TOWN BOARD REGULAR MEETING 01/11/2018 Minutes Approved on February 8, 2018

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1 Page 1 of 7 TOWN BOARD REGULAR MEETING 01/11/2018 Minutes Approved on February 8, 2018 Members present: Supervisor Edward Ide, Deputy Supervisor Stephanie Church, Councilor Alexander Patterson, and Councilor Stanley Hoskins. Councilor Elect Kathleen Cunningham Staff Present: Planning Board Chairman Jerry Scouten, Clerk Debbie Pinckney, Highway Superintendent Kent Walter, Code Officer Howard Tanner Public: see sign in sheet 1. Pledge to the Flag Supervisor Ide opened the meeting at 7:00pm with the Pledge to the Flag. Supervisor Ide opened the bids for the proposed NYS Police Barracks renovations Architect Mike Palmieri was present to check the bids for accuracy. Bill Coville Timberwolf Construction...$ 28, Route 34 Auburn, NY Phone: John Watson Watson Bros. Construction...$ 48, Rt 281 Homer, NY Phone: Bouley Construction...$ 63, Genesee St #4 Auburn, NY Phone: Councilor Hoskins mentioned that there were 2 other contractors that had looked at the project. One withdrew a few weeks ago, and one declined today. The plan is to send the have Mike Palmieri check the bids, and once the Board decides which bid to accept, the plans will be sent to Albany for approval. Then the Town can negotiate the new lease agreement. Request Mike Palmieri reviews the bid documents and report back to Councilor Hoskins with the recommendation. Supervisor Ide invited Town Historian Richard Staehr to speak. He presented the Board with a binder with newspaper clippings of interest that had happened in Aurelius in Councilor Hoskins asked Mr. Staehr if he would be interested in being Historian for He agreed and asked for additional paper/office supplies. Clerk will make the necessary purchases.

2 Page 2 of Appointments Resolution # Motion by Church to approve the appointments as presented. Second by Hoskins. 5/0 approved. Assessment & Review Board Chairman: Mike Burtless 10/01/11 09/30/21 BAR Board: Ted Herrling 10/01/17-09/30/27 Elaine Bona 02/01/11 09/30/19 Cayuga/Aurelius Recreation Commission: Rebecca Pearsall 1 year Inter-municipal Watershed Committee: vacant 1 year Joint Committee Town Representatives Stephanie Church 1 year Stanley Hoskins 1 year Zoning Board of Appeals Chairman: Ted Herrling 01/01/16 12/31/20 ZBA Board: Tony Ciulla 01/01/18 12/31/22 Richard Stark 01/01/15 12/31/18 John Walters 01/01/17 12/31/19 David Freligh 01/01/16 12/31/20 Constable: Daniel McLoughlin 1 year Water District Manager: Kent Walter 1 year Water Billing Clerk Deborah Pinckney 1 year Fire Inspector: Kevin Foster 1 year Cemetery Caretaker: Frances Dudley 1 year Assessor: Linda Wright 09/01/ /01/2019 Justice Clerk: Vicky Coraci 1 year Dog Control: Carl Collier 1 year Deputy Supervisor: Stephanie Church 1 year Town Attorney: David Thurston 1 year Official Newspaper: The Citizen 1 year

3 Page 3 of 7 Official Depository: Cayuga Lake National 1 year Vital Statistics: Deborah Pinckney 1 year Deputy Vital Statistics: Kim Sincerbeaux 1 year Building Inspector: Howard Tanner 1 year Recycling Custodian: Wilfred Alnutt 1 year Budget Officer: Martha Russell 1 year Deputy Town Clerk: Kim Sincerbeaux 1 year Cynthia Scoville 1 year Deputy Highway Superintendent Harold Walter 1 year Bookkeeper to Supervisor: Martha Russell 1 year Town Historian: Richard Staehr 1 year Planning Board Chairman: Jerry Scouten 01/01/16 12/31/20 Planning Board & ZBA Clerk: Cynthia Scoville 01/01/18 12/31/18 Planning Board: Mary Gratton 01/01/16 12/31/18 Gordon Pearsall 01/01/16 12/31/18 James Taber 01/01/16 12/31/20 Mary Burtless 01/01/16 12/31/18 3. Executive Session - moved to end of the agenda 4. Approval of Minutes December 14, 2017 Resolution # Motion by Church to approve the minutes with corrections. Second by Hoskins. 5/0 approved. 5. Correspondence a. Notice of Claim USCS School Board b. NYS DEC Signed Cooperative Agreement CA10716 Mud Lock Boat Launch c. Association of Towns Feb Conference Information Packet d. 4th qtr. sales tax report - Ask Martha to compare the grand totals with 2016 e. NYMIR University brochure f. Cayuga County Health Dept no longer needs copies of death certificates g. US Dept of Commerce Tax Collection Data $141, collected 4 th qtr h. Lisa Aicher sent an about her property at 6172 Kristy Lane Dear Aurelius Town Board Members,

4 Page 4 of 7 As you may be aware, I had a water pipe burst in the home I own located at 6172 Kristy Lane. The burst pipe was discovered yesterday and the water has been shut off inside at the meter until clean up and repairs can be made. A meter reading was taken this afternoon with the result showing that 16,306 gallons of water were lost to the burst pipe. For the past several years, I have used no water at this house, but have been paying for water and sewer at the minimum rate (based on 10,000 gallons of usage). I am requesting that the board consider this situation and not charge me for the excess water and sewer consumption due to the burst pipe. Thank you for your consideration. Clerk explained the house has been vacant and she has paid the minimum charge for the last few years with no water use. Discussion and consensus to give her a credit for the sewer clerk stated it would be a credit of $ Resolution # Motion by Patterson to give a sewer credit to Aicher in the amount of $109.09, Second by Hoskins. 5/0 approved. 6. Committee reports a. Assessor no report b. Aurelius/Cayuga Rec - Zumba Class is starting at 6:00pm on Thursdays c. Highway 1. Received the State CHIPS Money $76, total. He noted that this is not a sure thing every year. 2. Highway staff completed the Distracted Driving Class per NYMIR 3. Water tower was up 80,000 gallons from a normal 35,000 gallons a day Had to look for 2 days before we found the leaks. One on Rt 90N and Osprey Manor in the Village. 4. Did not complete the 4 th qtr. meter reads until January 3 rd due to the cold temperatures. District 1 is still read with a touch read and it was too cold to make them read. 5. State Trooper Barracks complaints of a strong sewer smell, especially during the cold weather, replaced the gasket in the toilet and cleaned the urinals. Kent reached out to Lily Plumbing for advice, possibly have a vent installed. It was noted the existing fans in the bathroom don t work, will have to hire someone to install new ones. 6. River Road DEC Boat Launch received a call from Nancy Bateman that they plan to remove the trees in that area come spring. 7. Supervisor Ide asked if the Town has enough Salt for the rest of the winter season. Kent felt we have enough for now, at least 200 ton mixed and 100 ton pure. He has used tons in the last two weeks. Shed holds 700 ton. He reminded the Board that he has to order what he anticipates using and he tries to be close, otherwise we are required to pay for all that we order.

5 Page 5 of 7 8. The town fuel tank had jelled and Kent accepted the offer from the Fire Commissioners to use the WEX Sunoco Fleet Card. E&V came out to cut the fuel and we can use it now. d. Planning Jerry Scouten no report e. Codes Howard Tanner 1. State Reports are on the website so Kevin Foster and I will be working to get it in on time so we can get our code books gratis will have updated codes. 2. Energy Code is crazy inspections on commercial buildings. Discussed fees, should revisit fees as the updated code cycles add more inspections. Howard will look at the fee schedule and compare our fees with surrounding municipalities and report back to the Board. 3. Ed asked about the fee for a C of O for homes that do not have one. Suggested $50.00 to Resolution # Motion by Church to add a C of O Fee to the Code Fee Schedule at $50.00, Second by Hoskins. 5/0 approved. Asked Howard to review the rest of our fees, keep record of his time and come back to the Board if that fee is not adequate for your time on inspections. f. Town Clerk - 1. Monthly Report 2. Trial Balance for Taxes -$230, Mrs. Cornell of 6969 River Road would like to add her daughter to the Land Use Permit Resolution # Motion by Church to allow the daughters name on the Land Use Permit, Second by Patterson. 5/0 approved. g. Bookkeeper 1. 4 th qtr. sales tax up $154, not sure if the omitted tax amount included is correct will check with Assessor and Clerk next week 2. Working on W-2 s and 1099 s. 3. Still working with 2017 Abstract #13 received before 12/31/17 and #14 which are bills from 2017 received in Completed Webinar with Health Consortium regarding Blue4U, a wellness program. Will decimate info to employees. No one took advantage of this in Cuddy and Ward CPA s began preliminary testing on December 14 th with the audit scheduled for March 5-7, Old Business a. Surveyor RFP River Road Attorney Thurston - No report b. State Police Barracks handled out of agenda order c. CCWSA response to transportation costs no response d. Note the new Security System up and almost running. Clerks will have training with IT Support to know how to initiate the speaker system and locking mechanism.

6 Page 6 of 7 8. New Business a. Resignation letter from Highway Superintendent Kent Walter for the purpose of collecting his NYS Retirement, and a request to reappoint him as Highway Superintendent Resolution # Motion Church to accept the resignation of Kent Walter as Highway Superintendent for the purpose of collecting his NYS Retirement benefits as of January 9, Second by Cunningham. 5/0 approved. Motion by Patterson to reappoint Kent Walter to the position of Highway Superintendent until December 31, 2018, Second by Hoskins. 5/0 approved. Clerk will verify the appointment is for the current year and there will be an election in November of 2018 for a 1 year term as Highway Superintendent. b. Standard Workday Resolution Resolution # Motion by Patterson to approve the standard workday resolution as presented, Second by Church. 5/0 approved. c. emaint Program Resolution # Motion by Church to approve the 5 year plan and the IPad Pro, with the intent to pay 50% of the 10% match as outlined in the LGRF Joint Water Meter Grant. Second by Patterson. Discussion ensure that the IPad s have enough memory for the data, i.e. as built drawings of the water and sewer infrastructure and any additional equipment, also realize there will be a monthly fee from Verizon for the Wi-Fi. Check with emaint as to what happens to the data after the 5 year period, will we be able to export the data at any time or get the data back and ensure any renewal will be no more than a 3 % increase. Also make sure the water and sewer department purchase rugged cases for the ipad. 5/0 approved. 9. Supervisor s Report - none 10. Transfers (if any) none 11. Out of Agenda Order Executive Session. Resolution # Motion by Church to move to executive session at 8:30pm for the purpose of discussing current litigation. Second by Cunningham. 5/0 approved. Board returned from executive session at 9:00pm. In the matter of the Town of Aurelius vs. Barski the Board supports pursuing the summary judgement. 12. Approval of Audited Vouchers - Resolution # Motion by Church to pay bills as presented. Second by Cunningham. 5/0 approved. Abstract #13 Code Fund Prepaids Unpaids Totals A GENERAL FUND $15, $15, B GENERAL FUND PART TOWN $ $ DB HIGHWAYFUND PART TOWN $3, $3, SL1 LIGHTING DISTRICT 1 $ $ SL2 LIGHTING DISTRICT 2 $80.80 $80.80 SS1 ELMHURST SEWER DISTRICT $2, $2, SS2 SEWER DISTRICT 2 $43, $43, SS3 SEWER DISTRICT 3 $18.96 $18.96 SW1 WATER DISTRICT 1 $16, $16,601.02

7 Page 7 of 7 SW2 WATER DISTRICT 2 $33, $33, SW3 WATER DISTRICT 3 $4, $4, TA TRUST & AGENCY $0.00 TOTAL: $121, $0.00 $121, Abstract #14 Code Fund Prepaids Unpaids Totals A GENERAL FUND $1, $1, B GENERAL FUND PART TOWN $0.00 DB HIGHWAYFUND PART TOWN $ $ SL1 LIGHTING DISTRICT 1 $0.00 SL2 LIGHTING DISTRICT 2 $0.00 SS1 ELMHURST SEWER DISTRICT $0.00 SS2 SEWER DISTRICT 2 $5, $5, SS3 SEWER DISTRICT 3 $16, $16, SW1 WATER DISTRICT 1 $ $ SW2 WATER DISTRICT 2 $ $ SW3 WATER DISTRICT 3 $12, $12, TA TRUST & AGENCY $0.00 TOTAL: $36, $0.00 $36, Abstract # Code Fund Prepaids Unpaids Totals A GENERAL FUND $ $30, B GENERAL FUND PART TOWN $1, $1, DB HIGHWAYFUND PART TOWN $33, $33, SL1 LIGHTING DISTRICT 1 $0.00 SL2 LIGHTING DISTRICT 2 $0.00 SS1 ELMHURST SEWER DISTRICT $18.90 $ $ SS2 SEWER DISTRICT 2 $35.19 $1, $1, SS3 SEWER DISTRICT 3 $ $ $ SW1 WATER DISTRICT 1 $32.15 $ $ SW2 WATER DISTRICT 2 $60.18 $ $ SW3 WATER DISTRICT 3 $ $5, $5, TA TRUST & AGENCY $10, $10, TOTAL: $10, $74, $85, Adjournment. Motion by Church to adjourn at 9.40pm. Second by Hoskins. 5/0 approved. Next regular meeting is February 8 th, 2018 at 7:00pm. Respectfully submitted by Clerk Pinckney.