SCHOOL BOARD MEETING. INDEPENDENT SCHOOL DISTRICT No. 15 REGULAR MEETING

Transcription

1 SCHOOL BOARD MEETING INDEPENDENT SCHOOL DISTRICT No. 15 REGULAR MEETING December 9,2013

2 I. Call to Order - Pledge of Allegiance SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT No. 15 St. Francis, Minnesota December 9, 2013 Dialogue with School Board - 6:30 p.m. Regular Meeting -7:00 p.m. Central Services Center - Community Room 4115 Ambassador Blvd. AGENDA II. Board Calendar Dates January 13,2014 January 27, 2014 Dialogue with School Board - 6:30 p.m. Dialogue with School Board - 6:30 p.m. Annual Meeting - 7:00 p.m. Regular Meeting -7:00 p.m. Central Services Center - Community Room Central Services Center - Community Room February 10,2014 February 24,2014 Dialogue with School Board - 6:30 p.m. Dialogue with School Board - 6:30 p.m. Regular Meeting -7:00 p.m. Regular Meeting - 7:00 p.m. Central Services Center - Community Room Central Services Center - Community Room Happening Around the District - SFE Recorder Group, Ms. Humphrey Truth in Taxation - Mr. Nelson Site Report - East Bethel Community School- Ms. Scardigli Consideration of Visitors (To address the School Board complete the card and submit to the Chair) III. IV. Approval of Agenda Consent Agenda A. Approval of Minutes ofnovember B. Approval of Routine Personnel Items C. Approval of Disbursements ( ed on 12/5) D. Approval of Lease - Grounds Tractor E. Approval of Gift Acknowledgements V. Reports A. Student Report B. Superintendent Communications and Report C. Dialogue Session D. School Board Member Reports E. Administrative Report VI. VII. VIII. Other Matters A. Approval of Payable 2014 Final Levy Certification B. Other Business A. B. Adjournment

3 SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT No. 15 St. Francis, Minnesota November 25, 2013 Regular Meeting -7:00 p.m. Central Services Center - Community Room 4115 Ambassador Blvd. MINUTES The regular meeting was called to order by Chairperson Amy Kelly at 7:00 p.m. with the following members present: Directors David Anderson, Suzanne Erkel, Janet Glover, Harry Grams, David Roberts, Marsha Van Denburgh, and Superintendent Ed Saxton. Others present were Associate Director of Business Services Scott Nelson, Director of Human Resources Dave Lindberg, Director of Special Services Tim Finn, Interim Director of Curriculum Paul Neubauer, Assistant Director of Community Services Troy Ferguson, student representative Cassy Stierns, staff and community members. Board Calendar Dates: Regular meetings held at 7:00 p.m. at Central Services Center, December 9, January 13, January 27, and February 10. Dialogue with the School Board will be at 6:30 p.m. prior to the regular meetings. Happenings Around the District - St. Francis High School Debate Team, MulticulturaUDiversity Program Debate coach Steve Fetzik reported that debate is in its 40 th year at St. Francis High School (SFHS). Debate is not about arguing it is speaking, thinking, listening, writing and analyzing two sides of a topic. Senior captains of the debate team Adam Everhart and Lauren Handzel spoke of the positive benefits and experiences debate has had on their education. The state prep tournament will be held on December 21 at SFHS. Mr. Fetzik introduced Lee Graves, assistant debate coach, who has inspired positive ideas, and acknowledged student School Board representative Cassy Stierns who is on the debate team. Indian homeschool and MulticulturallDiversity Education Liaison Carline Sargent reported about the program. Multi Cultural Liaison, American Indian home education. The program enlists the input and support of students, staff, parents and community members. The American Indian Parent committee consists of students, parents and guardians who work to develop programming to meet the needs of the students. The committee serves in an advisory role to the District. Hmong New Year will be held December 13. Consideration of Visitors Linda Gust addressed the board regarding an update on handicap accessibility to bleachers, requesting water accessibility to students on the football field, and concerns of safety regarding students crossing the street from high school parking lot. Glen Morehouse Olson reported about her experience in participating with Education Nation, a national platform on education, in New York City. Ms. Morehouse Olson communicated the pride she holds for the teachers and students who work collaboratively in this district. She acknowledged the School Board for support of teachers and programs. Agenda Motion was made by Mr. Anderson and second by Mr. Grams. Ms. Kelly noted that Other Matters items A and B are one resolution and be combined as one, item B will be the closed session. Ms. Van Denburgh made a motion to remove New Business item A and second by Ms. Erkel. Discussion followed. Motion carried to remove New Business item A A first reading will be brought back in January Motion carried for the revised agenda 7-0. Consent Agenda Motion was made to approve the revised Consent Agenda by Ms. Van Denburgh and second by Mr. Roberts. A. THAT the minutes of November II be approved as presented. B. THAT the Personnel Items be a roved as resented. NEW EMPLOYMENT Replacement Name Position Effective for

4 Lindl, Jill EA-Special Education POSITION Prorated I NEW I CCCS I CONT I I 3.25 I B22/1 LEAVES OF ABSENCE I $ /19/13 Expected Duration Most recent assignment Name Position Location From To DayS/Year HrsIDay Bailey, Danielle Bengtson, Wend~ Bernard, Lynn Brockner, Larry Franchino, Kathy Henderson, ~~ Johnson, England, Diane Tchr-ECSE LLC 03/01/14 05/09/ Employee Relations Specialist CSC / FDS-Clerk SFMS 10/01 / / Technology Support Specialist SFE 11/18/ 13 TBD FDS-Helper Server/ClerkIMonitor CCCS 09/23/ 13 EA-Media CCCS 09/19/13 School Social Worker Approved, 11/ /14/13 10/13/ EBCS I 0/28/J 3 TBD Frank, Jamie EA-Special Education EBCS 04/ /31/ Franz, Mary Beth EA-Health CCCS 11/ /06/ Hauge, Ryan Tchr-Social Studies SFHS 11106/13 Mistelske, Karen Mongin, Michele Muhr, Elizabeth FDS-Helper Server SFMS 10/07/13 EA-Special Education SFMS Tchr-FACS SFMS 08/26/13 Norby, Sandy EA-Special Education CCCS 04123/ 13 Roline, Celeste Smith, Jennifer Williams, Anita Administrative Assistant SFE 10/28/13 Tchr-ECSE LLC 07/29/ /13 10/28/ / /03/ / 13 10/14/ EA-Residential CSVC /20/ RESIGNATIONIRETlREMENTSlfERMINATIONSIDISCONTINUANCE OF POSITION Name Position Site Reason Effective Last Work Day - McCallum, FDS-Monitor EBCS Resignation 11/15/ 13 11/15/13 Barbara c. THAT Disbursements are approved as presented. BE IT RESOLVED by the School Board of Independent School District No. 15 that these disbursements as presented, and excluding net payroll, be ali owed and charged to funds as follows: FundNo. Description Amount 01 General $ 899, Food Service $ 22, Community Services $ 33,525.06

5 06 Construction $ 07 Debt Redemption $ 09 Trust and Agency $ 6, Internal Service $ 394, OPEB Debt Service $ TOTAL DISTRICT $ 1,356, D. THAT the Out of State Travel - Wrestling be approved as presented. BE IT RESOLVED by the School Board of Independent School District No. 15 that the High School Wrestling program attend the Rumble on the Red Wrestling Tournament in Fargo, North Dakota December 27-29,2013 be approved as requested. F. THAT Gift Acknowledgements be approved as presented. BE IT RESOLVED by the School Board of Independent School District No. 15 that the following gifts be hereby accepted as set forth in donor formes) received: $1,250.00, St. Francis Grid Club, coach bus to Duluth ($800) Hudl portion of package for FB ($450) $4, I 00.00, SF Center Ice Club, girls hockey JV coaching salary $300.00, SF Blue Line Club, Hudl- boys hockey portion of package price $ (in kind), Troy and Kathryn Ferguson, (14) M-edge SuperShell cases for ipad 2 in lab at CCCS $438.00, CCCS PTO, for 5 1h grade field trip on Ecology $2,040.00, CCCS PTO, Kindness Retreat for 41h grade $231.56, Jennifer Larson/Shannon Linson, to SFES Wells Fargo Community Support/United Way Campaign $55.40, Wells Fargo Community Support Campaign, to SFHS at principal's discretion $19.02, Razoo Foundation, to SFMS to purchase supplies Motion carried, 7-0. Reports Student Report Cassy Stierns provided the student report. The food drive ended and results werel400 items were donated exceeding last year. The Art Show was held November 18. Speech team will start practices on December 2. Superintendent Report and Communications Mr. Saxton reported that a synopsis was prepared by Principal Toso regarding what is happening for chemical awareness at SFHS. The community awareness meeting held on November 21 was well attended with over 500 students, parents and community members. A tip line has been added at ST. Francis Middle School. St. Francis Police department has added a tip line also. The evacuation plan process went well regarding an odor at the East Bethel Community School. Schools for Equity in Education meeting included a panel task force of the governor. Communication will be held after the meeting. Dialogue Session Mr. Roberts reported five people attended regarding negotiation concerns included: policy for insurance, importance of correct and accurate information, and adequate training of certain curriculum. Mr. Saxton communicated that the closed session will include discussion on communications. School Board Member Reports Ms. Erkel requested the tip line phone numbers. She commended the talent of the Madrigal singers. Mr. Robert attended negotiations, attended mock interviews, acknowledged the great support of staff and community at the chemical awareness meeting, attended student of the month, and received s and calls regarding negotiations. He acknowledged St. Francis High School teacher DC Randle Teacher in receiving The

6 Minnesota Association of Soil and Water Conservation Districts teacher award. Ms. Van Denburgh attended teacher negotiations, Indian education feast, she was glad to see the chemical health resources link added to website, received calls regarding the policy, and contacted MSBA to get their opinion on the policy regarding health insurance that the District is proposing. Mr. Grams will attend negotiations next week, attended FPAC meeting, and attended student of the month. Mr. Anderson attended and toured the facility for the STEP program in Anoka, attended ACT, FPAC and ECSU meetings, attended the Drug awareness program well attended great information and Mr. Roberts work with the committee. Mr. Anderson reviewed the committee recommendation for evaluating the superintendent. Ms. Glover attended the Health Care Reform update, FPAC meeting, and attended a 30 minute communication meeting with Mr. Saxton. Ms. Kelly attended teacher negotiations, and the dialogue session for Delegate Assembly resolutions. Ms. Kelly and Mr. Roberts will attend the Delegate Assembly December 7, to vote on resolutions. She received phone calls regarding the proposed policy regarding health insurance. Administrative Reports District Leadership Team (DLT) - Leadership and District of Choice Mr. Neubauer and Mr. Finn have formatted how recent meetings are held. The goal is to promote the District as the District of Choice. Focus will be building leadership within the system, working with potential leaders, and development of programming. ExplorelPlan Results Mr. Neubauer reviewed the results of Explore/PLAN test data. Percentages were given at local and national levels. Benchmarks were summarized for English, mathematics, reading and science for 8 th and 10 th grade students. The District is actively pursuing offering the ACT free of charge this spring and also looking at a variety of pathways to offer students after graduation. Patient Protection and Affordable Care Act Mr. Lindberg reviewed provisions that the proposed policy for insurance looks to address. The proposed policy is to address how the District can comply with the Affordable Care Act. The School Board is asked to review and submit questions to Mr. Lindberg. Discussion followed. Other Matters 2014A Authorizing Resolution Bond Rejimding 2005A Motion was made by Ms. Glover second by Mr. Anderson. Mr. Nelson explained refunding of the bond and benefits for the District and tax payers. Motion carried 7-0. Ten minute recess at 8:52 p.m. Closed Session - Negotiation Parameters Closed Session: Motion by Ms. Van Denburgh, second by Mr. Anderson. Vote: 7-0. Time: 9:05 p.m. BE IT RESOLVED by the School Board of Independent School District No. 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd. I (b) ofthe Open Meetings Law, Minnesota Statutes Chapter Resume Open Meeting: Motion by Ms. Van Denburgh: I move that the open meeting be resumed, second by Mr. Roberts. Vote: 7-0. Time: 10:07 p.m. The regular meeting was adjourned at 10:07 p.m. David L. Anderson, School Board Clerk

7 VI. B. 2014A AUTHORlZING RESOLUTION BOND REFUNDING 200SA CERTIFICATION OF MINUTES RELATING TO GENERAL OBLIGATION CROSSOVER REFUNDING BONDS, SERlES 2014A Issuer: Independent School District No. IS CSt. Francis), Minnesota Governing Body: School Board Kind, date, time and place of meeting: A regular meeting held on November 2S, 2013 at 7:00 p.m. at the School District offices. Members present: David L. Anderson, Suzanne Erkel, Jane t Glover, Harry Grams, Amy Kelly, David Roberts, and Marsha Van Denburgh Members absent: none Documents Attached: Minutes of said meeting (pages): RESOLUTION AUTHORlZING ISSUANCE AND SALE OF GENERAL OBLIGATION CROSSOVER REFUNDING BONDS, SERlES 2014A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law WITNESS my hand officially as such recording officer on this 2Sth day ofnovember, DJ/Q~4AM School District Clerk

8 Member Janet Glover introduced the following resolution and moved its adoption, which motion was seconded by Member David L. Anderson: RESOLUTION AUTHORIZING ISSUANCE AND SALE OF GENERAL OBLIGATION CROSSOVER REFUNDING BONDS, SERIES 2014A BE IT RESOL VED by the School Board of Independent School District No. 15 (St. Francis), Minnesota (the District), as follows: SECTION 1. AUTHORIZATION. This Board hereby authorizes the issuance and sale of its General Obligation Crossover Refunding Bonds (the Bonds) in an amount not to exceed $6,900,000. The proceeds of the Bonds will be used, together with any additional funds of the District which might be required to refund, in advance of maturity on February 1, 2016 (the Crossover Date), the 2017 through 2026 maturities, aggregating $6,545,000 in principal amount, of the District's $10,715,000 General Obligation Alternative Facilities Bonds, Series 2005A, dated as of August 1,2005 (the Refunded Bonds) in a "crossover refunding" as defined in Minnesota Statutes, Section , Subdivision 13. SECTION 2. APPROVAL OF SALE OF THE BONDS. The Board Chair and the Superintendent or the Director of Business Affairs are hereby authorized to approve the sale of the Bonds in an aggregate principal amount of not to exceed $6,900,000 and to execute a bond purchase agreement for the purchase of the Bonds with Northland Securities, Inc. (NSI), provided the True Interest Cost does not exceed 3.00% per annum and the savings meet the 3% savings test as set forth in Minnesota Statutes , subdivision 12. SECTION 3. ADOPTION OF APPROVING RESOLUTIONS. Upon approval of the sale of the Bonds by the Board Chair and the Superintendent or the Director of Business Affairs, the School Board will take action at its next regularly scheduled meeting thereafter to adopt the necessary approving resolutions as prepared by the District's bond counsel. SECTION 4. STATE CREDIT ENHANCEMENT PROGRAM. (a) The District hereby covenants and obligates itself to notify the Commissioner of Education (the Commissioner) of a potential default in the payment of principal and interest on the Bonds and to use the provisions of Minnesota Statutes, Section 126C.55 to guarantee payment of the principal and interest on the Bonds when due. The District further covenants to deposit with the Registrar or any successor paying agent three (3) days prior to the date on which a payment is due an amount sufficient to make that payment or to notify the Commissioner that it will be unable to make all or a portion of that payment. The Registrar for the Bonds is authorized and directed to notify the Commissioner if it becomes aware of a potential default in the payment of principal or interest on the Bonds or if, on the day two (2) business days prior to the date a payment is due on the Bonds, there are insufficient funds to make that payment on deposit with the Registrar. The District understands that as a result of its covenant to be bound by the provision of Minnesota Statutes, Section 126C. 55, the provisions of that section shall be binding as long as any Bonds of this issue remain outstanding. (b) The District fm1her covenants to comply with all procedures now and hereafter established by the Depm1ments of Management and Budget and Education of the State of

9 Minnesota pursuant to Minnesota Statutes, Section 126C.55, subdivision 2(c) and otherwise to take such actions as necessary to comply with that section. The chair, clerk, superintendent or Director of Business Affairs is authorized to execute any applicable Minnesota Department of Education forms. SECTION 5. OFFICIAL STATEMENT. NSI is authorized to prepare and distribute an Official Statement related to the sale of the Bonds. SECTION 6. EXPIRATION OF AUTHORITY. Ifthe Board Chair and the Superintendent or the Director of Business Affairs have not approved the sale of the Bonds to NSI and executed the related bond purchase agreement by December 31,2014, this resolution shall expire. Upon vote being taken thereon, the following voted in favor thereof: David 1. Anderson, Suzanne Erkel, Janet Glover, Harry Grams, Amy Kelly, David Roberts, and Marsha Van Denburgh and the following voted against the same: none whereupon the resolution was declared duly passed and adopted. MOTION: SECOND:

10 IV. B. ROUTINE PERSONNEL ITEMS BE IT RESOLVED by the School Board of independent School District No. 15 that the PersOlmei actions as listed below be approved: Name Gomes, Kara NEW EMPLOYMENT Replacement Position Position Site Days! HrsI Salary for Status Year Day Level EA Special NEW SFHS CONT \T~ 6.0 B2212 Education POSITION Wage Effective $12.6\ 12/041J3 Name INTERNAL TRANSFERS Current Position! Current Current New Position! Location Da~ Salary Location DayS!Hrs NewSaJary Effective LEAYES OF ABSENCE Expected Duration Most recont assignment Name Englund, Diane Schwieters. Tina Stanley, Tamara Franz. Mary Beth Ward, Jan Position Location From To DayS/Year HrsI Day School Social Worker EBCS '01] 8/13 12/02113 EA Special Education CCCS 01113/14 01 / EA Special Education CCCS 01 / / 14 EA Health Services CCCS J J 122/l3 12/091) 3 EA CCCS 12/02 / 13 12/09/] 3 I Name Mathison. Keith McMullen, Sarah RESIGNATION/RETIREMENTSffERMINATIONSIDISCONTINUANCE OF POSITION Position Site Reason Effecti e Ust WorkDay Night Lead Custodian SFES Resignation 11 /29/13 I EA Special Education CSVS Tennination 11/ / 13 MOTION: SECOND: 12/09113

11 IV. D. APPROVAL OF LEASE - GROUNDS TRACTOR BE IT RESOLVED that the School Board of Independent School District No. 15 approve the lease/purchase agreement with John Deere for a Utility Tractor and Loader over five (5) years with a $1 buyout at lease end. Total cost oflease purchase $44, Background: Grounds department planned trade of current utility tractor as budgeted. MOTION: SECOND: 12/09/13

12 IV. E. GIFT ACKNOWLEDGMENT(S) BE IT RESOLVED by the School Board of Independent School District No. 15 that the following gifts be hereby accepted as set forth in the attached donor form(s): $47.55, Laurie Karst -Razoo Give Mn. org, to SFE to be used as needed $216.86, SFE-APT, to SFE for Math & Reading Night teacher salary 14 hours $82.86, SFE-APT, to SFE for Activity Nights, nurse for 6 hours $8,224.00, St. Francis Grid Club, football coaching salaries $310.94, Wells Fargo Educational Matching Gift Program, to SFHS at principal's discretion $124.39, Wells Fargo Educational Matching Gift Program, to EBCS at principal's discretion $66.00 (in kind), Troy & Kathryn Ferguson, (3) Discovery Kids Robo Pup models for Kids Connection $ (in kind), Troy & Kathryn Ferguson, gift basket for The Courier open house MOTION: SECOND: 12/09113

13 VI. A. APPROVAL OF PAYABLE 2014 FINAL LEVY CERTIFICATION BE IT RESOLVED by the School Board of Independent School District No. 15 that the final 2013 payable 2014 Property Tax Levy be certified as follows : Category GENERAL FUND General RMV Voter Approved General RMV Other General NTC Other TOTAL GENERAL FUND COMMUNITY SERVICE DEBT SERVICE Debt Service - Voter Approved Debt Service - Other Debt Service - OPEB TOTAL ALL DEBT SERVo FUNDS TOT AL ALL FUNDS Amount $ 0 2,815, ,739, $4,554, $353, $4,582, , , $6,194, $11,102, [ TOTAL CERTIFIED LEVY $11,102, [ MOTION: SECOND: 12/09/13

14 Levy Certification Page 1 of1 Minnesota Department of Education Levy Limitation and Certification Report 2013 Payable 2014 District Number-Type: District Name: ST. FRANCIS PUBLIC SCHOOL DISTRICT Home County: ANOKA Date Printed: 1214/13 Limits Updated: 11126/13 Certified Submitted: LIMIT PROPOSED CERTIFIED SUBTOTALS BY LEVY CATEGORY GENERAL - RMV VOTER - JOBZ EXEl'v1PT GENERAL - RMV OTHER -10BZ EXEl'v1PT GENERAL - NTC VOTER - JOBZ EXEl'v1PT GENERAL - NTC OTHER -10BZ EXEl'v1PT COMMUNITY SERVICE - NTC OTHER - JOBZ EXEMPT GENERAL DEBT - NTC VOTER - JOBZ NONEXEMPT GENERAL DEBT - NTC OTHER - JOBZ NONEXEMPT OPEB DEBT - NTC VOTER - JOBZ NONEXEMPT OPEB DEBT - NTC OTHER - 10BZ NONEXEMPT ,815, ,815, ,815, ,739, ,739, ,739, , , , ,582, ,582, ,582, , , , , , , SUBTOTALS BY FUND GENERAL FUND COMMUNITY SERVICES FUND GENERAL DEBT SERVICE FUND OPEBIPENSION DEBT SERVICE FUND 4,554, ,554, ,554, , , , ,511, ,511, ,511, , , , SUBTOTALS BY TAX BASE REFERENDUM MARKET VALUE NET TAX CAPACITY 2,815, ,815, ,815, ,286, ,286, ,286, SUBTOTALS BY TRUTH IN TAXATION CATEGORY VOTER APPROVED OTHER 4,582, ,582, ,582, ,520, ,520, ,520, TOTAL LEVY TOTAL LEVY 11,102, ,102, ,102, The school district must submit the completed original of this form to the home county auditor by December 29,2013. A duplicate form must be submitted to Minnesota Department of Education, Program Finance Division, 1500 Highway 36 West, Roseville, MN 55113, by January 7, The certified levy listed above is the levy voted by the school board for taxes payable in Signature of School Board Clerk Date of Certification httn"~//w1. e(il1 Cl'lti()n. state. mn.uslt,evvcertificationinrintcertified.isf 12/4/2013