March 14, Chairman Lilley thanked all for coming and recognized the elected officials that were present.

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1 March 14, 2012 The Martin County Board of Commissioners met in Regular Session on Wednesday, March 14, 2012 at 7:00 p.m. in the Board Room, Martin County Governmental Center at 305 East Main Street, Williamston, North Carolina. ASSEMBLY Chairman Elmo Butch Lilley, Vice Chairman Tommy W. Bowen, Commissioner Ronnie Smith, Commissioner Derek Price, Commissioner Bob Hyman, County Manager David Bone, County Attorney J. Melvin Bowen, and Clerk to the Board Marion B. Thompson. Chairman Lilley called the meeting to order. Commissioner Price led the pledge of allegiance. Vice Chairman Bowen offered the invocation. Chairman Lilley thanked all for coming and recognized the elected officials that were present. AGENDA APPROVAL The following items were presented by Chairman Lilley as potential additions to the agenda: Approval of Low Bid Robersonville Interconnection and Closed Session Economic Development NC G.S (a)(4). A MOTION was made by Commissioner Smith to approve the agenda with the revisions, with a SECOND by Commissioner Hyman. The motion was unanimously APPROVED. PUBLIC COMMENTS - None CONSENT AGENDA Vice Chairman Bowen introduced a MOTION, with a SECOND by Commissioner Price to approve the following consent agenda items as presented. The motion was unanimously APPROVED. 1. Minutes for February 8, 2012, Regular & Closed Sessions. 2. Financial Report for February 2012 for informational purpose only. 3. Tax Relief Orders for February 2012 in the amount of $ Year Lname Fname Reason Value Total Levy 2011 Gardner Ricky High Mileage 2, Hale Charles Davie Jr Wreck MV 3, Long Nicodemus Error in Value 2, Reason Danny Lynn High Mileage 1, Everett Tyrone Error in Landfill Fe Phelps Kevin Alexander Sold Vehicle 6,

2 2011 Pietris Michael Double Billed 27, Roberson Jeffrey G Error in Landfill Fe Total Tax Collector s Report for February MTD YTD Taxes Real $ 269, $ 7,252, Personal $ 10, $ 3,609, Total $ 279, $ 10,862, MV $ 124, $ 745, Total $ 124, $ 745, All Total $ 404, $ 11,607, Request to Advertise Unpaid Taxes Tax Collector Christine Blevins requested authorization to advertise all unpaid property taxes in accordance to N. C. G. S of the Machinery Act of North Carolina. The total of unpaid taxes that are liens on real property as of February 3, 2012 is $1,779, Revised Resolution Recognizing Jim Bob Bryant Chairman Lilley asked that the Resolution Recognizing Coach Jim Bob Bryant be revised to include Coach Bryant s prestige accomplishment of being named the Associate Press Coach of the Year for North Carolina. RESOLUTION RECOGNIZING HAVELOCK HEAD COACH JIM BOB BRYANT 3A STATE HIGH SCHOOL FOOTBALL CHAMPIONSHIP WHEREAS, Jim Bob Bryant is a native of Williamston and graduated from Williamston High School in 1991, where he played football, baseball and basketball; and WHEREAS, after playing football at Guilford College and graduating from East Carolina University Jim Bob Bryant returned to Williamston High School, where he taught and was an assistant coach for seven years before teaching and coaching at Green Central High School and Havelock High School; and WHEREAS, the Martin County Board of Commissioners has learned with great pride of the accomplishments of Williamston native Jim Bob Bryant and the 2011 Havelock Rams 3A State Football Championship Team; and

3 WHEREAS, the 2011 Havelock Rams under the guidance of Head Coach Bryant and his coaching staff went undefeated 16-0 to beat West Rowan, the three-time defending state champions, 38-6, on December 3 at UNC s Kenan Stadium for the state championship; and WHEREAS, the 2011 Havelock High School Football Team throughout this successful season displayed the exemplary skill, character and determination necessary to qualify them for a championship game; and WHEREAS, the coaches, players, families, and fans of the 2011 Havelock High School Football Team deserve congratulations for the time, effort and resources that were required to take a team to the State Championship game; and WHEREAS, in addition to the championship, Coach Bryant received the esteemed honor of being named the Associate Press Coach of the Year for North Carolina. NOW, THEREFORE, BE IT RESOLVED that the Martin County Board of Commissioners hereby recognizes the outstanding achievements of Head Coach Jim Bob Bryant and the Havelock Rams which earned a place in the State 3A Championship game; AND BE IT FURTHER RESOLVED that the Martin County Board of Commissioners congratulate Williamston native Jim Bob Bryant for his personal contributions to high school athletics and for representing Martin County so well as a Martin County native. Adopted this 8 th day of February, Elmo Butch Lilley, Chairman Marion B. Thompson, Clerk to the Board 7. Disposal of Old Personnel Records The Martin County Finance Office requested approval to dispose of the following items: o Prior to 2000 Monthly accumulators (FYTD & CYTD), payroll, payroll deductions records, terminated employees time sheets -state law requires retention 7 years. o Prior to 2000 Payroll earning records-state law requires retention for 7 years. o Prior to 2005 Supporting documents to W-2, W-3, state law requires retention 4 years. (W-2, W-3, & 1099 maintained permanently) o Prior to 2005 Leave Reports and Payroll Transmittal Reports-state law requires 5 years for leave reports.

4 o Prior to 2005 Local Government Retirement Reports-state law requires o Retention 3 years. o Prior to 2005 Cafeteria Plan records-state law requires 3 years after audit. o Prior to 2005 Personnel correspondence/memoranda-state law requires 3 years. o Prior to 2005 Receipts for County Retiree Payments of Insurance/State law requires 3 years. 8. Board Appointments a. Bear Grass ETJ Planning & Zoning On behalf of the Bear Grass ETJ Planning & Zoning Board, Mayor Charlotte Griffin asked the Martin County Board of Commissioners to reappoint Jerry Rogerson for another three year term which would expire March 31, b. Industrial Facilities & Pollution Control Financing Authority The Martin County Facilities and Pollution Financing Authority had two (2) board positions up for appointment/reappointment. Due to the death of Mr. Bridgeman Perry, a member was needed. The Authority recommended Mr. Delmas Cumbee, Jr. as the appointee. The Authority recommended and Mr. Simon Griffin consented to being reappointed for another six (6) years. Both terms would end April 3, ECBH Quarterly Fiscal Monitoring Report for informational purposes. 10. Clerk Report included each month for informational purposes. INTRODUCTION OF NEW EMPLOYEES Shawn Scott, formerly Housekeeping Assistant, transferred to become the new full-time Water District Clerk. The Board congratulated her on being promoted. PRESENTATIONS Resolution 75 th Anniversary Williamston Lions Club The Williamston Lions Club is celebrating its 75 th Anniversary in operation. In honor of this amazing achievement, Chairman Lilley chose to sponsor the resolution listed below. Carolyn Mills, Charles Mill, and Tim Manning received the resolution on behalf of the Lions Club. Vice Chairman Bowen made the MOTION to adopt the resolution, with a SECOND by Commissioner Price. The motion was APPROVED unanimously.

5 The Commissioners extended words of gratitude to the Williamston Lions Club on their service to the community and for reaching this millstone. RESOLUTION In honor of the 75 th anniversary of WILLIAMSTON LIONS CLUB WHEREAS, in 1917, Businessman Melvin Jones, leader of the local Business Circle of Chicago, decided they should reach beyond business issues and address the betterment of their communities and the world and the members agreed; and WHEREAS, after contacting other groups around the United States, an organizational meeting was held, a constitution, by-laws, objects, and a code of ethics were approved, and within three years the Lions became an international organization; and WHEREAS, twenty twelve marks the 75 th Anniversary of the Williamston Lions Club, which was charted March 25, 1937 under the direction of D. V. Clayton; and WHEREAS, although a well known advocate for the blind and visional impaired, the Williamston Lions Club has been known to sponsor Boy and Girl Scouts, build ramps for the disabled, assist schools with activities, such as Sports Clubs and ball teams, as well as, sponsor Camp Dogwood participants; and WHEREAS, we give pause, honor and praise this day to the Williamston Lions Club volunteers for their deep and abiding commitment and for all those who have given so unselfishly during these many years to serve, and provide valuable services where the need was great; and WHEREAS, our entire community, state, country, and the world has benefited from the fine influence this organization has exerted through the years, and the many facets of its outreach and practical assistance. NOW, THEREFORE, the Martin County Board of Commissioners, do hereby extend this expression of esteem gratitude and best wishes to the Williamston Lions Club on their 75 th Anniversary for their service to Martin County and the international community. Adopted this 14 th day of March, Elmo Butch Lilley, Chairman Marion B. Thompson, Clerk to the Board Resolution 2011 NC A&T Small Farmer of the Year, Thomas Pierce In March of 2011, Thomas Pierce of J & J Farms, Jamesville, NC was given the prestige award of NC A & T Small Farmer of the Year. Considering the contribution Mr. Pierce has made to this area, with pride Commissioners Bowen and Price requested the Board publicly acknowledge this accomplishment by presenting the following resolution.

6 Josh, 12 and Jack, 8, Pierce were present to receive the award along with their dad. There will be a tour of J & J Farms during this year s event on March 26, Mr. Pierce added that this type of farming is different from traditional farming. There is no insurance to recoup for loss of crops. The Board congratulated Mr. Pierce and family on a job well done. RESOLUTION OF CONGRATULATIONS TO THOMAS PIERCE 2011 NC A&T SMALL FARMER OF THE YEAR WHEREAS, the week of March 26 through March 30, 2012 has been declared Small Farmers Week in North Carolina; and WHEREAS, the Martin County Board of Commissioners has learned with great pride of Mr. Thomas Pierce of J & J Farms being a recipient of the prestigious award of 2011 NC A&T Small Farmer of the year; and WHEREAS, Mr. Pierce is the 25 th NC A&T Small Farmer of the Year, which recognizes the producers of small-scale agriculture in North Carolina who generates $250,000 or less, annually, in gross sales; and WHEREAS, with help from the experts at the Martin County Cooperative Extension Services, Mr. Pierce represents Martin County and the Jamesville Community well by being a good steward of the land and maintaining a yearround farming operation; and WHEREAS, Martin County realizes the tremendous asset and economic impact that is generated by the cultivation and marketing by our local farmers. NOW, THEREFORE, BE IT RESOLVED that the Martin County Board of Commissioners hereby wishes to congratulation Mr. Thomas Pierce of J & J Farms on receiving such an outstanding award and for bringing notoriety to Martin County. Adopted this 14 th day of March, Elmo Butch Lilley, Chairman Marion B. Thompson, Clerk to Bd.

7 PUBLIC HEARING A notice of the public hearing has been published in accordance with state statue. Commissioner Price made the MOTION to enter the Public Hearing for Regional Hazard Mitigation Plan. Vice Chairman Bowen SECONDED the motion. The motion was APPROVED unanimously. Regional Hazard Mitigation Plan Mr. Dale Holland, AICP President of Holland Consulting Planners, Inc, was present to comment and answer questions regarding the Regional Hazard Mitigation Plan. Mr. Holland reiterated what was stated by Emergency Management Director Mike Stalls at the meeting held February 8th. Hazard Mitigation Planning is: A process undertaken BEFORE a disaster strikes. Guides decision makers as they commit resources to reduce effects of natural hazards. Shows commitment to reducing risks from natural hazards. Federal Emergency Management Agency (FEMA) requirement; updated every 5 years. Tied to Public Assistance funding & the Community Rating system. Address risk associated with man-made hazards. The Regional Hazard Mitigation Plan is as a new concept in North Carolina. The Martin- Tyrrell-Washington (MTW) Regional Plan is one of two efforts underway within the state. Fourteen municipalities have participated and the plan will be distributed to each for adoption. Although there are other components to the hazard mitigation plan, Mr. Holland listed the main focus should be vulnerability analysis, capability assessment, and mitigation goals, objectives, and implementation strategies. A Community Rating System (CRS) is important in a flood hazard area. At the present time, of the three counties, only Washington County is in the CRS. Adoption of the regional hazard mitigation plan will allow Martin County to enter the CRS. The system ratings are 10 through 1, with one being the highest. One percent would equal a 45% rate reduction; seven percent, 15%; eight percent, 10% decrease in flood insurance rate, etc. Mr. Holland recommended that Martin County pursue all activities (i.e., education efforts, frequently updating the GIS System, annually review ordinances and policies, building inspector elevation certification) necessary to increase points once in the CRS as well as focus on increased mitigation recovery, emergency cooperation between all the groups following a disaster at the regional level. Commissioner Smith questioned why Martin County did not receive any elevation assistance in 1999 after Hurricane Floyd like some counties, mainly coastal counties. Mr. Holland answered by stating that (1) the county may not have pursued it at the time; (2) the residents may have not brought it to the County s attention; (3) could have been a repetitive loss whereas over a period of ten years, two or more claims greater than $1,000 each occurrence or (4) lack of sufficient recordkeeping.

8 Mayor Charlotte Griffin commented on taking part in several meetings that had identified some things Martin County could do to improve its CRS rating. With no further comments, Vice Chairman Bowen made the MOTION to end the Public Hearing for the Regional Hazard Mitigation Plan, with a SECOND by Commissioner Price. The motion was unanimously APPROVED. Approval of Resolution for Regional Hazard Mitigation Update Commissioner Smith made a MOTION to accept the Resolution Adopting the MTW Regional Hazard Mitigation Plan Update as listed below, with a SECOND by Commissioner Price. The motion was unanimously APPROVED. MARTIN COUNTY RESOLUTION ADOPTING THE MARTIN-TYRRELL-WASHINGTON REGIONAL HAZARD MITIGATION PLAN UPDATE WHEREAS, the citizens and property within Martin County are subject to the effects of natural hazards and man-made hazard events that pose threats to lives and cause damages to property, and with the knowledge and experience that certain areas, i.e., flood hazard areas, are particularly susceptible to flood hazard events; and WHEREAS, Martin County desires to seek ways to mitigate situations that may aggravate such circumstances; and WHEREAS, the Legislature of the State of North Carolina, in Part 6, Article 21 of Chapter 143; Parts 3 and 4 of Article 18 of Chapter 153A; and Article 6 of Chapter 153A of the North Carolina General Statutes, has delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, the Legislature of the State of North Carolina, in Article 1 of Chapter 166A of the North Carolina General Statutes (adopted in Session Law Senate Bill 300 effective July 1, 2001), has stated in Item 6.01(b)(2): For a state of disaster proclaimed pursuant to G.S. 166A-6(a) after August 1, 2002, the eligible entity shall have a hazard mitigation plan approved pursuant to the Stafford Act; and WHEREAS, it is the intent of the Board of Commissioners of Martin County to fulfill this obligation in order that the county will be eligible for federal and state assistance in the event that a state of disaster is declared for a hazard event affecting the county; and

9 WHEREAS, Section 322 of the Federal Disaster Mitigation Act of 2000 states that local governments must develop an All-Hazards Mitigation Plan and update it every five years in order to receive future Hazard Mitigation Grant Program Funds; and NOW, THEREFORE, be it resolved that the Board of Commissioners of Martin County hereby: 1. Adopts the Martin-Tyrrell-Washington Regional Hazard Mitigation Plan; and 2. Vests the Emergency Management Director with the responsibility, authority, and the means to: (a) Inform all concerned parties of this action. (b) Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map, and identify floodplain or flood-related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain and/or flood-related erosion areas in order to prevent aggravation of existing hazards. 3. Appoints the Emergency Management Director to assure that the Hazard Mitigation Plan is reviewed annually and in greater detail at least once every five years. 4. Agrees to take such other official action as may be reasonably necessary to carry out the strategies outlined within the 2011 Martin-Tyrrell- Washington Regional Hazard Mitigation Plan. Adopted this 14 th day of March, ATTEST: Clerk to the Board (SEAL) OLD BUSINESS Recommendation to Purchase Existing Phone System Chairman, Martin County Board of Commissioners

10 Brief History Danny Griffin & County Manager Bone In 2005, the county s old phone system was not properly configured. There were so many issues with the former system, the decision was made to lease a system rather than lengthen the process by preparing an RFP and accepting bids for a new system. Work on replacing the old county phone system began as early as May 2005, but with changes in account representatives and the split of Sprint (with Embarq being the survivor of the local telephone company) the process bogged down. It was April of 2006 before a contract was signed. The lease for the current phone system was for five years, and allowing for a thirty day acceptance period, it ran from January 7, 2007 thru January 6, The county is currently operating under a 3-month extension of this lease (through April 6, 2012). We also kept the system under full maintenance during the five year period. The reliability has been excellent and service calls were few. Maintenance expired on January 6, 2012 as well. Currently our monthly payments are: Lease - $2,388.18; Maintenance - $ (Total of $3,319). Further Changes in Telecommunications Companies Embarq has now transitioned to Centurylink. The current county phone equipment was manufactured by Nortel, which went bankrupt and was absorbed into Avaya. That has introduced a whole new layer of complications because Avaya is unyielding on their decisions. While we started negotiations early, we are just now getting to the point of being able to make a recommendation. Centurylink will not continue maintenance unless we have Avaya support. Avaya will not allow support unless we upgrade to the current software release. Summary of Three Options Option 1 - Upgrade our existing equipment to the current release at a cost of $48, which will then entitle us to maintenance at a cost of $1, per month Option 2 - Replace our existing equipment with a new VOIP (Voice over IP) solution at a cost of $90, which will then entitle us to maintenance at a cost of per month Option 3 - Purchase our existing equipment at a one-time cost of $22, and continue with no maintenance, or use one of the following payment options: o Option to pay over 6 $3, (total $23,411.82) o Option to pay over 12 $1, (total $23,994.60)

11 Recommendation o Option to pay over 18 $1, (total $24,586.74) Option 3 (the purchase of the existing phone system) was recommended. The current phone system has worked extremely well. Users are already trained on the system, and voice mail is working well. Danny Griffin, IT, has stated the current phone system should last several more years. The system may be older, and wear and tear on some of the heavily used phones may indicate the need to replace a few phones but the reliability of the hardware has been excellent. Even with maintenance coverage, Danny Griffin, IT, has been handling some of the routine easy fixes because he is here and readily available. The county already has a relationship with Soundside, and they regularly support Nortel systems and have a number of spare parts in stock. Spare parts are readily available in the third party market, as well. If Option 3 is taken, Centurylink can still service the system on a time and material basis. Staff recommended reserving some funds for maintenance of the phone system. County Manager Bone and Danny Griffin, IT, recommended purchasing the current equipment at a one-time cost of $22, Additional Financial Considerations Since 46 voice paths (2 PRI lines) were put in place in 2005, many changes have taken place, such as the relocation of Cooperative Extension, the disconnection of the Clerk of Court, etc. that have reduced the call volume. Danny Griffin, IT, has run several internal traffic studies over the past year, and Centurylink has run full traffic studies over two very busy periods, as well. All of those studies indicate that 23 voice paths will readily accommodate the County s needs. An order was placed to disconnect the second PRI, and it was done on Monday, February 27 th. This will result in an immediate monthly savings of $ per month. This has no relationship to any of the above options, but it does represent an additional cash savings that can be redirected for other pressing needs. By proceeding without a maintenance contract, we will be saving $ per month, which along with the reduction in number of lines results in an annual savings of slightly more than $18,000 of which some should be allocated for T & M maintenance, but the remainder can be used elsewhere. If the equipment were purchase, this could save a total of $47,000 per year in phone lease, maintenance costs and PRI expense. Commissioner Smith asked if this was the first opportunity to purchase the system and the answer was yes. Mr. Griffin stated that everything that has been done for the last four years has been leading to voice over IP. The original price was $100,000. Commissioner Price asked does voice over IP

12 go through one central computer and out the phone line or into every office and come out. Mr. Griffin responded that it could be done one of two ways. (1) the current jacks to every computer could serve as a phone jack; or (2) Sprint (Centurylink) could act as host where the actual equipment would be off site. County Manager Bone added that with increased electronic transmissions, the need would still exist for continual investment into the data system. Commissioner Price made the MOTION to approve an agreement for the purchase of the current phone system for a one-time cost of $22,743.89, with a SECOND by Commissioner Hyman. The motion was APPROVED unanimously. Reserve Account for Maintenance of the Phone System The Board of Commissioners was further asked to consider appropriating $15,000 of annual savings in a reserve account for maintenance of the phone system in the Budget. The general consensus was to allocate the $15,000 in the coming fiscal year. NEW BUSINESS Approval of Low Bid Robersonville Interconnections Dan Boone, The Wooten Company (Martin County WSD II, Phase II, Interim Water Supply Improvements) Capacity Use Restrictions: A brief summary of what has been done thus far. In the late 1990s, the NC Division of Water Resources developed strategies for managing the continued decline of groundwater levels throughout the central part of North Carolina. The Central Coastal Plain Capacity Use Area Rules were developed and became effective August 1, The rules required Martin County to reduce its dependence and use of groundwater by up to 75%. The reductions will occur in three phases: Phase 1 August 1, % Reduction Phase 2 August 1, % Reduction Phase 3 August 1, % Reduction Water District 1 is within the declining water level zone and must reduce its groundwater withdrawals by 30% from the approved base rate. Water District 2 and the Town of Williamston are located within the saltwater encroachment zone and must reduce their groundwater withdrawals by 75% from their approved base rates. With these reductions, the current well production of 1.83 MGD (2008 reduction) will be reduced to 0.9 MGD by Average day demands are projected to exceed regulated supplies as early as 2016, and no later than the August 1, 2018 reduction. In response to the capacity use restrictions, the water systems within Martin County formed a Water & Sewer Authority (MCRWASA) in December The MCRWASA is working to build a 2 million gallon / day water treatment plant drawing water from the Roanoke River and distributing treated water into the existing water distribution system.

13 The water treatment plant will be the main water source for Martin County and the Town of Williamston. The existing well system will be maintained and used during peak demand periods. The water treatment plant is scheduled to be completed in August of 2015; therefore, intermediate action is needed to address the Phase 2 reduction (scheduled for August 1, 2013). Project Description: An interconnection between the Martin County Water and Sewer District No. 2 and the Town of Robersonville will be part of the Interim Water Supply Improvements Project. 44,000 linear feet of a 10-inch water transmission line will be built and will allow the transfer of up to 500,000 gallons per day between the Town of Robersonville and Water District 2 / Williamston. In addition to the lines, a booster pump station will also be built. When the MCRWASA water treatment plant comes online, the interim connections will remain as a means to transfer water to Water District No. 2, as well as serve as an emergency connection to the Town of Robersonville. This project is being financed through USDA with grant money remaining from the Water District 2, Phase 2 project. Martin County Water District 2 is building the interconnection with Robersonville and will be leasing the line to the Martin County Water & Sewer Authority (MCRWASA) for a period of forty (40) years. MCRWASA will be selling water from Robersonville to Martin County Water and Sewer District No. 2 and the Town of Williamston. The management agreement between Martin County Water and Sewer District No. 2 and the MCRWASA for this line was executed on December 17, The terms of the agreement state that the Authority will pay Martin County $63,135 per year for the interconnection and maintain the lines involved in the interconnection. The MCRWASA also has plans to construct a well in Hamilton as an interim water supply source. The Hamilton (Penco) well will be built through the Authority with NC Rural Center funding. This well is located in Water and Sewer District No. 1 service area. Alternative: Without this project, Water District 2 would still have to reduce its groundwater withdrawals, as per the CCPCUA rule. Without this project, water from the proposed water treatment plant would have only one point of entry to Water District 2. This project will provide a second connection point to serve WSD 2 on the western side of the district s system. Bids Received: Vice President Dan Boone, the Wooten Company, discussed the five (5) bids that were received on February 23, 2012 for this project. Following a review of the bids, The Wooten Company has recommended that a contract be awarded to the lowest responsible and responsive bidder Central Builders, Inc., in the amount of $1,942,964. According to Mr. Boone, Central Builders has been in the industry for a longtime. They have just recently completed a couple of projects. Central Builders does satisfactory work. The only con

14 was one project was not completed on schedule. However, through the administration of the contract this could be minimized. VP Boone added there will be a $500/per day liquidation cause in the contract with a 210 day construction period. The project is to be funded by USDA. USDA Rural Development has reviewed the certified bid tabulations for the project and concurs with the engineer s recommendation for the award. Commissioner Smith questioned why the previous project for Central Builders, Inc had been delayed. Mr. Boone replied it was due to the weather and coordination with suppliers. Their last two projects were not completed this way. Commissioner Price asked if these were grant funds from the previous project. The reply was these were grant/loan funds from the previous package. Vice Chairman Bowen made the MOTION to receive the bids and award the project to Central Builders, Inc., in the amount of $1,942,964. Commissioner Smith SECONDED the motion. The motion was APPROVED unanimously. Once a notice of award is issued, executed contract documents will need to be submitted to Rural Development for review and concurrence. Board Appointments Tourism Development Authority Appointments State statutes require that at least one-third of the members must be individuals affiliated with businesses that collect the tax in the county and at least one-half of the members must be individuals currently active in the promotion of travel and tourism in the county. The present makeup of the Authority is listed below. Ashok Patel Commissioner Appt Tax Collect/Promo 6/2012 Ida Parker Historical Society Promotion 6/2014 David Jenkins Robersonville Merchants 6/2012 David Gurganus Commissioner Appt 6/2013 Georgette Chilton Chamber of Commerce Promotion 6/2012 Dempsey Bond Commissioner Appt 6/2012 Joe Ayers EDC Promotion 6/2014 Durward Taylor Commissioner Appt Promotion 6/2012 Vish Pathak Hotel Tax Collect/Promo 6/2014 Butch Lilley Commissioner 6/2012 Wayne Fox and Heber Coltrain submitted their resignation in November The Authority has recommended Tim Roberson, Restaurant Industry/Robersonville representative to fill the unexpired term of Wayne Fox which runs through June 30, 2012.

15 The Authority has recommended Mitch Blake, at large for Jamesville, to fill the unexpired term of Heber Coltrain which runs through June 30, Also, the Board of Commissioners was asked to consider appointing Ray Farrar, hotel representative, for a three (3) year term which would expire June 30, Commissioner Price made the MOTION to appoint the three persons recommended to the Tourism Development Authority, with a SECOND by Vice Chairman Bowen. The motion was APPROVED unanimously. Equalization and Review Board Appointments Three years ago the Board of Commissioners created a Board of Equalization and Review made up of members other than county commissioners. The members to the Board were appointed for one year terms last year so therefore they need to be reappointed this year. Tax Assessor Hilton Edmonson has contacted each one of them to see if they were willing to be reappointed. All of them have stated they are willing to be reappointed. The Board members and their categories are listed below: Tracy Gurganus Professional Small Business Owner Agricultural/Timber Property Owner Appraiser Kay Pittman Hugh Kennedy Donnie White Ella Thigpen Commissioner Smith made a MOTION to appoint the same board, with a SECOND by Commissioner Hyman. The motion was APPROVED unanimously. Appointment of E & R Board Chairman & Vice Chairman The E & R Board Chairman needed to be appointed by the Board. Kay Pittman has served as Chairman and Hugh Kennedy has served as Vice Chairman the last three years and both have agreed to serve in that capacity again if you choose. Tax Assessor Edmondson recommended the chairman and vice chairman remain the same. Vice Chairman Bowen made the MOTION, with a SECOND by Commissioner Price to appoint the same chairman and vice chairman. The motion was APPROVED unanimously. Appoint Department of Aging as Lead Agency for Home &Community Care Block Grant The Martin County Department of Aging requested that they be appointed as the Lead Agency for the Home & Community Care Block Grant for Older Adults for the year July 1, 2012 through June 30, The agency or office will lead responsibility for planning and coordinating the County Funding Plan, recommend this funding plan to the Board of Commissioners as a coordinated means to utilize community-based resources in the delivery of comprehensive aging services to older adults and their families.

16 Vice Chairman Bowen made the MOTION to appoint the Department of Aging as Lead Agency for Home & Community Care Block Grant, with a SECOND by Commissioner Price. The motion was APPROVED unanimously. Appointment of Home & Community Care Block Grant Advisory Council The following people were recommended for appointment as Home & Community Care Block Grant members for the year July 1, 2012 through June 30, 2013: Ms. Susan Davenport, Mr. Elmo Butch Lilley, Ms. Sheila Godard, Ms. Marian Davis, Ms. Olga Jones, Mr. Michael Williams, Ms. Edna Minor, Ms. Kitty Davis, Ms. Cynthia Davis, Mr. Eddie Peele, Ms. Kit Reddick, Mr. Jerry Savage, Ms. Marsha Anderson, and Ms. Lisa Edmonds. Commissioner Smith made the MOTION, with a SECOND by Vice Chairman Bowen to appoint the members as recommended. The motion was unanimously APROVED. Approval of Airport TIP Submittal Each year, Martin County submits information to the North Carolina Department of Transportation for inclusion in the Transportation Improvement Plan (TIP) for Martin County Airport. On January 25 th, representatives from The LPA Group presented the proposed TIP information to representatives from the Airport Commission. Based on discussion at this meeting, the Airport Commission (at its February 14 th meeting) made some adjustments to the proposed TIP for the airport. The suggested changes include the following: Move-up the land acquisition for the Automated Weather Observing System (AWOS) from 2016 (or later) to Expedite the installation of the AWOS from 2016 (or later) to Move-up the construction of a road for the T-hangars from 2016 to Delay construction of the T-hangar taxilanes (Phase II) from 2013 to Delay construction of additional T-hangars from 2014 to Delay construction of a new terminal building / parking from 2015 to 2017 (or later). The Board of Commissioners was asked to approve the project requests as outlined above. Vice Chairman Bowen introduced the MOTION to approve the project requests as presented. Commissioner Price SECONDED the motion. The motion was APPROVED unanimously. Resolution Opposing Designation of Coastal Game Fish The Hyde County Board of Commissioners asked for the support of the Martin County Board of Commissioners by adopting a Resolution Opposing the House Bill DRH60052-SB-13 Designation of Coastal Game Fish. Chairman Lilley expressed his concern for lack of support from Hyde County when Martin County was soliciting support against the Moratorium on herring fishing in Jamesville.

17 Commissioner Smith opted to move forward and siege the opportunity to gain support in the future from Hyde County in any endeavors Martin County might need support. There was some discussion to clarify the intention of the resolution. Commissioner Smith made the MOTION to support Hyde County on the following resolution Opposing HOUSE DRH60052-SB-13 Designation of Coastal Game Fish, with a SECOND by Commissioner Price. The motion passed 4 to 1, with Chairman Lilley voting against. RESOLUTION IN SUPPORT OF OPPOSING THE HOUSE DRH60052-SB-13 DESIGNATION OF COASTAL GAME FISH WHEREAS, the Fisheries Reform Act (FRA) recognizes that commercial fishermen perform an essential function by providing wholesome food for the citizens of the State, while struggling to earn a living in an industry whose resources are managed by both the State and Federal agencies and whose labor accounts for revenue, jobs and is significant to the tax base; and WHEREAS, designating Game Fish Status for Red Drum, Striped Bass, Spotted Sea Trout, and other fish species will deprive consumers in North Carolina and the nation of access to fresh, locally harvested seafood; and WHEREAS, allocating 100% of the resources to less than 3% of the population of our state and to specific user groups would be a travesty of fairness, a violation of the Fisheries Reform Act, and devastating to the economies of coastal communities; and WHEREAS, designating a resource to Game Fish Status Only has never enhanced the resources, and will threaten coastal communities with the loss of jobs and access for all citizens; and WHEREAS, North Carolina, as a recognized leading producer of seafood, has one of the most diverse fisheries in the United States and should be allowed to continue harvesting wild caught fish species in order to bring to market a wonderfully fresh, sustainably managed, revenue producing, proven resource for all its citizens; NOW, THEREFORE, BE IT RESOLVED, that the Martin County Board of Commissioners strongly supports opposition to imposing Game Fish Status by the Legislature, and asks that the Legislature honors the fisheries Reform Act by continuing to make all fish species available for the benefit and enjoyment of all North Carolina Citizens. Adopted this the 14 th day of March, Elmo Butch Lilley, Chairman to the Board Marion B. Thompson, Clerk to the Board

18 BUDGET ORDINANCE AMENDMENT-12 This budget amendment for DSS and the Office of Aging will increase program revenues and expenditures to account for additional grant funding. BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, Section 1. To amend the General Fund, the expenditures are to be changed as follows. Human Services Increase Decrease Department of Social Services Administration $ 567 $ 912 Assistance Programs $ 94,954 Office of Aging Respite $ 6,830 Administration $ 1,006 This will result in an increase of (102,445) in the expenditures of the General Fund. To provide an increase in revenue for the above, the following revenues will be changed. Restricted $102,445 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. MOTION by Vice Chairman Bowen and SECONDED by Commissioner Hyman to adopt the above budget ordinance amendment this 14th day of March, The motion was unanimously APPROVED. BOARD REPORTS/COMMISSIONERS COMMENTS Commissioner Hyman, reporting on behalf of the Airport Commission, stated he has heard good reports on Airport Manager Jesse Council. Also, as a member of the Martin Community College Board, Commissioner Hyman talked about the college roof leaking and needing repair as well as financial assistance. County Manager Bone stated we have been made aware of the roof repair needs at the college. The matter will possibly be brought before the Board in the new future. Chairman Lilley spoke of his trip along with Commissioner Smith, County Attorney Melvin Bowen, and County Manager Bone to the NACo Legislative Conference, Washington, DC. During the trip, they were able to meet with Congressman Butterfield and Walter Jones to talk

19 about the needs of the County. The programs were very informative. There are numerous programs out there. Budget cuts are coming. He was sure that certain things will not continue. County Manager Bone added to the Chairman s comment by stating no more business as usual. The revolving loan program has been reduced by 33%. The federal expense is $4 trillion. However, revenue is $2.5 trillion. Commissioner Smith stated on a positive note, the government is beginning to look toward biomass/bio fuel and converting diesel trucks to natural gas. We did not get here overnight. The goal is to get back to tax levels. In his opinion, more could be accomplished through bipartisanship, if both parties would come together and work together. Short Recess CLOSED SESSION NC G.S (a)(3) Attorney/Client & NC G.S (a)(4) Economic Development Around 8:33 p.m., Commissioner Smith made a MOTION, with a SECOND by Commissioner Price to go into Closed Session according to NC G.S (a)(3) Attorney/Client and NC G.S (a)(4) Economic Development. The motion was unanimously APPROVED. Vice Chairman Bowen made a MOTION to end Closed Session around 9:30 p.m., with a SECOND by Commissioner Price. The motion was unanimously APPROVED. Open Session Vice Chairman Bowen recognized that on this day (March 14 th ) in 1774 Martin County was established. ADJOURNMENT With no further business to discuss, Vice Chairman Bowen made the MOTION to adjourn at 9:31 p.m., with a SECOND by Commissioner Hyman. The motion was unanimously APPROVED. The next regular meeting of the Martin County Board of Commissioners is scheduled for Wednesday, April 11, 2012 at 7:00 p.m. in the Board Room of the Martin County Governmental Center, 305 East Main Street, Williamston, North Carolina. Elmo Butch Lilley, Chairman Marion B. Thompson, Clerk to the Board