FEBRUARY 26, REGULAR MEETING. The Board of County Commissioners, Walton County, Florida held a Regular Meeting on

Transcription

1 FEBRUARY 26, REGULAR MEETING The Board of County Commissioners, Walton County, Florida held a Regular Meeting on February 26, 2019 at 9:00 a.m. at the Walton County Courthouse in DeFuniak Springs, Florida. The following Board members were present: Commissioner Tony Anderson, Chairman; Commissioner W.N. "Bill" Chapman, Vice-Chairman; Commissioner Danny Glidewell; Commissioner Melanie Nipper; and Commissioner Trey Nick. Mr. Larry Jones, County Administrator, Attorney Sidney Noyes, County Attorney, and Attorney Heather Christman, Assistant County Attorney; were also present. Chairman Anderson called the meeting to order and recognized Ms. Rhonda Skipper, Walton County Tax Collector; Ms. Ginger Delagal, Executive Director of Florida Association of Counties Trust; and Dr. Devin Stephenson, Northwest Florida State College President. Motion by Commissioner Chapman, second by Commissioner Nipper, to approve the agenda with the revisions as follows. Ayes 5, Nays 0. Anderson Aye, Chapman Aye, Glidewell Aye, Nick Aye, Nipper Aye. 1. Deletion: Consent Agenda Item 5 ( )-Request approval to authorize the Clerk of Court to collect on a Letter of Credit No.: for 30A Townhomes in the amount of$21, before the expiration date on March 9, Deletion: Agenda Item 34 ( ): Request to award RFQ for Outside Legal Counsel for Opioid Litigation (Rebid) to Pleat & Perry, PA, the highest ranked firm, and move forward with negotiations Motion by Commissioner Glidewell, second by Commissioner Nipper, to approve the Consent Agenda as follows. Ayes 5, Nays 0. Anderson Aye, Chapman Aye, Glidewell Aye, Nick Aye, Nipper Aye. 1. Approve Expenditure Approval List (EAL) excluding the Waste Management expenditures February 26, 2019-Regular Meeting 1

2 .. Total W.M. Grand Total General Fund $1,084, County Transportation $ 724, Fine & Forfeiture $4,187, Mosq. Control State $ 12, Section 8 Housing $ (2,527.02) Tourist Dev. Council $1,471, N.W. Mosquito Control $ 1, Recreation Plat Fee $ Solid Waste Enterprise $ 584, $ 264, Bldg Dept/Enterp. Fund $ 1, Debt Service Fund $ 93, Mossy Head Ind. Park $ 30, Infrastructure Improvements $ 1, Tax Increment Funding $ 263, Totals $8,454, $ 264, $ 8,190, Approve Minutes of the February 12, 2019 Regular Meeting 3. Michele Bums, CareerSource Okaloosa Walton - Request to appoint Jean Encardes, Territory Manager for Waste Management, to serve as a private sector member on the CareerSource Okaloosa Walton Board of Directors 4. Request to accept and authorize the Chairman to sign a Warranty Deed with CJS 331, LLC for a right-of-way required for the alignment of the CR 280A Connector Road CIGP Project 5. Request approval to authorize the Clerk of Court to collect on Letter of Credit No for 30ATovmhomes in the amount of$21, before the expiration date on March 9, Request to approve and authorize the Chairman to sign a resolution ( ) amending the FYI 9 budget in the General Fund for unanticipated revenues from the Paxton land donation, anticipated Constitutional Office excess fees, and a donation to the Wellness Program 7. Request to approve and authorize the Chairman to sign a resolution ( ) amending the FYI 9 budget in the Fine and Forfeiture Fund for unanticipated revenue from Insurance proceeds, Medical Reimbursements and Community Care in the amount of$36, Request to approve and authorize the Chairman to sign a Memorandum of Understanding (MOU) between CareerSource Okaloosa-Walton and Emerald Coast Technical College and the associated Infrastructure Funding Agreement 9. Request to approve and authorize the Chairman to sign the budgeted subscription renewal with LobbyTools in the amount of $3, as presented a request by the Local RESTORE Act Coordinator February 26, Regular Meeting 2

3 10. Request to approve and authorize the Chairman to sign Addendum #1 to the Agreement between Walton County and the Tivoli Historical Society, Inc. 11. Request to approve and authorize the Chairman to sign a Contract Amendment to the Florida Department of Agriculture and Consumer Services State Financial Assistance Agreement (FDACS Contract # ) for Mosquito Control amending the Contract Manager for the Department of Agriculture 12. Request to approve and authorize the Chairman to sign two amendments to the software service agreement with Tyler Technologies for their Munis Software package 13. Request to approve and authorize the Chairman to sign Change Order No. 5 to Contract No with Lord & Son Construction Company, Inc. for Design/Build Interior and Exterior Build Out of Freeport Business Park and Planning Department at the South Walton Annex increasing the contact price by $23, Commissioner Chapman announced his voting conflict regarding Waste Management expenditures and submitted Form 88: Memorandum of Voting Conflict to the clerk. Motion by Commissioner Glidewell, second by Commissioner Nipper, to approve the Waste Management expenditures in the amount of $264, Ayes 4, Nays 0. Anderson Aye, Chapman Abstained, Glidewell Aye, Nick Aye, Nipper Aye. (Form SB: Chapman) Mr. Lyle Seigler, Northwest Florida Water Management District, announced the opening of the new office on U.S. 331 south in DeFuniak Springs, Florida. He thanked the board for the temporary office space in Mossy Head while the new office was being built. Mr. Gus Andrews, NFWMD Board Member; voiced his appreciation for everything the board and staff have done to help the District. Mr. Ken Moneghan, Florida Association of Counties Trust (F ACT)-Marketing Specialist; gave a brief history of the program, discussed the association's responsibilities, and the programs supported by the association. He presented a plaque in celebration of F ACT's 30th year of operation. Ms. Virginia (Ginger) Delagal, FACT Executive Director, thanked the board for their support of the association and invited the board to Legislative Day which would be held on March February 26, Regular Meeting 3

4 27th in Tallahassee. She announced the creation of a Water Policy Committee to address environmental issues which affect supply and quality. Dr. Devin Stephenson, President of Northwest Florida State College (NWFSC), thanked the board for their support of the college and gave a presentation on its Walton Works Triumph Gulf Coast project. He introduced college officials which would be a part of the project. He said the Sim City project, which was approved by the board earlier, is being changed to accommodate the Triumph Board's recommendation to meet the Triumph goals and objectives. The Walton Works project is a result of those recommendations. The College is seeking $1.5 million in support from the county for the project which will provide education and training in the following program areas: Law Enforcement; Fire Science; Emergency Medical Technician; Industrial Trades (Plumbing, Electrical, Welding, and Construction); Cybersecurity; and Drones. Dr. Sasha Jarrell, NWFSC Vice-president of Teaching and Leaming-Coordinator of Special Projects, discussed the actual project goals, the physical site, and the training program. She reported the total cost of the project would be $5.2 million and said the college is requesting a $1.5 million commitment from the board in order to fulfill Triumph requirements. She stated the amount could be made in tiered payments. Discussion was held regarding the number of certificates which will be issued, partnership with law enforcement and other facilities to complement training, the benefits the program would have on North Walton fire rescue employees, and securing a funding source for the project. Motion by Commissioner Glidewell, second by Commissioner Nipper, to commit to invest $1.5 million into the project as submitted by NWFSC and to direct staff to research the ability to use funding from the RESTORE Act Pot 1 funds to fund the county's portion of the project. February 26, Regular Meeting 4

5 Discussion was held regarding the determination of step payments for the $1.5 million. Ayes 5, Nays 0. Anderson Aye, Chapman Aye, Glidewell Aye, Nick Aye, Nipper Aye. Dr. Stephenson thanked the board for their commitment to the project. Motion by Commissioner Chapman, second by Commissioner Nick, to approve closing both lanes on a portion of C.R. 30A from Rosemary Beach to the Watersound entrance for the 8th Annual 30A 1 OK on November 28, 2019 from 7:00 a.m. to 10:30 a.m. contingent upon meeting any recommendations of the Walton County Sheriffs Office and South Walton Fire District. Ayes 5, Nays 0. Anderson Aye, Chapman Aye, Glidewell Aye, Nick Aye, Nipper Aye. Ms. Amy Stoyles and Mr. Craig Baranowski thanked the board for their past support of the yearly race and discussed the numerous charities which have been helped by their organization. Mr. Jones requested direction from the board regarding the purchase of the DeFuniak Springs Country Club. If the board choses to move forward the motion should include to allow staff and legal to work on the contracts and plan of operation. Motion by Commissioner Glidewell, second by Commissioner Nick, to approve to move forward with the purchase of the DeFuniak Springs Country Club for an approximate amount of $38,000.00, authorize the Chair to sign the contract and to direct Mr. Shane Supple, Director of Parks and Recreation to begin the process to assume control of the property and authorize Mr. Brad Alford to order necessary supplies. Mr. Jones asked if staff would be prepared to meet a deadline of April 1, 2019 to purchase the property and to assume control. Attorney Noyes and Mr. Supple stated the deadline could be met. Attorney Noyes stated the closing documents would be presented on March 26, 2019 for approval. February 26, 2019-Regular Meeting 5

6 Mr. Dave Rivard, Walton High Golf Coach, thanked the board for giving the kids a place to play. Ayes 4, Nays 0. Anderson Abstained, Chapman Aye, Glidewell Aye, Nick Aye, Nipper Aye. (Form SB: Anderson) Mr. Mac Carpenter, Planning and Development Director, presented recommendations from the Affordable Housing Committee and requested to amend Resolution to make the membership consistent with the current list. The board will have ex-officio membership on the committee to include representatives from HUD Housing; Walton County Health Department; Walton County School District; and Walton County EDA. He will present the resolution at the next board meeting for approval of the recommendations. Motion by Commissioner Nipper, second by Commissioner Nick, to approve to bring back a resolution at the next board meeting. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Mr. Jones discussed the need to fill vacancies on the volunteer boards and committees and to institute the same expiration dates for all of the committees to expire on January 31st of a specific year for clarity: Mr. Jones requested to approve new term expiration dates for the various Volunteer Advisory Boards and Committees as appointed by the Board of County Commissioners. Motion by Commissioner Chapman, second by Commissioner Nipper, to approve all volunteer advisory board terms to end on January 31st of a determined year. Discussion was held regarding the termination date to coincide with a Commissioner's election term. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. February 26, Regular Meeting 6

7 Motion by Commissioner Glidewell, second by Commissioner Nick, to approve the appointments to the Contractor's Competency Board, North Walton Marketing Event Committee, Planning Commission, Zoning Board of Adjustments and Coastal Dune Lake Advisory Board as presented. Ayes 5, Nays 0. Anderson Aye, Chapman Aye, Glidewell Aye, Nick Aye, Nipper Aye. Mr. Jones clarified the expiration dates for these boards. Motion by Commissioner Glidewell, second by Commissioner Nipper, to table the Library Advisory Board appointments for District 1, 4 and 5 until the next meeting. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Nick, to table the appointment to the Code Enforcement Board. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Nipper, to table the appointment of members to the Design Review Board. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Mr. Jones presented a request to reject all proposals for RFP O for the Flowersview Wi-Fi Pilot Project. Two proposals were received and one was considered non-responsive due to not turning in a bid bond with the proposal. The second proposal was a total of$2,047, Mr. Jones recommended rejecting all bids for RFP due to the high cost of the one responsive proposal. Motion by Commissioner Chapman, second by Commissioner Nick, to reject all proposals for RFP Commissioner Nipper voiced concern regarding how to move forward and possibly utilizing county assets where county fiber is already run in county facilities in the north February 26, Regular Meeting 7

8 end. Mr. Jones asked Mr. Jason Cook to look into those possibilities. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. The Board directed Mr. Cook to look into the availability of using county Wi-Fi at remote locations that could assist children in those remote areas. Mr. Cook will report back to the board. Mr. Jones requested approval to advertise and hold a public hearing to consider amending Ordinance , the Walton County Construction Permit Fee Authorization Ordinance and to establish a Permit Information/Lien Search fee of $ The commissioners voiced concerns regarding the amount of the fee and the amount of time staff is spending on these research requests. Mr. Carpenter discussed what is required of staff and the time it takes to research the liens. He stated State Law requires all closings to include a lien search, which the Planning Department charges $ Mr. Billy Bearden discussed the document fee and the numerous requests they receive which come from insurance companies and vendors requesting the searches. It does not apply to those individuals checking on the status of their permit. Motion by Commissioner Glidewell, second by Commissioner Nipper, to approve advertising for a Public Hearing to consider an ordinance for the implementation of a Permit Information/Lien Search fee of $ Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Glidewell, to hold the Public Hearing on March 12 1 \ 2019 at 4:00 p.m. or thereafter. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Mr. Cliff Knauer, Dewberry Engineers-CFM, presented an update on the CR 280A Connector Road Project. The alignment has been challenging due to permitting and land owners. February 26, Regular Meeting 8

9 He spoke about the various options for alignment and stated the final alignment was at the signalized intersection of Coy Burgess Loop. He spoke about the alignment challenges on the east end of the project. The overall project is 2.1 miles and they will be installing about 700 feet of concrete bridge. Other challenges have been the utilities with Chelco, City of DeFuniak Springs, and Century Link. Their Goal is to bid the project out in May or June of 2019 with an estimated one year for completion of the project. Mr. Knauer discussed construction of the bridge which will take approximately 10 months to complete. The entire project should be complete in May or June of Discussion was held regarding the name of the road. The Board recommended naming it C.R Chairman Anderson advised the official naming of the road would be placed on the agenda for approval at the March 25th board meeting. Questions were raised regarding the left tum lane that will be installed on C.R. 280A north of Ingram Road. Mr. Knauer stated the speed limit would be lowered in that area to 35 mph. Additional discussions were held with the landowner in an attempt to obtain the right of way, which all attempts were unsuccessful. Mr. Knauer stated the project is progressing well. Mr. Jones presented a request to approve C.R. 280A to be informally known as C.R Connector Road Project and to submit funding consideration through the State of Florida Department of Transportation County Incentive Grant Program. FDOT has allocated $3,500, for this project. The engineering design and permitting are currently underway. An additional $1,500, is programmed in the FY 19 FDOT Work Program. Walton County expects to receive these funds late summer This application will allow the county to request the remaining $1,653, through the CIGP Grant to complete the funding requirements for this project. February 26, Regular Meeting 9

10 Motion by Commissioner Chapman, second by Commissioner Glidewell to approve submitting the application for funding. Ms. Coy Bowman spoke against the directional boring which will be required during this project. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Glidewell, second by Commissioner Chapman, to approve Rock Hill Road Phase I (6.95 miles from US 331 to Walton Bridge Road) for funding consideration through the Small County Outreach Program. FDOT has tentatively programmed $804, for design ofrock Hill Road in the 2021 schedule of the FY Work Program. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Glidewell, to approve C.R. 181 E Phase I ( 4.08 miles from SR83 to Oak Grove Road) for funding consideration through the Small C.R. Assistance Program. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Glidewell, to award, approve and authorize the Chairman to sign Contract No East Point Washington Road PH I Construction with Utility Solutions Group, LLC in an amount not to exceed $526,683.74; deobligating $101, from the CR 30A Phase III Resurfacing Project and re-obligate these funds to the East Point Washington PH I Construction. Ms. Bowman spoke in opposition to the project. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Nipper, second by Commissioner Nick, to award, approve and authorize the Chairman to sign Contract No Grady Brown Park Bathroom with Gum February 26, 2019-Regular Meeting 10

11 Creek Farms, Inc. in the amount of$409, Funds would come from the bridge funds. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Glidewell, to award, approve and authorize the Chairman to sign Contract No Pest Control and Termite Control Services with Florida Pest Control & Chemical Co. The motion and second were amended to include Red Bay Community Center and the Glendale School. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Motion by Commissioner Chapman, second by Commissioner Nick, to approve a modification to the existing Crosswalk Standards. The modifications would allow private entities to install and maintain In-Pavement Crosswalk Signage (MUTCD R 1-6) where approved by Public Works along sections of C.R. 30A and Scenic Gulf Drive. Mr. Chance Powell, Walton County Public Works, requested permission to permit the use of the private sign on public roadways posted at 25 mph or less and would not impede any nearby driveway connections. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Mr. Jay Tusa, TDC Executive Director, requested direction on property located in Dune Allen, across from the new beach access. (Parcel numbers: 04-3S E-0010 & 04-3S E-0020). He asked the board to reconsider the property and said there is a way to utilize the property if it is reclassified as right-of-way. Mr. Tusa spoke about the road realignment to help with traffic congestion near Stinky's. Chairman Anderson discussed the problem with the road and said the area is needed for overflow parking. Mr. Powell said the residents had asked for a solution for the area. This property would help in the realignment of the road and for overflow parking for the beach. February 26, 2019-Regular Meeting 11

12 Mr. Tusa would like to have the appraisals done with the road alignment included. The property owner is agreeable to that. Motion by Commissioner Chapman, second by Commissioner Glidewell, to move forward with an appraisal and identify the road portion for the analysis. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Mr. Tusa stated he was approached with an opportunity to purchase acres. The developer asked if the county would be interested in a partnership to use about 25 acres for a sports park on the property. The area is too small for a world class facility but felt it may be an opportunity to use TDT funds for acquisition and development of the site. He made suggestions for the site and stated a feasibility study would be needed. Commissioner Chapman spoke about the area behind the school. He stated a sports park is needed in the north end of the county and recommended uniting the Tourist Development Council to include north Walton in an attempt to get additional funding to use for areas north of the bay. Further discussion was held regarding the need for parks. Mr. Tusa stated to make the TDC county wide would require a referendum. This can be placed on the agenda at the next meeting for further discussion. He will also put the acres on the next agenda. The price is $6.5 million for 25 acres and $12 million for the entire 35 acres. Commissioner Chapman discussed past issues which surrounded the sports complex on Highway 98 regarding the use of TDT funds and opposition to the park Commissioner Nipper spoke about the need for a north Walton TDC. Mr. Tusa briefly discussed the new sign improvements. Motion by Commissioner Chapman, second by Commissioner Glidewell, to approve allocating $7, from the District One Recreational Plat Fee account for a neighborhood February 26, 2019-Regular Meeting 12

13 pocket park located on North Magnolia Beach Way in the Point Washington Community. The proposed improvements will be located on the 66 foot right of way on the northern section of North Magnolia Beach Way. The area to be improved is approximately 66 foot by 250 foot. These improvements will include the removal of underbrush on the remaining portion of the right of way, stabilizing the shoreline with the placement of rip rap, replacing the current stairs being utilized to access the sandy beach, providing a picnic table, garbage can and a 4 foot vinyl coated chain link fence along the eastern boundary of the pocket park. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Ms. Bowman voiced concern with using residential property for recreational purposes. Motion by Commissioner Chapman, second by Commissioner Glidewell, to approve allocating $3, from the District One Recreational Plat Fee account for a neighborhood pocket park located off West Mitchell Avenue. The proposed improvements will be located on the county's bay access lot located off West Mitchell Avenue. Currently there are no public amenities on this parcel. However, recently the County completed a project to relocate a drainage outfall onto this property. The drainage outfall was piped underground leaving the possibility for future bay access availability. The proposed improvements would include providing a picnic table, garbage can and a wooden walk down access to the sandy beach area along the bay. Ayes 5, Nays 0. Chapman Aye, Glidewell Aye, Nipper Aye, Nick Aye, Anderson Aye. Chairman Anderson and Commissioners Glidewell, Nipper, and Nick had no items to present. Ms. Bowman discussed the Spanish land grants and railroad deeds. There being no further discussion, the meeting was adjourned at 11 :04 a.m. February 26, 2019-Regular Meeting 13

14 Approved: ~ tfl.j,-- T_o_n_y-~n_d_e-rs_o_n_, C_h_a_i_rm_a_n February 26, Regular Meeting 14