IASFAA Executive Council Teleconference Minutes March 5, 2013

Transcription

1 IASFAA Executive Council Teleconference Minutes March 5, 2013 Attendees: Shelly Brimeyer, Don Duzik, Kristi Fuller, Amy Gaffney, Heather Gaumer, Greg Geistkemper, Renee Gunderson, Julie Haack, Mary Jacobsen, Steve Loven, Tristan Lynn, Joan Meyer, Cindi Reints, Jennifer Sassman, Carolyn Schwendeman, Mary Jo Smith, Karen Snyder, Brandi Stone-Miller. The meeting was called to order by President Heather Gaumer at 10:09 a.m. Prior Meeting Minutes Motion Jennifer Sassman made a motion to accept the February 5 th teleconference minutes. Second - Shelly Brimeyer seconded the motion. Treasurer s Report Gisella Baker Total Assets $ 123, Total in Money Market Account $ 63, In the "For P&P Update" document there are two parts, the first one to be reviewed and approved to be added to the ByLaws. The second one is to add to the Addendum of the Policies and Procedures handbook. I submitted the application for the Cyber Insurance Coverage Quote (for the new online credit card payment service we have), so as soon as I receive the information back, I will forward it to the Finance Committee, and then to Exec Council after its review and recommendation. Motion Shelly Brimeyer made a motion to accept the Treasurer s proposed changes to the policy and procedures. Second - Cindi Reints seconded the motion. Motion Don Duzik made a motion to accept the Treasurer s Report. Second Carolyn Schwendeman seconded the motion. Officer s Report Past President Amy Gaffney No special activities this month.

2 President Heather Gaumer I participated in the MASFAA Legislative Visits in Washington, DC in February. This was an invitation extended to Ean Freels, as he serves on the MASFAA Federal Issues Committee. He was unfortunately unable to attend. I met with legislative aides in Congressman Roe s Office (Tennessee) and Senator Harkin s Office (Iowa). The visits were great and well worth the time. MASFAA did this in conjunction with EASFAA, SWASFAA and Tri-State. I sent a message out on the listserv to remind IASFAA members to renew or sign up for MASFAA membership. I will be sending another message out next week about MASFAA Summer Institute training in Missouri. Julie Haack and I will be meeting via telnet later this week to discuss the IASFAA scholarships to help support up to three IASFAA members to attend Summer Institute. Work continues on making sure IASFAA has adequate insurance coverage to protect us while doing e-business with the new credit card payment system. President-Elect Jen Sassman I am starting to put together a rough agenda for the executive council summer retreat. If there are any topics anyone would like to discuss at the retreat, please let me know and I will add it to the agenda. The retreat is typically an overnight, approximately noon to early afternoon the next day. My tentative plans are to host the retreat in June on Wartburg s campus. However, if MASFAA moves their summer retreat to June, I will consider May or July. Neither is optimal, so I will use a scheduler survey to throw out potential dates and see what works for most. Vice-President Cindi Reints Let me know if anyone needs to use the telenet so I can get it on the master calendar. Also, I will contact technical support to inquire about the problems we have recently experienced when we try to connect for a telenet. I will everyone with what I find out. Secretary Carolyn Schwendeman If you haven t already done so, please send me a copy of your report. Delegates Shelly Brimeyer, Don Duzik and Todd Brown As schedules permit, we will be scheduling a time for all 3 of us to discuss the re-draft of the Investment Policy language, hopefully before the April meeting at the conference. While reviewing the Policy and Procedures manual, we are gradually updating a working document, which will ultimately be the finalized version for the Executive Council to approve and then placed on the IASFAA website. This working document is what we refer to whenever we say the P & P has been updated, for example, such as the new John Moore Award description change following the February meeting. The recent additions from the Treasurer and Treasurer-Elect will be added and the document should be ready for final review at the April meeting. Their additions will only need to be added to the Policy and Procedures manual, not the Bylaws.

3 ICSAC Report Todd Brown No report at this time. Committee Reports Awards Mary Jo Smith The Committee is requesting nominations for the John Moore Award, the New Professional of the Year and the Committee Member of the Year. Once we have received the nominations we will be selecting the recipients who will be presented the awards at the Spring Conference in April. Bylaws Delegates Community Outreach Marie Plegenkuhle The proclamation was signed last Thursday, February 28 by Governor Brandstad declaring February Financial Aid month. I was joined by 14 other members for the signing at the Capital. The went out on the list serve calling for Frieda nominations and they need to be to Marie Pleggenkuhle by March 22nd so the committee can get together and chose a winner. Electronic Services Mary Jacobsen We have worked with the Program Committee to make conference registration, VIRT registration and exhibitor registration live. We are also working on updates for Awards nominations and conference scholarships. Functionality has been added to the membership application to allow people to list committees they would like to volunteer for. Heather sent out instructions to committee chairs for accessing a list of those that listed their committee. Exhibitor Relations Bev Hickman A save the date was sent to potential exhibitors on January 31, Registration is now ava ilable for exhibitors and a second was sent Monday, February 25, 2013 telling these same potential exhibitors to register. As of today, we have 8 exhibitors signed on for the spring 2013 conference. - - Federal & State Issues Ean Freels Finance Heather Gaumer Long-Range Planning Joan Meyer

4 Newsletter Brandi Stone-Miller The February Newsletter has been posted to the IASFAA website. Professional Development Julie Haack Directors Drive In Workshop was held on Thursday February 28th at AIB, after rescheduling from the 21st. We had approximately 30 registrants attend. A big thanks to Tristan for arranging our location and to Ean for arranging our call with Laura Sands -a member of Harkin's education committee, to DC. We talked about sequestration and were able to let them know of concerns we have about transparency and the administrative burden it puts on us and the confusion it causes our students when the data between the three points of reference ( scorecard, college navigator, shopping sheet) don't match. I will be making a call out for mentors soon for newcomers for spring conference. Program Committee Kristi Fuller As of today, we have 47 registered for the spring conference and 21 registered for VIRT. The hotel reservation deadline is March 13 and I will send out another reminder late this week or Monday about that deadline. The conference registration deadline is March 29. An about the silent auction and requesting donations will be sent out soon. Site Coordinating Committee Chad Olson We are currently working on a location for the Spring 2014 conference. Embassy Suites has contacted us about holding it there again and we are trying to work out a deal with them. Motion Don Duzik made a motion to accept the committee & officer reports. Second Jennifer Sassman seconded the motion. Old Business There is no old business to discuss. New Business There is no new business to discuss. Motion Don Duzik made a motion to adjourn. Second Carolyn Schwendeman seconded the motion. Next Executive Conference Meeting will be on Wednesday, April 3 rd at 5:30 p.m. at the Stony Creek Inn. Meeting adjourned at 10:44 a.m. Respectfully submitted by Carolyn Schwendeman, Secretary

5 IOWA ASSOCIATION OF FINANCIAL AID ADMINISTRATORS Profit & Loss July 1, February 26, 2013 Total Income...Legislative Day DIVIDEND INCOME DUES 15, Interest & Dividend Income REG FEES CONFERENCE Fall 12, DRIVE IN WORKSHOP Exhibit Fees Fall 4, SUPPORT STAFF TRNG Total REG FEES $17, Total Income $33, Expenses...Legislative Day Refunds ASSOC REP Association Travel 3, Total ASSOC REP $3, AWARDS CMMNTY OTRCH Reality Store Total CMMNTY OTRCH $ DEVELOPMENT/EXHIBIT REL Dues & subscriptions ELECTRONIC SRVS 3, EXEC CNCL Food - Summer Retreat Food - Winter Retreat Lodging - Summer Retreat Travel - Summer Retreat Total EXEC CNCL $1, FINANCE Insurance 1, Legal & Professional Fees On-line Quickbooks Expense Postage Total FINANCE $2, PROF DEV NASFAA training Support Staff Training Total PROF DEV $ PROGRM COMM Charity Efforts

6 Fall Conference Birthday Bash E Fall Conference Entertainment 1, Fall Conference Facility Deposit 15, Fall Conference Meals Fall Conference Printing Fall Conference Speaker Fees Meals- Planning Travel - Planning Total PROGRM COMM $20, SITE COORD COMM Uncategorized Expenses Total Expenses $34, Net Operating Income -$ Other Expenses Reconciliation Discrepancies 9.95 Total Other Expenses $9.95 Net Other Income -$9.95 Net Income -$926.15

7 Balance Sheet As of February 26, 2013 Total ASSETS Current Assets Bank Accounts Money Market Checking 63, Total Bank Accounts $63, Total Current Assets $63, Other Assets American Express Centurion Bank Salt Lake City UT 15, Capital One Bank Glen Allen CD 0.00 Capmark Bank Midvale UT CD 0.00 Discover Bank Geenwood 0.00 Discover Bank Greenwood DE 15, First Bank of Beverly Hills CD 0.00 GE Moneybank CD 15, GE Moneybank CD (deleted) 0.00 GE MoneyBank Draper UT CD 15, Gold Bank Leawood Kansas CD 0.00 Rabobank S & P 500 CD 0.00 WesternBank Puerot Rico Mayaguez PR 0.00 Total Other Assets $60, TOTAL ASSETS $123, LIABILITIES AND EQUITY Liabilities Current Liabilities Other Current Liabilities Morgan Stanley 0.00 Total Other Current Liabilities $0.00 Total Current Liabilities $0.00 Total Liabilities $0.00 Equity Opening Bal Equity 106, Retained Earnings 17, Net Income Total Equity $123, TOTAL LIABILITIES AND EQUITY $123,066.13