Conference Call Minutes Member Representatives Committee

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1 Conference Call Minutes Member Representatives Committee July 13, a.m. noon Chairman Steve Naumann convened a duly noticed open meeting by conference call of the North American Electric Reliability Corporation s Member Representatives Committee (MRC) on July 13, 2009 at 11 a.m. EDT. The meeting announcement, agenda, and list of attendees are attached as Exhibits A, B, and C, respectively. A roll call was not taken since there were no action items on the agenda requiring a quorum. NERC Antitrust Compliance Guidelines David Cook, NERC Vice President and General Counsel, directed the participants attention to the NERC Antitrust Compliance Guidelines. Review of MRC August 2, 2009 Draft Agenda In reviewing the MRC draft agenda (Exhibit D), Chairman Naumann called the committee s attention to the item dealing with a proposed amendment to the NERC Bylaws to allow an increase in the size of the NERC Board of Trustees by one member. David Cook noted that consideration of a proposed amendment for this purpose was not definite at this time and will be discussed at the Nominating Committee s conference call on Tuesday, July 14 at 3 p.m. EDT. If the Nominating Committee considers it in order, it will make a recommendation to the MRC and the NERC Board of Trustees on the Bylaws amendment, which will then be included in the agenda packages for the August 4 meeting of the MRC and August 5 meeting of the Board. Chairman Naumann reminded the MRC members that if this item is on the MRC agenda for action at its August 4 meeting that a quorum will be required to take action. He urged members to make every effort to attend the meeting in person or to appoint a proxy. Board of Trustees Agenda Chairman Naumann gave an overview of the preliminary agenda for the August 5, 2009 Board of Trustees meeting (Exhibit E). The MRC discussed the agenda and NERC staff provided input on the material that would be covered as part of each item Business Plan and Budget Chairman Naumann reviewed the general plan on how the 2010 Business Plan and Budget will be discussed. David Nevius, NERC senior vice president and MRC secretary, stated this will be discussed on the Finance and Audit Committee s (FAC) conference call scheduled for Friday, June 17. The FAC will discuss comments received and review the 706 B Allocations and how they are proposed to be handled. Based on the conference call, the FAC will make specific recommendations to the NERC Board to Village Blvd. Princeton, NJ

2 approve the business plan and budget at its August 5 meeting. The business plan and budget will be filed on August 24. David Cook stated in addition to the discussions on July 17, there will also be a discussion of the business plan and budget at the open FAC meeting in the morning of August 4 in Winnipeg LTRA Mr. Nevius reported that the Planning Committee (PC) and the Reliability Metrics Working Group (RMWG) have been working on metrics regarding Adequate Level of Reliability for inclusion in the 2009 Long-Term Reliability Assessment (LTRA) report. Mark Lauby, NERC director of reliability assessments and performance analysis, will brief the MRC on where those discussions stand as well as provide a preview of the issues to be included in the 2009 LTRA. Mr. Lauby will also report at the Board Compliance Committee s meeting on the afternoon of August 4 on efforts to measure reliability based on NERC reliability standards violations. A copy of Mr. Lauby s presentation will be provided with the agenda to give MRC members a chance to review it in advance.. CIP Issues Mr. Nevius reported that Jeri Domingo Brewer, chair of the CIP Standard Drafting Team, will give a status report on the team s efforts to update the CIP standards. Michael Assante, NERC chief security officer, will discuss NERC s other CIP initiatives, including: the Cyber Risk Preparedness Assessment activity; the Secure Grid 2009 War Game Exercise, co-sponsored by DHS, DOE and DoD, which he attended last week; and the NERC Secure Alert Notification System (NSANS) and NERC s plans for its deployment. NSANS is the new system to disseminate Advisories, Recommendations and Essential Action Alerts to the industry. David Cook reported that Mr. Assante has been invited to testify before a subcommittee of the House Homeland Security Committee on July 21, 2009 and may also be able to report on that at the MRC meeting. Feedback from Compliance and Event Analysis Programs David Nevius indicated that this issue will be discussed in part at the Board Compliance Committee meeting when Mr. Lauby presents on Measuring Reliability with NERC Standards Violations. Bob Cummings, NERC director of event analysis and information exchange, will report at the MRC meeting on events that have occurred, observed trends, and feedback provided to the industry through Alerts as lessons learned. Terry Blackwell requested the MRC also devote some time at its meeting to a continuation of previous discussions with regard to a review and clarification of existing NERC reliability standards. Depending on the time available, discussion of this topic may need to be deferred to the November 2009 MRC meeting in Atlanta. Ed Tymofichuk, MRC vice chairman, suggested continued dialog on feedback regarding violations of reliability standards PRC-005. Mr. Naumann indicated that discussion of violations of PRC-005 as well as CIP-004 will take place in the Board Compliance Committee meeting in conjunction with Mark Lauby s presentation. MRC Conference Call Minutes July 13, 2009

3 MRC Officer Election Chairman Naumann stated there will be brief item on the upcoming elections for MRC officers and the procedure for MRC nominations for those members whose terms expire in February In addition, he suggested a short discussion on the role of the Electricity Sector Steering Group with relation to governmental entities. CEO Search The MRC can expect a briefing on the NERC CEO search at its August 4 meeting by board members Janice Case and Fred Gorbet, co-chairs of the NERC CEO Search Committee. 706B Allocations Chairman Naumann reported this item is still under development. David Nevius noted that NERC, FERC and NRC representatives would be meeting July 14 to continue discussions on 706 B implementation. Rules of Procedure Appendix 5, Section 500 Chairman Naumann noted that there will be a discussion on proposed revisions to the Rules of Procedure, Appendix 5, Section 500, which will be an action item on the Board agenda on August 5. Closed Meeting of the MRC Chairman Naumann reminded the committee there will be a closed meeting of the MRC at 12 noon on August 4, prior to the open meeting. The meeting will be limited to a discussion of the election of the NERC Board of Trustees members whose terms are expiring in It will not address the CEO search or the board expansion. This meeting will be open to MRC Members and authorized Proxies only. Meeting Adjourned There being no further business, the call was terminated at 11:53 a.m. EDT. Submitted by, David R. Nevius Committee Secretary MRC Conference Call Minutes July 13, 2009

Exhibit A From: To: Subject: Date: Courtney Camburn Courtney Camburn MEETING: Member Representatives Committee Wednesday, July 08, 2009 1:37:01 PM Conference Call Member Representatives Committee

4 Exhibit A From: To: Subject: Date: Courtney Camburn Courtney Camburn MEETING: Member Representatives Committee Wednesday, July 08, :37:01 PM Conference Call Member Representatives Committee Monday, July 13, AM Eastern Dial in: International Dial in: Code: Agenda now available at: Chairman Steven Naumann has called a conference call of the Member Representatives Committee to discuss committee business. Courtney Camburn Administrative Assistant North American Electric Reliability Corporation Village Blvd. Princeton, NJ courtney.camburn@nerc.net

5 Exhibit B Agenda Member Representatives Committee Conference Call July 13, a.m. EDT Dial-In: Code: Introductions and Chairman s Remarks Antitrust Compliance Guidelines 1. Agenda Review Steve Naumann *2. Overview of Preliminary Agendas a. Member Representatives Committee August 4 b. Board of Trustees August 5 c. Schedule of upcoming Board committee conference calls and meetings Discussion of Specific MRC and Board Agenda Items: Business Plan and Budget LTRA ALR Metrics 5. CIP Issues 6. Feedback from Compliance and Event Analysis Programs 7. MRC Officer Elections 8. Additional issues any sector(s) want discussed at MRC meeting * Background materials included Village Blvd. Princeton, NJ

6 Conference Participant Report Company: North American Electric Conf.Date: 07/13/09 Leader: Steven Naumann Conf.Time: 11:00a.m et Conference ID: Start Time End Time Name Company Name 10:56:57 11:52:16 SPK DAVID NEVIUS 10:57:19 11:52:16 SPK ED TYMOFICHUK 10:58:39 11:52:11 SPK STEVEN NAUMANN 10:51:24 11:41:52 KAREN SPOLAR NERC 10:53:26 11:52:22 KAREN DACOCO ELECTRIC POWER SUPPLY ASSOCIATION 10:55:12 11:52:16 MURRAY MARGOLIS POWER X 10:56:37 11:52:10 JAMES KELLER WISCONSIN ELECTRIC 10:56:37 11:50:36 LOUISE MCCARREN WECC 10:56:47 11:52:21 GILBERT NEVEU QUEBEC ENERGY BOARD 10:57:42 11:52:43 DAN SKAAR MRO 10:57:47 11:52:10 JILLIAN LESSNER WECC 10:58:06 11:52:09 TRENT CARLSON RRI ENERGY 10:58:26 11:40:27 MARK LAUBY NERK 10:58:27 11:52:11 WILLIAM GALLAGHER VERMONT PUBLIC POWER 10:58:28 11:52:05 MIKE YEALLAND IESO 10:58:30 11:52:10 JC CULBERSON ERCOT 10:58:38 11:52:17 GERRY CULEY SERC 10:58:47 11:52:24 LIZ CROUSE NORTH AMERICAN ELECT 10:58:48 11:52:22 WILLIAM TAYLOR CALPINE CORPORATION 10:59:00 11:52:07 NICHOLAS INGMAN IESO 10:59:18 11:52:09 JAMES AVERWEG MIDAMERICAN ENGERY 10:59:30 11:52:12 NABIL HITTI NATIONAL GRID 10:59:33 11:52:09 TERRY BLACKWELL SANTEE COOPER 10:59:40 11:52:16 HARDEV JUJ BPA 10:59:41 11:52:06 BARRY LAWSON NRECA 10:59:41 11:52:02 DAVID GOULDING NPCC 10:59:56 11:52:09 JEFFREY MUELLER PUBLIC SERVICE ELECTRIC AND GAS COMPANY 11:00:17 11:52:19 PATRICK BROWN CEA 11:00:24 11:52:18 JOHN ANDERSON ELCON 11:00:29 11:51:51 JOHN PRESCOTT PNGC 11:00:37 11:52:20 WILLIAM PHILLIPS MID WEST ISO 11:00:47 11:52:07 TERRI EATON XCEL ENERGY 11:01:44 11:52:20 JULIUS PATAKY BC TRANSMISSION 11:01:49 11:52:19 CONNIE WHITE WECC 11:02:33 11:52:10 TRACEY STEWART SOUTH WESTERN POWER 11:02:45 11:20:47 ELISSA LEE EXELON CORP 11:03:47 11:52:17 MAUREEN BORKOWSKI AMEREN 11:04:02 11:52:46 ALLEN MOSHER APPA it C Exhibit C Page 1 of 2

7 Conference Participant Report Company: North American Electric Conf.Date: 07/13/09 Leader: Steven Naumann Conf.Time: 11:00a.m et Conference ID: Start Time End Time Name Company Name 11:05:28 11:52:08 SHARLA ARTZ SEL 11:05:50 11:52:06 EDWARD DAVIS ENTERGY SERVICES 11:06:59 11:52:18 LARRY NORDELL MONTANA CONSUMER COUNSEL 11:08:02 11:51:59 MICHAEL GILDEA DOMINION 11:08:11 11:52:00 DIGAUNTO CHATTERJEE MIDWEST ISO 11:09:47 11:52:18 STEVE OXLEY WYOMING PUBLIC SERVICE COMMISSION 11:13:42 11:52:21 KEITH YOCUM EON US 11:15:30 11:52:11 RAYMOND VOJDANI WAPA 11:15:54 11:52:18 LAURA MANZ CALIFORNIA ISO 11:27:31 11:52:01 STACY DOCHODA SPP Page 2 of 2

Exhibit D Draft Agenda Member Representatives Committee August 4, 2009 12 3:30 p.m. The Delta Hotel 350 St.

8 Exhibit D Draft Agenda Member Representatives Committee August 4, :30 p.m. The Delta Hotel 350 St. Mary Avenue Winnipeg, Manitoba CLOSED SESSION MRC Election of Board Members OPEN SESSION Introductions and Chairman s Remarks Antitrust Compliance Guidelines Consent Agenda Approve *1. Minutes May 5, 2009 Meeting June 29, 2009 Conference Call July 13, 2009 Conference Call *2. Future Meetings Regular Agenda *3. Amendment to NERC Bylaws *4. Status of Canadian Activities Village Blvd. Princeton, NJ

9 * Long-Term Reliability Assessment Preview a. Preview of Assessment Findings and Issues b. Scenario Assessment c. ALR Metrics *6. Critical Infrastructure Protection Program Activities *7. MRC Officer Elections and MRC Nominations *8. Update on CEO Search * B Allocations *10. Rules of Procedure Appendix 5/ Section 500 *11. Event Analysis and Information Exchange Information Only No Discussion *12. Transmission Availability Data System (TADS) *13. Ad Hoc Group for Generator Requirements at the Transmission Interface *14 Update on Regulatory Matters *15 Training and Education * Background material included Member Representatives Committee Meeting Agenda August 4,

10 Exhibit E Draft Agenda Board of Trustees August 5, a.m. The Delta Winnipeg 350 St Mary Avenue Winnipeg, MB R3C 3J2, Canada (204) Introductions and Chairman s Remarks Antitrust Compliance Guidelines Consent Agenda Approve *1. Minutes May 6, 2009 July 13, 2009 *2. Committee Membership Appointments and Changes a. Standing Committee Membership Changes b. Standing Committee Charter Changes *3. Future Meetings Regular Agenda 4. President s Report *5. Reliability Standards a. ReliabilityFirst Regional Standard - Planning Resource Adequacy Analysis, Assessment and Documentation b. Project System Restoration and Blackstart c. NUC Nuclear Plant Interface Coordination d. Violation Risk Factors WECC Automatic Time Error Correction Regional Standard (tentative) Village Blvd. Princeton, NJ

11 e. Interpretations 1. US Army Corp of Engineers CIP-006-1a 2. Manitoba Hydro TOP and IRO WECC Reliability Coordination Subcommittee IRO R1.2 and R3 4. Dynegy - Remand of VAR R4 Interpretation f. Status of Standards Development Information Only *6. Amendment to NERC Bylaws * NERC Business Plan and Budget *8. Changes to Appendix 5 and Section 500 of NERC Rules of Procedure Committee, Group, and Forum Reports (Agenda Item 11) Compliance and Certification Committee Critical Infrastructure Protection Committee Member Representatives Committee North American Energy Standards Board Operating Committee Personnel Certification Governance Committee Planning Committee Regional Entity Management Group Standards Committee Transmission Owners and Operators Forum Board Committee Reports 11. Corporate Governance and Human Resources a. Recommendations Related to 401k Administration and Investment Policy 12. Compliance 13. Finance and Audit a. Review of Comments to Revised 2010 Business Plan and Budget b. Update of 706b CIPs Auditing and TFE Proposals 14. Technology 15. Nominating Committee * Background Material Included Board of Trustees DRAFT Meeting Agenda August 5,

Conference Call Minutes Member Representatives Committee

Conference Call Minutes Member Representatives Committee September 24, 2008 11 a.m. EDT Dial-In: 866-503-3045 Code: 63292284 Member Representatives Committee (MRC) Chairman Steve Hickok called to order