AGENDA College Council Wednesday, March 13, :30 PM 4:30 PM Room 1801 Building 1800

Transcription

1 AGENDA College Council Wednesday, March 13, :30 PM 4:30 PM Room 1801 Building 1800 Members: Cheryl Allendoerfer, George Beckley, DuValle Daniel, Ric Doike-Foreman (Vice Chair), Steve Eskridge, Paul Fernandez, Eneya Kwesele, Sue Anne Lemkin, Alan Loveless (Chair), Edwin Lucero, Fatiha Mahfoudi, Denish Oleke, Jerry Owens, Ezekiel Park, Cheryl Roberts, Lauren Sandven, Maya Smorodinsky, Ronald Widjaja, Sunny Ybarra, Veronica Zura Agenda Manager: Ric Doike-Foreman (Vice Chair) Working Agreement: Collegiality, Collaboration Time Agenda Topic Outcome Process Presenter(s) Follow Up (what/who) 2:30 2:35 Welcome & Check In Recognition Share Alan Loveless 2:35 2:40 Changes to March 13, 2019 Agenda Add/amend &/or approve Share/ Alan Loveless Discuss 2:40 2:50 Approval of November 6, 2018 & December 4, 2018 Meeting Summaries Review & Approval of January 15, 2019 Meeting Summary Add/amend &/or approve Share/ Discuss Alan Loveless 2:50 3:00 Open Comment Period Two-Year College Calendar by Chris Melton, Director Enrollment & Financial Aid Services Receive comments from the campus community 3:00 3:05 Vitality Break Refresh, connect 3:05 3:15 Communication to Campus Clarify campus communication modes & processes 3:15 3:45 Policy &/or Rule Review: Policy 4128 (Infants on Campus) 3:45 3:50 Updates: Policy Review Process Policy 4125 (Standards for Ethical Conduct) Add/amend &/or approve Report back: closing the loop 3:50 3:55 Overview: Subcommittee Assignments Distribution of policy review work to subcommittees 3:55 4:00 Review & Adjourn Improve meeting, clarify decisions/actions, ensure follow through on projects Next Meeting: April 9, 2019 Vision: We are recognized for inclusive excellence in teaching and learning, student success, and community engagement Mission: We serve the educational, workforce, and cultural needs of our diverse students and communities Proposed Core Themes: Transfer Education, Professional-Technical Education, Basic Education for Adults, Community Education & Training Values: Respect, Inclusion, Student Engagement Share Share/ Discuss Share/ Discuss Share/ Discuss Share Alan Loveless Cheryl Roberts Veronica Zura Veronica Zura Veronica Zura Feedback Alan Loveless

2 Notes: Vision: We are recognized for inclusive excellence in teaching and learning, student success, and community engagement Mission: We serve the educational, workforce, and cultural needs of our diverse students and communities Proposed Core Themes: Transfer Education, Professional-Technical Education, Basic Education for Adults, Community Education & Training Values: Respect, Inclusion, Student Engagement

3 NOVEMBER 6, 2018 COLLEGE COUNCIL MEETING S U M M A R Y Revised (12/04/18; 01/15/19) Members Present: Cheryl Allendoerfer, George Beckley, DuValle Daniel, Ric Doike-Foreman, Steve Eskridge, Paul Fernandez, Sue Anne Lemkin, Alan Loveless, Fatiha Mahfoudi, Denish Oleke, Jerry Owens, Ezekiel Park, Maya Smorodinsky, Ronald Widjaja, Sunny Ybarra, Veronica Zura Not in Attendance: Eneya Kwesele, Edwin Lucero, Cheryl Roberts Chair: Alan Loveless Recorder: Lori Yonemitsu WELCOME Alan welcomed members to the meeting. CHANGES TO NOVEMBER 6, 2018 AGENDA There were no changes to the November 6, 2018 agenda. REVIEW AND APPROVAL OF OCTOBER 2, 2018 MEETING SUMMARY The Council approved the October 2, 2018 meeting summary as written. OPEN COMMENT PERIOD DuValle shared that faculty member Lauren Sandven is interested in joining the Council. Maya proposed adding a shared governance discussion to the agenda of a future meeting. ROLE OF THE VICE CHAIR Alan went over the job description for the Vice Chair. POLICY &/OR RULE REVIEW Updates ( Closing the Loop ): Policy Review Process Veronica provided an overview of the policies and/or rule presented as a first reading at the October 17, 2018 regular meeting of the Board of Trustees: November 6, 2018 College Council Meeting Summary Page 1 of 3

4 NOVEMBER 6, 2018 COLLEGE COUNCIL MEETING Created (New) o Policy 5004 (Graduation) Revised o Chapter 132G-104 WAC (Meetings of the Board of Trustees) For Elimination o Policy 2062 (Division Chairpersons Appointment) o Policy 2072 (Assistant Division Chairs Appointment) o Policy 4150 (Retirement Annuity Purchase Plan Eligibility) o Policy 4721 (Tenure) o Policy 5165 (Faculty Advisement) o Policy 5280 (Intercollegiate Athletics and Performing Arts Financial Aid) o Policy 5340 (Student Accident Insurance) With the exception of the rule Chapter 132G-104 WAC (Meetings of the Board of Trustees), policies 5004, 2062, 2072, 4150, 4721, 5165, 5280, and 5340, are going to be on the December 5, 2018 Board of Trustees consent agenda for action. Recommendations from members of the Council: Include the date the Council reviewed the policy or rule on the policy or rule document. Provide documents with tracked changes. Proposed for Elimination Policy 2410 (Disruptive Demonstrations and Other Similar Emergencies) Veronica provided an overview of Policy 2410, a policy recommended for elimination. Voting members (excluding sponsor Cheryl Roberts and presenter Veronica Zura): 16. Thumbs up to eliminate Policy 2410: 16. Policy 5240 (Presentation of Media, Distribution of Materials and Posting of Signs) Veronica provided an overview of Policy 5240, a policy recommended for elimination. Voting members (excluding sponsor Cheryl Roberts and presenter Veronica Zura): 16. Thumbs up to eliminate Policy 5240: 16. November 6, 2018 College Council Meeting Summary Page 2 of 3

5 NOVEMBER 6, 2018 COLLEGE COUNCIL MEETING Policy 5255 (Off-Campus Student-Invited Speakers) Veronica provided an overview of Policy 5255, a policy recommended for elimination. Voting members (excluding sponsor Cheryl Roberts and presenter Veronica Zura): 16. Thumbs up to eliminate Policy 5255: 16. Recommendations from members of the Council: Include a related policies link on policy or rule review documents Produce a Frequently Asked Questions (FAQ) section on the Policies & Procedures webpage - Overview: Subcommittees Assignments & Work Subcommittee Breakouts Veronica informed the Council of the assignments for the next round of policy and/or rule review. Subcommittees 1 & 3: Infants on Campus Subcommittees 2 & 4: Standards for Ethical Conduct The subcommittees spent the remainder of the meeting on policy and/or rule review. NEXT MEETING Tuesday, December 4, :30 PM 4:30 PM Board Room (#1010M) November 6, 2018 College Council Meeting Summary Page 3 of 3

6 DECEMBER 4, 2018 COLLEGE COUNCIL MEETING S U M M A R Y Revised (01/15/19) Members Present: Cheryl Allendoerfer, George Beckley, DuValle Daniel, Eneya Kwesele, Sue Anne Lemkin, Alan Loveless, Edwin Lucero, Fatiha Mahfoudi, Denish Oleke, Cheryl Roberts, Lauren Sandven, Maya Smorodinsky, Sunny Ybarra Not in Attendance: Steve Eskridge, Paul Fernandez, Jerry Owens, Ezekiel Park, Ronald Widjaja, Veronica Zura Chair: Alan Loveless Recorder: Lori Yonemitsu WELCOME Alan welcomed members to the meeting. CHANGES TO DECEMBER 4, 2018 AGENDA There were no changes to the December 4, 2018 agenda. REVIEW AND APPROVAL OF NOVEMBER 6, 2018 MEETING SUMMARY Members identified revisions for the November 6, 2018 meeting summary. Correct spelling of Eneya Kwesele s first name in the Not in Attendance line from Eneye, to Eneya. Move Cheryl Roberts from the Members Present line, to the Not in Attendance line. Due to the number of questions regarding the review process related to the newly created Policy 5004 (Graduation) on page 2 of the November 6, 2018 meeting summary and Veronica not in attendance to respond to the questions: 13 of the 13 voting members, voted thumbs up for deferring approval of the November 6, 2018 meeting summary, to the January 15, 2019 meeting. OPEN COMMENT PERIOD DuValle expressed that she was curious about newly created Policy 5004 (Graduation) and did not recall the Council reviewing the policy. Maya added that the policy went through the Faculty Senate, twice. December 4, 2018 College Council Meeting Summary Page 1 of 3

7 DECEMBER 4, 2018 COLLEGE COUNCIL MEETING UPDATE: STRATEGIC PLAN STEERING COMMITTEES Learning Outcomes Assessment Steering Committee presented by Bayta Maring The work of the Learning Outcomes Assessment Steering Committee relates closely to the accreditation process and the steering committee has and will continue to examine learning outcomes assessment at three levels: 1). course; 2). program; and 3). general education. Student Learning Experience Coordinating Committee presented by Bayta Maring The Student Learning Experience Coordinating Committee is an operational committee. The coordinating committee s work involves but is not limited to, academic credit for prior learning; the annual schedule; the first year experience; and alignment with Guided Pathways, a statewide initiative. In response to questions from members of the Council, Bayta confirmed that there are advisors on the group working on the annual schedule and that how advisor assignments are determined, is something the coordinating committee is planning to work on. Communications, Marketing & Community Engagement Steering Committee presented by Mary Brueggeman The Communications, Marketing & Community Engagement Steering Committee work involves but is not limited to, improving internal employee communication; developing a standard operating procedure for campus events; use of the new college identity; overhauling webpages; improving internal student communications; and working with the Student Learning Experience Coordinating Committee to coordinate recruiting efforts. Ecological Integrity Steering Committee presented by Cheryl Roberts The Ecological Integrity Steering Committee has focused primarily on baseline work including using the STARS (Sustainability Tracking, Assessment & Rating System TM ) framework to guide the College s sustainability goals and work. The steering committee has been working on a survey for dissemination to members of the campus community. Inclusive Excellence Steering Committee presented by Cheryl Roberts The Inclusive Excellence Steering Committee has focused primarily on baseline work including reviewing the College s student population and workforce data; inclusive excellence nomenclature; examining frameworks from the AAC&U (Association of American Colleges & Universities) and other colleges and universities; and examining the College s hiring and screening committee policies. Disciplined Excellence Steering Committee presented by Stuart Trippel The Disciplined Excellence Steering Committee has reviewed the Day of Learning data and focused primarily on the entry process for students; immediate capture of prospective students and current students following testing or directed self-placement; transforming paper December 4, 2018 College Council Meeting Summary Page 2 of 3

8 DECEMBER 4, 2018 COLLEGE COUNCIL MEETING forms to electronic versions; and deliberate movement toward efficient processes. In addition, one member will serve on both the Disciplined Excellence Steering Committee and the Communications, Marketing & Community Engagement Steering Committee to watch for overlap between the two steering committees. COMMUNITY STANDARD PROTOCOL Cheryl spoke about the history related to the development of the Community Standard statement and the Community Standard protocol. She shared the address to report incidents that go against the Community Standard Community Standard Statement: Community Standard Policy: ELECT VICE CHAIR Ric volunteered to serve as the Vice Chair. 12 of the 13 voting members, voted thumbs up to approve Ric Doike-Foreman as the Council s Vice Chair. 1 (Ric Doike-Foreman) of the 13 voting members, abstained. NEXT MEETING Tuesday, January 15, :30 PM 4:30 PM Board Room (#1010M) December 4, 2018 College Council Meeting Summary Page 3 of 3

9 JANUARY 15, 2019 COLLEGE COUNCIL MEETING S U M M A R Y Members Present: Cheryl Allendoerfer, George Beckley, Ric Doike-Foreman, Steve Eskridge, Paul Fernandez, Sue Anne Lemkin, Alan Loveless, Edwin Lucero, Jerry Owens, Lauren Sandven, Maya Smorodinsky, Sunny Ybarra, Veronica Zura Not in Attendance: DuValle Daniel, Eneya Kwesele, Fatiha Mahfoudi, Denish Oleke, Ezekiel Park, Cheryl Roberts, Ronald Widjaja Chair: Alan Loveless Recorder: Lori Yonemitsu *NOTE: No quorum at the January 15, 2019 meeting as there were no members from the student constituency present. WELCOME Alan welcomed members to the meeting of January 15. CHANGES TO JANUARY 15, 2019 AGENDA Additions to the January 15 agenda: Time for groups 1 and 3 ( subcommittee ) to work on Policy 4128 (Infants on Campus). Policy 3802 (Naming of Campus Facilities) REVIEW AND APPROVAL OF NOVEMBER 6, 2018 MEETING SUMMARY Veronica was unable to attend the December 4 meeting and stated she understood that a question arose during the review of the November 6, 2018 meeting summary related to Policy 5004 (Graduation) and whether or not the policy was reviewed by the Council. Veronica recapped that depending on the policy, not all policies are reviewed by the Council and noted that the Council requested updates regarding all policies that go to the Board of Trustees, whether the policy was reviewed by the Council or not. She added that all of the policies (5004, 2062, 2072, 4150, 4721, 5165, 5280, and 5340) listed on page 2 of the November 6, 2018 meeting summary were on the December 5, 2018 Board of Trustees consent agenda for action. There were 2 amendments made to the November 6, 2018 meeting summary at the December 4, 2018 meeting. Additional amendment for the November 6, 2018 meeting summary on page 3: Correct policy number from 5240, to January 15, 2019 College Council Meeting Summary Page 1 of 3

10 JANUARY 15, 2019 COLLEGE COUNCIL MEETING Page 1 12 of the 12 voting members, voted thumbs up to approve page 1 of the November 6, 2018 meeting summary. Page 2 12 of the 12 voting members, voted thumbs up to approve page 2 of the November 6, 2018 meeting summary. Page 3 12 of the 12 voting members, voted thumbs up to approve page 3 of the November 6, 2018 meeting summary, as amended. *There was no quorum at the January 15, 2019 meeting: approval of the November 6, 2018 meeting summary to be on the February 5, 2019 meeting agenda. REVIEW AND APPROVAL OF DECEMBER 4, 2018 MEETING SUMMARY Amendment for the December 4, 2018 meeting summary on page 3: remove The subcommittees spent the remainder of the meeting on policy and/or rule review as the subcommittees did not meet on December 4. Page 1 8 of the 12 voting members, voted thumbs up to approve page 1 of the December 4, 2018 meeting summary. Abstentions: 4 voting members. Page 2 8 of the 12 voting members, voted thumbs up to approve page 2 of the December 4, 2018 meeting summary. Abstentions: 4 voting members. Page 3 8 of the 12 voting members, voted thumbs up to approve page 3 of the December 4, 2018 meeting summary, as amended. Abstentions: 4 voting members. *There was no quorum at the January 15, 2019 meeting: approval of the December 4, 2018 meeting summary to be on the February 5, 2019 meeting agenda. OPEN COMMENT PERIOD President Roberts (Cheryl) requested that Veronica share with the Council that she realizes more conversations need to be had related to college governance and that due to the additional conversations with the classified staff, faculty, and admin team scheduled, wants to include the feedback from all the conversations prior to proceeding with work on the governance policy. Maya recommended that members read external publications related to the governance framework and shared governance. POLICY &/OR RULE REVIEW Veronica informed the Council of the policies that are to be on the January 23, 2019 Board of Trustees consent agenda for action: 5040 (Student Records), 2410 (Disruptive Demonstrations and Other Similar Emergencies), 5240 (Presentation of Media, Distribution of Materials and Posting of Signs), and 5255 (Off-Campus Student-Invited Speakers). January 15, 2019 College Council Meeting Summary Page 2 of 3

11 JANUARY 15, 2019 COLLEGE COUNCIL MEETING Policy 4125 (Standards for Ethical Conduct) The Council reviewed, discussed, and provided input on the revisions from the review group for Policy Voting members (excluding presenter Veronica Zura): 11. Thumbs up: 11 for forwarding the revisions to the Executive Team (ET). Policy 3802 (Naming of College Facilities) Veronica and Vice President and Executive Director Mary Brueggeman provided an overview of the policy. Veronica shared that the plan is to have the Board of Trustees conduct a first reading of Policy 3802 at its January 23, 2019 meeting. Updates ( Closing the Loop ): Policy Review Process *Veronica noted that with no students present, action on Policy 4125 (Standards for Ethical Conduct) may need to be retaken at the Council s meeting on February 5. Alan inquired if the Council wanted to see all policies or just the ones that go through the Council. Consensus: All policies to continue to come to the Council. ADJOURN The January 15, 2019 meeting of the College Council adjourned at 3:05 PM. The Policy 4128 (Infants on Campus) subcommittee spent the remainder of the meeting time, on policy review. NEXT MEETING Tuesday, February 5, :30 PM 4:30 PM Board Room (#1010M) January 15, 2019 College Council Meeting Summary Page 3 of 3