Kiko Goat Association

Transcription

1 American Kiko Goat Association Annual Meeting June 26, 2009 Call to Order The meeting was called to order by Duff Sandness, President, at 8:35 pm. Roll Call of the Directors Present: Duff Sandness, Bill Sheehy, Jean Thomure, Dick Rutherford, Granville Cheatham, Sky Shivers. Absent: John Smith Reading and Approving Minutes and Approval The minutes for the 2008 Annual meeting were read by Secretary Thomure. Reading Financial Report and Approval The proposed budget for 2009/2010 was presented. Clint Raynes motioned to accept the proposed budget. Don Webb 2 nd Motion passed unanimously. Reports Store Committee - Chairperson, Leo Stoltz Registration - Karen Brown 2010 National Convention Committee - Susan McKinnon Old Business New Business 1. President Sandness announced the results of the 2009 BOD elections. a. Total ballots mailed: 269 Total ballots received: 126 b. Julie Austin: 75, Jerry Barber: 68, Lez'le Denson: 69, Paul Murphy: 55, Dick Rutherford: 70, Linda Sparks: 80. c. New BOD members introduced and seated: Julie Austin, Lez'le Denson, Dick Rutherford, Linda Sparks, Jerry Barber (Alternate) 2. President Sandness introduced Mr. Bruce McKenna, AKGA attorney of record for the pending litigation. Mr. McKenna stated that there was nothing he could comment on to the membership other than the litigation is in its infancy and motions are being filed. 3. President Sandness introduced Mr. R. Thompson Cooper, attorney of record for the nine (9) defendants. Mr. Cooper stated that he couldn't tell the membership anything at this time. 4. President Sandness announced that the 2010 National Convention and Showcase Sale would be hosted by the Southeast Chapter and held in Perry, Georgia. a. Discussion on type of sale - auction or private treaty. b. Motion made by Philip Wilborn for the sale to be an auction, 2 nd by Kent Perkins. Motion passed unanimously. Open Discussion 1. Questions from the floor. a. Why are crossbreeds required to have DNA verification for the Showcase Sale? i. BOD response: DNA insures that the goats are who the papers say they are, insures the integrity/reputation of the AKGA and the National Sale, and prevents any mistakes to protect buyers and sellers. b. Who made this rule as the Constitution and Bylaws do not require DNA for crossbreeds?

2 American Kiko Goat Association Annual Meeting June 26, 2009 i. BOD response: Constitution and Bylaws are policy; the BOD has the authority to establish procedure. The Stillwater Sale Committee decided that this should be the practice. The 2007 BOD approved the requirement. c. When will the SRRsbe codified and sent to the membership for ratification? i. BOD response: The new BOD will discuss very soon. 2. Recommendations from the floor. a. Inclusion of performance data (on farm data, EPD program, and etc) for goats in the Showcase Sale. i. From the floor: Should be individual breeder preference based on personal management styles. b. Business of the association should be accomplished at the Annual Meeting. i. From the floor: Member does not want to travel 1000 miles to provide input. ii. From the floor: Possibility of open meetings with member access, so issues that affect members can be discussed. iii. From the floor: No reason not to be transparent. iv. BOD response: Very good idea, new steps beginning, as all members are invited to attend the BOD meeting immediately following the Annual Meeting. c. Discrepancies in the current Constitution and Bylaws, requires clarification and attention in several areas. i. From the floor: What is wrong with the Constitution and Bylaws? ii. BOD Response: It has major flaws and many areas that conflict. Adjournment Meeting adjourned at 8:45 prn, by President Sandness. Approved: July 14, 2009 Regular BOD Meeting Submitted: ~~~ Lez'le K. Denson, Secretary 21 P age ~n~

3 AKGA Proposed Budget Proposed Income Membership $20, Registry $ Misc. $ Interest Income - $100,00 National Convention $15, Store SI,OOO.OO Total $116, Proposed Expenses Treasurer $2, Registry $60, Secretary $2, Other _ $ _~' '0--"- Directors $5, Youth $1, National Convention $15, Total Sl15,JOO.OO

4 Mr. President, AKGA Board Members, and fellow Breeder Members As chairman of the Store Committee, I would like to first introduce my committee members, Without whom I could never have accomplished this new challenge. They are: Lez'le Denson, Dona Mason-Reneau, and Mo. Jean (Jean Gullion). Our purpose is to promote the AKGA, the KIKO Breed, and you the Members and your farms, By providing quality items at reasonable prices to the members while also earning a small Profit for the Association to fund our Youth activities. Our Accomplishments to date in only 5 working months have been: 1. Designed and maintained a Store Website at no cost to the Association. 2. Designed and acquired 11 farm items and 11 Apparel items with one new item shown Here this weekend that is not yet on our website to help you the members promote your association and your farms. 3. Designed a 3 ft. x 6 ft. Banner for your Association Store to be displayed at all future functions at no cost to the association. 4. We have designed a very first ever "Convention" keepsake Mug and T-Shirts and if they go over well will do the same for future conventions. It's up to you, the members. 5. We are here with samples for you to see and willing, and able to help you decide with what and how you can best utilize our researching to promote your farm and your goats. 6. To date we have in approximately 5 months (first orders came in Nov. of 2008) acquired gross sales of $ , with earnings above cost to association of $ generated for our youth program. 7. Our store presence here at the Convention this weekend has been very well received and we think highly successful with approximately $ in sales for the first two days already! Mr. President, that concludes my AKGA STOREReport. Thank you. Leo Stoltz, chairperson

5 Page 1 of 1 Lez'le Denson From: To: Cc: Sent: Subject: "AKGA Goats" <akga.reg@gmail.com> "Lez'le Denson" <Ikdenson@hughes.net>; "Sky Shivers" <skyshivers@ymail.com>; "Duff & Laura Sandness" <sscowdogs@yahoo.com>; "Granville Cheathamn" <gjcheathamnnt@bellsouth.net>; "Linda Sparks" <goathillkikos@gmail.com>; "Roy & Julie Austin" <kiko@goatcentral.com> "A-Leo Stoltz" <Ieostoltz@socket.net> Tuesday, June 3D, :43 PM Re: Reports Registry activity Jan 09 through June 26, 2009 Field Day Genemaster 25 Purebred 339 Crossbred 148 Transferred 552 DNA 361 Duplicates 10 Over 3000 dna's have been done Thanks Karen On Sun, Jun 28, 2009 at 5:25 PM, Lez'le Denson <lkdensqn@l1t:tghes.net> wrote: Karen and Leo, Could you please send me a copy of the report that you gave at the Annual Meeting, so that I can include them in the minutes and put a copy in the file. Thank you, Lez'le 6/30/2009

6 Proposal to Host the 2010 AKGA Convention The members ofthe Southeast Kiko Goat Association (SEKGA), regional affiliate of the American Kiko Goat Association (AKGA), proudly submits this proposal to host the 2010 AKGA Convention. Proposed Site The members of the SEKGA propose that the 2010 AKGA Convention be held at the Georgia National Fairgrounds and Agricenter (hereafter referred to as the Fairgrounds) in Perry, Georgia. The Fairgrounds is a state-owned, multipurpose 1,100 plus acre complex that is open year-round. It is the site of numerous agricultural events and expositions as well as being specifically designed for meetings, conferences, livestock and horse shows, concerts, rodeos, RV rallies, trade shows, and sporting events. This beautifully landscaped site, with fountains and lakes, hosts multiple events every week; many of which are free and open to the public. Proposed Facilities As a result of communications with staff members of the Fairgrounds, it has been determined that in order to make the 2010 AKGA Convention a success, the rental of one of the two sheep/swine barns and the rental ofthe New South Arena would be appropriate. Sheep/swine barn #1 is a 36,320 square foot building that is capable of holding 488 galvanized metal pens (6' x 6') with 5' wide aisles. It also boasts the following features: ample electrical outlets, concrete floors, a paging system between arena and barn, truck loading chute, office for show officials and judges, covered walkway to the New South Arena, and rest rooms with showers and hot water. Sheep/swine barn #2 is a 32,000 square foot building that is capable of holding 384 galvanized metal pens (6' x 6') with 5' wide aisles. It also boasts the following features: ample electrical outlets, concrete floors, a paging system, office for show officials and judges, rest rooms with showers and hot water, covered walkway to the New South Arena, and enclosed with 12' and 14' roll-up doors for loading/unloading. The New South Arena is a 24,764 square foot building that has 976 stadium seats and a 66' by 120' open floor space that is capable of holding a 54' by 87' showring. It also boasts the following features: a climate controlled atmosphere, a concession stand, 2 roll-up doors (12' x 24')for easy loading & unloading, rest rooms, and indoor/outdoor carpeted surface for shows.

7 shavings or similar materials, and the clean-up associated with the dismantling of the pens and bedding material once the Convention is over. The staff ofthe Fairgrounds would also be willing to set up the sale ring area and platform for the auctioneer as well as any holding pens and alleyway leading to the barn to the New South Arena where the sale would be conducted for a cost to be determined later. The cost for this would be dependent on the design, structure, requirements, etc., that we wanted the sale ring, platform, holding pens, and alleyways to conform to. Any clean-up and/or other routine maintenance, such as the cleaning ofthe rest rooms, would be performed by the staff members of the Fairgrounds at different intervals throughout the day. Staff members of the Fairgrounds would also be available should their assistance be needed for such duties between their normally scheduled intervals. Members Currently Committed to Duties Associated With The Hosting of the AKGA Convention Neal McIntyre Jerry Hancock John Hancock Tommy and Susan McKinnon Bob and Marilyn Seleska Melvin Price Bobby Joe Cason Kurt and Heidi Popham Granville Cheatham Bill and Brenda Moore Paul Murphy and Bonnie Gallatin Warren and Liz Barnes And more to be added later Regards, Neal McIntyre President, Southeast Kiko Goat Association Clover Hill Kikos