BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT Board of Directors Regular Meeting Agenda

Transcription

1 BROOKTRALS TOWNSHP COMMUNTY SERVCES DSTRCT Board of Directors Regular Meeting Agenda Board of Directors: President Tony Orth VicePresident Rick Williams Director George Skezas Director Tim Ramming Director Ralph Santos Tuesday, March 12,2013 CLOSED SESSON Brooktrails District Office Birch Street 6:30p.m. Conference with District Counsel regarding two cases of existing litigation: Brooktrails Township CSD v. City of Willits, Mendocino County Superior Court Case CVG ; Romero v. Brooktrails Township, Mendocino County Superior Court Case (both Closed Session per Government Code Sec (a)) REGULAR SESSON Brooktrails Community Center Birch Street 7:00PM to 10:30 PM* A. PLEDGE OF ALLEGANCE The Presiding Officer will lead Board members and the audience in the Pledge of Allegiance B. ROLLCALL The Presiding Officer will call the meeting to order and call the roll of members to determine the presence of a quorum. C. ADDTONS/ADJUSTMENTS TO THE AGENDA/REPORT ON CLOSED SESSON 1. The Presiding Officer will determine if Board members wish to add an item or make an adjustment to the agenda. 2. Report on closed session. D. MNUTES OF PREVOUS MEETNGS 3. The Board will approve, or amend and approve, the minutes of previous meetings, including: February 26, 2013 E. SPECAL PRESENTATONS 4. Supervisor John Pinches will update the Board on the relationship between the County and Brooktrails.

2 March 12, 2013 Brooktrails Township Board of Directors Meeting Agenda F. PUBLC HEARNGS G. PUBLC COMMENTS Audience members will be invited to speak regarding matters not on the Agenda. The Board cannot act on items brought up at this time. Speakers may be limited to five minutes. H. CONSENT CALENDAR 5. Review of Accounts Payable report and authorization to issue checks. AC'ON AGENDA 6. Reschedule Annual Meetings. 7. Consideration of Resolution in Support of Preservation of TaxExempt Financing. J.REPORTS From Directors: From District Counsel: From General Manager: K. PUBLC COMMENTS Audience members will be afforded a second opportunity to speak regarding matters not on the Agenda; the Board cannot act on items brought up at this time; speakers may be limited to five minutes. L. ADJOURNMENT The Board will consider a motion to adjourn. MPORTANT NFORMATON ABOUT BOARD MEETNGS: RGHT OF APPEAL. Persons who are dissatisfied with decisions of the Board of Directors may have the right to review of that decision by a state court. The District has adopted Section of the Code of Civil Procedure, which generally limits to 90 days the time within which decisions of the District's Board and agencies may be judicially challenged in state court. *MANDATORY ADJOURNMENT. Pursuant to Section 3.18 of Ordinance No. 93, if consideration of all matters on the agenda is not complete by 10:30 p.m., the President shall adjourn to the next regular meeting, at which time those matters shall be taken up for consideration first; except that upon motion of the Board, the meeting may be extended beyond 10:30 p.m. to a stated time. AGENDA MATERALS: The agendas for Board meetings contain a brief general description of those items to be considered at the meetings. Agendas and materials related to an item on an agenda (including Meeting facilities are accessible to persons with disabilities. f you require special assistance to participate in the meeting, notify the Township Office at (707) or FAX (707) at least two full business days prior to the meeting.

3 March 12, 2013 Brooktrails Township Board of Directors Meeting Agenda materials distributed to the Board after the agenda is posted) are available in the District Office, Birch Street, Willits, CA 95490, during normal business hours (8:00 a.m. 5:00p.m. MondayFriday) and on the Township Website Home Page site on the internet at (click on "Board Agenda & Minutes"). NOTE: The meeting room is wheelchair accessible and disabled parking is available. f you are a person with a disability and you need disabilityrelated modifications or accommodations to participate in this meeting, please contact the District Office at (707) or FAX (707) Requests for such modifications or accommodations must be made at least two full business days before the start of the meeting. UPCOMNG BOARD MEETNGS March 26, Friday, April 12,2013Annual Budget Meeting UPCOMNG HOLDAYS March 29, 2013 close at 2:00p.m. (Good Friday) Last Resolution Adopted: Last Ordinance Adopted: 145 Meeting facilities are accessible to persons with disabilities. f you require special assistance to participate in the meeting, notify the Township Office at (707) or FAX (707) at least two full business days prior to the meeting.

4 BROOKTRALS TOWNSHP COMMUNTY SERVCES DSTRCT BOARD OF DRECTORS Monday, February 26,2013 The Board of Directors of Brooktrails Township Community Services District met in regular session on February at 7:06 p.m. at the Brooktrails Community Center. A. PLEDGE OF ALLEGANCE B. ROLL CALL Roll call showed the following directors present: Santos. Ramming, Skezas, Williams and Orth. Also present were District Counsel Neary and Transition Manager Phelan. C. ADDTONS/ADJUSTMENTS TO THE AGENDA/REPORT ON CLOSED SESSON. Additions/ Adjustments 2. Report on closed session. District Counsel Neary reported that the Board met on the pending City of Willits litigation; the Board unanimously authorized the President to send a letter to renew the offer to discuss the contract amendment that the District sent the City in November. Regarding Romero v. Brooktrails, the case was discussed; no action was taken. D. MNUTES OF PREVOUS MEETNGS 3. February Director Williams moved to approve the minutes; Director Santos seconded. The motion carried unanimously. E. SPECAL PRESENTATON F. PUBLC HEARNGS G. PUBLC COMMENTS An audience member asked about larger signs announcing the meetings. Eddie Bauer claimed that his comments from the previous meeting were misrepresented in the minutes. He reiterated his previous complaints about real estate disclosures and was told this was an agenda item. President Skezas suggested he write up a correction for what he thought was in error in the minutes. Mr. Bauer said he would use the rest of his 5 minutes and began to discuss Fish & Game regulations for hunting. President Orth said this is an agenda item. Bill Boosinger spoke about the ongoing protests against the Willits Bypass. H. CONSENT CALENDAR 4. Review of Accounts Payable report and authorization to issue checks. Director Ramming asked when changes being made to the Staywe ll program would take effect, and thought that the accounts payable might be affected. President Orth noted that matter was on the agenda. Questions were raised about the chainsaw purchased by the Fire Department and how the gift fund was being used. Director Skezas moved to approve payment of the outstanding invoices; Director Williams seconded. The motion carried unanimously.. ACTON AGENDA 5. Review annual Officer/Employee Exoense Reimbursement Report for 2012 (including report on employee Staywell Program). The Board reviewed the General Manager's report. A discussion ensued. President Skezas moved to accept the report for 2012; Director Ramming seconded. The motion carried, with Director Santos voting no. 6. Report on firearms/hunting regulations in Brooktrails. The Board reviewed the General Manager's report. A discussion ensued. No action was taken. J. REPORTS From Directors: Director Santos announced the Recreation Committee meeting at 7:00p.m. on Thursday, February 28. From District Counsel: Mr. Neary said the judgment has been entered in the Romero case. From General Manager: K. PUBLC COMMENTS An audience member asked if the public could attend the Greenbelt meeting and was told yes. 4174

5 L. ADJOURNMENT Upon Director Skezas's motion to adjourn, President Orth adjourned the meeting at 7:42p.m. ATEST: Charles A. Orth, President Denise M. Rose, Secretary 4175

6 ~ PRELMNARY 3/8/13 BROOKTRA.S TOWNSHP COMMUNTY SERVCES DSTRCT OUTSTANDNG NVOCES APPROVAL FOR PAYMENT Admin Vendor Service/Produc ln110lce Amt. lnvdate Fund 120 ACWAJPA April nsurance , Allen's Janitorial February Servi( / ~ Alpha Analytical Lab Water analysis /01/13 Alpha Analytical Lab Water analysis /22/13 Alpha Analytical Lab Water analysis /13 Robert M. Axt January & Febr / Deam Chapman & Associates City Matter 3, /13 Chem Quip Chlorine Gas 1, /31113 Chem Quip Cylnder Oeposi (600.00) 10/31/12 Computer Works of Ukiah Server support / Eel River Fuels Gasoline / Eel River Fuels Diesel / Frymans Septic Lake Emily Por /03/ Labette Bank #5240 First Rel 1, /15/13 Little Lake Auto Parts 2008FordRarl! Little Lake Auto Parts Head lights Mende Mill & Lumber ron out /13 Mendo Mill & Lumber Lumber, tape rr / Mendo Mill & Lumber Light bulbs, ch< /07/13 Mendo Mill & Lumber Batteries, blade /13/13 Mendo Mill & Lumber Sloan valve /13 Mende Mill & Lumber saw blades, dl) /19/13 Mendo Mill & Lumber Mise supplies /19/13 Mendo Mill & Lumber Cam lock Mendocino Co D.O.T. Encroachment /13 Neary and O'Brien March Retainer 5, /13 3, TonyOrth Director Fees / Pace Supply Saddle straps Pace Supply PVC Pipe /13 PacifiC Telemarketing Pay Phone / Purchase Power Postage 2, T. Ramming Director Fees / Redwood Coast Fuels Propane / Redwood Coast Fuels Propane / SDRMA 4th Otr Proper!; 16, , SDRMA 4th Qtr Worker. 9, /13 1, Ralph Santos Director Fees /28/ George Skezas Director Fees / Philip St. Pierre Travel Reimbur /07/ TriCcities Answering Service Answering Ser\ /01113 USABiueBook Couplers 1, Rick Williams Director Fees / Xerox Copier Lease /02/ Xerox Copier Mainten /01113 Water Fund 220 4, , (600.00) (75.00) , , , ~ Sewer Fire Fund 320 Fund 420 4, , , , ~ , D3 4, , , , Added to preliminary report $63, $13, Approved for payment: Presented at the 3/12/2013 Board of Directors' meeting ={ 1 _, President, Board of Directors $16, =t General Manaqer $19, $12, ~ S:\Finance\Excei\AcctsPayable\OEMANDS

7 BROOKTRALS TOWNSHP BRCH STREET WLLTS, CA Phone: Fax: STAFF REPORT Meeting Date: 2/26/13 Agenda tem: 16 jto: subject jbrooktrails Township Board of Directors jreschedule Annual Planning and Budget Meetings!Attachments!Fiscal mplications jstaffing mplications!staff Recommendation jconfirm new dates. Discussion The Board approved the meeting schedule for 2013 at its January 8, 2013 meeting. Scheduling conflicts have since arisen; therefore, after a canvass of directors, new dates were set as follows so that all directors could attend: The Annual Planning Meeting, where the Board reviews and develops the Goals & Objectives for the coming fiscal year and other matters, has been changed from its original date of Saturday, March 9, 2013, to: Saturday, March 23, 2013, 9:00 a.m. Noon, at the Community Center The Annual Budget Meeting, where the Board and the General Manager review the draft budget, and where any changes to rates and fees to be effective July 1 are discussed (but not passed that doesn't happen until the end of June), was originally scheduled for Saturday, April 13, t is now rescheduled to a weekday instead of a Saturday: Friday, April12, 2013, 9:00a.m. Noon, at the Community Center The new meeting schedule will be posted on the website. Advanced Review By General Manager General Counsel D Other: D Proposed Board Action Motion 0 Resolution# Ordinance # D

8 BROOKTRALS TOWNSHP BRCH STREET WLLTS, CA Phone: Fax: STAFF REPORT Meeting Date: 3112/13 Agenda tem: 17 To:!subject!Attachments!Fiscal mplications!staffing mplications Brooktrails Township Board of Directors!consideration of resolution in support of taxexempt financing (CSDA) Draft resolution!staff Recommendation!By motion and rollcall vote, adopt resolution. Discussion The California Special Districts Association (CSDA) has asked its members to join with it and the Municipal Bonds for America (MBFA) to support an effort to maintain the taxexempt status of municipal bonds. MBFA is a national coalition to advocate for federal policies that keep the municipal bond market taxexempt. The SimpsonBowles commission proposed revoking the taxexempt status of muni bond earnings. However recent federal budget negotiations and tax reform debates have included proposals that would reduce the financial incentives of municipal bond investments by creating a cap on the taxexempt interest at 28 percent of the investment value. Taxexempt municipal bonds are critical for local governments, including special districts, seeking funding for capital improvement programs. Proposals that seek to limit the taxexempt status on municipal bonds may adversely affect local agencies by increasing borrowing costs. n addition to higher borrowing costs for state and local governments, this could slow investment in infrastructure and other local projects. have attached a resolution in support of maintaining the taxexempt status of municipal bonds for your consideration and possible action. Advanced Review By General Manager General Counsel D Olhcr: D Proposed Board Action Motion D Resolution# Ordinance # D

9 RESOLUTON NO D R A F T RESOLUTON OF THE BOARD OF DRECTORS OF BROOKTRALS TOWNSHP COMMUNTY SERVCES DSTRCT N SUPPORT OF THE PRESERVATON OFT AXEXEMPT FNANCNG WHEREAS, a fundamental principle of taxexempt financing is the ability of local governments to determine the service needed in their respective communities and to raise capital to provide the services free from federal tax on the bonds used; and, WHEREAS, the exclusion of interest on state and local obligations from federal gross income is an important financing tool in a time where job creation and rebuilding critical infrastructure is vital to our nation's state and local economies; and, WHEREAS, even a partial income tax on otherwise taxexempt interest earned by investors could cause those investors to demand higher returns on their municipal bond investments to compensate for the taxes they would have to pay. This could lead to higher borrowing costs for state and local governments and in turn slow investment in infrastructure and other local projects, NOW THEREFORE, BE T RESOLVED BY THE BOARD OF DRECTORS OF BROOKTRALS TOWNSHP COMMUNTY SERVCES DSTRCT as follows: 1. That the Board of Directors of the Brooktrails Township Community Services District opposes efforts by Congress and the Administration to eliminate or limit the use of taxexempt bonds by state and local governments and agencies or to change the ability of investors to claim the tax exemption. 2. That a copy of this Resolution shall be sent to our Congressional Representatives. NTRODUCED and ADOPTED this 12th day of March 2013, at a regular meeting of the Board of Directors of Brooktrails Township Community Services District, by the following vote: AYES: NOES: ABSENT: DRECTORS: DRECTORS: DRECTORS: CHARLES A. OATH, President ATTEST: Denise Rose, Secretary