seconded by Mrs. Hunn, and carried TO APPROVE THE AMENDED SMOKING AND TOBACCO USE POLICY, TO REPLACE SMOK- ING POLICY 3810, AND TO BE EFFECTIVE BEGIN- NING MAY 29, 2000, MODIFYING THE FIRST SEN- TENCE OF THE LAST PARAGRAPH TO READ, EF- FECTIVE IMPLEMENTATION OF THE SHASTA COLLEGE SMOKING AND TOBACCO USE POLICY DEPENDS UPON THE COURTESY, SENSITIVITY, AND COOPERATION OF ALL MEMBERS OF THE CAMPUS COMMUNITY.

13 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, CONSIDERATION OF SMOKING AND TOBACCO USE POLICY SECOND READING AND REQUEST FOR APPROVAL 12.5 CONSIDERATION OF ADMINISTRATIVE ORGANIZATION Mr. Lucas asked that the Administration come back to the Board with a report in the future, as an informational item, on the specifics for this policy such as the locations of the special designated areas, posting, etc. Kendall Pierson commended everyone for their thorough work and shared governance on this policy. Dr. Treadway recommended approval of the administrative organization as follows: Effective July 1, 2000, the current Center for Arts, Culture, and Society be replaced with two new centers (1) Center for Fine Arts & Communications, and (2) Center for Language Arts & Social Sciences. The President be authorized to immediately begin a search to hire two new administrators for the newly created Centers. The two new positions have a Dean title and the other four academic center directors have a Dean title, effective January 1, Reinstate the position of Vice President for Student Services, effective July 1, 2000, and approve the proposed job description. The President be authorized to immediately begin a search to hire a new Vice President for Student Services. Retitle the Vice President for Academic and Student Affairs to Vice President for Academic Affairs, effective July 1, Amend the current position of Director of Student Services and Counseling, effective July 1, 2000, to include primary duties of international student advising and categorically funded student support services and retitled to Director of Support Services and International Adviser. Authorize a full-time position as Director of the Tehama County Center, and approve the proposed job description. The President be authorized to immediately begin a search to hire a new director of the Tehama County Center.

14 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, CONSIDERATION OF ADMINISTRATIVE ORGANIZATION The position of Director of Extended Education and Telecommunications be renamed to Director of Extended Education and Evening Session, effective January 1, It was moved by Mrs. Judi Beck and seconded by Mrs. Cheri Beck TO APPROVE THE MOTION ON REOR- GANIZATION AS NOTED ABOVE. Mr. Pierson recognized Sue Brix, who had requested permission to speak to this item. Mrs. Brix voiced her concerns about the administrative reorganization. Mrs. Brix requested the Board table the portion of the reorganization relating to student services. The motion carried THAT: Effective July 1, 2000, the current Center for Arts, Culture, and Society be replaced with two new centers (1) Center for Fine Arts & Communications, and (2) Center for Language Arts & Social Sciences. The President be authorized to immediately begin a search to hire two new administrators for the newly created Centers. The two new positions have a Dean title and the other four academic center directors have a Dean title, effective January 1, Reinstate the position of Vice President for Student Services, effective July 1, 2000, and approve the proposed job description. The President be authorized to immediately begin a search to hire a new Vice President for Student Services. Retitle the Vice President for Academic and Student Affairs to Vice President for Academic Affairs, effective July 1, Amend the current position of Director of Student Services and Counseling, effective July 1, 2000, to include primary duties of international student advising and categorically funded student support services and retitled to Director of Support Services and International Adviser. Authorize a full-time position as Director of the Tehama County Center, and approve the proposed job description.

15 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, CONSIDERATION OF ADMINISTRATIVE ORGANIZATION 12.6 CONSIDERATION OF APPOINTING ELLEN PERES AS THE DISTRICT JPA REPRESENTATIVE The President be authorized to immediately begin a search to hire a new director of the Tehama County Center. The position of Director of Extended Education and Telecommunications be renamed to Director of Extended Education and Evening Session, effective January 1, Dr. Donald Spellman, Vice President of Administrative Services, recommended that effective January 18, 2000, Ellen Peres, Vice President of Administrative Services, be appointed as the District alternate for STSIG, and be appointed as the representative for NCCC, SWACC and CCCRMA. It was moved by Mrs. Cheri Beck, seconded by Mrs. Hunn, and carried THAT EFFECTIVE JANUARY 18, 2000, ELLEN PERES, VICE PRESIDENT OF ADMIN- ISTRATIVE SERVICES, BE APPOINTED AS THE DISTRICT ALTERNATE FOR STSIG, AND BE AP- POINTED AS THE REPRESENTATIVE FOR NCCC, SWACC AND CCCRMA CONSIDERATION OF APPOINTMENT OF IN- VESTMENT OVERSIGHT COMMITTEE TO A.G. EDWARDS 12.8 UPDATE ON THE DIS- TRICT S Y2K COMPLI- ANCE STATUS Dr. Treadway recommended that he, Ellen Peres, and one Board Member be appointed to the Investment Oversight Committee to A.G. Edwards, in order to provide investment advisement, as necessary. It was moved by Mr. Lucas, seconded by Mrs. Hunn, and ca ried THAT DOUG TREADWAY, ELLEN PERES, AND ONE BOARD MEMBER BE APPOINTED TO THE IN- VESTMENT OVERSIGHT COMMITTEE TO A.G. ED- WARDS, IN ORDER TO PROVIDE INVESTMENT AD- VISEMENT, AS NECESSARY. Dr. Donald Spellman reported that Schooling software for student accounting and Hewlett Packard computers are Y2K compliant and have been for over a year. Bitech software for fiscal records needed some work done, and it is now compliant. Cort payroll system is Y2K compliant, but will no longer be supported by the company after December 31, We are temporarily holding on this be-

16 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, UPDATE ON THE DIS- TRICT S Y2K COMPLI- ANCE STATUS cause we hope to have payroll included in a new MIS software system that we are planning for now. Power- FAIDS software for financial aids is compliant. Library SIRSI and computers are compliant. We reported we would be doing additional testing of hardware and software with campus-wide applications and our specialized student accounting software applications. This has been done. We have checked the hardware and software in the computer labs and updated the software to make everything compliant. We are partially complete in the task of checking office computers for hardware and software compliance. We have completed 161 computers and have approximately 90 left to check. Our Y2K check list verifies and/or updates the following items: BIOS Real time clock test (if applicable) Windows NT version MS Office version Corel version McAfee (virus detection) version Netscape version In addition, we have offered to update home computers for those individuals who use their computers at home and then bring their product back to College computers. We have the appropriate licensing to do this, and this will help us prevent contamination of College computers with bad data brought from home computers. When our computers are updated, we are able to place a Y2K okay sticker on the equipment. Only in rare cases have we needed to use the Y2K-not okay sticker. It takes approximately one hour for each computer in an office setting, so you can see that there is a fair amount of time that has been expended on this process. Computer labs with

17 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, UPDATE ON THE DIS- TRICT S Y2K COMPLI- ANCE STATUS equipment tied together is much easier because they need to do this only once and they can then transfer the updated software to all of the computers. This work has been done by four (4) students and seven (7) of our regular employees from both the Network and Technology Support Department, from Administrative Computing Services Department, and the Library. We anticipate having all of the equipment compliant by January 1, Nevertheless, we know that there will be some quirks with electronic equipment with the turn of the century just like we find some quirks somewhere almost every month. The industry giant, Microsoft, does not guarantee that their software is Y2K compliant; they state that there are no known Y2K issues with their software. They have actually had some minor problems and had to correct and recorrect some of their software. There are some unique software packages used in some departments for instruction that are not supported by our Network and Technology Support Department. Center Directors are working with their staff members to verify Y2K compliance. We have received assurances from major suppliers such as Pacific Gas and Electric, Pacific Bell, and Bella Vista Water concerning their Y2K compliance. We have taken the precautions and done all the work discussed, but we are also taking other steps in the event that there is some type of complication on January 1, We are mobilizing our large generators to service the sewer ponds, the Fire Department, our gasoline and diesel fueling stations, and the cafeteria. In addition, on January 1, 2000, there will be maintenance staff checking the Physical Plant operation, and there will be staff from Network and Technology Support and from Administrative Computing Services checking to make sure that our computers are working properly. This will give us lead time to make appropriate modifications, if required.

18 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, APPROVAL OF GRANT APPLICATIONS Dr. Treadway recommended the grant applications be approved, as presented. It was moved by Mrs. Hunn, seconded by Mr. Lucas, and carried TO APPROVE THE GRANT APPLICATIONS, AS PRESENTED CONSIDERATION OF NEW AND REVISED CLASSIFIED JOB DESCRIPTIONS Dr. Treadway stated that they were withdrawing the recommendation on the Library Information Technician. He recommended approval of the new positions and job descriptions for the Equipment Technician and the Payroll Technician, effective December 8, 1999, with authorization to fill the vacant positions. It was moved by Mr. Lucas, seconded by Mr. Thompson, and carried TO APPROVE THE NEW POSITIONS AND JOB DESCRIPTIONS FOR THE EQUIPMENT TECH- NICIAN AND THE PAYROLL TECHNICIAN, EFFEC- TIVE DECEMBER 8, 1999, WITH AUTHORIZATION TO FILL THE VACANT POSITIONS PUBLIC HEARING ON CSEA CHAPTER 381 S INITIAL CONTRACT PROPOSAL Dr. Treadway noted that the proposal had been available for public inspection. Mr. Kendall Pierson opened the public hearing on CSEA Chapter 381 s initial contract proposal, asking if there were any persons wishing to speak to this item at this time. There was no response. Mr. Pierson closed the public hearing CONSIDERATION OF THE SHASTA-TEHAMA- TRINITY JOINT COMMUNITY COLLEGE DISTRICT S RESPONSE TO CSEA CHAPTER 381 S INITIAL CONTRACT PROPOSAL AND THE DISTRICT S INITIAL CONTRACT PROPOSAL Dr. Treadway recommended that the Governing Board of the Shasta-Tehama-Trinity Joint Community College District set a public hearing on the Shasta-Tehama-Trinity Joint Community College District's response to CSEA Chapter 381 s initial contract proposal and the District's initial contract proposal at the next regular meeting of the Governing Board, to be held January 12, It was moved by Mr. Lucas, seconded by Mr. Thompson and carried TO SET A PUBLIC HEARING ON THE

19 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, CONSIDERATION OF THE DISTRICT S RE- SPONSE TO CSEA CHAP- TER 381 S INITIAL CON- TRACT PROPOSAL AND THE DISTRICT S INITIAL CONTRACT PROPOSAL 14.1 CONSIDERATION OF COMPREHENSIVE ANNUAL FINANCIAL AUDIT SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT'S RESPONSE TO CSEA CHAP- TER 381 S INITIAL CONTRACT PROPOSAL AND THE DISTRICT'S INITIAL CONTRACT PROPOSAL AT THE NEXT REGULAR MEETING OF THE GOV- ERNING BOARD, TO BE HELD JANUARY 12, Dr. Donald Spellman introduced Trudy Tavares, CPA, of Nystrom and Company, who asked if there were any questions on the audit. There was some discussion of the audit report with Ms. Tavares. Dr. Spellman recommended the comprehensive annual financial audit be accepted as submitted. It was moved by Mr. Thompson, seconded by Mrs. Judi Beck, and carried TO ACCEPT THE COMPREHENSIVE ANNUAL FINANCIAL AUDIT, AS SUBMITTED CONSIDERATION OF THE SCHEDULED MAINTENANCE PLAN 14.3 CONSIDERATION OF AUTHORIZING SUBMIT- TAL OF THE HAZARDOUS SUB- STANCE PROJECT FUND- ING PROPOSAL Dr. Spellman recommended the Administration be authorized to submit the five-year Scheduled Maintenance Plan, as submitted. It was moved by Mrs. Cheri Beck, seconded by Mrs. Pratt, and carried TO AUTHORIZE THE ADMINISTRATION TO SUBMIT THE FIVE-YEAR SCHEDULED MAIN- TENANCE PLAN, AS SUBMITTED. Dr. Spellman recommended the Board authorize submitting the Hazardous Substance Project Funding Proposal. It was moved by Mr. Lucas, seconded by Mrs. Hunn, and carried TO AUTHORIZE SUBMITTING THE HAZARDOUS SUBSTANCE PROJECT FUNDING PROPOSAL.

20 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, CONSIDERATION OF APPROVING ENGINEER AND AUTHORIZING THE SOLICITING OF BIDS FOR PHASE III OF THE WASTEWATER TREATMENT PLANT EX- PANSION PROJECT 14.5 CONSIDERATION OF AWARDING BID FOR THE RETUBING OF BOILERS IN THE 800 AND 2000 BUILDINGS 14.6 CONSIDERATION OF EXTENDING THE CONSULTANT/ MANAGEMENT SRVICES FOR THE COLLEGE FOOD SERVICE OPERATION Dr. Spellman recommended the Board authorize the Administration to contract with Pace Civil, Inc., for engineering and design services at a maximum fee of $26,000, and for contract administration/inspection at the consultant's standard rates estimated at $18,600. He also recommended that the Administration be authorized to solicit bids for this project when the plans have been developed. It was moved by Mr. Thompson, seconded by Mr. Lucas, and carried TO AUTHORIZE THE ADMINISTRATION TO CONTRACT WITH PACE CIVIL, INC., FOR EN- GINEERING AND DESIGN SERVICES AT A MAXI- MUM FEE OF $26,000, AND FOR CONTRACT AD- MINISTRATION/INSPECTION AT THE CONSULT- ANT'S STANDARD RATES ESTIMATED AT $18,600. IT WAS FURTHER AUTHORIZED THAT THE AD- MINISTRATION SOLICIT BIDS FOR THIS PROJECT WHEN THE PLANS HAVE BEEN DEVELOPED. Dr. Spellman recommended the bid for the retubing of the boilers in the 800 and 2000 buildings be awarded to Bay City Boiler, in the amount of $17,336. It was moved by Mr. Lucas, seconded by Mrs. Cheri Beck, and carried that THE BID FOR THE RETUBING OF THE BOILERS IN THE 800 AND 2000 BUILDINGS BE AWARDED TO BAY CITY BOILER, IN THE AMOUNT OF $17,336. Dr. Spellman recommended that the Administration be authorized to extend the contract with RSB Management Corporation for consultant/management services for our food service operation for an additional year under the same terms and conditions as in the existing contract. It was moved by Mrs. Judi Beck, seconded by Mrs. Hunn, and carried TO AUTHORIZE THE ADMINISTRATION TO EXTEND THE CONTRACT WITH RSB MAN- AGEMENT CORPORATION FOR CONSULT- ANT/MANAGEMENT SERVICES FOR OUR FOOD

21 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, CONSIDERATION OF EXTENDING THE CONSULTANT/ MANAGEMENT SRVICES FOR THE COLLEGE FOOD SERVICE OPERATION 14.7 CONSIDERATION OF EXTENDING THE LEASE FOR THE WEAVERVILLE OUTREACH FACILITY SERVICE OPERATION FOR AN ADDITIONAL YEAR UNDER THE SAME TERMS AND CONDITIONS AS IN THE EXISTING CONTRACT. Dr. Spellman recommended Administration be authorized to extend the lease agreement with Jeffrey Tranum for the Weaverville outreach facility, for one additional year, with the monthly rental rate to increase by the amount of the change in the CPI from January 1, 1999, to January 1, It was moved by Mrs. Pratt, seconded by Mr. Thompson, and carried TO AUTHORIZE THE ADMINISTRATION TO EXTEND THE LEASE AGREEMENT WITH JEF- FREY TRANUM FOR THE WEAVERVILLE OUT- REACH FACILITY, FOR ONE ADDITIONAL YEAR, WITH THE MONTHLY RENTAL RATE TO IN- CREASE BY THE AMOUNT OF THE CHANGE IN THE CPI FROM JANUARY 1, 1999, TO JANUARY 1, CONSIDERATION OF ACCEPTANCE OF DONATIONS Dr. Treadway recommended the donations be accepted as offered, with the appropriate letters of appreciation. It was moved by Mrs. Judi Beck, seconded by Mrs. Hunn, and carried TO ACCEPT THE DONATIONS AS OF- FERED, WITH THE APPROPRIATE LETTERS OF AP- PRECIATION. 15. SPECIAL REPORTS Dr. Treadway recommended the items listed under Special Reports be approved, as submitted. It was moved by Mrs. Cheri Beck, seconded by Mrs. Judi Beck, and carried TO APPROVE THE ITEMS LISTED UNDER SPECIAL REPORTS, AS SUBMITTED.

22 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, ANNOUNCEMENTS Mr. Pierson announced the future Board Meeting dates as follows: December 22, 1999 (If Necessary) January 12, 2000 January 26, 2000 (If Necessary) February 9, COMMENTS FROM INDIVIDUAL MEMBERS OF THE BOARD Mr. Pierson asked if there were comments from individual members of the Board. Mrs. Judi Beck said she attended a CCLC meeting. Jeff Cooper was also there. Mrs. Beck reported that she had obtained some excellent information and would distribute copies to the Board Members. It was one of the best conferences in the last year or two. The subject was Reaching Beyond Boundaries. The entire conference was to encourage people to think out of the box and to encourage creative thinking. She went to a special workshop to learn to think more like: what if, why not, what do the students think? They honored some distinguished community college alumni one was the L.A. Police Chief and another was the Governor of Hawaii. Some of the workshops involved learning opportunities in cyber space. There was a great deal of information on the Internet. They discussed tearing down borders and financing strategies using credit lines to buy and build. Mrs. Beck said one of the best workshops she went to was on diversity. They spent a great deal of time in the workshop. It appears that most community colleges are way ahead of us on this issue, not only on the hiring of faculty but in the training of students celebrating diversity. Mrs. Beck said this is an issue they will be hearing from her about because this is an area which we can get ahead on. With the state rapidly changing, we need to prepare our students not only through education for their degrees or certificates but we need to teach them tolerance. We as a college must set the precedent to go forward and get our students to think broadly and our

23 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, COMMENTS FROM INDIVIDUAL MEMBERS OF THE BOARD 18. COMMENTS FROM THE AUDIENCE 19. DATE OF THE NEXT REGULAR BOARD MEETING 20. ADJOURN TO CLOSED SESSION faculty to celebrate diversity and to begin looking harder at diversity when hiring. Mrs. Cheri Beck introduced her husband, Joe, who made the effort to come out tonight for her swearing in and surprising her by staying for the entire meeting. Also, she attended a choral presentation by Dr. Waterbury Friday night in the Theater. She did a very outstanding job in front of a packed house. Mr. Pierson asked if there were any comments from the audience. Mr. Kendall Pierson, President of the Board, announced the date of the next regular Board Meeting as Wednesday, January 12, 2000, at 7 p.m., in the Shasta College Board Room. Mr. Pierson adjourned the meeting to Closed Session at 9:55 p.m. to discuss: PUBLIC EMPLOYEE APPOINTMENT, Government Code Section 54957: District Superintendent/President 21. RECONVENE TO OPEN SESSION Mr. Pierson reconvened the meeting in open session at 10:11 p.m. Mr. Kendall Pierson stated that the Board of Trustees met in closed session. He announced the action taken in Closed Session as follows: It was moved by Mr. Lucas and seconded by Mr. Thompson to approve the extension of the four-year contract for the Superintendent/President. A roll call vote was as follows: Mrs. Cheri Beck Mrs. Judi Beck Yes Yes

24 MEETING OF THE BOARD OF TRUSTEES DECEMBER 8, RECONVENE TO OPEN SESSION Mrs. Patricia Hunn Mr. Harold Lucas Mr. Kendall Pierson Mrs. Rayola Pratt Mr. D. Scott Thompson Yes Yes Yes Yes Yes The motion carried with seven yes votes, zero no votes, zero Abstentions, and zero Absent. 22. ADJOURN Mr. Pierson adjourned the meeting at 10:12 p.m. Respectfully submitted, Susan M. Vanderwerf Recorder