AGENDA ITEM FORM INFORMATION ONLY PRESENTATION DISCUSSION ONLY ACTION ITEM

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1 Town of Dumfries Council Meeting AGENDA ITEM FORM Meeting Date: Agenda Item# February 5, 2019 XI-A thru E TYPE OF AGENDA ITEM: PURPOSE OF ITEM: CONSENT AGENDA INFORMATION ONLY PRESENTATION DISCUSSION ONLY ACTION ITEM DISCUSSION AND/OR DECISION TOWN MANAGER & STAFF COMMENTS Introduction Resolution PUBLIC HEARING Ordinance Grant/MOU Duly Advertised By Motion Bylaws PRESENTER: PRESENTER TITLE: AGENDA ITEM: Board and Commission Reports BACKGROUND / SUMMARY: ATTACHMENTS: Architectural Review Board Agenda and Minutes Board of Zoning Appeals Agenda and Minutes Planning Commission Agenda and Minutes, PC Report REQUESTED ACTION: NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: Phone#: FOR USE DURING MEETING VOTE: PASSED NOT PASSED Y N Y N Y N Brewer Fields Miles Neville Nickerson Willis Wood Form updated by DMH

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3 DUMFRIES, VIRGINIA Virginia s Oldest Continuously Chartered Town CHARTERED 1749 INCORPORATED 1961 John Wilmer Porter Building Main Street Dumfries, Virginia Tel: / Fax: Architectural Review Board (ARB) Meeting Minutes Tuesday, :00 P.M. Town Hall, Suite 200: conference room Main Street Dumfries, VA Present: Mr. James Ksanznak, Board Member Mr. Gary West, Board Member Mr. Timothy Jabs, ARB Chairman Mr. William Larson, ARB Vice Chairman Ms. Monae Nickerson, ARB member, Vice Mayor Call to Order and Roll Call The meeting was called to order at 6:04 pm by Mr. Timothy Jabs, who administered the roll call for the Board. All board members were present. Adoption of Minutes: October 9, 2018 ARB meeting minutes The minutes for ARB meeting was adopted as submitted. Motion was originated by GW (1) and was seconded by BL (2). The motion carried by 5-0. Public Comment for Citizens to Address the Board No public comments were made to the ARB by citizens. New Business 1. The item #2 for feedback on digital signs, the following facts were discussed & noted. The Williamsburg city and Smithfield city ordinance requirements were briefly discussed. The digital signs make it convenient that information can be easily changed & communication is lot more effective in a timely manner. The flashing and changing pattern, timing and 75 percent of total sign area to be used were also discussed. The other aspects also included the traffic safety, illumination, fonts, luminosity, if at all be allowed, then only for government use or schools use only, were discussed. 2. The ARB board took a vote for no illumination signs be allowed per ARB guidelines. TJ (1) initiated & JK (2) seconded. The motion passed 4-0 & Vice Mayor abstained from this vote. 3. Vice Mayor also indicated that she would like to continue as ARB member.

4 Open Forum No discussion in the open forum Adjournment The ARB meeting was adjourned at pm. The motion was initiated by GW (1) & seconded by JK (2).

5 Board of Zoning Appeals Meeting Agenda Wednesday, January 16, :00pm Town Hall Main Street Dumfries, VA A G E N D A I. Attendance II Calendar approval III. Adjournment

6 BOARD OF ZONING APPEALS MEETING January 16, 2019 Attendance: Present Ms. Nancy West Present Jatinder Khokhar, Staff Present Mr. James Turner Present Catyana Falsetti, Staff Absent Mr. Norman Thornton Present Willie Tony, Public WORK SESSION: Call to Order: Meeting called to order at 7:17 PM by Chairperson Webb. Attendance: 2 out of 3 members present. This gives The Board Commission a quorum. 1. Elections were held. a. James Turner made a motion for Nancy West to be Chairperson and there were two votes in support b. Nancy West made a motion for James Turner to be the Vice-Chair and there were two votes in support 2. Proposed calendar dates for meetings in 2019 was adopted 3. James Turner indicated that he had completed the training for Board of Zoning members 4. Acknowledgement of Mr. Willie Tony s presence and interest in joining the BZA 5. Acknowledgement of Ms. Catyana Falsetti, the Town Planner 6. Ms. West made a motion to adjourn. Mr. Turner seconded the motion. Meeting adjourned at 7:39 PM.

7 DUMFRIES, VIRGINIA Virginia s Oldest Continuously Chartered Town CHARTERED 1749 INCORPORATED 1961 John Wilmer Porter Building Main Street Dumfries, Virginia Tel: / Fax: Planning Commission Agenda Work Session and Regular Meeting Monday, January 7, 2019 Town Hall Main Street Dumfries, Virginia PLANNING COMMISSION WORK SESSION 6:00 PM I. Call to Order II. Roll Call III. Information items 1. Capital improvement program-fy 2019-FY 2023-Greg Tkac-Director PW 2. Site plan discussion for Main Street, Dumfries, VA Yearly calendar dates discussion & adoption for Planning Commission 4. Digital sign discussion & feedback 5. Discussion on Minimum acreage discussion under PMUD 6. Adjournment PLANNING COMMISSION REGULAR MEETING 7.00 PM I. Call to Order II. Roll Call III. Approval of Minutes from December 10,2018, PC Regular & Work Session Meetings IV. New Business 1.Capital improvement program-fy 2019-FY 2023-Greg Tkac-Director PW 2. Site plan discussion for Main Street, Dumfries, VA Yearly calendar dates discussion & adoption for Planning Commission 4. Digital sign discussion & feedback 5.Discussion on Minimum acreage discussion under PMUD V. Open Forum VI. Adjournment

8 PLANNING COMMISSION WORK SESSION & REGULAR MEETING January 8, 2019 Attendance: Present Mr. Brown Present Ms. Knez Present Mr. West Present Mr. Webb Present Ms. Waggy Absent Ms. Gray Absent Ms. Stewart WORK SESSION: Call to Order: Work Session called to order at 6:04 PM by Chairperson Webb. Attendance: 5 out of 7 members present. This gives The Commission a quorum. 1. Capital Improvements Program FY discussion by Greg Tkac 2. Site plan discussion for Main Street given by Alexander Obang and Ibin Shafi 3. Digital signs were discussed 4. Discussed lowered the minimum acreage under the PMUD zone Mr. West made a motion to adjourn. Ms. Knez seconded the motion. Motion carried 4 to 0. Work session adjourned at 7:04 PM. REGULAR MEETING: Call to order: Meeting called to order at 7:05 PM by Chairperson Webb. Attendance: 5 out of 5 members present. This gives The Commission a quorum. 1. Ms. Waggy made a motion to approve/adopt the Minutes from December 10, 2018, PC Regular & Work Session Meetings Mr. Brown seconded the motion. Motion carried 5 to CIP improvement program was reviewed and approved to be moved Town Council. Motional to approve was made by Mr. Webb and seconded by Ms. Waggy. Motion carried Annual calendar dates for the Planning Commission meetings were reviewed and amended. Motion to approve the calendar was made by Ms. Waggy and seconded by Mr. West. The motion carried 5-0.

9 4. Mr. West made a motion to recommend the PMUD zoning reduction from five (5) acres to two (2) acres to be moved to the Town Council for approval. Motion made by Mr. West and seconded by Ms. Waggy. The motion carried Mr. West made a motion to adjourn the meeting. Mr. Brown seconded the motion. Motion carried 5 to 0. Meeting adjourned at 7:16 PM.

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12 Historic Dumfries Virginia, Inc. Report to Town Council Submitted: January 28, 2019; Meeting: February 05, 2019 Dear Mayor Wood and Town Council, I respectfully submit this report, which provides an overview of the last month of operations of HDVI. Please feel free to contact me with any questions or comments. Sincerely, Lisa Timmerman Executive Site Manager Programs and Events Calendar February - Children s Day at the Museum Sponsored by Walmart, 1:00-3:00pm (02/16/2019): Family History - President s Day Celebration, 1:00-3:00pm (02/18/2019) Operating Schedule/Policies November April: Tours by appointment (no additional cost). - Please call ( ) or (info@historicdumfriesva.org) to arrange for a tour. Merchant Park Rentals - $500 to rent park, additional $100 to rent kitchen. Refundable deposit to secure date: $ Non-profits given 20% discount; First Responders, Service Disabled Military, and Active Duty: 25% o HDVI members can rent park at special rate of $250 once per fiscal year - Renter must have approval from the Town of Dumfries: Obtain Temporary Use Permit with Fee and purchase liability insurance covering the event. The renter must have an ABC license to serve alcohol. Programs Update President s Day Celebration - Please visit us from 1:00-3:00pm on President s Day to enjoy a special themed tour featuring Mason Locke Weems and George Washington. Tours start at the top of the hour and will end with cherry treats in the Annex. Collections/Interpretation Black History Month - Exhibit in Annex featuring Prince William County/Dumfries oral histories, photographs, and resources from the Lee-Lansing Library and Archives Maintenance Annex Repairs - 2nd floor restroom repaired! Snow/Ice Removal - Thanks to the person(s) who helped clear the snow from HDVI s property! It was sincerely appreciated. Multi-Year Maintenance Recommendations - Will contact Town to schedule a time to meet and discuss funding options, coordinate larger repairs