NORTHEAST REGIONAL ADVISORY COMMITTEE & NORTHEAST MINNESOTA EMERGENCY COMMUNICATIONS BOARD ANNUAL JOINT FACE-TO-FACE MEETING

Transcription

1 NORTHEAST REGIONAL ADVISORY COMMITTEE & NORTHEAST MINNESOTA EMERGENCY COMMUNICATIONS BOARD ANNUAL JOINT FACE-TO-FACE MEETING January 25, 9:00 Pike Lake EOC 1. ROLL CALL/INTRODUCTIONS Adam Shadiow Arrowhead EMS Marlyn Halvorson Itasca Co SO E Allen Lewis Virginia Fire E Marv Bodie Carlton Co Commissioner B.J. Kohlstedt Lake County EM E Mike Keyport Grant Portage EM E Beth Olson SLC Board of Commissioners R Nathan Myers International Falls E Brian Smith Kanabec Co Neil Porter St. Louis Co. Sheriff s Office R/E Carey Johnson Lake Co SO Nick Schatz MN/DOT OEC Christopher Wittwer St. Louis County 911 R Nicole Young-Mattson Virginia Police Dept R Dave Drozdowski Duluth PD R Patrice Erickson Aitkin Co SO Dawn Sathers St Louis Co Financial Analyst E Paul Koering Crow Wing Commissioner Daryl Brooks AT&T R/E Paul Widenstrom Pine County R Dewey Johnson St. Louis County 911 E Perryn Hedlund Koochiching Co Sheriff E Duane Oothoudt Leech Lake Ambulance E Pete Walsh Lake Co Commissioner R Dylan Bridges Carlton Co SO E Renee Van Nett City of Duluth Erik Humphrey DSC Communications Rob Morehouse Duluth Fire Department R Erik Jankila Hibbing Fire Chief E Bob Deschampe Cook Co Commissioner E Harley Droba City of Intl Falls R/E Rowan Watkins Cook Co Holly Olson St. Louis Co. 911 COM Admin R Scott Heide Crow Wing Co SO E James West Mille Lacs Band of Ojibwe R/E Scott Turner Aitkin Co SO Jason Matthias St. Louis Co 911 Com Scott Wosje Northland Business Systems Ken Yurrick Itasca Co SO R Shawn Krizaj Duluth Fire Department R Lejana Wright Leech Lake Ambulance Steve Olson Lake Co SO Marcus Bruning NE RIC/DPS R/E Steve VanKekerix Carlton Co EM Mgt Director R Mark Lallak Itasca Co SO R Tim Norton Cass Co SO E Mark Stansberry Crow Wing Co R Tom Semmelroth St Louis Co 911 Com Tech R = RAC E - ECB 2. ELECTION OF OFFICERS Dewey opened the floor with RAC ELECTION OF OFFICERS CHAIR, VICE CHAIR. Steve VanKekerix added that a representative and alternate are also needed for the NEECB. MOTION to nominate Dewey Johnson as Chair to the RAC made by Erik Jankila. White ballot motion by Erik Jankila; second Shawn Krizaj. Upon a vote, motion MOTION to nominate Mark Lallak as Vice Chair to the RAC by Steve VanKekerix. White ballot motion by Nathan Meyers, second by Rowan Watkins. Upon a vote, motion MOTION to nominate RAC representatives Steve VanKekerix as Rep, Shawn Krizaj as Alternate to the NEECB made by Rowan Watkins; second Mark Lallak. Upon a vote, motion Marv continued with ECB ELECTION OF OFFICERS CHAIR, VICE CHAIR MOTION to nominate Marv Bodie as Chair by Steve VanKekerix. White ballot motion by Brian Smith; second Beth Olson. Upon a vote, motion JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 1 of 11

2 You need pre-approval from Dewey or Dawn for your training! MOTION to nominate Duane Oothoudt as Vice Chair by Steve VanKekerix. White ballot motion by Brian Smith; second Mike Keyport. Upon a vote, motion MOTION to nominate Marv Bodie as ECB Representative to the RAC by Beth Olson. White ballot motion by Beth Olson; second Brian Smith. Upon a vote, motion 3. Approve Meeting Agenda Marcus asked to add 2 items to both agendas: - Strategic Planning - Statewide access for Super bowl MOTION to approve ECB Agenda made by Itasca Co; second Beth Olson. Upon a vote, motion MOTION to approve RAC Agenda made by Itasca Co; second Erik Jankila. Upon a vote, motion 4. APPROVAL OF MINUTES MOTION to approve RAC minutes from December 28. Paul Widenstrom mentioned he was present at meeting but not on the attendance list, and did take county board action on some items. Please update minutes. MOTION by Nicole Young-Mattson; second Paul Widenstrom. Upon a vote, motion MOTION to approve ECB minutes from October 26 made by Perryn Hedlund; second Brian Smith. Upon a vote, motion 5. REPORT OF COMMITTEES: a. Training & Exercises - Marcus mentioned Fire Officer School March 16-18, 2018 in Duluth. Open to other regions. Includes communications component and a session on Emerging Public Safety Communication tools. - Dewey stated they are waiting for the SHSP grant to be signed. Dawn added to let Dewey or Dawn know before-hand if you want to attend training so they can get preapproval from the state. - Shawn stated he is working with Emergency Managers in the NE Region for Tribal Cultural Partnership Project (TCPP). The event is open at the moment (link below). Concentrating on the things with Enbridge, Pipeline, direct action, and protesting. There was a EM conference last year that could have been better for our area. Mike added the idea was to bring awareness of the native culture when responding to the protests. - Mark added interop conference coming up in Apr With FirstNet being on NextGen 911 and ARMER we want to ensure everyone in the region is represented. Registration and hotel is covered by the SECB grant, mileage and meals are extra. UPCOMING TRAINING INFORMATION DATE LOCATION COURSE INFO FEB Brooklyn Center Governor s Homeland Security Conference, registration is open. MAR 8-9 Chaska SECB Strategic Planning Session (contact Marcus) March Mystic Lake Event Center Tribal Cultural Partnership Project (TCPP 2018) FREE for participants Register at MAR DECC Fire Officer School Statewide training (contact Shawn) MAR Grand Portage Pigeon River Cross Border Conference (Save the Date to come from Mike) APR St. Cloud 2018 Minnesota Public Safety Communications Conference (contact Mark) Be sure to check out the website for statewide training opportunities: & The ECN Website: JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 2 of 11

3 b. Operations and Technical Committee Report (Tom Semmelroth) - Tom reported OTC met on Jan 9, the metro is very busy with the Super bowl working on caches, emergency, and contingency plans. They have reserved many of the state and regional resources on the status board from Jan 26-Feb 6. They also had a temporary request to change a few central talk groups to statewide access for the events. - Douglas Co Emergency Management and Superior Fire Dept. were approved under our participation agreement. Emergency management has 22 dual band and SFD 4 dual band portables. This will give them the ability to talk directly to ARMER users. This will be helpful when the pipeline protests start up this summer on the Carlton/Douglas Co border. - Bemidji Emergency Medical Services joined the participation plan with 1 talk group and 5 radios. - Pine Co added a Fire ad a LAW talk group to their console. - Burnett Co Sheriff s office in Superior is adding a control station to Interop with Pine Co. - IRS interop limited participation plan looking for 88 IDs with no daily use. c. User Committee (Mark Stansberry) Mark reported they met and had elections. He will continue as Chair, with Mike as an alternate. Discussed the NE talk groups for Super bowl and will do NE 2 & 3 as a statewide profile ending Feb 6. The NE region will also be having medical helicopter landings on NE talk groups Steve will PSAP managers with that update. Dewey will MnDot to request the statewide profile. During this time they will use NE talk groups 2-3 for pursuits sticking with NE tab for Super bowl timeframe. d. Owners and Operators Committee (Steve Olson/Dylan Bridges) Steve spoke on Dylan s behalf who is now the primary. Steve requested to white ballot committee appointments to the state committees. There has been no pushback from the OTC or Steering Committees, so he would like to see the July 2016 appointments stay the same for Steve provided the following list of appointments from 2016 to Holly. OTC : Tom Semmelroth as Primary and Rowan Watkins as Alternate Interop Standing Committee: Kerry Swenson Primary/Monte Fronk Alternate Interop Data: Kenny Yurrick Primary/Mark Stansberry Alternate System Managers Group /OTC Subcommittee: Tom Semmelroth Primary/John Hyde Alternate Regional System Administrator: Tom Semmelroth Primary MTUG (Motorola Trunk Users Group): John Hyde, Tom Semmelroth, and Rowan Watkins Roaming Committee: John Hyde, and Ken Yurrick SECB Grants Committee: Mark Lallak Primary/Dewey Johnson Alternate Marv will review and finalize for the next meeting. e. Jurisdictional Updates Arrowhead EMS Aitkin Co. Carlton Co. Cass Co. Cook Co. Nothing to report Nothing to report No one present Rowan reported the BDA project is still going, looking for support structures and received quotes. Could be more expenses associated. Still testing P25 Unication Pagers and they are unique in that they have no dedicated talk groups, doing 2-tones over a single talk group for multiple entities. Having issues with firmware versions. With FirstNet coming, Mike reported T-Mobile in Grand Portage, and several other cell sites coming in JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 3 of 11

4 Crow Wing Co Duluth Fire / City of Duluth Grand Portage AT&T in relation to FirstNet has contacted us on 6 county owned sites to collocate to provide service or upgrade existing equip. AT&T coverage has been spotty, but they are working on upgrading and collocating. Mark reminded agencies to be careful do not trade out for phone pricing, etc. Rowan reviewed the rate structure and the formulas are similar, and prices are very comparable. Nothing to report Shawn welcomed Councilor Renee Van Nett to the board. Working on things internally with John Hyde putting in new 800 MHz paging. No update on Holiday Inn BDA. Tom added Unication pagers with 2-tone over 800, not specific tones as they have to be in groups so they had to be rearranged. Mike reported the cross border conference will have some key people from Canada present so will do more testing with the patch from their ARMER system to the Canadian system. The OPP and Superior North Ambulance Service out of Thunder Bay operate on the same system, however some of the other responders Police and others are switching to a new system and they are not sure how it will work. Would like to make sure still able to interop with other agencies. The John Beargrease Sled Dog Race will be utilizing the NE talk group Saturday through Wednesday, which is a great way to use the ARMER system. Steve put a COMP plan together to use both ARMER and hand radios. STAC NE 12 will be in use starting tonight through Wed. Steve mentioned the Cook Co cell coverage reaches all the way to the north end of Isle Royal off the Grand Portage site coverage is incredible. City of Hibbing Erik reported they are going to convert their Public Utilities and Power Plant to 800 trunked radios this year, as well as 800 paging for Fire Dept. Once Babbitt is completed, Hibbing will decide if they are going with two-tone or talk groups. Rowan stated if you are using 800 trunked in the field, unless you have an APEX radio that is capable of pushing out 2-tone and a firmware site option, you cannot page from the field. Itasca Co. City of Intl. Falls Kanabec Co. Koochiching Co. Lake Co. Leech Lake Mille Lacs Pine Co. St. Louis Co. Nothing to report Nothing to report, Ft. Francis fire was already reported on. Brian asked about the busy reports on the Woodland tower. Steve confirmed he received the report and will Brian the spreadsheet for review. The Microwave link for Sheriff s Office communications center is on a water tower in the adjacent parking lot and the water tower is now being taken down for 1-2 months for sandblasting. Mark stated they recently had the same situation. Jeff is looking into the lease language. Dylan suggested getting a T-1 line from the phone company for $600/month assuming T-1 is available. Marcus said he can help facilitate. Perryn stated the National Park Service came on board, and this benefits SLC as they can now communication with them over the 800. Marcus added they had a large fire in Intl. Falls and Fort Francis came down with their fire rigs, and between Ontario and MN they couldn t communication back to Ontario. Marcus is working with them on that issue. Steve reported the towers in Finland and Silver Island have been constructed. Rob should be hanging antennas and microwaves in the next month. Once complete, that will take care of their regions portion of Phase 1 of the initial build out. There is a burner site in Clearwater Co which is the third site to come on, and the ARMER build out will be complete. Duane looking at Zuercher, nothing else to report. James West reported he is finishing participation plan, going to the SECB today. Once complete they will be sending authorization letters to neighbors. Paul reported that Burnett Co will be console only, no mobiles. Chris reported they are providing equip and installation to Lake Co. Also working on Unication pagers for Babbitt. Authorization has been received from the FCC and FSA for JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 4 of 11

5 City of Virginia the EOC Duluth PSAP microwave upgrade, which will coincide with adding a permanent base for paging as well as the microwave. Path profiles are being completed for Jean Duluth and Argus. Nothing to report f. Interoperable Data Committee (Ken Yurrick) Ken reported they met Jan 16. Reported the Dec 19 the application for the slickp.0 was submitted. Since the governor opted in to the FirstNet plan the state is going with. VHS is testing APCO applications for FirstNet for performance criteria, security. Plan to discuss app. development from FirstNet, as well as potential options with Verizon, T-Mobile, and Sprint. g. Grant Funds Report (Dawn Sathers) Dawn reported the 2016 SHSP grant submitted for payment, and is now closed. $19, left in the training SECB fund, which expires in June. Please look into upcoming training opportunities to expend the funds. Please send the request before you attend the training, as well as invoices. The reason for the training surplus is because the funds were moved from SECB to SHSP. We are currently working on the SHSP 2017 application. Because we are the fiscal agent, the application has to be submitted and approved by the SLC board. Hoping it will be approved by the end of February. h. Grant Audit Site Visits for Grant Recipients (Dewey) Dawn reported they are done and the paperwork has been submitted to the internal auditors for review. They are ensuring procurement policies are in place, and noted that is a Federal Requirement for each agency to have a sign stating you are a drug free work place posted somewhere in the building. Also PLEASE don t forget to put asset tags on your equipment! 6. OLD BUSINESS a. ARMER/RIC Update (Marcus Bruning) Dana Wahlberg has been appointed the new Director at ECN. Dana is well respected in the 911 community around the country and is certain to be a strong leader in all communications projects as she transitions from the 911 Program Manager to the ECN Director. Dana has a strong understanding of outstate needs and will certainly continue to be a strong advocate for outstate needs and programs. Interop: U.S. Park Police at Voyageurs National Park ARMER training was January 9. Their radio identifier is MNVOY (eg: MNVOY521). They have all statewide and regional talk groups and may have an opportunity to support the region. Please be sure your dispatch personnel are familiar with their identifier and that they are now an ARMER Interop Partner. The 2018 Minnesota Public Safety Communications Conference (formerly the Interop Conference) is scheduled for April 23-25, 2018 and will be held again in Saint Cloud. Planning JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 5 of 11

6 is underway and it looks to be a good lineup. This is an excellent conference for the seasoned radio personnel as well as newcomers. There is something for everyone including elected officials. Please encourage members of your staff to attend. The costs are grant fund eligible through the region. Super bowl: A great deal of statewide resources will be consumed by Super bowl operations from January 26 th to February 5 th. LTAC1 and STAC1 and STAC9-12 will remain available for statewide use. Most other statewide resources will be reserved for the Super bowl. A message was sent to the RAC Chairs: At the January Operations and Technical Committee the Central Region asked to allow their CM regional interoperability talk groups to be given statewide access during the Super Bowl LII operational period of January 26 through February 5, Their justification was that with so many statewide interoperability talk groups being used during the Super Bowl they desired an alternative option for pursuits should all LTACs and STACs be taken. The OTC gave this request much consideration and decided that each region of the state should be allowed to give statewide access to two of its regional interoperability talk groups during the Super Bowl operational period. If your region is also interested in expanding the profile of two of your regional interoperability talk groups to statewide access, please let Jim Stromberg know immediately. You must provide Jim with the following information: Which two talk groups you wish to give statewide access The name and 24/7 contact information for a regional system administrator able to be reached at any time to assist with any issues associated with the use of these talk groups Confirmation that your region will instruct all PSAP personnel that these two talk groups are only to be assigned to a high-priority, moving event (such as a pursuit) and that no other existing statewide resources (LTACs or STACs) were available. The changes are effective January 26 through February 5, MNDOT: Lima Mountain tower is currently undergoing Forest Service environmentals, hoping to construct in MNDOT is also working on one additional new tower and will then begin work on replacing some aging towers currently in use. Budgeting currently allows for one tower per year. Yearly maintenance bills will be out in the next week or two. FirstNet: They have a presentation for most of our day that will include current status and updates. ARMER: Homeland Security, Office of Emergency communications is looking for information from public safety and has issued a SAFECOM Survey to be completed by all public safety. Only 39 agencies in Minnesota have completed the survey; 4 FIRE, 10 PD, 10 PSAP, and 15 EMS agencies. This survey is related to monies allocated to Minnesota for training and is extremely important. Please be sure someone in your agency completes the SAFECOM Survey. If you need another copy, please contact Jim Stromberg. JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 6 of 11

7 A reminder the National Weather Service Standard goes into effect on January 31 st. Each region has the option of developing an individualized plan using the standard as a guide. The standard merely formalizes procedures for National Weather Service notifications to PSAPs using ARMER. Please review with your PSAP staff. 911: Text to 911 statewide is going well. Another public information campaign is scheduled to be launched after the Super bowl including multiple media forms. The campaign will focus on two messages: Call if you can, text if you can t and don t text and drive. 19 PSAPs are currently on-line for text to 911. IPAWS: Best Practices training is available to any agency through ECN. A reminder if you are switching platforms (Code Red to Everbridge), please notify John Dooley at ECN. Please also review with your staff how to un-do a message to avoid a scenario like the 38 minute nightmare in Hawaii. Grants: There is a good chance ECN will not need all the grant funds allotted to the firewall project. A second round of grant funding availability is likely in the next few months. The region should develop a plan for grant proposals. Please remember end user equipment for new ARMER users is an allowable grant project for consideration. Small projects of a few radios each year should be considered. Some of the seven regions didn t apply for any grant funding on the current project list, another only applied for a few thousand dollars. Please engage your smaller agencies and encourage them to consider a grant application. ARMER end user equipment requires a 50/50 match but a small project is better than no project when they need radios. As I have said many times, the region should consider developing a multi-year plan for grant applications and assign priorities within the region to avoid last minute issues or nothing being requested. Lastly, if you are contemplating upgrading to new equipment please consider selling your legacy 800 MHz equipment to a new user still trying to migrate to ARMER. Radio vendors are currently offering trade-in dollars ($ ) and destroying the equipment. There are many outstate agencies that would greatly benefit from the remaining life of this equipment. Please contact me to help you connect with these entities before entering into an agreement with a vendor for trade-in. An agreement to purchase the used equipment may be beneficial to both agencies financially. b. Regional Busy Report (Tom Semmelroth) Tom asked for clarification on the Woodland tower busy report, Brian stated they have been keeping an eye on that area. Tom will provide a list of who is on the tower, neighboring counties, etc. There have not been any LE complaints. Marcus stated 10 or more in a month is within standards. 7. NEW BUSINESS a. Cook County COMT Certification (Marcus Bruning) Marcus updated the group on what was discussed and approved at the RAC meeting, looking for support from ECB. Rowan has completed his task book and submitted to the region to forward to the ECB, then the state. Marcus is asking the RAC to acknowledge that Rowan completed this task, and to be recognized by ECB at the next meeting in January. RAC MOTION to support made by Dylan Bridges; second Monte Fronk. Upon a vote, motion JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 7 of 11

8 ECB MOTION to support made by Brian Smith; second Steve Olson. Upon a vote, motion Steve added there has been a lot of discussion on vetting for these positions at the state level. It has been determined that being vetted through the region is best since they know their members best, versus the state electing COMU state level. b. Allina AHEMS Amendment Proposal (Marcus Bruning) Paul and Marcus updated the group on what was discussed and approved at the RAC meeting, looking for support from ECB. Paul Widenstrom stated Victoria Vadnais is present to discuss Allina Health Emergency Medical Services (AHEMS) to dispatch for Essentia Ambulance. There shouldn t be any change to the system. Marcus confirmed they are operating on an MC7500 Console, so there will not be any loading issues. Looking for support from the Region as we move through the governance structure and recommendation from the RAC Board. Paul stated they are ready to move forward with the plan. The proposal will go to the ECB Board next month for final approval. Paul stated the Amendment Plan needs a chairman s signature, and will forward for signature. RAC MOTION to support made by Monte Fronk; second Tim Harkonen. Upon a vote, motion ECB MOTION to support made by Monte Fronk; second Brian Smith. Upon a vote, motion c. Bylaws Update (Dewey) Dewey created drafts for RAC and ECB. Drafts will be sent with these minutes to the group for review and approval. Bylaws Update (Marv) Dewey researched and drafted updated bylaws for the Emergency Radio Board and will send a draft with these minutes. These will need to go to all the jurisdictional agencies for approval, and review by a lawyer. Marcus stated the Central Region has an attendance requirement, if you do not meet your required attendance, your agency does qualify for grant moneys that year. It is a known issue in the region. So far it is not included in the draft, but attendance is crucial for getting work completed. Rowan added O&O and Users and been trying to get on the list. Steve and Mark will get his to add to the list. d. Motorola 7100 Console Purchase for Region (Steve Olson) Steve spoke to the metro and their units will not be for sale after the super bowl. As discussed, the plan is to house one in the ER vehicle, and the other in Pine or Carlton Co. This requires checking out, and training before you can have access. There is not a resource to train at this point, but there will be. Marcus added this was tabled as there are other options that may be better suited. All counties minus Crow Wing match would be split 10 ways approximately $4,300 per PSAP for budgeting purposes. RAC MOTION to postpone decision until March made by Dylan Bridges; second Paul Widenstrom. Upon a vote, motion JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 8 of 11

9 ECB: Marv asked for the RAC when they meet in February to come up with a recommendation for the ECB March meeting. e. Mille Lacs Band of Ojibwe ARMER Plan (Rey Freeman) The PPT is available upon request. Marcus updated the group on the presentation at the RAC meeting, and noted it has been approved by OTC and are looking for support from the ECB. Mille Lacs operation impacts the Central Region as well as the NE Region. Not eligible for grant funding from both regions. Rey Freeman presented the full ARMER plan for the Mille Lacs Band of Ojibway. The plan has already been approved by the Central Region this past week, and is now seeking formal approval from RAC today. Mille Lacs has decided it is time to move forward with their own ARMER plan given the current issues. The plan includes MCC7500 for the dispatch center, which is not a PSAP. They are requesting 195 IDs 71 already exist in Mille Lacs County and will be returned to them. The impact on the system would be for approximately 124 if all the radios were put on the system. The day this is implemented there would be very little change on the system use. Mille Lacs Band is requesting the Talk Groups are allowed site access to 16 ARMER tower sites throughout the NE and Central Region Mille Lacs, Aitkin, Pine, Carlton, and Crow Wing Counties. Marcus noted the only aspect of the NE Regional budget is number of radio IDs and they decided they would go with the existing number with promise to amend the number more accurately at a later date, but proportionately it probably won t change much. The Band and the Cities have never been charged, and are also becoming a member of the Central Region. This will not affect the budget becoming a member of the NE region. Marcus stated this has been supported by MnDot and ECN. RAC MOTION to support made by Dylan Bridges; second Shawn Krizaj. Upon a vote, motion ECB MOTION to support made by Beth Olson; second Pete Walsh Upon a vote, motion f. Appointment Updates (Dewey) Below are your 2018 Appointees. Please notify Holly if there are any corrections needed or changes in the future. SEE APPOINTMENTS PAGE 11 Appointment Updates (Marv) Marv thanked everyone for responding. Below are your 2018 Appointees. Please notify Holly if there are any corrections needed or changes in the future. SEE APPOINTMENTS PAGE 11 a. Statewide Access for Super bowl Marcus reported a lot of statewide resources will be earmarked, already talked about. Dewey will be sending request for statewide access today. Access starts today ends on Monday after the super bowl. b. Strategic Planning The SECB is planning to conduct a Strategic Planning Session March 8-9 in Chaska. This committee is extremely important and truly determines what happens in Minnesota Emergency Communications for the next several years. A flyer will be out this week but we need the board to look at appointments to attend the strategic planning session. JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 9 of 11

10 At this week s Regional Leadership meeting a discussion took place creating direction for grant funding priorities for the next several years. The recommendations will be presented to the strategic planning group for consideration. Another huge topic is the Motorola maintenance agreement. The current SUA2 maintenance agreement is a five-year agreement that expires in January of The current bill is what your yearly maintenance fees are billed on and are fixed through What needs to be determined is what level of maintenance should be negotiated beyond MNDOT and ECN are beginning talks with Motorola. The first proposal contained very little detail and included some products and services we don t believe are required or even desired. The strategic planning meeting will help form the direction of these negotiations. Not every upgrade or feature being offered may be needed. We are looking for representatives from the region to attend the strategic planning session. The region should select five representatives. One from each of the following areas: End user, PSAP Manager/Emergency Management, Fiscal Agent, Technical/IT, and an elected official. The SECB will pay all meals and lodging costs associated with this event. The 5 representatives for the NE Region are as follows: End User Erik Jankila (tentatively), PSAP Manager/Emergency Management Scott Heide, Fiscal Agent Dawn Sathers, Technical/IT Ken Yurrick, Elected Official Harley Droba Intl Falls Letter from ECN to come, Dewey will forward. ECN will provide lunch and travel expenses. Adam Shadiow thanked everyone who came to the Arrowhead EMS conference. They begin planning for next year in the coming week and would like to have honest feedback from the agency attendees. - NE Healthcare Group tested radios and 5 of 16 hospitals were able to figure out how to find the NE talk group solidifying the reason to be on this board to tap into more training. - Arrowhead EMS has a cache of radios 2 cases with 6 each available for use. Mix of 1500 s, 2500 s no encryption. Marv asked the battery status. Adam confirmed 12 will be fully charged by end of day, only a few blinking red. - Still waiting on the FCC to approve licensing request for the Ely tower. Marv thanked everyone for coming to the meeting and encouraged all to stay involved. We will continue to keep the meetings running smoothly, quickly, and via ITV to make the meetings easy to attend. Marcus reminded everyone that FirstNet and AT&T are presenting 10:30-3:00, lunch is provided. Mark Lallak asked Steve the status of 911 standards. Steve confirmed the Metro Standards are complete and were sent it out in October, and will send out to those who are interested. 8. ADJOURN ECB MOTION to adjourn at 10:32 made by Pete Walsh; second Brian Smith. Upon a vote, motion a. Next scheduled meetings at the Pike Lake EOC are as follows: i. RAC February 22 10:00AM ii. JOINT ECB & RAC March 22 10:00AM JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 10 of 11

11 Your 2018 Appointees: Please notify Holly Olson with any corrections or changes in the future. JANUARY 25, 2018 ANNUAL RAC & ECB JOINT FACE-TO-FACE MEETING Page 11 of 11