MACCAC Board Meeting May 21, 2004 AMC Board Room St. Paul MN. 9:00 12:00 noon

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1 MACCAC Board Meeting May 21, 2004 AMC Board Room St. Paul MN. 9:00 12:00 noon ATTENDANCE: Susan Mills, President, Tri-County Tom Adkins, Washington County Midge Christianson, Chippewa, Lac qui Parle, Yellow Medicine Tim Cleveland, Dakota County Andy Erickson, Olmsted County Jerry Haley, Blue Earth County Barbara Illsley, Dakota County Kathy Langer, Todd/Wadena Joan Minczeski, Ramsey County Jon Ramlo, Rock/Nobles Carol Roberts, Ramsey County Sally Ruvalson, Ramsey County Ron Wiborg, Hennepin County Guests: Harley Nelson, DOC Mary Dombrovski, DOC Staff: John Tuma, AMC Contract Lobbyist Laurie Klupacs, AMC Cathy Lattu, AMC Call Meeting to Order: Susan Mills called the meeting to order at 9:07 a.m. Agenda Additions: CSTS discussion Harley Nelson, Deputy Commissioner Juvenile assessment report II. Approval of April 23 rd Minutes: Motion by Ron Wiborg, seconded by Sally Ruvelson to approve the April 23, 2004 minutes. The motion carried. III. Treasurer s Report: Midge Christianson reported that expenses are inline with the budget and MACCAC is in good financial condition. Motion by Don Ilse, seconded by Kathy Langer to send the MACCAC president-elect to national corrections conference of their choice (APPA or ICCA) at MACCAC s expense. The motion carried. IV. President s Report: Susan Mills reviewed the 2004 MACCAC contract with AMC with the board referring in specific to Sections IV and X regarding services and staff support from AMC. The MACCAC executive committee will arrange a conference call with the AMC executive director to discuss MACCAC s role in the replacement of their support in lobbying and administration. 1

2 Susan also reported that AMC will be developing a standing committee on corrections issues in which MACCAC members would have input. V. CSTS: Tim Cleveland reported that there are growing and on-going concerns with the performance of MCCC, others agreed and all will monitor. The annual business meeting of CSTS is scheduled for June 16 and will be conducted via ITV. He encouraged participation. VI. Public Relations Report: Midge reported that two public relations consultants are preparing bids to develop a MACCAC brochure and information sheets. The bids will be available for review at the June meeting. This brochure would lend itself to agency personalization as well as useful for giving to legislators. A finished product is expected this fall. The budget for this project is $2000 and bids are expected to be within that range. Juvenile Screening Assessment: The board discussed the relevance of HIPPA in county corrections. It was noted that if your county corrections isn t under HIPPA, you will have to train your PO s in this area. The new DHS Bulletin goes through the whole application of this law. A component of screening done in community corrections does come under HIPPA regulations. Discussion ensued regarding training and application. VII. Harley Nelson- Update on Legislative Audit Report: Harley reported on data regarding short-term offenders. The prison population data does not include sex offender and meth sentencing. There are currently about 270 short-term offenders. Intensive Supervised Release of Sex Offenders: Harley reported that DOC was hoping for a special session to take care of these expenses. Without the funds, we may have to move back to a passive GPS system of 3 months. There is concern that the additional I 18 SR agents are not possible without legislative approval of the $1.8 million. If there is a special session and the $1.8 million is approved, the funding could be stretched to add more positions for counties that are burdened or have no supervision of this type at all. Harley supports the legislative audit study that is being done and feels it will be a positive thing for DOC. Joel Alter, Legislative Auditor s Office: Joel gave background on the Legislative Auditor s Office and its function. There is interest this year in the area of sex offender supervision as well as probation supervision and caseloads. Current approaches include: case reviews involving S3- CSTS 2

3 system evaluation and local records (electronic files); site visits and looking at agent training, local perspective (statewide survey); DOC Report: Mary Dombrovski reported that the electronical monitoring GPS contract has been awarded to RS Eden. A housing RFP has been developed and is posted on the DOC website. $ 276,000 is available to provide housing for supervised releases in the seven county metro area and Duluth. A workshop is scheduled for May 25. Friday June 11 th is the due date for proposals for pilot projects. Ken Merz put out a letter effective June 1 stating that any offender subject to predatory registration will be housed in a DOC facility rather than at the local level. Civil Commitment: Two positions have been added to Bill Donaugh s staff to help with this process. Policy issues: A bill passed in this session that provides vendors to authorize co-pay in sexual offender treatment. A Housekeeping bill passed that pertains to the interstate compact. The old compact will remain in effect for another year and language will be taken from the old compact for a new compact to issue warrants without having to wait for permission from the state which the offender came from. Glen Just: UPDATE: ICCA Glen is the ICCA representative for the Upper Midwest. This week, a group of board members met in Washington with a group of institutions and five senators at the federal level to look for a more formal linkage at the federal level for evidence based practices. ICCA s long-term objective is to formalize an ongoing relationship between those in formal education that would have a process for developing undergraduate curriculum for evidence based practices which will tie into actual field work. Electronic Surveys: due to technological advancements, on-line surveys can now be done very inexpensively. A template that can be customized for individual needs can be purchased for $500. A current survey template was discussed and changes were made. Information responses can be put into several different formats for analysis. Glen gave the committee his contact information and asked that all comments be sent as soon as possible as he would like to incorporate changes all at one time to save costs. Rollout is scheduled by the end of June. Glen stated that he also needs to collect addresses from each jurisdiction. 3

4 Contact Information for Glen Just: Motion by Kathy Langer, seconded by Ron Wiborg to re-endorse the concept of this survey with the process of changes discussed. The motion carried. 4

5 VIII. Legislative Committee Report: Ron Wiborg reported that there will be no new funding, but there is motivation to have sex offender legislation passed. If there is a special session, sex offender and meth legislation will likely be addressed. Barb stated that it would be good to start developing MACCAC s platform for incorporation into county platforms. The board will discuss the platform at the Duluth meeting in July. IX. Conference Committee Report: Registration material is out and registration is now available online. Frank Domurad, Justice Consultant for Summit View Consulting is the keynote speaker. A great agenda has been put together and attendance is encouraged. The deadline for award nominations is July 2, and will be voted on at the July meeting in Duluth. X. Evidence Based Practices Group: Carol Roberts reported that Chris Bray has been elected as Chair, and John Clayburn has been elected Chairelect. A mission statement is being developed. DOC has initiated a goal of having a uniform system of evidence-based practices across the state as a permanent effort. There is going to be discussion of potential shared funding across delivery systems. Don, Jerry, and Carol represent MACCAC in this group and are willing to continue to serve on this committee. They will recommend a replacement process at the June meeting. XI. Adjournment: The meeting adjourned at 11:58 a.m. 5