Approved 2/18/16. * Organization of the Minutes

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1 MEETING MINUTES * CALVERT COUNTY COMMISSION FOR WOMEN January 21, 2016, 7:00 to 9:00 p.m. College of Southern Maryland, 115 J.W. Williams Road, Prince Frederick, MD 20678, Approved 2/18/16 Call to Order, Attendance, and Approval of Agenda Chair Margaret Dunkle called the regular meeting of the Calvert County Commission for Women to order at 7:12 p.m. Please mark your calendars for our next meetings: February 18, March 31, April 21, May 19, June 16 and July 21, All meetings will be in the CSM Conference Room (PFB112, Building B). Attendance Commission Members present: Margaret Dunkle, Annette Funn, Gloria Della, Shelley Downie, Suzanne Haynes Commission Members absent: Belinda Battle, Sara Shaffer, Inez Claggett (excused), Ariane Odom (excused) Associate Commission Members absent: Colleen Pope, Brandi Tremmel, Brandy Summerlin, Linda Bracey, Isabel Mercedes Cumming, Crystal Seay Guests or Members of the Public: Lt. Sonya Butler, Lisa Serafino Approval of the Agenda Margaret Dunkle The Commission approved by consensus the proposed agenda prepared by the Chair. She explained that the main agenda items would be discussed with potential new CCCW members, followed by selection of CCCW Outstanding Award Winners for See Attachment A. Approval of Minutes Gloria Della moved and Annette Funn seconded approval of the September 2015 minutes. The motion passed unanimously. Annette Funn moved and Shelley Downie seconded approval of the October 2015 minutes. The motion passed unanimously. Approval of the November 19, 2015 minutes, as well as those from this meeting, is scheduled for our next meeting on February 18, Margaret Dunkle thanked Jacqueline McCoy for her service as Commission Secretary and in completing the minutes for September, October, and November 2015: We will miss her! In the absence of a Secretary, the job of taking minutes will rotate among CCCW members for January through June To help with this, Chair Margaret Dunkle will provide an annotated agenda to work from. Commissioner Della agreed to take minutes for this meeting. When final, the minutes are to be uploaded onto the CCCW Website by Associate Commissioner Brandi Tremmel. * Organization of the Minutes To facilitate following progress over time, the organization of the minutes reflects the CCCW Strategic Plan. That is, there are two sections Operational Activities and Programmatic Activities. Items under each are in alphabetical order. The minutes incorporate information from the approved agenda, even if this information was not orally presented at the meeting, and may provide background information for context. Special reports from guests will generally appear first. 1

2 Treasurer s Report and Financial Issues Approval of Treasurer s report was placed on hold due to the approved absence of Treasurer Inez Claggett. In response to Suzanne Hayes question for clarification of the approved budget for the 2016 Health Expo, the Treasurer confirmed through the Chair, that $ was in the approved budget. Cross-Cutting Themes The Chair asked that, at the February meeting, each lead Commissioner(s), do three things for each of her projects: Outline where they are in meeting their Strategic Planning Goals (and the timeline in the Planning Sheet; Suggest/describe, as appropriate, ways to increase involvement of girls and young women in their areas; and Suggest/describe ways to incorporate celebration of CCCW s 40 th anniversary in their areas. Operational Activities Communications and Lists, From the Desk of Margaret Dunkle The Chair reported that she has sent out two From the Desk of the Chair s on November 29, 2015 to solicit nominees for CCCW outstanding achievement awards, and on January 5, 2016, extending the deadline for nominating awardees and sending out the WOW registration flyer. She has also widely distributed press releases for the Harriet Elizabeth Brown Task Force, and articles about the Task force have appeared in the Calvert Recorder and other local publications. There were no updates to report on the status of the thumb drive of pdf s for WOW/CCCW Recognition programs with Commissioner Tremmel being absent. There were no updates to report about Facebook page with Commissioner Shaffer and Associate Commissioner Tremmel being absent. History and Documentation Gloria Della Commissioner Della gave the zip drive containing news articles on Commission activities from October 2014 through December 2015 to Associate Commissioner Tremmel. Commissioner Della would like to have these placed on the website by March The Associate Commissioner is continuing to work on layout of past CCCW event programs and news clips to be posted on the website. Leadership and Planning Margaret Dunkle Annual Report No updates to report Strategic Plan Done for Bylaws No updates to report Retreat To be scheduled for summer 2016 Liaison to Associate Members Ariane Odom Due to absence, Commissioner Odom submitted an update that stated Associate Commissioners were ed and encouraged to attend meetings and share ideas and resources when available on the committees of interest. 2

3 Membership Annette Funn There were two new applicants and two applicants for membership renewal. New applicants included Lt. Sonya Butler, Lisa Serafino and renewal of memberships of Shelley Downie and Sara Shaffer (absent). Presentations by candidates for membership: a) Shelly Downie: The commissioner expressed interest in working with young adults and children, especially young women. In response to question from Commissioner Haynes, she indicated her biggest pressing issue for young women is getting them more involved, especially in the STEM area and looking into ways to get them to stand out. She has not submitted the formal application for reappointment to CCCW yet. b) Sara Shaffer: Absent c) Lt. Sonya Butler: This new applicant spoke on why she was interested in joining CCCW and where she could make a difference. She expressed interest in focusing on ways to get women engaged/interested in STEM and issues that affect them long-term in their lives. She is eager to jump in with existing program issues. d) Lisa Serafino: This new applicant expressed interest in getting women and girls within the county involved in issues affecting them. Two specific topics she would like to work on are: charting the job market, and GIS mapping of domestic violence and rape cases. Commissioners present voted unanimously to recommend approval of the two new applicants for CCCW membership. Chair Dunkle explained the approval process and indicated she would forward these favorable recommendations to the Calvert County Commissioners. Since current Commissioners Downie and Shaffer have not yet submitted applications for reappointment, votes on those recommendations to the BOCC were postponed. Nomination of New Officers Inez Claggett Commissioner Claggett will start the nominating process in March Website ( A new webmaster is needed with Jacqueline McCoy s retirement from the Commission 3

4 Celebrate Title IX Margaret Dunkle No updates to report. Programmatic Activities Clothes Closet, Dress for Success Ariane Odom Commissioner Odom provided written summary on this project, which will include: An upcoming Clothes Closet clean-up on Feb. 20, 2016 at noon and request for all committee members to participate. Clothes Closet Open House on March 5, 2016 at Noon-3pm. A flyer was ed to all Commissioners to help promote the event. There were two individuals served by the Clothes Closet; Jackie used to report the number served monthly. Domestic Violence Awareness Ariane Odom The Live Here Love Here date of March 16, 2016 was previously announced; however, Commissioner Odom is seeking interested committee parties to attend the planning meeting Dutch Networking Events Annette Funn No updates reported. Events and Forums Sponsored and Co-Sponsored by the Commission Updates scheduled for February meeting. Financial Literacy for Girls Gloria Della No updates reported. Harriet Elizabeth Brown Commemoration Task Force Margaret Dunkle Commissioner Dunkle thanked Associate Commissioner Brandi Tremmel for organizing refreshments and registration at the October 20 hearing for the Harriet Elizabeth Brown Commemoration Task Force. She also reported that the Final Report of the Task Force has been submitted, making recommendations to the Governor, Board of County Commissioners, and General Assembly. The three Task Force recommendations are: Name the new community center in Prince Frederick the Harriet Elizabeth Brown Community Center. This recommendation has already been approved by the Calvert County Board of County Commissioners and is currently being implemented. Name Maryland Route 2, from the intersection with Maryland Route 4 to the Anne Arundel County line, the Harriet Elizabeth Brown Memorial Highway. This is a recommendation to the state. Commission a portrait of Harriet Elizabeth Brown. Implementing this recommendation requires an expenditure of approximately $10,000. The Task Force is requesting financial support from the Calvert County Board of County Commissioners, the Governor, and the Assembly, which will be supplemented by private fundraising as needed. Commissioner Dunkle also reported that a press release about the report will go out shortly, with the next steps being implementation. 4

5 Health Expo Suzanne Haynes Commissioner Haynes reported that CSM will be co-sponsoring the event and has confirmed availability of the facility. This year s theme will focus on breast cancer screening and awareness. Invitations to vendors and groups are to go out next week. History Fair Awards Margaret Dunkle No update reported for this event. Holiday Reception Annette Funn No update reported for this event. Legislative and Regulatory Monitoring Inez Claggett Commissioner Funn moved, Commissioner Haynes seconded and it was unanimously passed for the Commission to sign on as a supporter of the 2016 Maryland Legislative Agenda for Women. See Attachment B for the 2016 MLAW agenda. Maryland Women s Hall of Fame and Women of Tomorrow Award No update reported for this event. New Initiatives Homeless Women No updates to report Female Veterans No updates to report Other Partnership Activities Margaret Dunkle Represent CCCW to State, Regional, and National Commissions for Women No activity to report. Help Women Be More Informed, Involved Voters No activity to report Letters of Support & Other Partnership Activities No new activity to report Outstanding Achievement Awards Margaret Dunkle The Chair conducted a ballot scoring of Commissioners on applications for four CCCW Outstanding Achievement awards. Applicants were scored and the final ballots were tallied for each category. The Scoring Sheet (Attachment C) was used. For each category, a CCCW Commissioner took the lead for outlining how well each applicant fit the award criteria: Commissioner Downie for Woman of Tomorrow, Commissioner Della for Service, and Commissioner Haynes for Advocacy. Awardees selected by category are: Women of Tomorrow: Alexya Brown Service: Rhonda Crawley Business Leadership: Terry Shannon Advocacy: Pamela Cousins 5

6 Women of the World (WOW) Awards Luncheon Chair Dunkle did a head count of CCCW members who planned to attend the WOW luncheon. The following confirmed attendance at the March 12, 2016 luncheon: Annette Funn, Shelly Downie, Susan Haynes, Gloria Della and Margaret Dunkle. The Chair will ask Inez Claggett, the WOW Co-chair, to conduct a head count for members not present. Adjournment Chair Margaret Dunkle adjourned the meeting at 9:00 p.m. Respectfully Submitted, Gloria D. Della Temporary Secretary Calvert County Commission for Women Attachments: A. Approved Agenda for January 21, 1016 B Maryland Legislative Agenda for Women C. Sample Scoring Sheet for CCCW Outstanding Achievement Awardees. 6

7 Agenda Calvert County Commission for Women January 21, 2016, 7:00 to 9:00 p.m., College of Southern Maryland, Prince Frederick Call to Order, Attendance, and Approval of Agenda Margaret Dunkle Future meeting dates: February 18, March 31, April 21, May 19, June 16, July 21, 2016 All in PF CSM, PFB 1112 Introductions Approval of the Agenda Approval of Prior Minutes Thanks to Jacqueline as Secretary for the minutes for October, November, and December We ll miss her! Votes to approve previous minutes September, October, November When final, need to put the minutes for these three months up on the Website. Who will do this? Elect a Secretary? Or rotate taking minutes and Secretarial duties around for January-June 2016? Treasurer s Report and Financial Issues Inez Claggett Hold in Inez s absence? CROSS-CUTTING THEMES At February meeting, we ll ask each lead Commissioner(s) to do three things for each of her projects: Outline where they are in meeting their Strategic Planning Goals (and the time line in the Planning Sheet); Suggest/describe, as appropriate, ways to increase involvement of girls and young women in their areas; and Suggest/describe ways to incorporate celebration of CCCW s 40 th anniversary in their areas. OPERATIONAL ACTIVITIES *Communications and Lists, From the Desk of Margaret Have sent out two From the Desk of the Chair s on November 29, 2015 to solicit nominees for CCCW outstanding achievement awards, and on January 5, 2016, extending the deadline for awardees and sending out the WOW registration flyer. Have widely distributed press releases for the Harriet Elizabeth Brown Task Force articles have appeared in the Recorder and other publications. Who has the thumb drive with the CCCW and WOW Recognition programs, with one PDF for each year? *Membership Annette Funn (Annette has sent each applicant CCCW Flyer, BOCC Charter/Resolution, Operating procedures, New Strategic Plan, Annual Reports, etc.) Applicants for Re-appointment Shelley Downie and Sara Shaffer What do you think has been you greatest contribution(s) to CCCW to date? Looking at our Strategic Plan, how would you especially like to contribute in the future? (What areas? What projects?) New Applicants for CCCW Membership Sonya Butler and Lisa Serafino Why are you interested in joining the Commission for Women? What is your background with our issues? Looking at our purposes and Plans for the Future, how would you especially like to contribute? (What areas? What projects?) 1

8 Hold for February Meeting Historical Records and Documentation (Clippings) Gloria Della Updates or assistance needed to get/keep clips on an ongoing basis and to retrieve those from the last couple of years and to get them on the web page as well as attached to minutes? Update on status of getting copies of and links to articles (in, for example, the Calvert Recorder, Chesapeake Current, Calvert County Times, Bay Weekly, Calvert Beacon, the Baynet, etc.) to attach to CCCW minutes as well as post on the CCCW website. Who has the thumb drive? Leadership & Planning Margaret Dunkle Annual Report In progress Strategic Plan Hold until revision this coming summer. Bylaws Annette Funn and Margaret Dunkle Hold until later in 2016 Annual Retreat Hold until Summer 2016 Liaison to Associate Commissioners Ariane Odom Updates. Involvement of Associate Commissioners? How is identification of activities on Strategic Plan working? Website Jacqueline With Jacqueline s expiring term, we need a new webmaster! PROGRAMMATIC ACTIVITIES *Legislative and Regulatory Monitoring Inez Claggett Vote on whether or not to support MLAW agenda for the current legislative session in Annapolis. *Outstanding Achievement/Recognition Awards Margaret Dunkle Overview of process updated, revised Nomination Form; sent out form twice; good coverage in the papers; extended due date; updated, revised Scoring Sheet. See Attachment B for the Scoring Sheet template. Summary of applications by category, using the criteria for each award Shelley Downie Woman of Tomorrow? Gloria Della Service? Belinda Battle Business Leadership? Susan Advocacy? *Women of the World Awards Luncheon Inez Clagett, Gloria Della Updates? Future meetings. Tentative list of attendees: CCCW pays the $27 for each Commissioner *Dutch Networking Events Annette Funn Plans and dates for future events *Harriet Elizabeth Brown Commemoration Task Force Margaret Thanks to Brandi for organizing refreshments and registration at the October 20 hearing. Task Force report complete and submitted, making recommendations to the Governor, Board of County Commissioners, and General Assembly. Three recommendations Name the new community center in Prince Frederick the Harriet Elizabeth Brown Community Center. This recommendation has already been approved by the Calvert County Board of County Commissioners and is currently being implemented. Name Maryland Route 2, from the intersection with Maryland Route 4 to the Anne Arundel County line, the Harriet Elizabeth Brown Memorial Highway. This is a recommendation to the state. Commission a portrait of Harriet Elizabeth Brown. Implementing this recommendation requires an expenditure of approximately $10,000. The Task Force is requesting financial support from the Calvert County Board of County Commissioners, the Governor, and the Assembly, which will be supplemented by private fundraising as needed. Press Release about report will go out this month. Then, next steps are implementation. *Health Expo May 14, 2016 Suzanne Haynes Plans? Updates? Any assistance needed? 2

9 Hold for February Meeting Celebrate Title IX Margaret Dunkle Likely a spring seminar Clothes Closet, Dress for Success Ariane Odom Updates: Calls/appointments? Donations? Dates for Open House; also organizing Clothes Closet at St. Paul s. Domestic Violence Awareness, including Live Hear, Love Here April 16, 2016 at Calvert High School Ariane Updates Events and Forums Sponsored and Co-Sponsored by the Commission Financial Literacy for Girls Gloria Della Update. Next steps. Recruiting Girls and Young Women as EMTs, Firefighters, etc. Sara Shaffer Planning, scheduling, timing History Fair Awards On hold until fiscal 2017 (July 1, 2016) Maryland Women s Hall of Fame and Women of Tomorrow Award Shelley Downie, Inez Clagett Any nominations of Calvert women and girls? Update on nomination of Alexya Brown to be a Woman of Tomorrow at the state level New Initiatives Homeless Women Jacqueline Take off the list of activities, since Jacqueline has left the Commission? Female Veterans Shelley Downie Any help needed? Time line? Other Partnership Activities Represent CCCW to State, Regional, National Commissions for Women Margaret Dunkle No new activities to report. Help Women Be More Informed, Involved Voters Annette Funn- Any updates? Letters of Support & Other Partnership Activities Margaret Dunkle No new activity to report. Adjournment 3

10 For Vote at CCCW Meeting, 1/21/16 MLAW Legislative Agenda 2016 Equal Pay for Equal Work: This bill would close various loopholes to address the fact that women in Maryland earn, on average just 85 cents for every dollar earned by men in comparable jobs, including the closing of the Employer Defense loophole, and also prohibiting retaliation against sharing salary information. Fair Scheduling Act of 2016: This bill will reform Maryland law to guarantee predictable schedules so workers can plan ahead to meet their responsibilities on and off the job; it also allows employees to be compensated for their time and flexibility. This critical legislation will incentivize employers to build stable, predictable, family-friendly schedules and prevents employers from destabilizing the lives of the lowest paid and most vulnerable workers and their families more often than not, women. Maryland Healthy Working Families Act: The proposed legislation, which was introduced for the first time in 2013, requires Maryland employers to allow workers to earn a certain number of annual paid sick and safe days. Employees would begin accruing hours from the start of employment but would not be allowed to use their paid sick time until the completion of a probationary period. The safe time component of the legislation requires employers to allow employees who have been victims of domestic abuse or sexual assault to use their accrued paid sick leave to care for their health after these incidents or to seek legal protections or new housing. Stalking, Harassment, Misuse of Electronic Communication or Interactive Computer Service, Revenge Porn: Stalking can be a very scary form of intimate partner abuse. Prosecutors indicate the way stalking is defined makes it virtually impossible to obtain convictions. Updating and revising the laws of stalking, harassment and misuse of electronic communication will assist in holding perpetrators of these acts accountable criminally and increase safety for victims of domestic violence. Rape Survivor Family Protection Act: 5% of rape victims of reproductive age (age 12-45) became pregnant as a result of rape, with the majority of pregnancies in adolescents. This bill would create a legal process for rape victims to terminate the parental rights of rapists when a child is conceived as result of rape. Victims would be required to meet a clear and convincing standard of evidence. This is the same standard used for other termination of parental rights cases no more, no less. Expansion of Maryland Vacating Convictions Law for Survivors of Human Trafficking: This bill expands the relief available to survivors of human trafficking who have been arrested and convicted for crimes they were forced to commit by their traffickers. In addition to expanding the types of crimes eligible for vacatur, the bill also explicitly extends the relief to survivors of labor trafficking, who were previously ineligible for this form of relief. This change will allow all survivors of trafficking to more easily heal from the trauma of their victimization by reducing the stigma and collateral consequences associated with having a criminal record that stems from a history of trafficking. Family and Medical Leave Act Insurance Program: The proposed legislation establishes a paid family and medical leave insurance program, which would operate, similar to unemployment insurance and social security. This program would create a state-run insurance fund that provides up to 12 weeks of partial wage replacement for those that are caring for a new child, have a serious health condition, or are caring for a family member with a serious health condition. Rhode Island, New Jersey, and California already.

11 SCORING SHEET (SAMPLE) Nominations for CCCW Recognition Awards to Be Awarded at the 2016 Women of the World Awards Luncheon) Name of CCCW Member: CRITERIA FOR SELECTION This woman or girl exemplifies the characteristics of award categories described on the nomination form. She is a model of outstanding achievement/accomplishments. She has made significant contributions to our community (impact). Award Categories & Nominees Exemplifies Characteristics How well does this woman/ girl meet the criteria for their category below (Advocacy, Business, Service, or Woman of Tomorrow)? Rate 0-5, with 5 being highest Achievements & Accomplishments Is this woman/girl a model of outstanding achievement/accomplishments? Rate 0-5, with 5 being highest Impact on Community How effective were her contributions? How much difference has she made? Rate 0-5, with 5 being highest Comments or Reasons Advocacy For outstanding leadership, courage, tenacity, and effectiveness to support policies and practices that improve the lives of Calvert County women and girls Business Leadership For leadership and effectively implementing business practices that improve the economic status of Calvert County women and girls

12 Award Categories & Nominees Exemplifies Characteristics How well does this woman/ girl meet the criteria for their category below (Advocacy, Business, Service, or Woman of Tomorrow)? Rate 0-5, with 5 being highest Achievements & Accomplishments Is this woman/girl a model of outstanding achievement/accomplishments? Rate 0-5, with 5 being highest Name of CCCW Member: Impact on Community How effective were her contributions? How much difference has she made? Rate 0-5, with 5 being highest Comments or Reasons Service To honor a woman whose service to community has improved the quality of life for Calvert County women and girls Woman of Tomorrow To honor a girl or young woman (age 20 or younger) for effective leadership in the field of advocacy, business, or service to community. Note: The main criterion is impact on our community, not academics. Please fill in and return this rating sheet at the January 21 Commission for Women Meeting 1/18/16