The meeting was called to order at 6:45 p.m. by Committee member Weiss. Roll call: Kostopoulos, Weiss, Mueller - present.

Transcription

1 November 19, 2012 Regular Village Board Meeting minutes Village of Palmyra Budget & Finance Committee Monday, November 19, 2012 Village Hall 6:45 P.M. The meeting was called to order at 6:45 p.m. by Committee member Weiss. Roll call: Kostopoulos, Weiss, Mueller - present. Committee members reviewed the bill list and a motion by Mueller/Kostopoulos to approve the list as presented with the additional payments to Aflac, several WE Energies invoices, CenturyLink, and Unimerica. All ayes-motion carried. The Attorney bill for court needs to be re-coded before paid so it's not being paid out of the police dept. account. The approved list consisted of $148, General Fund, $ from the Library, $1, from Park & Recreation, $ from Storm Water Utility,$ from the Water Utility, $1, from the Sewer Utility, $6, from Fire and Rescue totaling $158, There being no further business, meeting adjourned at 6:50 p.m. on a Weiss/Mueller motion. All ayes motion carried. Respectfully submitted, Laurie Mueller Clerk/Treasurer Village of Palmyra REGULAR VILLAGE BOARD MEETING Monday, November 19, 2012 Village Hall 7:00 P.M.

2 The meeting was called to order by President Turner at 7:00 p.m. Roll Call: Beaver, Kostopoulos, Lurvey, Mueller, Turner, Weiss, present. Pledge of Allegiance Public Hearing- The public hearing was opened to hear public comment on the Village Zoning Code amendments and zoning map. Andrew Bremer from MSA gave a brief summary explaining that the reason the Village wanted to re-do the zoning book was that it was originally done in the 1990's and a lot of things are outdated. The lot size requirements for the downtown businesses in the old code make all of the lots non-conforming so changes were made to make the code more in line with the actual lot sizes. The zoning districts were renamed to be more user friendly. Most all of the current R-7 single family residential zoning has remained single family. One clarification that Andrew said will be changed from what the board received in the new zoning code is referencing the sign section of the code. He will make those changes to the code. Village President Dave Turner asked about the way the pages are numbered being a little confusing. Bremer stated that this is so when there is a change or amendment to the code book we don't have to re -print the whole book but rather just that section. Trustee Weiss asked about a home on Maple that is an upper/lower duplex. Bremer stated that MSA realizes that there are probably a lot of homes in the village that have been turned into this type of duplex but they are really considered legal non-conforming, we don't want to change the zoning for these. They can be converted back to single family residential then which is what they are zoned. Also, Weiss wondered about a home on W. Main St. that is zoned plex but it's a single family older farm home. The Village Clerk said that she thought it may have been zoned this way when the zoning was put in place for the apartment buildings in that area. Trustee Weiss thought it may have been from when someone was anticipating putting up plex structures. There was no other questions or comments. Public hearing was closed. Approval of Minutes- Motion by Turner, second by Beaver to approve November 5, 2012 Regular Village Board meeting, and Budget and Finance Committee meeting minutes, October 31st and November 12th Budget & Finance and Committee meeting minutes with a correction to the Oct. 31st budget meeting, the 2nd page dollar amount is typed incorrectly. All ayes motion carried. Communications President Turner read a thank you letter from a family on Blue Spring Lake thanking the Police and Fire and Rescue departments for their quick response to an accident that one of their family members were involved in. Thank you was received from the family of Ozzie Holcomb for the plant and flowers sent during their loss thanking the Police & Fire Comm., Plan Comm. and Village Board. A thank you from Kathy Hookham for the flowers she received from the Village during her recent medical leave. Turner announced that there will be a public hearing on Dec. 6th at 7 pm to approve the 2013 Village Budget. The Tree Lighting ceremony will be this Friday at 6 pm at the Turner Museum and the Christmas parade will be Dec. 1st at 5 pm. Bills Motion by Weiss, second by Mueller to approve the list as presented with additional payments to

3 Aflac, several WE Energies invoices, CenturyLink, and Unimerica. Roll call vote: Weiss, Kostopoulos, Lurvey, Beaver, Mueller, Turner - aye. Motion carried. The Attorney bill for court needs to be re-coded before paid so it's not being paid out of the police dept. account. The approved list consisted of $148, General Fund, $ from the Library, $1, from Park & Recreation, $ from Storm Water Utility,$ from the Water Utility, $1, from the Sewer Utility, $6, from Fire and Rescue totaling $158, Building Permits - None Fire Dept. Report- Leo Monogue gave a report stating that Ladder 15 went through it's DOT inspection and needed 2 new tires and 6 new batteries. The EMT schooling and EVOC training will be ending in December. Sean took a class recently and learned a lot about billing and other options the village may be missing out on. The fire dept. will be giving out thanksgiving meals to 4 local families in need on Tuesday and Leo will be getting 4 names of families for Christmas as well. Standard Process daycare will need to have their fire inspection re-done due to some recent remodeling. The MABS cards for 2013 are being reviewed by Jefferson County. Police Dept. Report- The typed report for October was distributed to the board members with a total of 114 incidents. One question from Trustee Mueller asked why on the first page there is only one "speeding" and then more on the second page. Schuetz explained that this must be a violation and the others are citations. The clerk asked what the difference is between a speeding violation and a speeding violation and a speeding citation. Schuetz explained that there must just be a glitch with the report program but will ask Sgt. LePak. Public Safety Director Report - Jerry Schuetz reviewed his report from the last meeting that he wasn't able to attend, the board had that typed report at the Nov. 5th meeting. Trustee Weiss asked if Jerry would look into the high energy bill that the fire dept had recently. Public Works Report-Josh Gajewski reminded residents that there is no more yard waste or E-waste or brush chipping for the year. The Christmas lights were on for the craft fair and will be on again for the Museum's tree lighting and then will go on again Dec. 1st. The trees have been cut down on the corner near Hot Rod's and Rutkowski's. Bob Mueller went for his water license test. There have been no bites on the old Christmas decorations. There a couple of warranty issues on the 2013 dump truck that have taken care of. Thanks to Bob Mueller for his donation of diamond plating to make sides for the new dump truck. Also a reminder to residents that winter parking regulations are in place until April. Recreation Report- Bill Lean reported that basketball sign up for girls 3rd-6th grade is taking place until Dec. 1st. The boys have started practice already. Yoga classes are going well. Thank you to John Mehring and Darren Poulson for helping to re-shape the baseball diamond recently. Lean said that he is going to get quotes for a laptop computer and bring them to the board as his desk top is getting worse.

4 Library Report - None Committee Reports - Trustee Mueller stated that the Budget & Finance Committee finished up the budget last week and the Personnel Committee also met to determine pay increases. Public Forum Scott Pavlak, 400 Anemone Ave. requested to be put on a board agenda again to set up a meeting with the Volunteer Fire Dept. Inc. and members of the village board to discuss what they feel is their personal property that is being stored at the fire station. Pavlak stated that the township is in agreement with the volunteers. A woman with Pavlak (didn't state her name) asked if she could ask questions about item #13 on the agenda now or later. President Turner told her now and she wanted to know what the 3 pieces of equipment are that the fire dept. is proposing to get rid of. Turner said that this will be discussed later, he's not sure. Old Business 1. Motion by Weiss, second by Kostopoulos to approve Public Safety Director's recommendation for a uniform policy for the fire/ems personnel. All ayes-carried. New hires will get 4 clothing items and then based on their time employed and certification levels they can receive up to 2 more items, anything over that they will have to purchase themselves. Trustee Weiss asked Jerry if records will be kept of their certifications so someone will be able to keep track of this. Jerry said that he will let Marshall and Tracy know that they should be turning these documents into the Clerk's office to go in each employee's personnel file. 2. Public Safety director Jerry Schuetz asked for direction from the board on how he should proceed in regards to replacing the old squad car. The board would like him to get option on used crown victorias that are already equipped and also used un-equipped ones so that our equipment can be put into the car. He should also get prices on a used smaller SUV. 3. Jerry Schuetz told the board that he is looking at replacing the rifles that are at the police dept. There are 4 M-4's and they are kind of a mix and match. Ideally the dept. should have all of the same weapon in case of a shooting they want the ammunition to be the same. The board would like Jerry to go ahead and get pricing on replacing these with AR-15's. Trustee Lurvey asked if he get AR-15, 5.62 millimeter pricing too. Beaver asked what Jerry thinks the old ones are worth. Schuetz said maybe $1,000 total. 4. Trustee Lurvey said that he asked that this be put on the agenda again. Lurvey said that he still feels that Martina Wegner should be put into the vacancy spot as she was the next highest vote getter at last April's election. Lurvey went on to say that in 2 weeks anyone interested in being on the board can start circulating nomination papers. Trustee Beaver also said that he feels people that want to be on the board should take out the nomination papers. Trustee Weiss said that she has only seen one other time where the next highest vote getter was put on the board and that was Bill Lurvey because it was so close to the election. She feels that the board should look at the qualifications of those asking to be on the board. Motion by Lurvey, second by Mueller to appoint Martina Wegner to the position. Weiss, Beaver,

5 Turner-nay. Mueller, Lurvey, Kostopoulos-aye. Motion fails. New Business: 1. Ordinance , an Ordinance to repeal and recreate Chapter 17 of the Village of Palmyra Municipal Code Regarding the Zoning & Development Code and Official Zoning Map was approved on a Turner/Beaver motion. All ayes-motion carried. 2. Realtor Kim Foelker spoke to the board regarding her split with Wayne Hayes Real Estate. She was part owner of the company and has gone out on her own and she is asking the board to consider re-listing the property at 1123 S. Shore Drive with her under her new companies name. The board would like her to come to the next meeting with the contract under her new companies name and they would more than likely keep the listing with her. Trustee Beaver had some concerns on how she will advertise as he feels that the ad that is in the newspaper is not large enough. Foelker said that she will continue to advertise as she always has. Her listings go onto 50 or 60 websites and the Milwaukee and Madison MLS sites as well. 3. Motion by Weiss, second by Beaver to approve the Village of Palmyra Police Dept. participating in the Jefferson County Joint Drug Task Force. All ayes-carried. Jerry Schuetz explained that he had submitted a letter to Jefferson County asking that they allow us to participate and last Thursday he was notified that they accepted us. This will mean that it will cost the Village $193 per year paid to Jefferson County plus 145 of labor hours from one of our officers to participate in the program. There are a lot of benefits and resources from participating in the program. 4. Motion by Lurvey, second by Weiss to approve the scope of work proposal from MSA Professionals to review the floor at the fire hall and give the board a recommendation at a cost of $1, Roll Call vote: Turner, Weiss, Beaver, Mueller, Kostopoulos, Lurvey-aye. Motion carried. The Clerk has sent to the structural engineer from MSA the report that was done in 2008 from Ambrose Engineering so he can review that and will then also make a trip to the fire station to review the floor himself. Jerry Schuetz explained that due to the proposed plan to move police personnel into the basement of the fire hall the floor needs to be taken care of for obvious liability reasons. 5. Jerry Schuetz explained that there was meeting on Nov. 14th at the fire hall when village personnel reviewed the area to determine if this would work for a municipal operations building, moving the police and the village clerk's office to that location. The meeting went well and hopefully by January we will have a preliminary floor plan of where offices will be, etc. So item #4 on the agenda ties in with this. 6. Motion by Kostopoulos, second by Mueller to recommend that the Village Board approve changing health plans from United Healthcare to Anthem Insurance effective Jan. 1, Roll Call vote: Turner, Weiss, Beaver, Mueller, Kostopoulos, Lurvey-aye. Motion carried. The Budget Committee had looked a couple of options to save the village and the employees money while trying not to change the deductibles and out of pocket expenses too drastically and they felt that Anthem was the best choice.

6 7. Motion by Mueller, second by Beaver to approve the Budget Committee's recommendation to have Village employees covered by our health insurance plan contribute 5% toward their premium. This will be deducted from their paycheck as it is now. Trustee Mueller explained that the Committee thought this was a more equitable way to pay vs. the old way of everyone paying $20 per paycheck no matter how expensive or how inexpensive their health premium was. Roll Call vote: Turner, Weiss, Beaver, Mueller, Kostopoulos, Lurvey-aye. Motion carried. 8. National Hose Testing item was tabled as the Assistant Fire Chief has not gotten the information yet. 9. Motion by Turner, second by Weiss to contribute an additional $15,000 to the LOSAP funds. Village President Turner explained that he put the matter of the LOSAP funds on the agenda again after finding out that the Town's decision was to add an additional $15,000 from their half of the fire district checking account (which has not been closed yet) to bring the LOSAP fund closer to 100%. Turner wanted the board trustees to have an opportunity to match that $15,000 if we so choose. Trustees Lurvey and Mueller both stated that this board made it's decision on the LOSAP funds already and they are not going to change their minds just because the Town did something different. Trustee Weiss said that there are still inaccuracies as far as she is concerned on the VFIS pay outs and we have no way to correct it so doesn't want to add an additional $15,000. Trustee Kostopoulos said that this matter was voted on by this board back in October and it should not be on the table again. Roll Call vote: Turner, Weiss, Beaver, Mueller, Kostopoulos, Lurvey-nay. Motion fails. 10. Motion by Kostopoulos, second by Turner to approve the equipment inventory checklist for the fire and EMS department. All ayes-carried. There will be a similar form for the Police Dept. as well. Jerry Schuetz created this form for employee to sign out the equipment they are issued when they receive it and then when it is turned in the items will need to be marked off. 11. Resident Robin Zehnder from 412 Taft Street is asking board permission to allow her home to be used as a 3 person group home for the mentally challenged. Zehnder has been a CNA for 20 years and would like to help families out who have mentally challenged people in their family, to give them a rest from the care of these individuals. She has applied with the County for this as well. Jerry Schuetz asked if any of the individuals would have criminal records and Zehnder stated they would not. The board told Zehnder that currently the zoning district she is in would not allow this but she could submit something to the plan commission for approval or not. President Turner asked if Zehnder has asked any of the neighbors what they think of her proposal and she has not. Some other trustees didn't feel the neighbors should have a say in it. Motion by Lurvey, second by Mueller to allow Zehnder to go ahead with her plans and do whatever is necessary regarding approval with the Plan Commission. All ayes-carried. 12. Motion by Weiss, second by Turner to apply to the State Trust Fund for a loan to refinance the current loan at Palmyra State Bank in the amount of $310,000 at 2.75% for a term of 6-10 years. This loan had originally been for the purchase of property along Blue Spring Lake Drive. Roll Call vote: Turner, Weiss, Beaver, Mueller, Kostopoulos, Lurvey-aye. Motion carried.

7 13. Jerry Schuetz is looking for direction from the board on how to handle the disposal of 3 pieces of equipment at the fire department: The green "DNR" truck, the old ladder truck, and the 3rd ambulance. Schuetz would like to present something to the Town board in hopes of selling these items and funds going to both the Town and the Village. Per our current agreement with the Town of Palmyra, they have to give approval to get rid of equipment as it is jointly owned. Motion by Kostopoulos, second by Turner to have Jerry proceed with selling these 3 pieces of equipment and approaching the town about the 3 options of disposal: outright sale, brokerage firm, or asking the town if they would like to purchase the equipment. If they don't like any of these ideas Schuetz is to ask what it is they (the town board) recommend for a way to sell them. All ayes-, Turner abstains. Motion carries. Any other Business- Trustee Weiss asked if the option of putting the village's fuel purchases out for bid could be on the next agenda. President Turner said that would be fine. There being no further business, motion by Lurvey, second by Turner to adjourn the meeting. All ayes, motion carried. Meeting adjourned at 8:53 p.m. Respectfully submitted, Laurie Mueller Clerk/Treasurer Minutes approved with corrections Dec. 3, 2012