Brighton City Council Meeting

Transcription

1 Brighton City Council Meeting City Hall Council Chambers 200 N First St. Brighton, Michigan (810) Regular Business Meeting September 20, :30 p.m. AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Consider Approval of the Agenda Consent Agenda Items 5. Approval of Minutes: Study Session of September 6, Approval of Minutes: Regular Meeting of September 6, Approval of Principal Shopping District Appointee: Jennifer Ling 8. Approval of the Replacement of Iron Filter Media at Challis Road Water Plant Correspondence 9. Proclamation: Recognition of Community Contributions 10. Swearing in of Police Officer Mark Reckling 11. Call to the Public 12. Staff Updates 13. Updates from Councilmember Liaisons to various Boards and Commissions New Business 14. Consider Approval of the Site Plan Accessory Structure, 300 E. Grand River Bountiful Harvest Other Business 15. Call to the Public 16. Adjournment

2 City Council Special Meeting 200 N First St City Hall Council Chambers Brighton, Michigan (810) MINUTES OF THE SUDY SESSION OF THE BRIGHTON CITY COUNCIL HELD ON SEPTEMBER 6, 2018 STUDY SESSION Mayor Muzzin called the Study Session to order at 6:30 p.m. Present were Mayor Muzzin, Councilmembers: Bohn, Gardner, Pettengill, Pipoly, and Tobbe. Absent was Councilmember Emaus. Staff: City Manager Nate Geinzer, City Clerk Tara Brown, DPW Director Marcel Goch, Utilities Director Tim Krugh, Community Development Manager Mike Caruso, Assistant to the City Manager/DDA Coordinator Brandon Skopek, Chief of Police Rob Bradford, Superintendent Todd Bennett, and Attorney Paul Burns. There was one person in the audience. CALL TO PUBLIC Mayor Muzzin opened the Call to the Public at 6:31 p.m. with no response. DISCUSSION OF DPS CAPITAL EQUIPMENT DPS Director Goch discussed DPS capital equipment with an illustrated power point presentation. He relayed the need for a mini/compact excavator to utilize within the DPS in utilities, streets, and cemetery where it will be housed primarily. Current capital equipment will be sold to offset the cost of the mini/compact excavator. Council and staff discussed funding. UPDATE ON UTILITY MAINTENANCE PROJECT Utilities Director Krugh discussed iron filter media replacement at the Challis Road water plant with a power point presentation. The findings in tank number two have all been standard, five areas required epoxy patching. Filter media will be installed during the week of September 10, 2018 at which point a closer look at tank number one will commence. Director Krugh indicated that City contractors will be able to mobilize quickly on tank one since the initial DEQ permits and supplies have been decided on. CALL TO PUBLIC Mayor Muzzin opened the Call to the Public at 7:13 p.m. with no response. ADJOURNMENT Motion by Councilmember Tobbe, seconded by Mayor Pro Tem Pipoly to adjourn the meeting at 7:13 p.m. The motion carried unanimously. Tara Brown, City Clerk Mayor Muzzin, Mayor

3 Brighton City Council Meeting City Hall Council Chambers 200 N First St. Brighton, Michigan (810) MINUTES OF THE REGULAR MEETING OF THE BRIGHTON CITY COUNCIL HELD ON SEPTEMBER 6, Call to Order Mayor Muzzin called the Regular Meeting to order at 7:30 p.m. 2. Pledge of Allegiance 3. Roll Call Present were Mayor Muzzin, Councilmembers: Bohn, Gardner, Pettengill, Pipoly, and Tobbe. Absent was councilmember Emaus. Staff: City Manager Nate Geinzer, City Clerk Tara Brown, Assistant to the City Manager/DDA Coordinator Brandon Skopek, DPW Director Marcel Goch, Utilities Director Tim Krugh, Superintendent Todd Bennett, Community Development Manager Mike Caruso, Chief of Police Rob Bradford, Assistant to the DPW Director/Deputy Clerk Patty Thomas, and Attorney Paul Burns. There were seven persons in the audience. Motion by Mayor Pro Tem Pipoly, seconded by Councilmember Gardner to excuse Councilmember Emaus for personal reasons. The motion carried unanimously. 4. Consider Approval of the Agenda Motion by Mayor Pro Tem Pipoly, seconded by Councilmember Pettengill to approve the agenda as amended, correcting the price for item number eleven to $26, and to remove item number fifteen. The motion carried unanimously. Consent Agenda Items Motion by Mayor Pro Tem Pipoly, seconded by Councilmember Bohn to approve the consent agenda as amended. The motion carried with a roll call vote. 5. Approval of Minutes: Study Session of August 2, Approval of Minutes: Regular Meeting of August 2, Approval of Minutes: Special Meeting of August 9, Acceptance of Quarterly Investment Report 9. Approval to Recognize the Livingston County Chorale, DBA Livingston County Choirs (LLC) as a 501c3, Non Profit for the Purpose of Obtaining a Charitable Gaming License, Resolution # Approval of the Civic Event Application for LACASA S Shine the Light Lighting Ceremony 11. Approval of the Purchase of a GPS Unit and Associated Professional Services in the Amount of $26, Appointments to Fiscal Realities Task Force 13. Approval of ZBA Appointee

4 City Council Regular Meeting September 6, 2018 Page Approval to Set City Council Retreat Dates October 27 28, 2018 Correspondence 16. Proclamation: Opioid Awareness Efforts Mayor Muzzin presented Francine Zysk with the Opioid Awareness Efforts Proclamation for her outstanding achievements and efforts. Ms. Zysk thanked Council and Staff especially the City of Brighton Police Department for their dedication and outstanding service. 17. Call to the Public Mayor Muzzin opened the Call to Public at 7:39 p.m. with no response. 18. Staff Updates Chief Bradford updated that Detective Patton has executed six search warrants, and has been instrumental in solving several crimes including a car larceny. Director Krugh was honored to host students from UofM s Public Health School at the wastewater treatment facility recently. The students were appreciative of the tour and gifted Director Krugh their textbook. Director Krugh gave a brief update on the Second Street project. Councilmember Bohn asked if the project is on track to be completed by November. Director Krugh indicated that a completion date is still slated for end of November, weather permitting. Director Goch stated that the salt barn roof has been completed, some repair was needed due to structural damage. He thanked Assistant to the DPW Director/Deputy Clerk Patty Thomas for her work receiving a grant for to plant fourteen trees near the east parking lot. Director Goch also stated that Main Street will be closed at 8:00 a.m. on Friday, September 7, 2018 through September 8, 2018 for the Smokin Jazz and Blues Festival. The sidewalk program is on hold until spring when Director Goch hopes to obtain better pricing. Assistant to the City Manager/DDA Coordinator Brandon Skopek gave a brief update on the DDA Bandshell which contractors hope to complete by September 17, Community Development Manager Mike Caruso wished to welcome Genal Pratt, the new code enforcement/rental inspector. He stated that she is fitting in nicely and is doing a great job. City Clerk Tara Brown stated the last day to register for the November General Election is October 9, Interested residents who wish to vote in the November election should register at their local clerk s office, county clerk, or at a Secretary of State branch office. Manager Nate Geinzer thanked all City staff for the hard work they do. He also stated that Treasurer Laura Hoshaw received her Certification for Professional Treasurer. Manager Geinzer noted that the audit is very near completion, the Auditors will be presenting the audit to Council during the second Council meeting in October. Councilmember Tobbe asked how long we have been with Plante Moran. Mayor Muzzin stated that he believes the City has been with Plante Moran for about 22 years.

5 City Council Regular Meeting September 6, 2018 Page Updates from Councilmember Liaisons to various Boards and Commissions Councilmember Bohn had nothing to report but did have concerns about the seams on Grand River in front of the Chamber of Commerce. Director Goch is aware of the seams along Grand River as well as the seam along Main Street. He stated that he can address the seam with cold patch but the repair is temporary. Bohn is also concerned with the traffic signals on Best Buy Drive. Goch indicated that a traffic study would need to be completed to assess the need, he will contact Gary Markstom from TetraTech to review. Councilmember Gardner stated that Livingston County now offers their employees access to pet insurance which is funded by 100% employee contribution. Mayor Muzzin stated that the Smokin Jazz and Blues Fest is Friday, September 7, 2018 from 5:00 p.m. to 11:00 p.m. and Saturday, September 8, 2018 from 12:00 p.m. to 11:00 p.m. He also stated that he was honored to speak at the University of Michigan Center for Specialty Care ceremonially ribbon cutting. Mayor Muzzin noted that it was a highpoint in his career as Councilmember and Mayor. 9/11 Memorial 5K run-walk is scheduled for Saturday, September 8, 2018 at 9:00 a.m. Also the 9/11 Never Forget Ceremony will be held at the Brighton Area Fire Authority on Tuesday, September 11, 2018 starting at 6:30 p.m. Public Hearing 20.Conduct Public Hearing and Consider a Temporary Land Use Request by Fifth-Third Bank for a Produce Stand Located at 300 W. North Street as outlined in Chapter of Brighton Zoning Ordinance Mayor Muzzin opened the public hearing at 8:05 p.m. with no response. Councilmember Gardner remarked that the produce stand is charming aspect to our town. Moved by Councilmember Tobbe, seconded by Mayor Pro Tem Pipoly to approve the Temporary Land Use Request by Fifth-Third Bank for a Produce Stand Located at 300 W. North Street as outlined in Chapter of the Brighton Zoning Ordinance. The motion carried with a roll call vote. New Business 20. Consider Approval of Invitation to Bid for the Purchase of Vacant Real Property Parcel No Assistant to the City Manager/DDA Coordinator Brandon Skopek gave a brief summary of the property, the intentions, and how it was obtained. He also spoke about the usability of the land and appraisal. There was a brief discussion about the appraisal that came in from the City s appraiser. The parcel is located near MJR Theatre and is 23 acres with 10 usable acres. Any challenges with the property are clearly listed in the bid documents. Manager Geinzer indicated that there is no rush to sell the property, but staff is comfortable to entertain bids for the property.

6 City Council Regular Meeting September 6, 2018 Page 4 Motion by Mayor Pro Tem Pipoly, seconded by Councilmember Gardner to approve the Invitation to Bid for the Purchase of Vacant Real Property Parcel No in the new revised minimum bid amount of $1,200, The motion carried unanimously. 21. Consider the Release of Deed Restrictions: 306 Main Street Community Development Manager Mike Caruso gave a brief overview of the request for the release of deed restrictions for 306 Main Street. The owner would like to develop the outdoor space with complementary landscaping and patio. Councilmember Bohn stated that he is not in favor of taking away greenspace. He would like more information on the origins of the deed restrictions and to review plans for the intended outdoor space. Mayor Pro Tem Pipoly stated that Council should not restrict what property owners do with their own property. Councilmember Bohn stated that he feels misled that there was no mention of an outdoor plan when the owners presented their plans at Planning Commission or City Council. He also cautioned that there are deed restrictions on this property and those restrictions must be there intentionally. Mr. Bohn would like to know the history of the deed restrictions. Attorney Burns indicated that the deed restrictions on this property were to maintain the Millpond. Mr. Caruso indicated the owner submitted plans for a small patio upon looking over the complete plan for the space. Motion by Councilmember Gardner, seconded by Councilmember Tobbe to authorize Mayor Muzzin to sign the Release of Deed Restrictions for 306 Main Street. The motion carried (5-1). 22. Consider the Purchase of a Compact Excavator Director Goch briefly summarized the needs and utilization of a compact excavator throughout DPS. He also stated that funding would come from the sales of capital. Council spoke about the merits of utilizing a machine throughout the DPS, they also stated that the possibility of renting a Compact Excavator would not be cost efficient. Motion by Mayor Pro Tem Pipoly, seconded by Councilmember Pettengill to approve the Purchase of a Compact Excavator. The motion carried unanimously. Other Business 23. Call to the Public Mayor Muzzin opened the Call to Public at 8:30 p.m. Susan Bakhaus relayed that the patio at 306 Main Street has been brought up before when the owners talked about holding acting day camps for children. She cautioned that the area is not zoned for daycare. Ms. Bakhaus also asked for the appraisers contact information for the parcel of land that is going out for bid. She believes that this property previously had no value.

7 City Council Regular Meeting September 6, 2018 Page 5 Mayor Muzzin closed the Call to Public at 8:33 p.m. Attorney Burns stated that John Widmer of Novi conducted the appraisal for the vacant parcel near MJR Theatre. 24. Adjournment Motion by Councilmember Tobbe, seconded by Mayor Pro Tem Pipoly, to adjourn the meeting at 8:33 p.m. The motion carried unanimously. Tara Brown, City Clerk James Muzzin, Mayor

8 City of Brighton REPORT FROM THE CITY MANAGER TO CITY COUNCIL September 20, 2018 SUBJECT: PRINCIPAL SHOPPING DISTRICT BOARD APPOINTMENT ADMINISTRATIVE SUMMARY Jennifer Ling is seeking appointment to the Principal Shopping District Board of Directors. Ms. Ling is a highly energetic individual with years of marketing and promotions experience, and brings a great deal of understanding to the role of a Principal Shopping District Board Member. Ms. Ling is Director of Digital Marketing and Special Events for the Greater Brighton Area Chamber of Commerce and previously worked for the Principal Shopping District as the events and marketing coordinator for nearly five years. By serving on the Principal Shopping District Board, Ms. Ling hopes to assist in maintaining and growing Downtown Brighton with her experience in establishing strong relationships, marketing, and advertising. Mayor Muzzin is recommending Jennifer Ling s appointment to the Principal Shopping District Board of Directors. Prepared by: Reviewed & Approved by: Attachments: Brandon Skopek, Assistant to the City Manager / DDA Coordinator Nate Geinzer, City Manager 1. Application Materials brightoncity.org 200 North First Street Brighton, MI (810)

9 Jen Ling Clark Lake Road Brighton, MI Dear Principal Shopping District Board of Directors, I am happy to apply for the open position for the Downtown Brighton Principal Shopping District Board of Directors. I know the PSD is a valuable organization working to bring together the merchants in downtown Brighton and market the area as a destination for shoppers, diners, families, couples, and virtually anyone looking for a great place to visit in southeast Michigan. Assisting the PSD in making decisions for the marketing of downtown Brighton would be very meaningful to me, and I know I am an ideal candidate for the position. When I was growing up my mom owned a business in downtown Brighton, and I guess I have had a passion for small business in the area for quite some time. I have also worked in downtown Brighton at several locations over the last 18 years (Brighton Bar & Grill, Lu and Carl s and Stout Irish Pub in addition to the Chamber), and I honestly love downtown Brighton. In addition, as an employee and representative of the chamber of commerce, I work to promote local businesses, and I enjoy helping our area businesses be successful. Also, as most of you know, I previously worked for the PSD as the events and marketing coordinator for four and a half years. Working with the downtown merchants and helping to promote the district was very enjoyable for me. It gave me an opportunity to establish great relationships with many of the merchants, and to educate them on what the PSD is and the benefits that come with being in the district. It also gave me detailed insight on what has been done in the past with PSD events, marketing, advertising, and other items. Additionally, my experience working with the board and the merchants gave me great perspective as a potential board member. Furthermore, I have the ability to apply a broad perspective on issues, to actively listen to others, constructively solve problems, make objective and fair decisions, communicate effectively and represent the organization with high ethical standards and integrity. I hope you will consider adding me as a director on the PSD board. My experience, background, and personal qualities make me a strong candidate for this position and would make me an asset to the board. Thank you! Sincerely, Jen Ling Director of Digital Marketing & Special Events Greater Brighton Area Chamber of Commerce

10 Jennifer Ling Resume Personal Qualities & Skills: Experienced and skilled event organizer, fundraiser and marketer used to working with committees, boards, sponsors, vendors, volunteers, community leaders, etc. Passionate about serving others, working with people and being involved in my community Enjoys making connections, with an innate talent for establishing and building strong relationships Exceptional verbal and written communication along with great listening skills Adept in identifying and solving potential and existing problems and possessing the capability to work very well under pressure Outstanding attention to detail, ability to organize, prioritize, take initiative and multi-task Incredible skills in researching with a knack for finding and using available resources Extremely hardworking, dedicated, honest, loyal and dependable with a drive for perfectionism Experienced in public relations writing including press releases, pitch letters, media lists, newsletters, etc. Proficient in creating marketing pieces, including posters, brochures, blasts, social media and website content, with a natural creativity and a good eye for design Relevant Experience: Director of Digital Marketing & Special Events, Greater Brighton Area Chamber of Commerce May 2018 to Present Manage, coordinate and oversee all aspects of various large and small scale events ensuring all necessary steps are taken for successful events; Oversee Chamber website and create and edit content as needed; develop various marketing pieces including flyers, brochures, letters, press releases, radio scripts and other items; oversee all social media outlets; maintain relationships with businesses and community partners; represent the Chamber in the community; regularly attend Chamber events, such as ribbon cuttings, networking lunches after hours, etc.; work with the Women s Business Network of Michigan and the Greater Brighton Young Professionals steering committees to ensure both groups continue their missions Events & Communications Coordinator, University of Michigan February 2017 to May 2018 Coordinate and provide events and communications support for the Chemistry and Biophysics departments; manage publicity for events internally and externally; handle social media promotions; coordinate the use of facilities, services & equipment; develop, track and reconcile event budgets; assist with development efforts; plan, solicit, create and edit content for newsletters, websites, promotional and alumni engagement materials

11 Director of Special Events & Promotions, Greater Brighton Area Chamber of Commerce & Marketing & Event Coordinator, Downtown Brighton Principal Shopping District (PSD) September 2012 to February 2017 Manage, coordinate and oversee all aspects of various large and small scale events and ensuring all necessary steps are taken for successful events; maintain relationships with businesses and community partners; represent the Chamber and PSD in the community; regularly attend Chamber events, such as ribbon cuttings, networking lunches after hours, etc.; develop marketing pieces and promote events and the Chamber and PSD as a whole; write letters, press releases, radio scripts and other pieces; communicate with media outlets for event promotion; coordinate social media for both organizations; work closely with downtown merchants and act as liaison between merchants and PSD Board of Directors; work with Greater Brighton Young Professionals steering committee, ensuring group continues with their mission Media Coordinator, Greater Brighton Area Chamber of Commerce, April 2012 to Sept Media Coordinator & Administrative Services, Greater Brighton Area Chamber of Commerce, October 2011 to April 2012 Assist with marketing by creating and distributing blast promotions, developing website content, designing flyers and utilizing social media; aid in event planning with ideas and implementation; greet Chamber guests and act as the face of the Chamber; help people by researching and answering questions Volunteer Fundraising: Fundraiser for The Great Lakes Burn Camp, March 5, 2016; March 4, 2017 & April 28, 2018 Co-planned, organized and implemented spaghetti dinner and silent auction fundraiser raising approximately $19,000.00, $10, and $12, respectively. Fundraiser for Heather Murnighan, June 28, 2012 Planned, organized and implemented spaghetti dinner and silent auction fundraiser raising approximately $22, Other Recent Work Experience: Education: Manager and Bartender, Stout Irish Pub, Brighton, MI May 2009 to May 2017 Oversee all operations at a fast paced, busy restaurant and bar; ensure staff is following MLCC requirements; keep guests happy and deal with any problems that arise; keep a positive environment during stressful times; manage various employees, including security and entertainment; assist in special event planning, including promotions Eastern Michigan University; Ypsilanti, MI, April 2011 Bachelor of Science in Public Relations, Marketing Minor Summa Cum Laude Graduate GPA 3.9 (4.0= A) Member Golden Key International Honour Society Washtenaw Community College; Ann Arbor, MI, June 2007 Associate in Arts, Liberal Arts Transfer High Honors Graduate GPA 3.8 (4.0= A) Member of Phi Theta Kappa International Honor Society Board Membership: FlexTech High School, Director. January 2016-Present Work with the other directors to make sure the students of the school are learning, that the mission is being followed, and that there is money in the budget

12 CITY OF BRIGHTON REPORT FROM THE CITY MANAGER TO CITY COUNCIL September 20, 2018 SUBJECT: REPLACEMENT OF IRON FILTER MEDIA AT CHALLIS ROAD WATER PLANT ADMINISTRATIVE SUMMARY At the July 19, 2018 City Council Meeting, Council approved the contract for Northern Pump and Well to perform media replacement and tank maintenance in Iron Filter No. 2 at the Challis Road Water Plant in an amount not to exceed $110, With the work being close to completed on this filter, the estimated cost is well under the approved amount at approximately $50,600. It was noted in the CMR dated July 19, 2018 that staff included in the original bid documents an option for additional maintenance of Filter No. 1; this filter is also 30 years old. Based on the findings of Filter No. 2 and a preliminary inspection of Filter No. 1 it is the contractor s and staff s recommendation to move forward with the media replacement at this time. As was the case with Filter No. 2, the condition of the interior coating for this tank cannot be determined until the existing media is removed. At that point, the interior of the tank will be inspected and tested with a cost estimate being provided if necessary. This portion could increase the cost of work by an additional $50,000 if the inner coating is found to need a complete stripping and coating re application. The contractor has agreed to the same pricing that was proposed during the initial bid submission for Filter No. 2. That cost is as follows: CONTRACT ITEM COST Iron Removal & Media Replacement $ 42, Inspection $ Replacement Parts & Labor ESTIMATED $10, / Coating as Require ESTIMATED $ 15, /

13 TOTAL $ 72, This maintenance was not a planned repair; however, there is currently a budgeted capital expenditure within the Utility fund for $180, to paint the water tower. The water tower painting will be deferred to FY 19/20 to accommodate this needed filter repair. RECOMMENDATION Approve Northern Pump & Well to perform media replacement and tank maintenance for Iron Filter No. 1 at the Challis Road Water Plant in an amount not to exceed $110, Prepared by: Reviewed by: Approved by: Patty Thomas, Asst. to the DPW Director Marcel Goch, Public Works Director Tim Krugh, Utilities Director Nate Geinzer, City Manager