September 18, 2015 BOARD OF DIRECTOR S MEETING. Hal Holmes Community Center Kittitas County Ellensburg, Washington

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1 September 18, 2015 BOARD OF DIRECTOR S MEETING Hal Holmes Community Center Kittitas County Ellensburg, Washington

2 BOARD OF DIRECTORS Count ByLaws Ref Population Executive Board Seat Title First Name Last Name County 13 < Quorum Executive Committee 1 3.4a President Commissioner David Sauter Klickitat 2 3.4a V-President Councilmember Stephanie Wright Snohomish 3 3.4a Sec/Treasurer Commissioner Obie O'Brien Kittitas 4 3.4b, IP-President Commissioner Helen Price Johnson Island Board of Directors Board Seat Title First Name Last Name County 5 3.4b P-President Commissioner Todd Mielke Spokane 6 3.4f 2,017,000 King County Executive Councilmember Dow Constantine King 7 3.4e 1 2,017,000 King County Council Councilmember Reagan Dunn King 8 3.4e 2 821,000 Pierce County Councilmember Connie Ladenburg Pierce 9 3.4e 3 741,000 Snohomish County Councilmember Dave Somers Snohomish e 4 484,000 Spokane County Commissioner Shelly O'Quinn Spokane e 5 442,000 Clark County Councilor Tom Mielke Clark e 6 264,000 Thurston County Commissioner Cathy Wolfe Thurston e 7 255,000 Kitsap County Commissioner Robert Gelder Kitsap e 8 248,000 Yakima County Commissioner Kevin Bouchey Yakima e 9 207,000 Whatcom Councilmember Jack Louws Whatcom e ,000 Benton Commissioner Jerome Delvin Benton d 1 Eastern Region Commissioner Al French Spokane d 2 Eastern Region Commissioner Carolann Swartz Grant d 3 Eastern Region Commissioner Dale Snyder Douglas d 4 Eastern Region Commissioner Bob Koch Franklin c 1 Western Region Councilmember Ken Klein Snohomish c 2 Western Region Commissioner Jim McEntire Clallam c 3 Western Region Commissioner Blair Brady Wahkiakum c 4 Western Region Commissioner Ken Dahlstedt Skagit Board Alternate Seat Title First Name Last Name County 3.4f 2,017,000 King County Executive Councilmember Joe McDermott King 3.4e 1 2,017,000 King County Council Councilmember Kathy Lambert King 3.4e 2 821,000 Pierce County Councilmember Pat McCarthy Pierce 3.4e 3 741,000 Snohomish County Councilmember Brian Sullivan Snohomish 3.4e 4 484,000 Spokane County Commissioner No positions available Spokane 3.4e 5 442,000 Clark County Councilor No designee assigned Clark 3.4e 6 264,000 Thurston County Commissioner Bud Blake Thurston 3.4e 7 255,000 Kitsap County Commissioner Charlotte Garrido Kitsap 3.4e 8 248,000 Yakima County Commissioner Mike Leita Yakima 3.4e 9 207,000 Whatcom Councilmember Pete Kremen Whatcom 3.4e ,000 Benton Commissioner James Beaver Benton 3.4d 1 Eastern Region Commissioner Scott Hutsell Lincoln 3.4d 2 Eastern Region Commissioner Jim Johnson Walla Walla 3.4c 1 Western Region Commissioner Edna Fund Lewis 3.4c 2 Western Region Commissioner Dennis Weber Cowlitz Affiliate Presidents Board Affiliates (Non-voting Mbrs) First Name Last Name County ACCIS Michael Sloon Spokane ACHS Gail Goodwin Grant WACCCs Dayna Prewitt Douglas WCAA Loretta Smith Kelty Benton WSACE Grant Morgan Garfield WSACRPD Gary Christensen Skagit WSALPHO Dorene Hersh King WSEMA Sean Davis Franklin WSUEXT Todd Murray Skamania WSAC Board of Director's Meeting September 18, 2015 Page 1 of 100

3 AGENDA FOR WSAC BOARD OF DIRECTORS MEETING Friday, September 18, 2015, 10:30 a.m. 2:30 p.m. Kittitas County Lunch Provided Hal Holmes Community Center Call in Information: N. Ruby St. Meeting #: Ellensburg, WA Hal Holmes Website - Driving Directions TIME* Encl. PRESENTER(s) AGENDA TYPE 10:30 a.m. President Sauter CALL TO ORDER and Introductions; Establish Quorum President Sauter 1. APPROVE Agenda Action President Sauter 2. APPROVE MINUTES: May 6, 2015 Action WSAC BUSINESS 11:15 a.m. Noon President Sauter 3. President s Report Report Commissioner Dahlstedt Commissioner Mielke Councilmember Hague Others President Sauter Board Members WSAC Officers: President Sauter Vice President Wright Sec/Treasurer O Brien Past President Price Johnson WSAC Staff: Eric Johnson Karlyn Shannon WORKING LUNCH PROVIDED 4. NACo Reports Report 5. WSAC Board of Director Reports from activities on Statewide Boards and Commissions Presentation by WSAC Board Members on Current Issues relating to Statewide Boards and Commissions they serve/represent WSAC on 1. King County Councilmember Dave Upthegrove, LEOFF Board 2. Others Proposed WSAC Budgets a) Proposed 2016 Success Goals and Key Actions b) Proposed 2016 Special Fund Budget c) Proposed 2016 WSAC Operating Budget d) Proposed 2016 General, Transportation and Timber Dues Actions: Consider Adopting Resolution a. Recommending Proposed 2016 WSAC Goals and Actions b. Approving 2016 WSAC Special Fund Operating Budget c. Recommending Proposed 2016 WSAC Operating Budget d. Recommending 2016 WSAC General, Transportation and Timber Dues Report Action 12:15 p.m. President Sauter Josh Weiss Legislative Steering Committee Roster Actions: Consider Confirmation of LSC Roster Resolution: Action 12:30 p.m. President Sauter Eric Johnson Federal Issues and Relations Committee Actions: Consider Confirmation of Roster Resolution: Action 12:45 p.m. Derek Anderson 1:00 p.m. Derek Anderson 9. Boards and Commissions (Nominations and Appointments) Actions: Consider Adopting Nominations and Appointments Resolutions: and WSAC Annual Conference Site Selection Resolutions: Action Action WSAC Board of Director's Meeting September 18, 2015 Page 2 of 100

4 TIME* Encl. PRESENTER(s) AGENDA TYPE 1:15 p.m. Josh Weiss 11. Procedures for Legislative Agenda Approval 1:30 p.m. Josh Weiss 12. Legal Committee Charter POSSIBLE EXECUTIVE SESSION Update/ Input Update/ Input 1:45 p.m. Eric Johnson Josh Weiss STAFF REPORTS 13. Executive Session Pending Litigation/Amicus Curiae Brief Update Report 2:15 p.m. Eric Johnson 14. Executive Director Report OTHER BUSINESS Karlyn Shannon 15. Business and Finance Report Derek Anderson 16. Communications and Member Services Report Josh Weiss 17. Policy and Legislative Relations Report Eric Johnson Goals and Actions Update Report 2:30 p.m. President Sauter Adjourn *ALL times are approximate only Next Meeting: Scheduled for Tuesday, November 17, 2015, Noon 4:00 p.m. WSAC Annual Conference - Skamania County, Skamania Lodge WSAC Board of Director's Meeting September 18, 2015 Page 3 of 100

5 Washington State Association of Counties MINUTES OF MEETING OF THE BOARD OF DIRECTORS May 6, 2015 Opening A regularly scheduled meeting of the Board of Directors of the Washington State Association of Counties (WSAC) was held on Wednesday, May 6, 2015 starting at approximately 5:00 p.m. at Suncadia Resort, Kittitas County, Cle Elum, Washington. All directors had been previously notified of the meeting pursuant to the Association Bylaws. Board members present: President David Sauter, Vice President Stephanie Wright, Secretary/Treasurer Obie O Brien, Immediate Past President Helen Price Johnson, Connie Ladenburg, Shelly O Quinn, Tom Mielke, Cathy Wolfe, Kevin Bouchey, Jerome Delvin, Al French, Carolann Swartz, Dale Snyder, Ken Klein (phone), Jim McEntire, Blair Brady, Ken Dahlstedt, Kathy Lambert, Charlotte Garrido, Pete Kremen, Scott Hutsell, Jim Johnson, Edna Fund, Dennis Weber. A quorum was present. Staff and others present: Eric Johnson, Josh Weiss, Karlyn Shannon, Derek Anderson, Laura Merrill. Call to Order and Approval of Agenda: The meeting was called to order at 5:00 p.m. It was moved by Blair Brady and seconded by Connie Ladenburg to approve the agenda as drafted. The motion was passed. Approval of minutes of previous meeting: It was moved by Scott Hutsell and seconded to approve the minutes as drafted. The motion carried to adopt the minutes of the February 4, 2015 meeting as drafted. The motion was passed. WSAC Business Actions Statewide Boards and Commissions Nominations and Appointments: Derek presented the positions up for approval. Open positions that are an appointment by the WSAC Board of Directors: Resolution # : Vacancy on the County Road Administration Board, population 125,000+. Kathy Lambert, King County Councilmember is seeking appointment for this vacancy. A motion was made by Blair Brady to approve resolution # which appoints Kathy Lambert, King County Councilmember, to fill the County Road Administration Board, population 125,000+ position. The motion was seconded. The motion carried. Resolution # : Vacancy on the County Road Administration Board, population 20, ,000. Steve Rodgers, Pacific County Commissioner, Bob Koch, Franklin County Commissioner, and Lisa Janicki, Skagit County Commissioner are seeking appointment for this vacancy. A vote was held according to the WSAC Comprehensive Policy Manual. A motion was then made by Blair Brady and seconded by Helen Price Johnson to approve resolution # which appoints Lisa Janicki, Skagit County Commissioner, to fill the County Road Administration Board, population 20, ,000 position. The motion was seconded. The motion carried. Resolution # : Vacancy on the County Road Administration Board, County engineer population > 125,000. Brian Stacy, Pierce County Engineer is seeking appointment for this vacancy. A motion was made by Helen Price Johnson and seconded by Scott Hutsell to approve resolution # which appoints Brian Stacy, Pierce County Engineer, to fill the County Road Administration Board, County engineer population > 125,000 position. The motion was seconded. The motion carried. Open positions that are nominations to Governor Jay Inslee by the WSAC Board of Directors are: Resolution # : Vacancy on the Sentencing Guidelines Commission. Terri Jeffreys, Mason County Commissioner is seeking nomination for this vacancy. A motion was made by Blair Brady and seconded by Obie O Brien to approve resolution # which nominates Terri Jeffreys, Mason County Commissioner to fill the Sentencing Guidelines Commission position. The motion carried. Resolution # : Vacancy on the State Council on Aging. Joe Gardner, Cowlitz County Commissioner is seeking nomination for this vacancy. A motion was made and seconded by Blair Brady to approve resolution # which nominates Joe Gardner, Cowlitz County Commissioner, to fill the State Council on Aging position. The motion carried. WSAC Board of Director's Meeting September 18, 2015 Page 4 of 100 1

6 Washington State Association of Counties MINUTES OF MEETING OF THE BOARD OF DIRECTORS May 6, 2015 Resolution # : Vacancy on the Emergency Management Council (Alternate). James L. Duncan, Walla Walla County Commissioner is seeking nomination for this vacancy. A motion was made by Blair Brady and seconded by Helen Price Johnson to approve resolution # which nominates James L. Duncan, Walla Walla County Commissioner, to fill the Emergency Management Council (Alternate) position. The motion carried. Open positions that are nominations to State Agencies by the WSAC Board of Directors are: Resolution # : Vacancy on the Transportation Improvement Board. Terri Jeffreys, Mason County Commissioner and Terry Ryan, Snohomish County Councilmember, are seeking nomination for this vacancy. A motion was made by Helen Price Johnson and seconded by Obie O Brien to approve resolution # which nominates Terri Jeffreys, Mason County Commissioner and Terry Ryan, Snohomish County Councilmember, to the Transportation Improvement Board position. The motion carried. New materials introduced to the Board. The Administrative Office of the Courts presented WSAC with a request for participation on the Policy and Planning Committee of the Board of Judicial Administration. Resolution # : Request by the Administrative Office of the Courts to fill a Liaison position on the Policy and Planning Committee of the Board of Judicial Administration. Keven Bouchey, Yakima County Commissioner, was nominated to serve as the Liaison position with Kathy Lambert, King County Councilmember, as an alternate. A motion was made by Al French and seconded by Ken Dahlstedt to approve resolution # which nominates Keven Bouchey, Yakima County Commissioner, and Kathy Lambert, King County Councilmember, as an alternate to the Liaison position on the Policy and Planning Committee of the Board of Judicial Administration position. The motion carried. Open positions that received no nominations during the meeting: Forensic Investigations Council 2016 Proposed Board of Directors Meeting Schedule: Eric presented the proposed 2016 meeting schedule for the Board of Directors. The proposed schedule is earlier than normal due to the limitations for reserving locations. Resolution # : A motion was made by Carolann Swartz and seconded by Jim McIntire to approve Resolution # which allows the WSAC Board of Directors to establish the 2016 Regular Meeting Schedule and allows WSAC staff to publish and advise members and affiliates of the 2016 Regular Meeting Schedule. The motion was passed. Amicus Brief: Josh presented a request by Spokane County for an Amicus Brief in Support of Spokane County s Petition for Discretionary Review in Envision Spokane v. Spokane Entrepreneurial Center, et al., Washington Supreme Court Cause No A motion was made by Blair Brady and seconded to approve the motion to authorize WSAC to draft and submit an amicus brief on behalf of Spokane County. The motion carried. Reports Other Activity & Staff Reports: In the interest of time President David Sauter deferred his report, members reported on NACo and state boards and commissions activities. Staff reports were presented as submitted. Refer to the board packet. WSAC Board of Director's Meeting September 18, 2015 Page 5 of 100 2

7 Washington State Association of Counties MINUTES OF MEETING OF THE BOARD OF DIRECTORS May 6, 2015 Closing Next Meeting: The next meeting of the Board of Directors will be on September 18, 2015 in Ellensburg, Kittitas County. Adjourn: There being no further business; President David Sauter adjourned the meeting at 8:00 p.m. Respectfully submitted: ATTEST: Obie O Brien, Secretary/Treasurer David Sauter, President WSAC Board of Director's Meeting September 18, 2015 Page 6 of 100 3

8 September 18, 2015 BUSINESS ACTION AND REPORTS WSAC Board of Director's Meeting September 18, 2015 Page 7 of 100

9 September 18, 2015 TO: FROM: SUBJ: WSAC Board of Directors and Alternates Eric Johnson, Executive Director Proposed 2016 Operating Budget Proposed 2016 Special Fund Budget Proposed 2016 Success Goals and Key Actions Background The adoption of WSAC s Annual Operating Budget, Success Goals and Key Actions in addition to WSAC's Special Fund Budget has four primary steps that engage WSAC leadership and members: 1. WSAC Staff and Board of Directors Biennial Planning Process to outline potential strategic success goals and preliminary identification of key actions. (May 2015, Kittitas County) 2. Executive Board. (August 2015, Klickitat County) a. Review the current fiscal year s budget, goals and actions; and b. Develop a set of preliminary Success Goals and Actions; and c. Create a proposed 2016 Operating and Special Funds Budget; and d. Develop proposed 2016 General, Transportation and Timber Dues Schedule 3. Board of Directors. (September 2015, Kittitas County) The Board of Directors will review the proposals from the Executive Board, and after consideration: a. Approve the 2016 Special Fund Operating Budget; and b. Recommend to the WSAC Membership the Proposed 2016 Operations Budget; and c. Recommend to the WSAC Membership the Proposed 2016 General, Transportation and Timber Dues schedule; and d. Recommend to the WSAC Membership the Proposed 2016 Success Goals and Key Actions. 4. Membership. (November 2015, Skamania County) During the Annual Business Meeting, members shall consider the recommendation from the Board of Directors and: a. Consider and approve a 2016 Annual Operations Budget; and b. Consider and approve 2016 General, Transportation and Timber Dues Schedule; and c. Consider and approve the Proposed 2016 Success Goals and Actions Proposed Operations Budget The Executive Board s proposed 2016 WSAC Operations Budget contains a proposed general, transportation and timber dues increase (2.4%) while still maintaining general dues collection at a level lower than that in Additionally, the Executive Board s 2016 Proposed Operations Budget proposes to add a modest 4% to WSACs reserve as a response to WSACs 2012 Audit Report to initiate a risk reserve balance to provide for three months of operations and the risk of lost dues revenues. The major elements of the 2016 Proposed Operations and Special Fund Budgets are as follows: Adds 4% ($19,101) to WSAC cash reserves 2.4% increase ($27,557) in general, transportation and timber dues Continues contract services and revenues for: WSAC Board of Director's Meeting September 18, 2015 Page 8 of 100

10 Puget Sound Partnership (Coastal Counties Caucus) Department of Natural Resources Timber Program Coordination Forest and Fish Policy Participation Grant Office of Columbia River Office of Financial Management (County Transportation Metrics and Programs) Targeted Base Salary Adjustments to Implement Salary Study 2% Cost of Living Adjustment (COLA) for Staff not receiving Base Salary Adjustment 2.75% Medical benefits estimated increase 1.00% 401K discretionary contributions increase Contract legislative professional services Three legislative receptions in conjunction with LSC meeting Regional Legislative Advocacy Meetings Legislative Steering Committee Biennial Planning Meeting Facilitator Affiliate, Business partners, and member support service program enhancements Recommendation The Executive Board recommends approval of Resolution to: a. Approve the 2016 Special Fund Operating Budget b. Recommend to the WSAC Membership the Proposed 2016 Operations Budget c. Recommend to the WSAC Membership the Proposed 2016 General and Transportation Dues Schedule d. Recommend to the WSAC Membership the Proposed 2016 Success Goals and Key Actions WSAC Board of Director's Meeting September 18, 2015 Page 9 of 100

11 Proposed 2016 Operating Success Goals and Key Actions & Proposed 2016 WSAC Operations and Special Fund Budgets As Recommended by the WSAC Executive Committee WSAC Board of Director's Meeting September 18, 2015 Page 10 of 100

12 2016 Proposed Operating Budget, Success Goals and Key Actions Our proposed 2016 WSAC Operating Budget provides for fiscal stability, an increase in dues to support our service delivery success goals and associated key actions, and a contribution to our fund reserve as recommended by our 2013 audit report. This budget continues to allow us to focus on our core responsibilities: Advocacy for our member counties, communicating with and between members, training and education, and business services. We intend to continue to establish collaborative and cooperative relationships with our affiliate groups: Washington County Administrators Association Washington State Association of County Engineers Washington State Association of Local Public Health Officials Association of County Human Services Association of Clerks of the Boards/Councils Association of County/City Information Services WSU Extension Association of County And Regional Planners Washington State Emergency Management Association We will build upon the value created by legislative advocacy partnerships with the Washington Association of County Officials, Association of Washington Cities, Washington Association of Prosecuting Attorneys, Association of Washington Business and so many other organizations and individuals vital to furthering our agenda. This budget allows us to build upon strides made in earned media and increased communication, editorial board and op-ed meetings, and social media presence. Consistent with WSAC policy, we recommend a 2.4% dues increase; even with this dues increase, general dues are less than they were in WSACs unrestricted reserves remain lower than desired: 11% of WSAC annual operations. This budget allows WSAC to continue its role in leading our County Fiscal Sustainability Initiative; targeted leadership and issue based training; a forum for communication amongst peers; support to our county affiliates and appointed officials who carry out the work on behalf of our elected officials. For over 100 years, WSAC has served Washington s 39 Counties. Our goal is to continue to see WSAC proactively meet the needs of our member counties as they provide service to our nearly 7 million residents, our business community and visitors to our state. David Sauter, President Klickitat County Commissioner Obie O Brien, Secretary Treasurer Kittitas County Commissioner Stephanie Wright, Vice President Snohomish County Councilmember Helen Price Johnson, Past President Island County Commissioner 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 11 of 100

13 PARTNER RELATIONS Success Goal: WSAC has strong formal and informal relationships with partner and affiliate organizations Key Actions Identify intended and potential outcomes from leadership meetings between WSAC/WACO Continue leadership meetings between AWC/WSAC WSAC staff/leadership attending affiliate and partner meetings/conferences Hold annual affiliate leadership meeting with WSAC staff and officers Invite WSAC affiliate presidents and respective legislative chairs and interested affiliate members to attend LSC meetings, receptions and events Develop WSAC Affiliate Financial Policy/Checklist to establish clear financial management, stewardship, and fiduciary responsibilities for affiliate members Create or review affiliate/partner agreements that reflect the services provided/benefits/values of the partnerships: o Washington County Administrators Association o Washington State Association of County Engineers o Washington State Association of Local Public Health Officials o Association of County Human Services o Association of Clerks of the Boards/Councils o Association of County/City Information Services o Washington State University Extension o Association of County And Regional Planners o Washington State Emergency Management Association o National Association of Counties WSAC LSC co-chairs meeting with WACO Legislative Committee Invite WACO affiliate presidents and legislative chairs to attend LSC meetings, receptions and events Distribute WSAC Legislative Bulletin to all WSAC affiliate members and WACO members Distribute Legislative Alerts to appropriate WACO members and WSAC affiliate members Work with AWC, WACO, WAPA, and other partners on joint legislative issues 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 12 of 100

14 MEMBER ENGAGEMENT Success Goal: Increase membership participation through a wide array of relevant resources, services and activities Key Actions Identify members needs through formal and informal processes Continue to develop and distribute content for website/social media Staff training on social media & other tools Provide increased online training opportunities Targeted outreach/membership relationship building Invite/bring a non-participating WSAC member to LSC reception and/or webinar Regular peer engagement by Board/LSC members Intergovernmental engagement o [CoG s/councils/trainings on common required areas (PRA, OPMA)] WSAC regional meetings/conferences/webinars WSAC roadshows: tools/tips/trainings/feedback Board/committee prioritization & recruitment of non-active members Session at County Leaders Conference on how to get the most out of your membership Upgrade video and teleconferencing capabilities Develop member task force to address training & education Develop WSAC membership booklet resources/benefits/opportunities Custom annual reports for each county illustrating the value of WSAC membership Look for ways and opportunities to increase support for member travel to events and activities WSAC officers/executive/directors meet with all counties via systematic courthouse briefings 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 13 of 100

15 PUBLIC POLICY Success Goal: WSAC is recognized as a premier advocacy organization that achieves our public policy objectives through the effective planning and implementation of a multifaceted advocacy program Key Actions Continue effective work on media campaigns and outreach to secure earned media, editorial board meetings, and development of op-eds as appropriate to implement legislative agenda Create a Legal Committee to develop and propose a legal/litigation strategy for consideration by the WSAC Board of Directors Establish legislative leadership focus, to include interim meetings Participate in the early formulation and development of any initiatives and referendums impacting county government Continue to improve receptions o Increase Legislator attendance o Include affiliates and WACO members o County specific meetings w/legislators during session Conduct regional legislative briefings Explore ways to provide staff opportunity for research and training Gather and maintain relevant data information on County Government Continue to develop stronger partnership and business relationship with Municipal Research Services Center Compile and track WSAC member relationships w/legislators Explore App that tracks Legislator contact/feedback 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 14 of 100

16 OUR RESOURCES Success Goal: WSAC is sustained by diverse and adequate funding; robust members participation; and quality leadership Key Activities Explore the establishment of a business partner coordinator position Establish a committee w/business partners & members to advise on non-dues revenue options Explore additional business lines for affinity program Staff and member identification of corporate and private sponsorships Business partner spotlight in newsletter/website WSAC mobile app sponsored by business partners Provide services, i.e. HR recruitment, facilitation Identify potential additional state contract opportunities Increase direct marketing to counties of WSAC revenue generating programs Targeted outreach to non-active/new members understand value WSAC brings to counties Identify private funders/grant opportunities Study the creation of WSAC Leadership Academy/Cohort i.e., NACo County Leadership Institute 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 15 of 100

17 2016 BUDGET PLANNING - ASSUMPTIONS Cash & Other Assets Est. Revenue/ Net Increase Est. Expense/ Net Decrease Cash Reserves 4% $19,101 Video and photography equipment $7,500 Computer refresh cycle as needed $6,000 Maintain WSAC s designated reserve for the Washington Counties Building $202,000 Revenues Increase in general, transportation and timber dues 2.4% $27,557 Continuation of the Transportation Performance Metrics and Columbia River projects, reduction of the Puget Sound Partnership project and a new DNR Forest Practices Board project $6,020 Expenses COLA $12,348 Medical benefits increase %. Employee contributions remain the same for individual and family rates $471 per FTE/per yr Targeted staff increases $22, K additional discretionary contribution - 1% $11,364 3 legislative receptions in conjunction with LSC meetings $5,000 LSC biennial planning meeting facilitator $5,000 7 legislative advocacy meetings $2,800 Affiliate and member support services agreement $55,000 $85, WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 16 of 100

18 2016 PROPOSED SALARY RANGES Position/Title Salary Range Executive Director 132, ,099 Director of Government Relations 120, ,000 Finance and Administration Director 89, ,993 Communications and Member Services Director 80,605 94,039 Senior Policy Director 94, ,831 WSALPHO Managing Director 94, ,831 Policy Director 83,614 99,747 Policy Analyst 70,000 90,000 Visual Lead 60,455 70,530 Finance Assistant Communications and Member Services Assistant 49,637 57, WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 17 of 100

19 2016 PROPOSED OPERATING BUDGET AND 3 YEARS PRIOR 2013 Actual 2014 Actual 2015 Adopted Budget 2016 Proposed Budget Revenue General, Transportation & Timber Dues $ 1,232,298 $ 1,273,394 $ 1,300,307 $ 1,327,864 Business Partner Fees 3,500 3,410 7,000 7,000 Affiliate Assessments 386, , , ,602 Contract Services 776, , , ,500 Insurance Services 65,296 61, Conferences and Events 112, , , ,000 Other Misc. Income 4,755-1,000 1,000 Total Revenue $ 2,582,438 $ 2,433,999 $ 2,657,217 $ 2,692,966 Operating Expense Payroll and Benefits - General $ 1,375,861 $ 1,341,397 $ 1,395,959 $ 1,543,425 Meetings, Travel and Hosting 126, , , ,100 Conferences and Events 71, ,193 87,800 71,000 Professional Services 779, , , ,370 Technology and Telecom 48,297 44,678 42,800 39,970 General Operating 189, , , ,550 Total Operating Expense $ 2,591,169 $ 2,479,821 $ 2,681,759 $ 2,766,415 Budgeted Net Income (Loss) $ (8,731) $ (45,822) $ (24,542) $ (73,449) 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 18 of 100

20 2016 PROPOSED SPECIAL FUND BUDGET AND 3 YEARS PRIOR 2013 Actual 2014 Actual 2015 Adopted Budget 2016 Proposed Budget Revenue Endorsement & Marketing $ 101,869 $ 108,521 $ 124,000 $ 170,000 Other Misc. Income 284 3, Interest and Dividend Income Total Revenue $ 102,403 $ 112,689 $ 124,500 $ 171,000 Operating Expense Meetings, Travel and Hosting $ 50,671 $ 60,124 $ 48,600 $ 37,800 Conferences and Events - 8,571 12,000 12,000 Professional Services 9,500 7,500 7,500 7,500 General Operating 5,041 9,217 11,000 7,650 Total Operating Expense $ 65,212 $ 85,412 $ 79,100 $ 64,950 Budgeted Net Income (Loss) $ 37,191 $ 27,277 $ 45,400 $ 106, WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 19 of 100

21 2016 PROPOSED BUDGET (ALL FUNDS) AND 3 YEARS PRIOR 2013 Actual 2014 Actual 2015 Adopted Budget 2016 Proposed Budget Revenue General, Transportation & Timber Dues $ 1,232,298 $ 1,273,394 $ 1,300,307 $ 1,327,864 Business Partner Fees 3,500 3,410 7,000 7,000 Affiliate Assessments 386, , , ,602 Contract Services 776, , , ,500 Insurance Services 65,296 61, Conferences and Events 112, , , ,000 Endorsement & Marketing 101, , , ,000 Other Misc. Income 5,039 3,976 1,250 1,500 Interest and Dividend Income Total Revenue $ 2,684,841 $ 2,546,688 $ 2,781,717 $ 2,863,966 Operating Expense Payroll and Benefits - General $ 1,375,861 $ 1,341,397 $ 1,395,959 $ 1,543,425 Meetings, Travel and Hosting 177, , , ,900 Conferences and Events 71, ,764 99,800 83,000 Professional Services 789, , , ,870 Technology and Telecom 48,297 44,678 42,800 39,970 General Operating 194, , , ,200 Total Operating Expense $ 2,656,381 $ 2,565,233 $ 2,760,859 $ 2,831,365 Net Income (Loss) $ 28,461 $ (18,545) $ 20,858 $ 32,601 Key Metrics and Trends Dues as a % of Total Revenue 45.9% 50.0% 46.7% 46.4% Contracts as a % of Total Revenue 28.9% 25.2% 28.8% 24.8% Period % Change in Total Revenue 8.7% -5.1% 3.6% 3.0% Period % Change in Total Expense 5.9% -3.4% 3.9% 2.6% Actual/Budgeted FTEs Net Income as % of Revenue 1.1% -0.7% 0.7% 1.1% 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 20 of 100

22 BUDGET PROJECTION* (ALL FUNDS) *Budget Projection: 2% Annual Dues Increase; 10% Annual Endorsement & Marketing Increase; 3% Biennial COLA in even years, 10% Medical increase, 2-year audit in even years, 2% annual increase in operating and other expenses Revenue General, Transportation & Timber Dues $ 1,354,421 $ 1,381,510 $ 1,409,140 $ 1,437,323 Business Partner Fees 7,000 7,000 7,000 7,000 Affiliate Assessments 533, , , ,681 Contract Services 280, , , ,138 Insurance Services Conferences and Events 123, , , ,000 Endorsement & Marketing 170, , , ,270 Other Misc. Income 1,500 1,500 1,500 1,500 Interest and Dividend Income Total Revenue $ 2,469,476 $ 2,529,825 $ 2,592,742 $ 2,658,412 Operating Expense Payroll and Benefits - General $ 1,577,707 $ 1,635,273 $ 1,659,166 $ 1,726,238 Meetings, Travel and Hosting 170, , , ,658 Conferences and Events 84,660 86,353 88,080 89,842 Professional Services - Contracts 250, , , ,302 Professional Services - Other 75, ,000 75, ,000 Technology and Telecom 40,769 41,585 42,416 43,265 General Operating 162, , , ,323 Total Operating Expense $ 2,360,758 $ 2,462,485 $ 2,470,823 $ 2,582,627 Net Income (Loss) $ 108,717 $ 67,340 $ 121,919 $ 75, WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 21 of 100

23 2016 CASH RESERVES PROPOSED (ALL FUNDS) AND 3 YEARS PRIOR 2013 Actual 2014 Actual 2015 Adopted Budget 2016 Proposed Budget Beginning Cash Balance, Unrestricted $ 497,572 $ 643,261 $ 477,681 $ 483,539 Cash Flow from Operating Activities Net Income (Loss) from Operations 50,909 (18,545) 20,858 32,601 Change in Assets/Liabilities from Prior Year 118,106 (124,726) - - Net Cash Provided (Used) by Operating Activities $ 169,015 $ (143,271) $ 20,858 $ 32,601 Cash Flow from Investing Activities Capital Purchases (Assets) $ (23,326) $ (22,309) $ (15,000) $ (7,500) Annual Computer Purchases (6,000) Investment in Building Partnership - WCB Net Cash Provided (Used) by Investing Activities $ (23,326) $ (22,309) $ (15,000) $ (13,500) Net Increase (Decrease) in Cash 145,689 (165,580) 5,858 19,101 Ending Cash Balance, Unrestricted $ 643,261 $ 477,681 $ 483,539 $ 502,641 % PY Change 29% -26% 1% 4% $ PY Change 145,689 (165,580) 5,858 19,101 Designations, Unrestricted Cash Board Designated - Building $ 202,000 $ 202,000 $ 202,000 $ 202,000 Undesignated 441, , , ,641 $ 643,261 $ 477,681 $ 483,539 $ 502,641 Undesignated Cash as a Percentage of Expenses: 17% 11% 10% 11% 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 22 of 100

24 2016 BUDGET (ALL FUNDS) CHARTS 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 23 of 100

25 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 24 of 100

26 2016 PROPOSED WSAC ORGANIZATIONAL CHART Legislative Steering Committee MEMBERS ~ Columbia River ~ Timber Counties ~ Coastal Counties BOARD OF DIRECTORS ~ Bylaws Committee ~ Audit, Investment & Finance Committee ~ Conference Committee Executive Committee Executive Director ERIC JOHNSON Legislative Director & General Counsel JOSH WEISS Finance & Administration Director KARLYN SHANNON Communications & Member Services Director DEREK ANDERSON Senior Policy Director BRIAN ENSLOW Policy Director (including Timber) LAURA MERRILL Research Analyst VACANT WSALPHO Managing Director BRAD BANKS WSALPHO Financial Assistant & Member Services Coordinator CHRISTINE GARZA Policy Consultant JENNIFER ZIEGLER Financial Assistant CHRISTINE GARZA Financial Assistant - WCB BARBARA WARDEN WSACE Managing Director GARY ROWE Member Services Coordinator Columbia River Coordinator NEIL AALAND Puget Sound Partnership Coordinator BRYNN BRADY SARAH LANGLEY Member Services Coordinator SARAH LANGLEY Communications & Member Services Assistant RACHEL BALDWIN Lead Visual Communications Specialist DION WHITE Member & Marketing Services Coordinator VACANT Employees Contractors 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 25 of 100

27 2016 PROPOSED GENERAL DUES Historical Total Dues 1,005, , , , , ,107 1,050,711 1,050,711 1,009,329 Basic Dues Rate: 2,500 2,500 2,500 2,000 2,000 2,000 2,000 2,000 Basic Dues Total: 97,500 97,500 97,500 78,000 78,000 78,000 78,000 78,000 Base POP Dues: 908, , , , , , , ,329 Population Cap %: 25% 25.0% 25% 25% 25% 25% 25% 25% Population Cap $: 227, , , , , , , ,332 Dues Less Population Cap: 681, , , , , , , ,997 % Change n/a n/a n/a n/a n/a -15.0% n/a n/a n/a CPI 2.4% 2.4% 2.0% 2.0% 1.8% n/a 0.0% 4.1% 3.9% 2015 Estimated Population (OFM - June 30) 2016 Proposed Dues Prior Year All Counties Excluding King Basic POP/Base Total Cost 2015 County POP % POP % Dues Share Dues Per Capita Dues % Chg. Adams 19, % 19, % 2,500 2,640 5, , % Asotin 22, % 22, % 2,500 2,994 5, , % Benton 188, % 188, % 2,500 25,654 28, , % Chelan 75, % 75, % 2,500 10,206 12, , % Clallam 72, % 72, % 2,500 9,883 12, , % Clark 451, % 451, % 2,500 61,462 63, , % Columbia 4, % 4, % 2, , , % Cowlitz 104, % 104, % 2,500 14,185 16, , % Douglas 39, % 39, % 2,500 5,440 7, , % Ferry 7, % 7, % 2,500 1,049 3, , % Franklin 87, % 87, % 2,500 11,855 14, , % Garfield 2, % 2, % 2, , , % Grant 93, % 93, % 2,500 12,777 15, , % Grays Harbor 73, % 73, % 2,500 9,945 12, , % Island 80, % 80, % 2,500 10,964 13, , % Jefferson 30, % 30, % 2,500 4,201 6, , % King 2,052, % 2, , , , % Kitsap 258, % 258, % 2,500 35,123 37, , % Kittitas 42, % 42, % 2,500 5,804 8, , % Klickitat 21, % 21, % 2,500 2,857 5, , % Lewis 76, % 76, % 2,500 10,428 12, , % Lincoln 10, % 10, % 2,500 1,458 3, , % Mason 62, % 62, % 2,500 8,461 10, , % Okanogan 41, % 41, % 2,500 5,694 8, , % Pacific 21, % 21, % 2,500 2,885 5, , % Pend Oreille 13, % 13, % 2,500 1,801 4, , % Pierce 830, % 830, % 2, , , , % San Juan 16, % 16, % 2,500 2,201 4, , % Skagit 120, % 120, % 2,500 16,408 18, , % Skamania 11, % 11, % 2,500 1,555 4, , % Snohomish 757, % 757, % 2, , , , % Spokane 488, % 488, % 2,500 66,426 68, , % Stevens 44, % 44, % 2,500 5,989 8, , % Thurston 267, % 267, % 2,500 36,376 38, , % Wahkiakum 3, % 3, % 2, , , % Walla Walla 60, % 60, % 2,500 8,250 10, , % Whatcom 209, % 209, % 2,500 28,538 31, , % Whitman 47, % 47, % 2,500 6,427 8, , % Yakima 249, % 249, % 2,500 34,004 36, , % Totals 7,061, % 5,008, % 97, ,438 1,005, , % 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 26 of 100

28 2016 PROPOSED TRANSPORTATION DUES Historical Total Dues 244, , , , , , , , ,416 Basic Dues Rate: 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Basic Dues Total: 54,600 54,600 54,600 54,600 54,600 54,600 54,600 54,600 54,600 POP Dues: 189, , , , , , , , ,816 Population Cap %: 25.0% 25% 25% 25% 25% 25% 25% 25% 25% Population Cap $: 47,370 46,260 45,176 44,022 42,891 41,892 55,542 55,542 53,354 Dues Less Population Cap: 142, , , , , , , , ,462 % Change n/a n/a n/a n/a n/a n/a n/a n/a n/a CPI 2.4% 2.4% 2.0% 2.0% 1.8% 0.0% 0.0% 4.1% 3.6% 2016 Estimated Population (OFM - June 30) 2016 Proposed Dues Prior Year All Counties Excluding King Basic POP/Base Total Cost 2015 County POP % POP % Dues Share Dues Per Capita Dues % Chg. Adams 19, % 19, % 1, , , % Asotin 22, % 22, % 1, , , % Benton 188, % 188, % 1,400 5,351 6, , % Chelan 75, % 75, % 1,400 2,129 3, , % Clallam 72, % 72, % 1,400 2,061 3, , % Clark 451, % 451, % 1,400 12,820 14, , % Columbia 4, % 4, % 1, , , % Cowlitz 104, % 104, % 1,400 2,959 4, , % Douglas 39, % 39, % 1,400 1,135 2, , % Ferry 7, % 7, % 1, , , % Franklin 87, % 87, % 1,400 2,473 3, , % Garfield 2, % 2, % 1, , , % Grant 93, % 93, % 1,400 2,665 4, , % Grays Harbor 73, % 73, % 1,400 2,074 3, , % Island 80, % 80, % 1,400 2,287 3, , % Jefferson 30, % 30, % 1, , , % King 2,052, % 1,400 47,370 48, , % Kitsap 258, % 258, % 1,400 7,326 8, , % Kittitas 42, % 42, % 1,400 1,211 2, , % Klickitat 21, % 21, % 1, , , % Lewis 76, % 76, % 1,400 2,175 3, , % Lincoln 10, % 10, % 1, , , % Mason 62, % 62, % 1,400 1,765 3, , % Okanogan 41, % 41, % 1,400 1,188 2, , % Pacific 21, % 21, % 1, , , % Pend Oreille 13, % 13, % 1, , , % Pierce 830, % 830, % 1,400 23,553 24, , % San Juan 16, % 16, % 1, , , % Skagit 120, % 120, % 1,400 3,422 4, , % Skamania 11, % 11, % 1, , , % Snohomish 757, % 757, % 1,400 21,495 22, , % Spokane 488, % 488, % 1,400 13,855 15, , % Stevens 44, % 44, % 1,400 1,249 2, , % Thurston 267, % 267, % 1,400 7,587 8, , % Wahkiakum 3, % 3, % 1, , , % Walla Walla 60, % 60, % 1,400 1,721 3, , % Whatcom 209, % 209, % 1,400 5,952 7, , % Whitman 47, % 47, % 1,400 1,341 2, , % Yakima 249, % 249, % 1,400 7,092 8, , % Totals 7,061, % 5,008, % 54, , , , % 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 27 of 100

29 2016 PROPOSED TIMBER DUES Historical Total Dues 77,846 76,022 74,240 74,240 74,240 74,240 74,240 74,240 69,600 % Change 0.0% 0.0% 0.0% 0.0% 0.0% 6.7% 7.1% CPI 2.4% 2.4% 2015 Proposed Dues Prior Year % Total 2015 County Total Dues Dues Dues % Chg. Asotin 0.6% % Chelan 7.4% 5,730 5, % Clallam 6.4% 4,974 4, % Clark 0.6% % Columbia 1.1% % Cowlitz 1.1% % Douglas 0.0% - - Ferry 2.5% 1,941 1, % Garfield 0.6% % Grays Harbor 1.9% 1,466 1, % Jefferson 8.6% 6,708 6, % King 6.0% 4,643 4, % Kittitas 2.8% 2,172 2, % Klickitat 0.6% % Lewis 10.0% 7,785 7, % Mason 2.0% 1,577 1, % Okanogan 5.9% 4,568 4, % Pend Oreille 3.1% 2,394 2, % Pierce 2.2% 1,675 1, % Skagit 3.5% 2,697 2, % Skamania 10.0% 7,785 7, % Snohomish 6.0% 4,686 4, % Stevens 1.2% % Thurston 0.6% % Walla Walla 0.6% % Whatcom 5.6% 4,343 4, % Yakima 9.3% 7,223 7, % Totals 100.0% 77,846 76, % 2016 WSAC GOALS AND OPERATIONS AND SPECIAL FUND BUDGETS - AS RECOMMENDED BY THE WSAC EXECUTIVE COMMITTEE WSAC Board of Director's Meeting September 18, 2015 Page 28 of 100

30 Resolution # WHEREAS, the Washington State Association of Counties has two separate annual budgets: 1. Special Fund Budget 2. Operations Budget; and WHEREAS, the Washington State Association of Counties Board of Directors is charged with the approval of the 2016 Special Fund Budget for the Association; and WHEREAS, the Washington State Association of Counties Board of Directors is responsible to review and recommend the proposed 2016 Operations Budget, including Goals and Actions, and proposed General, Transportation and Timber Dues Schedules, to the WSAC membership for approval; and WHEREAS, it is vital that the Washington State Association of Counties Board of Directors establish and maintain a budget that is linked to organizational mission, success goals and key actions; and WHEREAS, the Washington State Association of Counties Board of Directors desires to establish a Special Fund Budget and an Operations Budget to guide the use of resources, establish accountability, and is fiscally responsible; NOW THEREFORE, BE IT RESOLVED that the Washington State Association of Counties Board of Directors approves the recommendation of the WSAC Executive Board and hereby adopts the 2016 Special Fund Budget; and BE IT FURTHER RESOLVED, the Washington State Association of Counties Board of Directors recommends the following items to the WSAC Membership for their consideration and approval at the Thursday, November 19, 2015 Annual Meeting: 1. Proposed 2016 Annual Operations Budget; and 2. Proposed 2016 General, Transportation, and Timber Dues Schedule; and 3. Proposed 2016 Goals and Actions. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 29 of 100

31 September 18, 2015 TO: FROM: PREPARED BY: SUBJECT: WSAC Board of Directors Eric Johnson, Executive Director Josh Weiss, Policy and Legislative Relations Director Proposed Legislative Steering Committee Membership BACKGROUND Each county with active members is entitled to have one member from the county legislative authority seated on the LSC. The WSAC bylaws describe active members as those duly elected or appointed whose county is currently paying annual dues. Members are self-nominated. If there is more than one nominee from the same county, the WSAC President must consult with the legislative members of that county and then make a recommendation to the Board of Directors. In addition to representatives of the county legislative authority, each elected county executive is eligible to serve on the LSC. The President is required to recommend a proposed roster to the Board of Directors who confirms the final LSC membership. Staff asked members to self-nominate by September 10. As of September 10 th, 21 counties had not responded. In three counties, Clallam, Pierce and Okanogan, more than one member of the legislative authority applied to serve. President Sauter s current proposed roster is attached for consideration and approval. Because not all counties have responded, consistent with past practice, we are proposing that President Sauter or the incoming WSAC President be authorized to fill the remaining vacancies with confirmation by the Executive Committee. This is the same process we have used in the last three years in this scenario. RECOMMENDATION Staff recommends adoption of the attached resolution confirming a slate of LSC members and empowering President Sauter or the incoming WSAC President to fill the remaining vacancies with confirmation by the Executive Committee. WSAC Board of Director's Meeting September 18, 2015 Page 30 of 100

32 Member Jerome Delvin Bill Peach Jim McEntire Dennis Weber dale snyder Carolann Swartz Vickie L. Raines Helen Price Johnson Robert Gelder Paul Jewell David Sauter Ray Campbell Jim DeTro Lisa Ayers County Adams County Asotin County Benton County Chelan County Clallam County Clark County Columbia County Cowlitz County Douglas County Ferry County Franklin County Garfield County Grant County Grays Harbor County Island County Jefferson County King County Kitsap County Kittitas County Klickitat County Lewis County Lincoln County Mason County Okanogan County Pacific County Pend Oreille County Pierce County Connie Ladenburg Derek Young San Juan County Kenneth A. Dahlstedt Skagit County Skamania County Stephanie Wright Wes McCart Blair Brady Jack Louws Snohomish County Spokane County Stevens County Thurston County Wahkiakum County Walla Walla County Whatcom County Whitman County Yakima County WSAC Board of Director's Meeting September 18, 2015 Page 31 of 100

33 Resolution # WHEREAS, the Washington State Association of Counties Board of Directors is charged under its Bylaws with confirming an annual Legislative Steering Committee Roster; and WHEREAS, the Legislative Steering Committee performs the important work of forming and recommending the WSAC Legislative Agenda for approval by the General Membership at the Annual Conference; and WHEREAS, the Legislative Steering Committee must advance a legislative agenda to the membership, monitor legislative activities, and provide guidance to the staff; and WHEREAS, WSAC President Sauter recommends a Legislative Steering Committee Roster to the Board of Directors that includes nominations for 18 of 43 total seats; and WHEREAS, WSAC President Sauter or the incoming WSAC President shall: Submit to the Executive Committee for confirmation, nominees to fill any current or future vacancies still existing on the Legislative Steering Committee; and NOW THEREFORE, BE IT RESOLVED that the Washington State Association of Counties Board of Directors: Approves President Sauter s Legislative Steering Committee Roster as proposed; and Authorizes President Sauter or the Incoming WSAC President, with confirmation from the Executive Committee, to fill remaining roster vacancies; Approved by the Board of Directors of the Washington State Association of Counties on September 18, Dave Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 32 of 100

34 September 18, 2015 TO: FROM: PREPARED BY: SUBJECT: WSAC Board of Directors and Alternates Klickitat County Commissioner David Sauter, President Eric Johnson, Executive Director Federal Issues and Relations Committee Roster Confirmation BACKGROUND On May 7, 2014, WSAC Board of Directors established its Federal Relations and Engagement Policy. This policy directs that By October 1st of each year, the President shall recommend a Federal Issues and Relations Committee roster for confirmation by the Board of Directors at a regular meeting. DISCUSSION Federal Issues and Relations Committee membership composition shall be guided by the following established criteria: 1) Federal Issues and Relations Committee shall be chaired by WSAC s elected Automatic Position to the NACo Board of Directors. 2) All WSAC members that serve on the NACo Board of Directors and WIR Board of Directors shall be members of the Federal Issues and Relations Committee. 3) Only Active Members of the Washington State Association of Counties may be considered for membership on the Federal Issues and Relations Committee. 4) At least one WSAC member from each NACo Steering Committee should serve on the Federal Issues and Relations Committee. 5) At least one WSAC member from each county that participates on NACo Steering Committee should serve on the Federal Issues and Relations Committee. 6) At least one WSAC member from each of the congressional districts. 7) Active Members desiring to serve on the Federal Issues and Relations Committee may self nominate to be considered for appointment. 8) Other Active Members that are engaged in regional federal agency issues and relations shall be eligible to serve on the Federal Issues and Relations Committee. 9) Preference shall be provided to Active Members with tenured experience as a county appointed or elected official. 10) Consider the appointment of ex-officio committee members that are engaged in federal issues and are a member of a WSAC affiliate or partner organization. WSAC staff initiated recruitment for both its Legislative Steering Committee and Federal Issues and Relations Committee. The following WSAC Members have put forth their nominations for consideration: Ron Walter Commissioner Chelan County Jim McEntire Commissioner Clallam County WSAC Board of Director's Meeting September 18, 2015 Page 33 of 100

35 Dennis P. Weber Commissioner Cowlitz County Helen Price Johnson Commissioner Island County Sheilah Kennedy Commissioner Okanogan County Derek Young Councilmember Pierce County Kenneth A. Dahlstedt Commissioner Skagit County Ken Klein Councilmember Snohomish County Wes McCart Commissioner Stevens County Steve Parker Commissioner Stevens County Blair Brady Commissioner Wahkiakum County RECOMMENDATION Staff recommends adoption of the attached resolution confirming the following slate of Federal Issues and Relations Committee members and empowering President Sauter or the incoming WSAC President to fill the remaining vacancies with confirmation by the Executive Committee. Ron Walter Commissioner Chelan County Jim McEntire Commissioner Clallam County Dennis P. Weber Commissioner Cowlitz County Helen Price Johnson Commissioner Island County Sheilah Kennedy Commissioner Okanogan County Derek Young Councilmember Pierce County Kenneth A. Dahlstedt Commissioner Skagit County Ken Klein Councilmember Snohomish County Wes McCart Commissioner Stevens County Steve Parker Commissioner Stevens County Blair Brady Commissioner Wahkiakum County WSAC Board of Director's Meeting September 18, 2015 Page 34 of 100

36 Member County Ron Walter Chelan County Jim McEntire Clallam County Dennis Weber Cowlitz County Helen Price Johnson Island County Sheilah Kennedy Okanogan County Derek Young Pierce County Kenneth A. Dahlstedt Skagit County Ken Klein Snohomish County Wes McCart Stevens County Steve Parker Stevens County Blair Brady Wahkiakum County WSAC Board of Director's Meeting September 18, 2015 Page 35 of 100

37 Resolution # WHEREAS, the Washington State Association of Counties Board of Directors is charged under its policies to confirm an annual Federal Issues and Relations Committee roster; and WHEREAS, the Federal Issues and Relations Committee performs the important work of forming and recommending the WSAC Federal Legislative Agenda for approval by the General Membership at the Annual Conference; and WHEREAS, the Federal Issues and Relations Committee must advance a federal legislative agenda to the membership, monitor federal legislative activities, and provide guidance to the staff; and WHEREAS, WSAC President Sauter recommends a Federal Issues and Relations Committee Roster to the Board of Directors that includes representatives of 9 counties; and WHEREAS, WSAC President Sauter or the incoming WSAC President shall: Submit to the Executive Committee for confirmation, nominees to fill any current or future vacancies still existing on the Federal Issues and Relations Committee; and NOW THEREFORE, BE IT RESOLVED that the Washington State Association of Counties Board of Directors: Approves President Sauter Federal Issues and Relations Committee Roster as proposed: Ron Walter Commissioner Chelan County Jim McEntire Commissioner Clallam County Dennis P. Weber Commissioner Cowlitz County Helen Price Johnson Commissioner Island County Sheilah Kennedy Commissioner Okanogan County Derek Young Councilmember Pierce County Kenneth A. Dahlstedt Commissioner Skagit County Ken Klein Councilmember Snohomish County Wes McCart Commissioner Stevens County Steve Parker Commissioner Stevens County Blair Brady Commissioner Wahkiakum County Authorizes President Sauter or the Incoming WSAC President, with confirmation from the Executive Committee, to fill remaining roster vacancies; Approved by the Board of Directors of the Washington State Association of Counties on September 18, Obie O Brien, WSAC Secretary Treasurer David Sauter, WSAC President WSAC Board of Director's Meeting September 18, 2015 Page 36 of 100

38 September 18, 2015 TO: FROM: PREPARED BY: WSAC Board of Directors Eric Johnson, Executive Director Derek Anderson, Director, Member Services and Communications SUBJECT: Appointments and Nominations to Statewide Boards & Commissions The following nominations were received for open county represented positions on statewide boards and commissions. Attached are applications and statement of interests from each candidate. Appointments by the WSAC Board of Directors WSDOT Design Standard Committee Eligibility: County Engineer or Public Works Director Number of Positions: One Number of Applications Received: Five Mitchell S. Reister, MS, PE, Spokane County Engineer Scott Lindblom, Thurston County Engineer Seth Walker, P.E., Columbia County Engineer Jeff Ticher, P.E., Grant County Engineer Paul Randall-Grutter, Skagit County Engineer School Siting Taskforce Eligibility: County Commissioner/Councilmember Number of Positions: One Number of Applications Received: Three Dennis Weber, Cowlitz County Commissioner Connie Ladenburg, Pierce County Councilmember Shelly O Quinn, Spokane County Commissioner Joe McDermott, King County Councilmember Washington Wildlife and Recreation Program Review Eligibility: County Commissioner/Councilmember, Parks Director Number of Positions: Two Number of Applications Received: Three Dennis Weber, Cowlitz County Commissioner Ray Campbell Okanogan County Commissioner Chris Brong, Skamania County Commissioner Washington Courts Workgroup Eligibility: County Commissioner/Councilmember Number of Positions: One Number of Applications Received: One Connie Ladenburg, Pierce County Councilmember WSAC Board of Director's Meeting September 18, 2015 Page 37 of 100

39 Nominations to the Transportation Secretary, Lynn Peterson Bridge Replacement Advisory Committee, County-Seat 1 Eligibility: County Engineer or Public Works Director Number of Positions: One Number of Applications Received: Three Melissa McFadden, Mason County Engineer Kraig Shaner, Pierce County Bridge Engineering Supervisor Jeff Ticher, P.E., Grant County Engineer Openings Receiving No Nominations Forensic Investigations Council WSAC Nominates, Appointed by Governor WSAC will continue to recruit for these positions acknowledging that the Executive Board may make appointments prior to the November Board of Director's meeting if nominations/applications are received. WSAC Board of Director's Meeting September 18, 2015 Page 38 of 100

40 Boards and Commissions Submission Date :38:52 Position of Interest: Name Title County: If elected official, your current term ends? Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? Washington Courts Work Group Connie Ladenburg County Council Pierce County cladenb@co.pierce.wa.us December Yes Yes Pierce County was instrumental in legislation that now allows for competency hearings to be contracted to private providers in lieu of going to Western State Hospital. The County continues to be interested in finding solutions to the ongoing backlog and delays for competency hearings as well as restoration treatment. WSAC Board of Director's Meeting September 18, 2015 Page 39 of 100

41 Boards and Commissions Submission Date :30:21 Position of Interest: Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? WSDOT Design Standard Committee Mitchell S. Reister, MS, PE County Engineer Spokane County mreister@spokanecounty.org Yes Yes My interest in serving on the Design Standards Committee is two-fold: 1) A desire to have a positive influence on the future direction of road & bridge standards in WA State, given the challenging fiscal and legal environment we find ourselves in today, and that is likely to become even more difficult in the years ahead; and 2) The opportunity to share my diverse and extensive experience in road/highway design, as well my as knowledge and experience related to AASHTO, LAG, FHWA, and WSDOT Design Manual requirements. I gained a vast majority of said experience during my 15 years as a full-time employee of WSDOT, including a combined total of 7 years serving as both Region Project Definition and Region Design Engineer in North Central Region, together with many years working in Design/Construction Offices and participating in Value Engineering and Design Manual policy teams at WSDOT. My 4+ years as a County Engineer in both Chelan and Spokane Counties has reinforced my knowledge of the various levels of design as well as the practical and financial constraints incumbent upon any contemporary road/bridge design. WSAC Board of Director's Meeting September 18, 2015 Page 40 of 100

42 Boards and Commissions Submission Date :31:18 Position of Interest: Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? WSDOT Design Standard Committee Scott Lindblom County Engineer Thurston County lindbls@co.thurston.wa.us Yes Yes The committee directly impacts on how local agencies manage their transportation systems. I am interested in serving to bring the perspective of a growing county while reviewing and updating these county design standards. I am a civil engineer and licensed geologist and can bring a balanced background, including soils and drainage. I also maintain close ties to our road operations and maintenance team that provide a critical perspective on our transportation system. WSAC Board of Director's Meeting September 18, 2015 Page 41 of 100

43 Boards and Commissions Submission Date :36:09 Position of Interest: Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? WSDOT Design Standard Committee Seth Walker, P.E. Assistant County Engineer Columbia County seth_walker@co.columbia.wa.us Yes Yes I am currently the Assistant County Engineer for Columbia County. I have been with the County for 3 years. Prior to this position I worked for WSDOT for 6.5 years. In my current position I am responsible for project management from conception to completion. In that roll I am very familiar with current design standards. I have utilized design standards on projects ranging from major State Highways to rural County Roads. I would enjoy this opportunity to be part of reviewing and updating the City and County Road Standards. Thank you for your consideration. WSAC Board of Director's Meeting September 18, 2015 Page 42 of 100

44 Boards and Commissions Submission Date :29:51 Position of Interest: Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? WSDOT Design Standard Committee Jeff Tincher, P.E. Director / County Road Engineer Grant County jtincher@grantcountywa.gov Yes Yes I am interested in representing Washington Counties on the WSDOT Design Standards Committee. As the Director of Public Works / County Road Engineer for Grant County, I am responsible for the maintenance & construction of the County s Roads and bridge structures. My duties include ensuring that all County Road Projects meet the appropriate design standards for the type of project and funding requirements. In my career with two Washington Counties and WSDOT I have been involved in 50+ road design projects using multiple funding sources including Federal, State and Local Funds. These projects varying from gravel road upgrades to new alignments, reconstruction and all types in-between. I m very familiar with Chapter 42 City and County Design Standards, WSDOT Design Manual and AASHTO Design Standards and will be a valuable asset to the Design Standards Committee. Thank you for your time in considering my qualifications. If you have any questions please let me know. WSAC Board of Director's Meeting September 18, 2015 Page 43 of 100

45 Boards and Commissions Submission Date :34:23 Position of Interest: Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? WSDOT Design Standard Committee Paul Randall-Grutter County Engineer Skagit County paulrg@co.skagit.wa.us Yes Yes Over my nearly 30-year career in engineering ranging in scope from civil and structural engineering, road design, land development, utilities, water systems, storm water systems, surveying and construction inspection in both the public and private sector I have found that the most satisfying part of the profession is serving the public. My time spent in the private sector is recalled by working long hours to complete projects for a small group of people to make them large amounts of money, while my time spent in the public sector is punctuated by also working long hours but the projects that are produced serve a large portion of the population and can be enjoyed by all. I feel the future of Public Works lies in educating the young and old that although humans are the largest contributor to the destruction of the planet we must all understand that our lives depend on the infrastructure we create and that we must promote stewardship between the built and natural worlds. The development and administration of useful and sustainable design standards will not only allow us to safely and efficiently move vehicles, goods, services, pedestrians, and non-motorized forms of transportation, it will allow us to clearly plan for the future with clear guidelines so we can accurately and economically plan for the future. WSAC Board of Director's Meeting September 18, 2015 Page 44 of 100

46 Boards and Commissions Submission Date :09:30 Position of Interest: Bridge Replacement Advisory Committee, County-Seat 1 Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? Jeff Tincher, PE Director / County Road Engineer Grant County jtincher@grantcountywa.gov Yes Yes I am interested in representing Washington Counties on the Bridge Replacement Advisory Committee. As the Director of Public Works / County Road Engineer for Grant County, I am responsible for the maintenance & construction of the County s Roads and 257 bridge structures, of those 192 are more than 20 feet in length. As the Bridge Program Manager for Grant County my duties include ensuring timely bridge inspection and reporting and that bridge records are current and valid. In my career with two Washington Counties I have been involved in 17 different bridge replacement projects with the majority of those projects funded from the Highway Bridge Program. These projects have varied in length from just more than 20 feet to 165 foot long single span structures spanning canals and navigable waterways. I m very familiar with all phases of a bridge project from preliminary engineering thru construction and the bridge inspections completed after construction. Thank you for your time in considering my qualifications. WSAC Board of Director's Meeting September 18, 2015 Page 45 of 100

47 Boards and Commissions Submission Date :16:38 Position of Interest: Bridge Replacement Advisory Committee, County-Seat 1 Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Kraig Shaner Bridge Engineering Superviosr Pierce County kshaner@co.pierce.wa.us Yes Yes WSAC Board of Director's Meeting September 18, 2015 Page 46 of 100

48 Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? Serving on the Bridge Replacement Advisory Committee has always been of interest to me. I have worked in the bridge engineering field, in one capacity or another, my entire professional career. As such, I am intimately familiar with the issues at hand and would like to be a part of supporting how and where the federal bridge dollars are distributed. Over the past 28 years, I have had the opportunity to work in a variety of different jobs for several different employers, both private and public. My responsibilities have ranged widely, although all aspects of my career have involved bridges in one form or another. I am a certified bridge inspection team lead in the states of Washington and Oregon. I also serve as the Bridge Program Manager for Pierce County. I began my career working approximately 3 years for the WSDOT in the bridge condition office where I served primarily as a bridge inspector. During this time I was involved in the inspection of both State and local agency bridges. Beginning in 2008, I was employed for approximately 19 months by HDR Engineering Inc., as a Senior Project Manager. At HDR I served on several bridge projects including a major fracture critical bridge inspection program in Oregon State. The balance of my employment, (24 years) has been spent at Pierce County Public Works. My primary duties at Pierce County have revolved around all aspects of bridge engineering including bridge inspection, bridge design, project funding, project management, and program management. I have also conducted inspection services for a number of Cities within Pierce County as well as for a number of other County agencies. WSAC Board of Director's Meeting September 18, 2015 Page 47 of 100

49 Boards and Commissions Submission Date :16:29 Position of Interest: Bridge Replacement Advisory Committee, County-Seat 1 Name Title County: Have you contacted the Board or Commission of interest or visited their website to review the meeting schedule and to determine if you are able to meet their requirements? As an appointee or nominee of WSAC, you will represent the interests and positions of the Association and act in the best interests of all counties. You may be required to report back to the WSAC Board verbally or in writing, upon request, about activities and decisions of the Board or Commission on which you serve. Do you agree to these responsibilities? Statement of Interest - Why are you interested in serving on this Board or Commission? What specific expertise do you bring to the subject area(s)? Melissa McFadden County Engineer Mason County melissam@co.mason.wa.us Yes Yes I believe that I would bring well-rounded bridge and structure experience to the Committee. I am currently responsible for 55 NBIS reportable bridges in Mason County and am a licensed bridge inspector. I am an officer in WSACE and involved in the Hydraulic Code Agency Advisory Committee for the Washington Department of Fish and Wildlife where I work to advocate for Counties on issues surrounding our infrastructure and propose common-sense approaches to fish passage issues. I am also a member of the National Association of County Engineers Bridge and Structures Committee. I have the ability to communicate both verbally and in writing to technical and non-technical people alike. WSAC Board of Director's Meeting September 18, 2015 Page 48 of 100

50 Resolution WHEREAS, the Washington State Association of Counties Board of Directors is charged with making recommendations and/or appointments to numerous Washington State boards, commissions, and committees, and WHEREAS, it is vital that county governments interests are fully represented on statewide boards, commissions and committees; and WHEREAS, there is a vacancy on the WSDOT Design Standard Committee; and WHEREAS, the following County Engineers have sought appointment for this vacancy: Mitchell S. Reister, Spokane County Engineer Scott Lindblom, Thurston County Engineer Seth Walker, Columbia County Engineer Jeff Ticher, Grant County Engineer Paul Randall-Grutter, Skagit County Engineer NOW THEREFORE, BE IT RESOLVED, that the Washington State Association of Counties Board of Directors appoints the following County Engineer to the WSDOT Design Standard Committee: BE IT FURTHER RESOLVED, that WSAC staff be directed to immediately transmit the appointee s name to the WSDOT Design Standard Committee; and BE IT FURTHER RESOLVED, that WSAC staff is directed to contact the appointee of their selection; and BE IT FURTHER RESOLVED, that applicants not selected be notified and thanked for their commitment and interest in representing county government. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 49 of 100

51 Resolution WHEREAS, the Washington State Association of Counties Board of Directors is charged with making recommendations and/or appointments to numerous Washington State boards, commissions, and committees, and WHEREAS, it is vital that county governments interests are fully represented on statewide boards, commissions and committees; and WHEREAS, there is a vacancy on the School Siting Taskforce; and WHEREAS, the following County Commissioners and Councilmembers have sought appointment for this vacancy: Dennis Weber, Cowlitz County Commissioner Connie Ladenburg, Pierce County Councilmember Shelly O Quinn, Spokane County Commissioner Joe McDermott, King County Councilmember NOW THEREFORE, BE IT RESOLVED, that the Washington State Association of Counties Board of Directors appoints the following WSAC Member(s) to the School Siting Taskforce: BE IT FURTHER RESOLVED, that WSAC staff be directed to immediately transmit the appointee s name to the School Siting Taskforce; and BE IT FURTHER RESOLVED, that WSAC staff is directed to contact the appointee of their selection; and BE IT FURTHER RESOLVED, that applicants not selected be notified and thanked for their commitment and interest in representing county government. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 50 of 100

52 Resolution WHEREAS, the Washington State Association of Counties Board of Directors is charged with making recommendations and/or appointments to numerous Washington State boards, commissions, and committees, and WHEREAS, it is vital that county governments interests are fully represented on statewide boards, commissions and committees; and WHEREAS, there are two vacancies on the Washington Wildlife Recreation Program Review; and WHEREAS, the following County Commissioners and Councilmembers have sought appointment for this vacancy: Dennis Weber, Cowlitz County Commissioner Ray Campbell, Okanogan County Commissioner Chris Brong, Skamania County Commissioner NOW THEREFORE, BE IT RESOLVED, that the Washington State Association of Counties Board of Directors appoints the following WSAC Member(s) to the Washington Wildlife Recreation Program Review: BE IT FURTHER RESOLVED, that WSAC staff be directed to immediately transmit the appointee s name to the Recreation and Conservation Office; and BE IT FURTHER RESOLVED, that WSAC staff is directed to contact the appointee of their selection; and BE IT FURTHER RESOLVED, that applicants not selected be notified and thanked for their commitment and interest in representing county government. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 51 of 100

53 Resolution WHEREAS, the Washington State Association of Counties Board of Directors is charged with making recommendations and/or appointments to numerous Washington State boards, commissions, and committees, and WHEREAS, it is vital that county governments interests are fully represented on statewide boards, commissions and committees; and WHEREAS, there is a vacancy on the Washington Courts Workgroup; and WHEREAS, the following County Commissioners and Councilmembers have sought appointment for this vacancy: Connie Ladenburg, Pierce County Councilmember NOW THEREFORE, BE IT RESOLVED, that the Washington State Association of Counties Board of Directors appoints the following WSAC Member(s) to the Washington Courts Workgroup: BE IT FURTHER RESOLVED, that WSAC staff be directed to immediately transmit the appointee s name to the Administrative Office of the Courts; and BE IT FURTHER RESOLVED, that WSAC staff is directed to contact the appointee of their selection; and BE IT FURTHER RESOLVED, that applicants not selected be notified and thanked for their commitment and interest in representing county government. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 52 of 100

54 Resolution WHEREAS, the Washington State Association of Counties Board of Directors is charged with making recommendations and/or appointments to numerous Washington State boards, commissions, and committees, and WHEREAS, it is vital that county governments interests are fully represented on statewide boards, commissions and committees; and WHEREAS, there is a vacancy on the Bridge Replacement Advisory Committee; and WHEREAS, the following County Engineers have sought nomination for this vacancy: Melissa McFadden, Mason County Engineer Kraig Shaner, Pierce County Bridge Engineer Supervisor Jeff Ticher, Grant County Engineer NOW THEREFORE, BE IT RESOLVED, that the Washington State Association of Counties Board of Directors nominates the following County Engineer to the Bridge Replacement Advisory Committee, County Seat-1: BE IT FURTHER RESOLVED, that WSAC staff be directed to immediately transmit the nominee s name(s) to the Secretary of Transportation, Lynn Peterson; and BE IT FURTHER RESOLVED, that WSAC staff is directed to contact the nominees of their selection; and BE IT FURTHER RESOLVED, that applicants not selected be notified and thanked for their commitment and interest in representing county government. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 53 of 100

55 September 18, 2015 TO: FROM: PREPARED BY: SUBJECT: WSAC Board of Directors Eric Johnson, Executive Director Derek Anderson, Director, Member Services and Communications Selection of 2017 County Leaders Conference Location & Venue Summary The Washington State Association of Counties needs to secure a location and venue for its 2017 County Leaders Conference and General Business Meeting. Per the Association s bylaws, Each general membership meeting shall be held at the time and place determined by the Board. The Board may entertain multi-year proposals from venues in order to reduce costs. The Board shall rotate meetings every other year between the east and west side of the state. WSAC staff solicited Request for Proposals for the Board s consideration from all of Washington s west side counties. We received several proposals and have narrowed the list to two properties offering the most competitive bids while also providing adequate meeting space, guest services, and amenities. WSAC staff inspected the properties to ensure the facility met conference program requirements. Factors for Consideration Attached is a comparison of the proposals, including amenities, pricing and additional factors. Staff has noted value-added items and any concerns. The County Leaders Conference is expected to have participation by or co-located meetings with the following affiliate organizations and partners, for which we are anticipating meeting and hotel room needs: Washington State Association of County Engineers Washington State University Extension Directors Association of County Human Services Washington State Association of Local Public Health Officials Joint Transportation Committee Washington Refuse & Recycling Association Staff Recommendation After careful review of the proposals and in-person site inspections, staff recommends that the Board of Directors select one of the preferred properties in the county of its choosing and an alternate: King County: Pierce County: Doubletree by Hilton SeaTac Hotel Murano (Alternate) WSAC Board of Director's Meeting September 18, 2015 Page 54 of 100

56 Westside County Hotel Name Avaliable Dates Room Rate Additional Fees Parking Food & Bev. Min. Internet Cost Concessions King County DoubleTree by Hilton SeaTac 11/13-11/17 $ % Occupancy Tax $2.00 TPA $9.5% Sales Tax 2017 County Leaders Conference Proposals Free if $40k F&B $ 40, Free in Guest Rooms - - $100 per day in meeting space *Guest Complimentary room rate wifi below in guest per diem rooms ($13 per night savings) Reduced 8 discounted overnight staff parking rooms - $8 $139 Complimentary 1 Presidential Suite wifi in & guest 2 Hospitality rooms Suites at group rate 4 $250 comp inclusivemenue staff rooms - $60 more than typical contracts 1 Presidential Suite & 2 Hospitality Suites at group rate 25 complimentary vendor tables Customized $180 menu to include 2 breakfast, 2 lunch, 2 receptions, 2 snacks, 2 full- day coffee service Distance from Airport 1.3 miles Things to consider Location to Airport Adequate meeting space for growth Offering per diem rates and comp'd parking Pierce County Hotel Murano 11/13-11/17 $ $1.50 Tourism Fee 13.5% Occupancy 9.5% Sales Tax $16.00 $ 35, Free Reduced overnight parking parking $10 $16 Complimentary wifi wifi in in guest guest rooms rooms 410 staff complimentary rooms 25% off suite group upgrades rate 1 Presidential Suite & 1 Vip Suite at group rate Hospitality room rate $50 per night Customized $180 menu to include 2 breakfast, 2 lunch, 2 receptions, 2 snacks, 2 day coffee service 25 miles Location to Olympia Unique venues for offsite events Limited Meeting Space Complimentary wifi in guest rooms and meeting space WSAC Board of Director's Meeting September 18, 2015 Page 55 of 100

57 Resolution WHEREAS, the Washington State Association of Counties Board of Directors determines the time and place of each Annual Conference and General Membership Meeting; and WHEREAS, the Board shall rotate meetings every other year between the east and west side of the state; and WHEREAS, the Association desires to enter into a contract with a conference venue for the 2017 Annual Conference and General Business Meeting; and WHEREAS, the Washington State Association of Counties has solicited Requests for Proposals from multiple eligible venues; and WHEREAS, the Washington State Association of Counties Board of Directors has reviewed the aforementioned proposals for suitability, pricing and other factors determined necessary to meet the meeting and lodging requirements of the Association membership and its affiliate members and partners; NOW THEREFORE, BE IT RESOLVED that the Washington State Association of Counties Board of Directors designates The DoubleTree SeaTac in King County as its preferred location for the 2017 Annual Conference and General Business Meeting; and BE IT FURTHER RESOLVED that WSAC staff be directed to negotiate and finalize a contract in a timely manner to secure the location of the 2017 Annual Conference and General Business Meeting. Approved by the Board of Directors of the Washington State Association of Counties on September 18, David Sauter, WSAC President Obie O Brien, WSAC Secretary Treasurer WSAC Board of Director's Meeting September 18, 2015 Page 56 of 100

58 September 18, 2015 TO: FROM: PREPARED BY: SUBJECT: WSAC Board of Directors Eric Johnson, Executive Director Josh Weiss, Director of Policy and Legislative Relations Proposed Board Process for Adoption of the Legislative Agenda Last November the Board of Directors approved a change to the WSAC By-Laws addressing the process for adoption of the Legislative Agenda. Previously, the By-Laws required that the Legislative Agenda be adopted at the WSAC annual conference. The By-Laws were amended to allow the Agenda to be adopted at any time during the year. This change allows WSAC to approve an Agenda earlier in the year and begin communicating with Legislators before the beginning of session. The amended By-Laws, section 3.18 Legislative Steering Committee state: The Legislative Steering Committee is responsible for preparing and recommending a proposed legislative agenda for the review and approval of the Active Members. The WSAC Board of Directors shall approve and maintain policies and procedures for a review and approval process. WSAC staff are proposing for consideration Board policies and procedures for a review and approval process. A proposed process for inclusion in the WSAC Policy Manual is attached. WSAC Board of Director's Meeting September 18, 2015 Page 57 of 100

59 Procedures for Approval of Legislative Agenda Approval of Legislative Steering Committee Legislative Agenda The purpose of this policy is to ensure that the WSAC membership has the opportunity to review and approve the Legislative Steering Committee s recommendation for the WSAC annual legislative agenda, as is required in Section 3.18 of the WSAC Bylaws. After the Legislative Steering Committee has adopted a recommendation for the annual WSAC legislative agenda, WSAC staff shall: Distribute the recommended annual WSAC legislative agenda to the entire WSAC membership for review; and Organize an forum for WSAC members to present and discuss the annual WSAC legislative agenda; and Conduct an election to determine whether the WSAC membership approves of the recommendation. WSAC staff may not conduct the election sooner than 14 business days after the distribution of the recommendation. The election may be conducted electronically or through a meeting of the members. In the event the election is conducted through a meeting of the members, the Quorum (2.12) and Manner of Acting (2.13) provisions of the WSAC Bylaws shall govern. In the event the election is conducted electronically, a simple majority of the votes cast shall be necessary to approve the recommended legislative agenda. In the event that the WSAC membership does not approve of the recommendation, the Legislative Steering Committee may propose a new recommendation to the WSAC membership. WSAC Board of Director's Meeting September 18, 2015 Page 58 of 100

60 September 18, 2015 TO: FROM: PREPARED BY: SUBJECT: WSAC Board of Directors Eric Johnson, Executive Director Josh Weiss, Director of Policy and Legislative Relations Proposed Legal Committee Charter At the Washington State Association of Counties Board of Directors planning meeting, May 7-8, 2015, the Board identified the creation of a WSAC Legal Committee as a key activity to consider and explore to achieve its public policy objectives. A DRAFT charter for the proposed Legal Committee is attached for review and discussion. The proposed Committee would be empowered to make recommendations to the Board on litigation, amicus briefs, and requests for opinions from the Washington Attorney General. The Committee would also be authorized to make recommendations to the Legislative Steering Committee on legislation that has the potential to increase county liability. During prior Board discussion on the use of litigation, members have expressed a desire for a thorough examination of the potential benefits and costs of litigation including research the use of litigation as a strategic tool as well as potential funding options for the Board s consideration. WSAC Board of Director's Meeting September 18, 2015 Page 59 of 100

61 Legal Committee Charter Working Title WSAC Legal Committee Authorization Standing or Temporary Committees, Task Forces and Caucuses The Board, by resolution duly adopted by a majority of the directors present at a meeting at which a quorum is present, may designate and appoint one or more standing or temporary committees, task forces, or caucuses. The authorizing resolution of the Board shall stipulate the purpose, term, duties and scope of authorities of the committee, task force, or caucus. The authorizing resolution of the Board should stipulate the purpose, duties and scope of authorities for each committee, task force and caucus. Each committee, task force, or caucus may have a liaison to the Legislative Steering Committee (LSC) or the Board of Directors (Board) as determined by the authorizing resolution. Purpose The purpose of the WSAC Legal Committee is to guide WSAC s policy in dealing with litigation and legislation that have statewide significance for counties. The Committee will be a forum for WSAC members, representatives of the Washington State Association of Prosecuting Attorneys (WAPA), county and WSAC staff, and outside counsel (when appropriate) to interact, discuss, engage and recommend WSAC positions and actions on issues relating to: Legislation or court cases that increase county liability; Requests for legal opinions from the Washington Attorney General, and; WSAC s participation in litigation on matters of statewide significance, including submittal of Amicus Curiae briefs. It is not the purpose of the Committee to oversee legal matters relating to WSAC itself. Participants Members of the Committee will be appointed by the WSAC President and must include: The WSAC President and Vice-President; Four members from the Board, two from eastern Washington, and two from western Washington, and; Four ex-officio members representing WAPA. The Committee may invite the ex-officio participation of other attorneys or county staff as is deemed appropriate. Specific Objectives and Responsibilities of the Group Provide recommendations to the LSC and WSAC policy staff on legislation that has the potential to increase county liability; Provide recommendations to the Board on requests for legal opinions from the Washington Attorney General; WSAC Board of Director's Meeting September 18, 2015 Page 60 of 100

62 Provide recommendations to the Board and Executive Committee on WSAC s submittal of Amicus Curiae briefs, and; Provide recommendations to the Board on WSAC s participation in litigation on matters of statewide significance, including a policy on when and how WSAC should participate in such matters. Governance and Decision Making The WSAC President shall serve as the chair of the Committee. Decisions shall be made via a 2/3 majority of those members present to take a vote. Absent a majority, the group shall be empowered to forward and discuss the full range of options and perspectives discussed by the Committee. Summary discussion points, recommendations and action items from the meetings will be documented by WSAC staff. Organizational Support WSAC shall provide staff and organizational support for the Committee. Meeting agendas will be developed by staff under direction of the Chair. Expectations of Participants To the best of their ability, members are expected to represent the best interest of counties from across the state. The work of the Committee will be conducted in a civil manner, and members are also expected to present opposing views in a respectful manner. Meeting Frequency The Committee will meet when needed as determined by the Chair and WSAC staff. Additional meetings may be requested by committee members through WSAC staff and shall be approved by the Chair. WSAC Board of Director's Meeting September 18, 2015 Page 61 of 100

63 September 18, 2015 STAFF REPORTS WSAC Board of Director's Meeting September 18, 2015 Page 62 of 100

64 September 18, 2015 TO: FROM: SUBJECT: WSAC Board of Directors Eric Johnson, Executive Director Executive Director Report WSAC Executive Board Annual Planning Meeting For the tenth year in a row, WSAC Executive Board, held its annual planning meeting in the president s county. WSAC President Dave Sauter hosted the WSAC Executive Committee members who focused their time on a variety of issues in preparation for the September 2015 WSAC Board of Directors meeting and planning for Items for review included: Reviewing the Proposed 2016 Operating Budget including: o Consideration of Program and Service Enhancements o Recommended schedule for the 2016 General, Transportation, and Timber Dues Refining the draft Success Goals and Key Actions Oversight of the 2012 WSAC Performance Improvement Plan Reviewing the 2015 WSAC Compensation Survey and Plan Discussing draft policies: o Legislative Agenda Adoption o Legal Committee Charter Review WSAC Committee Leadership Appointments In addition to an intense two days of meetings, WSAC Officers were able to view the diversifying Kittitas County employer with visits to both Insitu, a pioneer leader in the design, development, production and operation of high performance unmanned aircraft systems, as well as Windy Flats Wind Farm operated by Cannon Power. WSAC Elections WSAC Officers, WSAC Board of Directors, NACo Board of Directors, WIR Board of Directors On Wednesday, September 23, 2015, the candidate filing period for a number of WSAC positions began. WSAC will distribute a solicitation to WSAC membership with online application/nomination information for the following positions: WSAC Positions WSAC President: Stephanie Wright, Snohomish County Councilmember WSAC Vice President Obie O Brien, Kittitas County Commissioner WSAC Secretary Treasurer Open to a Western Region Active Member Four Eastern Region Representatives Four Western Region Representatives Two Eastern Region Alternates Two Western Region Alternates The complete 2015 Annual WSAC Election Timeline is attached. WSAC Board of Director's Meeting September 18, 2015 Page 63 of 100

65 National Association of Counties Nearly 30 Washington State county elected and appointed officials representing 13 Washington State counties joined more than 2,800 elected and appointed county officials, exhibitors, presenters, and guests from across the country at the National Association of Counties' (NACo) Annual Conference in Mecklenburg County, North Carolina. Conference attendees also heard from incoming NACo President Sally Clark from El Paso County, Colorado who spoke of her Presidential Initiative Safe and Secure Counties. Washington State is currently represented on the NACo Board of Directors by: King County Councilmember Jane Hague (past NACo President) Skagit County Commissioner Ken Dahlstedt Spokane County Commissioner Todd Mielke Clark County Treasurer Doug Lasher represents National Association of County Collectors, Treasurers and Finance Officers on the NACo Board of Directors. WSACs representatives on the Western Interstate Region (WIR) Board of Directors: Chelan County Commissioner Ron Walter Snohomish County Councilmember Stephanie Wright Incoming NACo President Riki Hokama appointed a number of WSAC/WACO members to leadership positions including: Chelan County Commissioner Ron Walter, Chair, Public Lands Steering Committee Skagit County Commissioner Kenneth Dahlstedt, Sub-Committee Chair, Health Steering Committee and Vice Chair, Rural Action Caucus Spokane County Human Resources Director, Cathy Malzahn, Chair, NACo Deferred Compensation Advisory Committee Franklin County Commissioner, Rick Miller, Sub Committee Vice Chair Snohomish County Councilmember Dave Somers, Subcommittee Chair Snohomish County Councilmember Ken Klein, Subcommittee Vice Chair King County Assessor Lloyd Hara, Chair, Information Technology Standing Committee The Washington State Association of Counties received the outstanding Transportation Achievement Award for its County Transportation Metrics program. Pierce County Engineer Brian Stacy and WSAC President David Sauter accepted the award at the Annual Awards Luncheon. Large Urban County Caucus, King County, Seattle, September 30 th October 2 nd. King County Councilmember Hague is leading the planning effort for NACo s annual Large Urban County Caucus Innovation Symposium. WSAC is providing a variety of program, logistics, fund raising to King County and NACo. For more information and registration visit: Columbia River Program WSAC staff continues to be active working with the Columbia River County Commissioners Policy Advisory Committee responding to and preparing information regarding the Columbia River Treaty including a meeting in Nelson, British Columbia with local officials from the area and a meeting with representatives of the area power group to explore a potential collaboration for advocacy purposes. Affiliates/Partners Washington Counties Risk Pool Eric Johnson attended WCRP summer meeting. Washington Counties Insurance Fund Karlyn Shannon serves on the WCIF Board of Directors. WSAC Board of Director's Meeting September 18, 2015 Page 64 of 100

66 Washington State Auditor Local Government Performance Center I met with Acting State Auditor Jan Jutte to discuss a variety of items including 2015/16 rate increases. I have also met and kept staff from both the financial and accountability audit program and local government performance center up to date on county issues. Josh Weiss is working closely with LGPC staff on data analysis and reports. Washington State Association of Local Public Health Officials I attended WSALPHOs Summer Conference in Walla Walla. WSALPHO Managing Director Brad Banks and WSALPHO Administrative Assistant Christine Garza planned an excellent conference and meeting. Association of County Human Services Brian Enslow continues to do great work with this affiliate. I attended a portion of their Spring meeting in SeaTac and WSAC provided Paul Dziedzic to facilitate discussions regarding the future of ACHS post formation of Behavioral Health Organizations (April 1, 2016). I have met with RSN/BHO leaders regarding a potential new WSAC affiliate as well as other current ACHS members regarding program and service needs for county human service staff members. Brian also continues to provide staff support and coordination for counties on the Adult Behavioral Health Systems Legislative Task Force. WASC continues to work with ACHS regarding inconsistencies in dues collections, and have retained Clark Nuber for audit services Washington State County/City Planning Directors Laura Merrill and I joined the county planning directors at their annual conference in Chelan in September. Association of City/County Information Services Staff hopes to attend their fall conference in Skamania County. Washington State Association of County Engineers (WSACE) WSAC staff coordinated the WSACE June 2015 annual conference/meeting in Chelan County. WSACE Managing Director Gary Rowe and Sarah Langley supported this event. Snohomish County Engineer Owen Carter was installed as WSACE President and WSAC President Sauter and I participated in portions of the event. Washington Association of County Clerks (WACC) Eric Johnson attended a portion of their annual meeting in Island County. Washington Association of Prosecuting Attorneys Eric Johnson attended the elected prosecutors round table meeting at the WAPA Training/Membership meeting in Chelan County. Courthouse Briefings/Meetings Staff and Executive Committee members have embarked on Courthouse Briefings with the intent to meet with 20 Counties this late summer and fall. Columbia County; general meeting with Commissioners Garfield County Asotin County Walla Walla County Ferry County; General Meeting with Commissioners Stevens County; General Meeting with Commissioners Pend Oreille County Adams County Franklin County Douglas County Performance Improvement Plan In September 2012 WSAC initiated a Performance Improvement Plan setting forth workplace and performance expectations, personnel adjustments and a new organizational structure. These changes were made to create a healthy, high performing, and constantly improving organization. We have made investments in training, reallocated resources, and strived to become focused on delivering outstanding service to our members. For the fourth year, I have taken time to interview each staff member regarding WSAC Organizational Performance and in 2013 initiated our Performance Improvement Plan Scorecard to measure how well WSAC staff perceive our performance associated with a set of criteria extracted from our Performance Improvement WSAC Board of Director's Meeting September 18, 2015 Page 65 of 100

67 Plan. A summary of this Scorecard is attached for your review. Executive Board members were briefed in detail on the results. Voluntary Stewardship Program Staff has been working with the Conservation Commission on disseminating information regarding implementation and contracting for resources associated with the Voluntary Stewardship Program. Contracts Staff continues to work on project scope and contracting details associated with the following contracts. With the late adoption of the budget, some state agencies have been delayed in preparation of contracts. Office of Financial Management County Transportation Office of Columbia River Columbia River County Commissioners Policy Advisory Group Puget Sound Partnership Coastal Counties Department of Natural Resources Timber Counties Program (Executed) Forest and Fish Policy Participation Grant WSAC Board of Director's Meeting September 18, 2015 Page 66 of 100

68 2015 Annual Election Timeline Date By September 18 September 23, 10 a.m. September 30 & Oct. 7 October 9, 5 p.m. October October 27 October November 2 November 3 November 3, 10 a.m. November 17, noon November 18, 5 p.m. November 19, 9 a.m. November 19, 4 p.m. December 1 December 1 Activity President Sauter appoints Elections Oversight Committee Chair Staff finalizes WSAC election website for launch Candidate filing period begins Solicitation distributed to WSAC membership with online application form Reminder distributed to WSAC membership Candidate filing period ends Candidate materials (statement, photo, etc.) due to WSAC office Staff prepares ballots in VoteNet system; compiles/verifies election distribution list; and VoteNet assigns unique password to each active member WSAC Elections Oversight Committee conference call to review election materials, procedures, and process Staff makes any corrections and modifications to VoteNet system per committee s direction Staff sends voter list and blast info to VoteNet Ballot notice distributed to membership be looking for an on Tuesday Online polling opens WSAC members receive s with unique password and instructions On- site polling station opens at Annual Conference Online polling closes Shut down voting computer WSAC Elections Oversight Committee meets to review results Election Announcements at WSAC General Membership Meeting Election Announcements published on WSAC website, news release distributed to officers home newspapers Election results published in WSAC Insider WSAC Board of Director's Meeting September 18, 2015 Page 67 of 100

69 Regional Legislative Meetings Schedule Yakima, Skamania, Klickitat Counties September 8 1 p.m. 3 p.m. Yakima County First Street Conference Room, 223 N. 1st Street, Yakima CANCELLED: Ferry, Okanogan, Pend Oreille, Stevens Counties September 9 10 a.m p.m. Stevens County Sheriff s Ambulance Training Center, 425 North Hwy, Colville Chelan, Douglas, Grant, Kittitas, Lincoln, Okanogan Counties September 17 2:30 p.m. 4:30 p.m. Commissioners Auditorium, RM 109, Kittitas County Courthouse, 205 W 5 th Ave, Ellensburg Clallam, Grays Harbor, Jefferson, Kitsap, Mason, Thurston Counties October 9 10 a.m. 12 p.m. Mason County Public Works Building, 100 W. Public Works Drive, Shelton Adams, Asotin, Benton, Columbia, Franklin, Garfield, Walla Walla, Whitman Counties October a.m p.m. Columbia County Public Works, 415 N. Guernsey Ave, Dayton Spokane County October 20 2:30 p.m. - 4:30 p.m. Human Resources Training Room, 1229 W. Mallon, Spokane WA Island, San Juan, Skagit, Whatcom Counties October 22 9 a.m a.m. Skagit County Admin. Bldg., Commissioners Hearing RM, 1800 Continental Place, Mount Vernon WSAC Board of Director's Meeting September 18, 2015 Page 68 of 100

70 2012 Performance Improvement Plan Scorecard Report, August 2015 On September 1, 2012, WSAC launched a Performance Improvement Plan with the commitment to work toward a healthy, high performing, and constantly improving organization. The following set of criteria is designed to assist in measuring progress towards achieving the outcomes desired by implementing the WSAC Performance Improvement Plan. This scorecard is simply one tool to assess perceptions and gain insights into progress being achieved within specific areas identified in need of organizational performance improvement. 1 = Highly Disagree 2 = Generally Disagree 3 = Neutral 4 = Generally Agree 5 = Strongly Agree Objective 1 WSAC will strive to provide a culture of excellence, where high standards of performance are expected Measurement 1.1 WSAC is delivering outstanding, accurate products in a timely manner Measurement 1.2 WSAC is effectively planning, both strategically and operationally Measurement 1.3 WSAC directors/managers are managing for performance and accountability WSAC Board of Director's Meeting September 18, 2015 Page 69 of 100

71 Objective 2 WSAC will deliver outstanding products and service throughout the year across the organization Measurement 2.1 WSAC is assuring all programs/divisions develop and implement a 12 month work plan Objective 3 Measurement 3.1 WSAC Staff members are displaying respect to one another. WSAC does not support or tolerate in any way disrespect of our staff or our members Objective 4 Measurement 4.1 WSAC maintains a high standard of professionalism. We expect our staff to maintain a high standard of professionalism, maintaining an appropriate sense of humor internally and externally. Staff shall not use humor to take personal jabs, nor as a cover for a legitimate conversation about performance. Sarcasm shall not be used in a way that that is hurtful, or meant to degrade or demean someone. WSAC values humor. However, we do not tolerate humor that takes shots at people in a way that damages individual and/or our organizational morale, productivity, and results Performance Improvement Plan Scorecard Summary, August WSAC Board of Director's Meeting September 18, 2015 Page 70 of 100

72 Measurement 4.2 WSAC staff use appropriate humor internally and externally of the work environment Measurement 4.3 WSAC is conducting appropriate training and skill development to assist in appropriate communication and conflict resolution Measurement 4.4 WSAC staff holds others accountable to achieve zero tolerance of the behavior described in Objective Objective 5 WSAC values open and straight conversation. Staff will not talk about other staff, members, legislators or others behind their back in a manner that is disrespectful, or could be hurtful. Measurement 5.1 WSAC staff is dealing with individual and organizational conflict and individuals involved with respect and openness Objective 6 WSAC must be perceived and valued for more than an advocacy and lobbying organization. WSAC will build that reality internally through integrated planning and program delivery across all divisions and amongst all staff Performance Improvement Plan Scorecard Summary, August WSAC Board of Director's Meeting September 18, 2015 Page 71 of 100

73 Measurement 6.1 WSAC is integrating planning and program delivery among divisions and staff Objective 7 WSAC managers will assure that there is appropriate balance and distribution in workload and assignments Measurement 7.1 WSAC has an appropriate balance and distribution of workload and assignments Objective 8 Measurement 8.1 Each member of the policy staff has specific, measurable interim work plan in place. Policy directors must engage in year round activities and plan to deliver value and services throughout the year. Policy staff will have an interim work plan that is complete and thorough Objective 9 WSAC values its employees and their relationships and lives outside the workplace. As such we offer a flexible workplace. With that said, it is expected that this flexibility be honored and respected by the employee Performance Improvement Plan Scorecard Summary, August WSAC Board of Director's Meeting September 18, 2015 Page 72 of 100

74 Measurement 9.1 WSAC respects a balance between work and family. Measurement 9.2 WSAC employees respect the use of a flexible workplace Objective 10 (New 2014) WSAC Members value their employees and as such adopted a policy to invest in, and retain a highly competent and professional workforce and intends to assure: Appropriate and competitive salary compensation; and Competitive health care and retirement benefits; and Annual budget appropriation to support employee retention activities; and Workplace conditions are vibrant, nourishing and respectful Measurement 10.1 WSAC is actively working to retain a highly competent and professional workforce. N/A Performance Improvement Plan Scorecard Summary, August WSAC Board of Director's Meeting September 18, 2015 Page 73 of 100

75 September 18, 2015 TO: FROM: PREPARED BY: SUBJECT: WSAC Board of Directors Eric Johnson, Executive Director Karlyn Shannon, Business and Financial Services Director Business and Finance Report 2 nd Quarter 2015 Report Cash Reserves We ended the 2 nd quarter of 2015 with a total cash position of $916,782. This is a $272k decrease from 1 st quarter which reflects normal session spending levels. Receivables 2 nd quarter current receivables are normal. Receivables reflect a small amount of outstanding dues as well as quarterly contract activity. Budget to Actual Activity The 2 nd quarter 2015 report shows a positive $864 bottom line. Variances highlighted in the financial report: Payroll and Benefits positive variance of $60k is due to the Policy Director position remaining unfilled. Contract Services the negative variance is due to underspending on contracts that closed June 30. This includes Transportation Metrics ($188k under), Columbia River ($23k under), Puget Sound Partnership ($14k). Note that the total contract for each project spanned two state fiscal years but only six months for WSAC reporting. Professional Services normally this line item follows the Contract Services line item with a difference of overhead charged on contracts. However, professional contracts have been implemented to assist with the absence of the Policy Director position which is reflected in this line item. Conferences and Events Most of the budget for this line item occurs in the 3 rd quarter due to the WSAC annual conference. Expenses incurred in the second quarter included the Professional Development conference speaker Ron Culberson which was not budgeted. Registration revenues for the event were not sufficient to cover the costs. WSAC Board of Director's Meeting September 18, 2015 Page 74 of 100

76 Statements of Financial Position, by Fund As of June 30, 2015 and 3 Years Prior Operating Fund Special Fund Total 2014 (unaudited) Assets Cash and Cash Equivalents $ 514,533 $ 402,249 $ 916,782 $ 482,318 $ 464,100 $ 315,623 Receivables and Other Current Asse 433,080 29, , , , ,494 Property and Equipment, Net 82,885-82,885 68,926 85,018 90,381 Long-term and Other Assets L&I Retro Program , ,949 WCB Partnership 189, , , , ,285 NACo RMA Partnership (673) (673) (673) 1,033 (1,287) Total Assets $ 1,219,517 $ 432,215 $ 1,651,732 $ 1,203,190 $ 1,323,207 $ 1,321,445 Liabilities and Unrestricted Equity Current Liabilities $ 805,065 $ 2,134 $ 807,199 $ 338,932 $ 221,512 $ 249,577 Retro Pool Reserves , ,949 Undesignated Net Assets 414, , , , , ,919 Board Designated Net Assets - 202, , , , , , , , , , ,919 Total Liabilities and Equity $ 1,219,517 $ 432,215 $ 1,651,732 $ 1,203,190 $ 1,323,207 $ 1,321,445 Key factors for changes in WSAC s Assets and Equity between 2012 and 2015: Cash - The marked increase in cash at the end of the second quarter in 2015 is because of WSAC's annual dues billing process. Retro Pool Reserves All remaining funds in the pool were spent in The pool is now officially closed as of December 31, Note that the balance found in Retro Pool Reserves liability is mirrored within the asset section under Long-term and Other Assets. Deferred Revenues - the large increase in "Current Liabilities" is due to booking deferred revenue for annual dues billed in January but not "earned" until the year progresses. JUNE 30, 2015 WSAC FINANCIALS 1 WSAC Board of Director's Meeting September 18, 2015 Page 75 of 100

77 Statements of Cash Flows by Fund, Direct Method As of June 30, 2015 and 3 Years Prior Operating Fund Special Fund Total 2014 (unaudited) Beginning Cash and Cash Equivalents $ 98,704 $ 383,614 $ 482,318 $ 643,261 $ 497,572 $ 981,886 Cash Flows From Operating Activities Cash Received From Members, Affiliates, and Other Services $ 1,825,967 $ 68,896 $ 1,894,863 $ 2,472,570 $ 2,837,311 $ 2,422,565 Interest and Dividends Earned Payments for Payroll and Related Benefits (651,421) - (651,421) (1,358,084) (1,404,107) (1,526,616) Payments to Vendors and Suppliers (744,758) (49,861) (794,619) (1,074,151) (1,262,470) (1,065,252) L&I Retro Reserve (179,161) (2,788) (262,566) Income Taxes - (400) (400) (1,760) Net Cash Provided (Used) by Operating Activities 429,788 18, ,423 (138,634) 169,015 (433,126) Cash Flows From Investing Activities Purchases of Capital Equipment (13,959) - (13,959) (23,193) (23,326) (51,188) Investment in Subsidiary - FSC Capital Contributions to Building Partnership Proceeds From Disposal of Assets Net Cash Provided (Used) by Investing Activities (13,959) - (13,959) (22,309) (23,326) (51,188) Net Increase (Decrease) in Cash 415,829 18, ,464 (160,943) 145,689 (484,314) Ending Cash and Cash Equivalents $ 514,533 $ 402,249 $ 916,782 $ 482,318 $ 643,261 $ 497,572 Key factors for changes in WSAC s cash flows between 2012 and 2015: 2012 includes an L&I assessment paid in May ($262k) shows two quarters of information compared to a full year for the prior years also includes full annual dues payments from most members dues collections was markedly better than at the same time in 2014 with more members choosing to pay in full rather than make payments. Purchases of capital equipment include: o a new pool car and other purchases related to WSACs office move o computer equipment replacements and furniture o a new pool car (the car purchased in 2012 was used as a trade-in) and new computer equipment for the Lead Visual Communications position o 2015 computer equipment replacements, mobile app software JUNE 30, 2015 WSAC FINANCIALS 2 WSAC Board of Director's Meeting September 18, 2015 Page 76 of 100

78 Actual vs. Budget in Summary - Operating Fund For The Quarter Ended June 30, 2015 and 3 Years Prior Total Year-to-Date Total Variance Budget Budget Actual (unfavorable) Actual Actual Actual Revenue General and Transportation Dues $ 1,300,307 $ 650,154 $ 650,150 $ (4) $ 1,199,154 $ 1,158,058 $ 1,135,375 Business Partner Fees 7,000 3,500 1,450 (2,050) 3,410 3,500 7,950 Affiliate Assessments 424, , ,141 (5,134) 394, , ,345 Contract Services 800, , ,462 (41,818) 641, , ,069 Insurance Services ,768 65,296 76,463 Conferences and Events 123,800 10,800 3,910 (6,890) 133, ,442 93,725 Other Misc. Income 1, , Total Revenue $ 2,657,217 $ 1,277,509 $ 1,221,848 $ (55,895) $ 2,433,999 $ 2,582,438 $ 2,474,752 Operating Expense Payroll and Benefits $ 1,395,960 $ 702,607 $ 641,628 $ 60,979 $ 1,341,397 $ 1,375,861 $ 1,522,856 Meetings, Travel and Meals 125,900 75,600 78,724 (3,124) 136, , ,132 Conferences and Events 73,200 10,000 23,709 (13,709) 108,193 71,393 52,872 Professional Services 878, , ,954 46, , , ,155 Technology and Telecom 42,800 23,850 21,461 2,389 44,678 48,297 60,512 General Operating 152,400 95,050 86,863 8, , , ,745 Total Operating Expense $ 2,668,760 $ 1,348,607 $ 1,247,339 $ 101,268 $ 2,467,684 $ 2,568,721 $ 2,461,271 Budgeted Net Income (Loss) $ (11,543) $ (71,099) $ (25,491) $ 45,373 $ (33,685) $ 13,717 $ 13,480 JUNE 30, 2015 WSAC FINANCIALS 3 WSAC Board of Director's Meeting September 18, 2015 Page 77 of 100

79 Actual vs. Budget in Summary - Special Fund For The Quarter Ended June 30, 2015 and 3 Years Prior Revenue Total Year-to-Date Total Variance Budget Budget Actual (unfavorable) Actual Actual Actual Royalties and Marketing $ 124,000 $ 77,000 $ 70,331 $ (6,669) $ 108,521 $ 101,869 $ 98,498 Other Misc. Income (125) 3, ,796 Interest and Dividend Income (125) Total Revenue $ 124,500 $ 77,250 $ 70,331 $ (6,919) $ 112,689 $ 102,403 $ 114,797 Operating Expense Meetings, Travel and Hosting $ 48,600 $ 30,800 $ 30,586 $ 214 $ 60,124 $ 50,671 $ 63,200 Conferences & Events 12,000 12,000 10,932 1,068 8,571-5,653 Professional Services 7,500 7,500-7,500 7,500 9,500 19,500 Other Operating Expenses 11,000 6,850 2,458 4,392 9,217 5,041 18,009 Total Operating Expense $ 79,100 $ 57,150 $ 43,976 $ 13,174 $ 85,412 $ 65,212 $ 106,362 Budgeted Net Income (Loss) $ 45,400 $ 20,100 $ 26,355 $ 6,255 $ 27,277 $ 37,191 $ 8,435 JUNE 30, 2015 WSAC FINANCIALS 4 WSAC Board of Director's Meeting September 18, 2015 Page 78 of 100

80 Actual vs. Budget in Summary - All Funds For The Quarter Ended June 30, 2015 and 3 Years Prior Total Year-to-Date Total Variance Budget Budget Actual (unfavorable) Actual Actual Actual Revenue General and Transportation Dues $ 1,300,307 $ 650,154 $ 650,150 $ (4) $ 1,199,154 $ 1,158,058 $ 1,135,375 Business Partner Fees 7,000 3,500 1,450 (2,050) 3,410 3,500 7,950 Affiliate Assessments 424, , ,141 (5,134) 394, , ,345 Contract Services 800, , ,462 (41,818) 641, , ,069 Insurance Services ,768 65,296 76,463 Conferences and Events 123,800 10,800 3,910 (6,890) 133, ,442 93,725 Endorsement and Marketing 124,000 77,000 70,331 (6,669) 108, ,869 98,498 Other Misc. Income 1, ,976 5,039 16,621 Interest and Dividend Income (125) Total Revenue $ 2,781,717 $ 1,354,759 $ 1,292,179 $ (62,579) $ 2,546,688 $ 2,684,841 $ 2,589,549 Operating Expense Payroll and Benefits $ 1,395,960 $ 702,607 $ 641,628 $ 60,979 $ 1,341,397 $ 1,375,861 $ 1,522,856 Meetings, Travel and Hosting 174, , ,310 (2,910) 196, , ,331 Conferences and Events 85,200 22,000 34,641 (12,641) 116,764 71,393 58,525 Professional Services 886, , ,954 54, , , ,655 Technology and Telecom 42,800 23,850 21,461 2,389 44,678 48,297 60,512 General Operating 163, ,900 89,321 12, , , ,754 Total Operating Expense $ 2,747,860 $ 1,405,757 $ 1,291,315 $ 114,442 $ 2,553,096 $ 2,633,933 $ 2,567,633 Budgeted Net Income (Loss) $ 33,857 $ (50,999) $ 864 $ 51,863 $ (6,408) $ 50,909 $ 21,916 Key Operating Metrics Current Year Dues as a % of Total Revenue 50% 47% 43% 44% # of Permanent Staff Payroll Expense as % of Total Expense 50% 53% 52% 59% Net Income as % of Revenue 0% 0% 2% 1% Key factors for changes in WSAC s income and expenses between 2012 and 2015: 2015 shows two quarters of actual activity compared to a full year of activity for the prior years. Affiliate assessment revenues are based on actual expenses from the affiliates WSAC manages (recorded within Operating Expense) with a 12% overhead charge added. Payroll and Benefits in 2012 and 2014 include a COLA for staff. The drop in staff from 2013 to 2014 is not reflected in the total expense due to the 2014 COLA. JUNE 30, 2015 WSAC FINANCIALS 5 WSAC Board of Director's Meeting September 18, 2015 Page 79 of 100

81 Total Cash & Investment Position - All Funds For The Quarter Ended June 30, 2015 $916,782 Cash & Investment Portfolio 800, , , , , , , ,000 - Checking CDs JUNE 30, 2015 WSAC FINANCIALS 6 WSAC Board of Director's Meeting September 18, 2015 Page 80 of 100