2. Minutes a. Consideration of approving the June 15, 2017 regular meeting minutes

Transcription

1 AR!ZO!'JA t-\un!clpalcltj<ks' A5SOC\AT!ON Formed in h Year in Operation ARIZONA MUNICIPAL CLERKS' ASSOCIATION EXECUTIVE BOARD MEETING AGENDA Thursday, July 20, :00a.m. Teleconference at (800) Participant Code: # 1. Call to Order - Roll Call 2. Minutes a. Consideration of approving the June 15, 2017 regular meeting minutes 3. Financial Reports a. Consideration of approving the June 2017 financial reports 4. Region Leader/Committee Updates/Comments a. Region Leaders' updates and comments regarding clerk activities in their areas: Region 1 -Mary Ellen Dnnn Region 2- Janet Pierson Region 3 -Eva Wilson Region 4 -Nicole Smart Region 5-Vacant Region 6- Norma Ortiz Region 7 -Yolanda Lozano Region 8 - Georgia Luster Region 9 - Ashlee Coronado b. Committee Chairs' /Co-Chairs' updates and comments: i. Strategic Planning Ad Hoc Committee- Chair Darcie McCracken (President Stein) 11. Awards Committee- Chair Carmen Martinez (Secretary Maxwell) iii. Communications Committee- Chair Agnes Goodwine (Vice President Bushong) IV. Constitution Committee- Chair Kandace French (Vice President Bushong) v. Education/Conference Committee- Chair Kelly Williams (Vice President Bushong) VI. Legislative Committee- Chair Michael Claspell (President Stein) vii. Membership/Mentoring/Region Leaders- Co Chair Eva Wilson (Treasurer Bailey) vm. Nomination Committee- Chair Treasurer Bailey IX. Records Committee - Co Chair Ben Lane (Treasurer Bailey) x. Scholarship/Marketing Committee- Chair Joy Maglione (Treasurer Bailey) Arizona Municipal Clerks' Association July 20, 2017 Page 1

2 5. Old Business 6. New Business a. Finalize details for annual meeting on July 25th - review agenda, confirm awards, set time to meet before lunch. b. Finalize details for reception on July 25th -venue, reaching out to retired clerks. 7. Good ofthe Order/Board Comments 8. REMINDERS/DEADLINES a. Athenian Dialogue to be held on July 24, 2017 in Fountain Hills. b. Annual Conference/Election Training to be held on July 25-27, 2017 in Fountain Hills. c. Next AMCA Board Meeting to be held on August 17, Adjournment Sue Stein- AMCA President, Arizona Municipal Clerks' Association july 20, 2017 Page 2

3 Draft ARIZONA MUNICIPAL CLERKS' ASSOCIATION EXECUTIVE BOARD MEETING MINUTES THURSDAY, JUNE 15,2017 9:00 a.m./teleconference 1. Call to Order President Stein called the meeting to order at 9:03 a.m. Roll Call: Board Members present:, Sue Stein, President; Lynda Bushong, Vice President; Tracie Bailey Treasurer; Lisa Maxwell, Secretary; and Bevelyn "Bev" Bender, Past President. Attending Association Members: Rhonda Germinsky, incoming Secretary. Others Attending: Sandy Morari, League of Arizona Cities and Towns Office Manager. 2. Minutes a. Consideration of approving the May 18, 2017 minutes Treasurer Bailey MOVED to approve the May 18, 2017 minutes; Vice-President Bushong SECONDED the motion. Motion CARRIED Financial Reports a. Consideration of approving the May 2017 Financial Reports Vice President Bushong MOVED to approve the May 2017 Financial Reports submitted by the League of Arizona Cities and Towns; Treasurer Bailey SECONDED the motion. Motion CARRIED Region Leader/Committee Updates/Comments a. Region Leaders' updates and comments regarding clerk activities in tbeir areas: 1. Region 1 - Mary Ellen Dunn ii. Region 2- Janet Pierson iii. Region 3 -Eva Wilson 1v. Region 4-Nicole Smm1 v. Region 5- Vacant vi. Region 6 - Nonna Ortiz vn. Region 7 -Yolanda Lozano vm. Region 8- Georgia Luster ix. Region 9 - Ashlee Coronado President Stein said she received an from Region 8 Leader Georgia Luster that she wanted to read. Region Leader Luster said in her she had nothing to report from her June 15,2017 AMCABoardMinutes Page 11

4 Draft region. She said the Clerks in her region had no interest in getting together. Region Leader Luster said she tried to organize a lunch and she did not receive any replies to her request to meet. She is retiring soon and she plans to ask someone to be Region Leader when she leaves. She does not know who will want to be the Region Leader. Vice President Bushong noted it is difficult to get participation in Region 8. Vice President Bushong reported Region 2 will have two baskets, one with a reading theme and one with a BBQ theme. The majority of Region 2 has participated in putting the baskets together. Secretary Maxwell said Region 5 does not have a Region Leader and no one is working on a basket from that region. Secretary Maxwell will be out of the office three of the next four weeks and cannot work on a basket. Deputy Clerk Kris Kingsmore has only been to one conference and does not really know about the baskets. President Stein said she will the members of Region 5 to see if someone will volunteer to coordinate a region basket. Treasurer Bailey said Region 3 Leader Eva Wilson is working on the basket for her district. Barbara Flake, the Clerk in Snowflake, will be retiring July 1. President Stein said she will be sending an to Region Leaders regarding retirees in their regions. b. Committee Chairs/Co-Chairs updates and comments regarding: i. Committee/Strategic Planning Ad Hoc Committee - Chair Darcie McCracken - President Stein (liaison)- Communication Committee Liaison assignment- Darcie McCracken Darcie McCracken, Committee/Strategic Planning Ad Hoc Committee Chair, was not present to give an update ii. Awards Committee- Chair Carmen Martinez- Secretary Maxwell (liaison)/ Communication Committee Liaison assignment- Carmen Martinez Carmen Martinez, Awards Committee Chair, was not present to give an update. iii. Communications Committee - Chair Agnes Goodwine - Vice-President Bushong (liaison) Vice President Bushong said Chair Goodwine is creative and she is doing a very good job. She hopes to get more help for her next year. iv. Constitution Committee - Chair Kandace French - Vice-President Bushong (liaison)/communication Committee Liaison assignment- tbd Vice President Bushong said there was a meeting but there were not enough committee memhers in attendance to be productive. v. Education/Conference Committee - Chair Kelly Williams - Vice President Bushong (liaison)/comrnunication Committee Liaison assignment- tbd Vice President Bushong reported the Athenian Dialogue still has room for seven more attendees. The Education Committee is working to finalize the details of the annual conference and election training. The process for election recertification has been June 15,2017 AMCABoardMinutes Page 12

5 Draft finalized and it is now posted on the AMCA website. The Institnte was held last week and results will be available later. The Academy is scheduled for next week. vi. Legislative Committee Chair Michael Claspell President Stein (liaison)/communication Liaison assignment- Michael Claspell Michael Claspell, Legislative Committee Chair, was not present to give an update. vii. Membership/Mentoring/Region Leaders - Co-Chair Eva Wilson - Treasurer Bailey (liaison)/communication Committee Liaison assignment - tbd Eva Wilson, Membership/Mentoring Committee Co-Chair, was not present to give an update. viii. Nomination Committee - Chair and Liaison, Treasurer Bailey/Communication Committee Liaison assignment- Bev Bender Treasurer Bailey, Nomination Committee Chair, had nothing to report. ix. Records Committee - Co-Chair Ben Lane - Treasurer Bailey (liaison)/communication Committee Liaison assignment - tbd Treasurer Bailey reported the final meeting of the Records Committee will be next month. The Committee members will be discussing changes to the Records Handbook. The Committee is also looking for more members to join next year. x. Scholarship/Marketing Committee - Chair Joy Maglione - Treasurer Bailey (liaison)/communication Committee Liaison assignment- Joy Maglione Treasurer Bailey said the Scholarship Committee is working on their raffle baskets. The Region Leaders have been notified about the Region baskets. The Scholarship Committee discussed changing the 50/50 raffle to a daily raffle. They might try this one year to see how it works. The Scholarship Committee is also looking for more fundraising ideas. 5. Old Business: a. Follow-up discussion regarding the possibility of drafting a policy on "camping" the registration fee for clerks who are speaking at a training or conference. Past President Bender joined the meeting. Vice President Bushong said the Education Committee did not have a quorum at their meeting so Chair Williams sent an to get feedback from committee members. President Stein said she received the comments this morning. The Education Committee will draft a policy and bring it back to the Board. She does not want to give gift cards to AMCA members. Vice President Bushong asked if this would be an npdate to the current policy. The Board discussed "camping" and the Education Committee members thoughts about it. President Stein said she is not in favor of "camping." If an AMCA member is invited to speak but was not planning on attending the event they should not be "camped." Past President Bender said this may be the only time this person ever gave back to the AMCA. League of Arizona Cities June 15,2017 AMCA Board Minutes P a g ~ 13

6 Draft and Towns Office Manager Sandy Morari said if someone comes just to speak they are not charged. It makes sense if the person has already paid the registration fee they should not get "comped." President Stein said this should be in a policy. b. Discussion and possible action regarding the purchase or lease of an electronic attendance tracking system. Vice President Bushong said the Education Committee recommends the lease of two scanners from eland for $500 for the annual conference and election training. The scanners will produce a list of attendees with total number of hours attended and the points assigned for those hours. Past President Bender asked if the Committee thought this system would help them track CMC/MMC points and Vice President Bushong said it would. Past President Bender asked if a lease was the best option. Vice President Bushong said it was. The Committee would like to purchase the system from C-vent but that company does not lease out their system. All the equipment that is needed to operate the eland system is included in the rental price. Ms. Morari said the name badges will need a barcode for this system to work. She will talk with the Education Committee about how that will be done. Vice President Bushong said Chair Williams is communicating with eland and she will ask about the bar codes. President Stein said AMCA members need to know ahead of time that they will need to scan their badges at the conference. Past President Bender MOVED to approve the lease of two scanners from eland for $500 for the annual conference and election training if it is feasible, it places no burden on the League, and it is all inclusive; Vice President Bushong SECONDED the motion. Motion CARRIED New Business a. Finalize details for annual meeting, awards, parting gifts. President Stein said she has a list of things that need to be done for the annual conference. Past President Bender said Awards Committee Chair Mruiinez is working on the awards. There is a template for the meeting from last year. President Stein asked if the League provided any information. Ms. Morari said the League provides the aruma! finance report. Past President Bender said President Stein and Vice President Bushong, as incoming President, will each need to compose a message. Past President Bender asked if President Stein was receiving reports from the various Committees. President Stein has received a few and she will remind the COJlUllittee Chairs to submit their report for inclusion in the annual repmi. Past President Bender asked if Committee Chairs would receive gifts. President Stein said there was money in the budget and she will get something under $25 for each of them. There was discussion about!-shirts. Ms. Morari said the process will be simpler this year. President Stein has new AMCA pins. Past President Bender said pins were given out at registration last year. Vice President Bushong said she has completed the oaths. Past President Bender said there will need to be an exchange of the gavel. The Boru d can meet before the conference begins to discuss logistics. President Stein said this will be discussed at the next meeting. Communications Chair Goodwine created a PowerPoint for the conference last year. League of Arizona Cities and Towns Communications June 15,2017 AMCABoardMinutes Page 14

7 Draft and Education Director Matt Lore will work with the Community Center staff on setup of the facility. b. Schedule conference call for the Board to vet the COY and DCOY applicants. President Stein reported she received two applications for each award. The applications need to be vetted and the Board needs to finalize their selection. It was decided to do that through Good of the Order/Board Comments Secretary Maxwell asked about the Region 5 basket since Past President Bender was not present for the previous discussion. Vice President Bushong said she would talk with Scholarship Committee Chair Maglione to see if someone will put a basket together for that region. President Stein suggested sending an to eve1yone in Region 5 to see if someone would volunteer to coordinate the basket for that region. Vice President Bushong said Maria Gonzalez at the Phoenix-Gateway airport has been interested in getting involved in the AMCA. Past President Bender should this would be a good project since it would only involve coordinating one thing. Vice President Bushong said she would get in touch with Ms. Gonzalez. 8. Reminders/Deadlines a. IIMC/AMCA Academy- June 20-22, 2017 in Downtown Phoenix b. Clean Elections Roundtable to be held on July 13, 2017, Hyatt Regency Phoenix c. Athenian Dialogue- July 24, 2017 in Fountain Hills d. Aimual Conference/Election Training- July 25-27, 2017 in Fountain Hill 9. Adjournment President Stein adjourned the meeting at 9:54a.m. Secretruy: Lisa Maxwell- AMCA Secretary The June 15,2017 meeting minutes were approved by a quorum of the Executive Board on July 20, June 15,2017 AMCA Board Minutes P a g e IS

8 FY AMCA REVENUES& EXPENDITURES For The Period 7/1/2016 to 6/30/2017 Conferences& Training Annuzl/Eiections Confa-ence 17,000 20,950 Fa I Traning 2,200 4,730 Spring Trani ng 2,200 3,200 Institute & Acala-ny 23,000 21,725 Gifts, Domtions & Mise Fundrasing 1, Grmts 0 0 Interest I noome Ma-nbership Dues 14,900 16,325 Schol a-ship Fund"isi ng sao 1,766 SponSJrshi ps 5,000 8,000 Total Revenues 65,900 77,404 3,950 2,530 1,000 (1,275) (331) 0 (61) 1,425 1,266 3,000 11,504 Conferences& Trcinings Annuli/Elections Confa-ence 12,000 22,287 Fa I Traning 2,000 2,660 Spring Trani ng 2,000 1,467 Institute& Aca:la-ny 14,000 18,276 Tota Confa-ences& Tranings 30,000 44,690 A wa-ds 1,500 1,748 Bea-d Expenses 1,000 1,144 Cha-itffile Contributions IIMC & Regiona Confa-ences II M C Director Expenses 5,000 0 Registraion Fees 1,720 1,150 A<X:Omrrodaions'Lodging 1,200 1,945 T ra1sportai on 1,350 1,645 MeEis Tota IIMC& Regiona Confa-ences 9,435 4,740 Schola-shi ps Institute 1, Aca:la-ny IIMC 1, T ota Schohrshi ps 3,075 1,525 &Jpport Services Administrative 5,200 4,767 Fincnd al Services 5,265 5,100 &Jpplies 3,500 3,845 Woo Hosting Tota &Jpport Services 14,415 14,362 Total Expen!llS 59,525 68,209 Excess Revenues Over (Under) Expenditures 9, , (533) 4,276 14, (100) (5,000) (570) (165) 305 (350) (550) (650) (1,550) (433) (165) (53) 8,684

9 Arizona Municipal Clerks Association General Ledger As of June 30, 2017 Type Date Num Name Memo Amount Balance 1000 Chase Bank Checking 43, Deposit 6/1/2017 Deposit , Genera... 6/2/ Bankcard charges , Deposit 6/2/2017 Deposit 17 44, Deposit 6/5/2017 Deposit 60 44, Deposit 6/6/2017 Deposit 17 44, Deposit 6/8/2017 Deposit , Deposit 6/8/2017 Deposit 34 45, Deposit 6/9/2017 Deposit , Deposit 6/12/2017 Deposit 1,43 47, Check 6/13/ City of Yuma , Check 6/13/ Lake Havasu City -2, , Check 6/13/ Susan Stein, MMC, CPM , Check 6/13/ Dr. Maria Church InternaL. VOID: 43, Check 6/13/ Arizona State University -1,50 41, Check 6/13/ Sheila Murphy, LLC , Check 6/13/ Aaron Peterson , Check 6/13/ James G. Jayne , Check 6/13/ Performance Leadership , Deposit 6/13/2017 Deposit 11 40, Deposit 6/13/2017 Deposit 1,73 41, Genera... 6/14/ Refund FY18 AMCA Elections Trai , Deposit 6/15/2017 Deposit , Deposit 6/16/2017 Deposit 49 42, Deposit 6/19/2017 Deposit 67 42, Deposit 6/19/2017 Deposit 17 43, Deposit 6/20/2017 Deposit 28 43, Check 6/20/2017 On-li... Chase Card Services , Deposit 6/21/2017 Deposit 49 43, Deposit 6/22/2017 Deposit 11 43, Deposit 6/23/2017 Deposit 56 44, Deposit 6/26/2017 Deposit 79 45, Deposit 6/26/2017 Deposit , Genera... 6/26/ Refund FY18 AMCA Elections Trai , Check 6/27/ Dr. Maria Church InternaL. -1,50 43, Check 6/27/ Chrys Davis , Check 6/27/ Dustin Alan Jackson , Check 6/27/ Dr. Daniel Schugurensky , Check 6/27/ League of Arizona Cities... FY17 May Invoice -1, , Check 6/27/ Marlene Mortimore , Deposit 6/27/2017 Deposit 41 41, Deposit 6/29/2017 Deposit 25 41, Deposit 6/30/2017 Deposit , Genera... 6/30/ Amer Exp charge , Total1000 Chase Bank Checking -1, , Chase Bank Savings 79, Deposit 6/30/2017 Interest , Total1005 Chase Bank Savings , Accounts Receivable Genera... 6/28/ Arizona State University 1 FY171nstitute & Academy Training 9, , Total1020 Accounts Receivable 9, , Prepaid Expenses 5, Check 6/27/ League of Arizona Cities... The Pin Center-55th Anniversary L , Total1300 Prepaid Expenses , Accounts Payable Bill 6/30/2017 Chase Card Se!Vices Bill 6/30/2017 Marlene Mortimore FY17 June Accounting Total2020 Accounts Payable Deferred Revenue -23, Deposit 6/1/2017 Various FY18 Dues , Deposit 6/1/2017 Various FY18 AMCA Elections Training , Deposit 6/2/2017 Various FY18 AMCA Elections Training , Deposit 6/5/2017 Various FY18 AMCA Elections Training , Page 1

10 Arizona Municipal Clerks Association General Ledger As of June 30, 2017 Type Date Num Name Memo Amount Balance Deposit 6/6/2017 Various FY18 AMCA Elections Training , Deposit 6/8/2017 Various FY18 Dues ,18 Deposit 6/8/2017 Various FY18 AMCA Elections Training ,52 Deposit 6/9/2017 Various FY18 Dues -5-25,57 Deposit 6/9/2017 Various FY18 AMCA Elections Training ,08 Deposit 6/9/2017 Various FY18 Athenian Dialogue , Deposit 6/12/2017 Various FY18 Dues , Deposit 6/12/2017 Various FY18 AMCA Elections Training -1,13-27, Deposit 6/13/2017 Various FY18 AMCA Elections Training , Deposit 6/13/2017 Various FY18 AMCA Elections Training -1,73-29, Genera... 6/14/ Refund FY18 AMCA Elections Trai , Deposit 6/15/2017 Various FY18 Dues ,35 Deposit 6/15/2017 Various FY18 AMCA Elections Training ,46 Deposit 6/16/2017 Various FY18 Dues -5-29,51 Deposit 6/16/2017 Various FY18 AMCA Elections Training ,85 Deposit 6/16/2017 Various FY18 Athenian Dialogue ,95 Deposit 6/19/2017 Various FY18 Dues ,45 Deposit 6/19/2017 Various FY18 AMCA Elections Training ,62 Deposit 6/19/2017 Various FY18 AMCA Elections Training ,79 Deposit 6/20/2017 Various FY18 AMCA Elections Training ,07 Deposit 6/21/2017 Various FY18 AMCA Elections Training ,51 Deposit 6/21/2017 Various FY18 Dues -5-31,56 Deposit 6/22/2017 Various FY18 Dues ,67 Deposit 6/23/2017 Various FY18 Dues -5-31,72 Deposit 6/23/2017 Various FY18 AMCA Elections Training ,23 Deposit 6/26/2017 Various FY18 Dues ,48 Deposit 6/26/2017 Various FY18 AMCA Elections Training ,02 Deposit 6/26/2017 Various FY18 Dues , Genera... 6/26/ Refund FY18 AMCA Elections Trai , Deposit 6/27/2017 Various FY18 AMCA Elections Training , Deposit 6/29/2017 Various FY18 Dues , Deposit 6/30/2017 Various FY18 Dues ,91 Total2050 Deferred Revenue -10, , Opening Balance Equity Total 3200 Opening Balance Equity 4000 Membership Dues Total4000 Membership Dues -93, , , , Conferences & Training -28, ~1 Annual/Elections Conference -20,95 Total Annual/Elections Conference -20, M2 Fall Training Total Fall Training 4010M3 Spring Training Total Spring Training -4,73-4,73-3,20-3, Institute & Academy 35 Genera... 6/28/ FY171nstitute & Academy Training -22, , Total Institute & Academy -22, , Total4010 Conferences & Training -22, , Gifts, Donations & Fundralslng Total4015 Gifts, Donations & Fundraising 4018 Scholarship Fundraislng Total4018 Scholarship Fundraising 4020 Sponsorships Total4020 Sponsorships , , ,00-8, Interest Income Deposit 6/30/2017 Interest Page2

11 Arizona Municipal Clerks Association General Ledger As of June 30, 2017 Type Date Num Name Memo Amount Balance Total4050 Interest Income 6005 IIMC & Regional Conferences 6005~2 Registration Fees Check 6/13/ Lake Havasu City Total Registration Fees Accommodations/Lodging Check 6/13/ Lake Havasu City Check 6/13/ Susan Stein, MMC, CPM Total Accommodations/Lodging Transportation Check 6/13/ Lake Havasu City Total Transportation Registration Fees~Kelly Williams,... Lodging-Kelly Williams, City Clerk FY1711MC reimbursement Airfare-Kelly Williams, City Clerk , , , , , Total6005 IIMC & Regional Conferences 6025 Scholarships Institute Genera... 6/28/ Total Institute Academy Genera... 6/28/2017 Total Academy IIMC Check 6/13/ Total IIMC City of Yuma FY171nstitute & Academy Training FY17 Institute & Academy Training Lynda Bushong's IIMC Conf travel 3, Total 6025 Scholarships 6520 Awards Total6520 Awards 6522 Board Expenses Check 6/27/ League of Arizona Cities... The Conference Group Total6522 Board Expenses 6526 Conferences & Trainings 6526~1 Annual/Elections Conference Total Annual/Elections Conference Fall Training Total Fall Training Spring Training Tota/ Spring Training Institute & Academy Check 6/13/ Check 6/13/ Check 6/13/ Check 6/13/ Check 6/13/ Check 6/13/ Check 6/13/ Check 6/13/ Check 6/13/ Check 6/27/ Check 6/27/ Check 6/27/ Check 6/27/ Check 6/27/ Genera... 6/28/ Total Institute & Academy Dr. Maria Church lnternat... Dr. Maria Church lntemat... Arizona State University Arizona State University Arizona State University Sheila Murphy. LLC Aaron Peterson James G. Jayne Performance Leadership... Dr. Maria Church lnternat... Dr. Maria Church InternaL. Chrys Davis Dustin Alan Jackson Dr. Daniel Schugurensky FY17 Academy Speaker FY171nstitute Speaker FY17 Kristen Young Institute spea... FY17 Pamela Brooks Institute spe... FY17 Cory Dillon Academy speaker FY171nstitute Speaker FY171nstitute Speaker FY171nstitute speaker FY17 Academy Speaker FY171nstitute Speaker FY17 Academy Speaker FY17 Academy Speaker FY17 Academy Speaker FY17 Institute & Academy Training , , , , , , Page 3

12 Arizona Municipal Clerks Association General Ledger As of June 30, 2017 Type Date Num Name Memo Amount Balance Total6526 Conferences & Trainings 6590 Support Services 6591 Administrative Check 6/27/2017 Total6591 Administrative Financial Services Check 6/27/ Bill 6/30/2017 Total 6593 Financial Services 6595 Supplies Genera... 6/2/2017 Check 6/27/2017 Genera... 6/30/2017 Total6595 Suppnes 6597 Web Hosting Check 6/20/2017 Bill 6/30/2017 Total 6597 Web Hosting On-li... League of Arizona Cities... Marlene Mortimore Marlene Mortimore League of Arizona Cities... Chase Card Services Chase Card Services FY17 May Invoice lnv# May accounting fees lnv# June accounting fees Bankcard charges FY17 May Invoice Amer Exp charge Net Atlantic 18, , , , , , , , , ,10 3, , , , , Total6590 Support Services 1, , TOTAL Page 4

13 Arizona Municipal Clerks Association Balance Sheet As of June 30, 2017 Jun 30, 17 ASSETS Current Assets Checking/Savings 1000 Chase Bank Checking 1005 Chase Bank Savings Total Checking/Savings Accounts Receivable 1020 Accounts Receivable Total Accounts Receivable Other Current Assets 1300 Prepaid Expenses Total Other Current Assets Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2020 Accounts Payable Total Accounts Payable Other Current Liabilities 2050 Deferred Revenue Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3200 Opening Balance Equity Net Income Total Equity TOTAL LIABILITIES & EQUITY 41, , , , , , , , ,689, ,91 33,91 34, , , , , , Page 1

14 MIZONA HUN!ClPAL Cli;J~l~S' A SSCCIAIION Formed in " Year in Operation ARIZONA MUNICIPAL CLERKS' ASSOCIATION ANNUAL BUSINESS MEETING AGENDA TUESDAY, JULY 25, :30 A.M. Fountain Hills Community Center Fountain Hills, AZ 1. Call to Order - Roll Call 2. Pledge of Allegiance 3. Welcome and Introduction of the Executive Board members 4. President's Message/Report 5. Discussion and possible approval of the July 26, 2016 AMCA Annual Business Meeting Minutes 6. Discussion and possible approval of the Treasurer's Report 7. Discussion and possible acceptance of the Annual Report 8. Presentation of Awards: a. Recognition of Clerk of the Year b. Recognition of Deputy Clerk of the Year c. Recognition of President's Award of Distinction d. Recognition of Retired Clerks e. Recognition of Certified Municipal Clerk Designations f. Recognition of Master Municipal Clerk Designations g. Recognition of Certified Municipal Election Officials h. Recognition for Years of Service 1. Recognition of Committees and Committee Chairs 9. Swearing In of AMCA Executive Board Members 10. Comments from outgoing FY AMCA President Sue Stein 11. Comments from incoming FY AMCA President Lynda Bushong 12. Comments from the AMCA Executive Board Members 13. Comments from Liz Burke, IIMC Region VIII Director 14. Comments from the AMCA membership 15. Adjournment Sue Stein- AMCA President, Arizona Municipal Clerks' Association July 25, 2017