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1 HILLSBOROUGH COUNTY CIVIL SERVICE BOARD June 21, 2017 MEETING AGENDA PAGE 1 OF 2 All Civil Service Board meetings are open to the public and subject to the Sunshine Law. Meetings are typically scheduled for the third Wednesday of each month at 6:15 PM in the Planning Commission Boardroom. In accordance with the Americans with Disabilities Act, persons needing special accommodations to participate in this meeting should contact the Director at Current and historical Civil Service Board agenda and backup materials are available online at ************************************************************ 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES Approve the minutes of the April 19, 2017 regular business meeting of the Hillsborough County Civil Service Board. S. AGENDA CHANGES 6. SCHEDULED APPEARANCES None. 7 PUBLIC COMMENT 8. CLASSIFICATION ACTIONS FOR RATIFICATION Ratify actions affecting 4 classified positions in 2 agencies (Page 1 of the Primary Back-Up Materials and Supplement 1)

2 HILLSBOROUGH COUNTY CIVIL SERVICE BOARD June 21, 2017 MEETING AGENDA PAGE 2 OF 2 9. DICUSSION ITEMS A. None 10. STAFF REPORTS (These items are for information only; no action is required.) A. CLASSIFICATION ACTIONS NOT REQUIRING BOARD ACTION (Page 1 of the Primary Back-Up Materials and Supplement 2) B. PUBLIC TRANSPORTATION COMMISSION - REDUCTION IN FORCE (Pages 2-3 of the Primary Back-Up Materials and Supplement 3) C. CIVIL SERVICE BOARD CALENDAR (Page 4 of the Primary Back-Up Materials) D. EMPLOYEE ADVISORY COMMITTEE CALENDAR (Page 5 of the Primary Back-Up Materials) 11. DIRECTOR'S REPORT (Page 6 of the Primary Back-Up Materials) 12. GENERAL COUNSEL'S REPORT (Page 7 of the Primary Back-Up Materials) 13. BOARD MEMBER COMMENTS 14. ADJOURNMENT

3 CIViLSfRt lcf BOORD HILLSBOROUGH COUNTY BUSINESS MEETING JUNE 21, 2017 PRIMARY BACK-UP MATERIALS

4 Hillsborough County Civil Service Board June 21, 2017 Primary Back-Up Materials Page 1 8. CLASSIFICATION ACTIONS FOR RATIFICATION See Supplement 1 9. DICUSSION ITEMS None 10. STAFF REPORTS A. CLASSIFICATION ACTIONS NOT REQUIRING BOARD ACTION See Supplement 2

5 Hillsborough County Civil Service Board Primary Back-Up Materials June 21,2017 Page STAFF REPORTS B. PUBLIC TRANSPORTATION COMMISSION - REDUCI"ION IN FORCE OVERVIEW With the recent passage of House Bill 647, signed into law by Governor Rick Scott on June 6, 2017, the Public Transportation Commission (PTC) will cease to operate no later than December 31, In accordance with recommendations made by the Civil Service staff, PTC Director Kevin Jackson filed a RIF (Reduction in Force) Plan with the Civil Service Board on June 14, A copy of this plan is included at Supplement 3 of the Primary Back-Up Materials. The organizational chart shown below represents the current structure of the PTe. Hillsborough County Public Transportation Commlssfon 04 1""N ",uia"". SWicA T""'p. I"l...llln '1"'J.~4.111" { 'urn'''' a<r; 14 AprtllOll Civil Service Rule 11.7 requires that each covered agency file with the Civil Service Board its Reduction in Force (RIF) Plan no later than sixty (60) days prior to the effective date of a reductionin-force. While the PTC officially has until December 31, 2017 to cease all operations, the Director is working to end the agency's operations by early fall if possible. The Rule 11.7 requirement for filing a RIF plan 60 days in advance of an actual RIF is a sound requirement because it provides sufficient notice to PTC staff of the impending RIF. However, since at least February 13, 2017, all PTC employees have known ofthe intent ofthe Florida Legislature to abolish the agency in its entirety and were encouraged to seek employment elsewhere.

6 Hillsborough County Civil Service Board Primary Back-Up Materials June 21, 2017 Page STAFF REPORTS B. PUBLIC TRANSPORTATION COMMISSION - REDUCTION IN FORCE CIVIL SERVICE RESPONSE Civil Service staff, working in conjunction with the PTC Director, will communicate with the displaced PTC employees to offer personal one-on-one counseling and assistance with obtaining alternate employment. In addition to assisting displaced employees find employment within Hillsborough County government, Civil Service staff will also help these employees apply for jobs with State and Federal agencies; review and refine cover letters and resumes; and provide interviewing tips. STAFF RECOMMENDATION None. Item is for information only.

7 Hillsborough County Civil Service Board Primary Back-Up Materials June 21, 2017 Page STAFF REPORTS C. CIVIL SERVICE BOARD CALENDAR The Civil Service Board (Board) meets every month for a regular business meeting. The monthly business meetings are typically scheduled for the third Wednesday of every month. When required, the Board meets to hear appeals of discipline and grievance matters. These meetings are scheduled periodically throughout the year, primarily on the same Wednesdays as the Board's business meetings. Each meeting is noticed in accordance with the provisions of the Government in the Sunshine Law. The next Board meeting is scheduled to be held on Wednesday, July 19, 2017 at 6:15 PM in the Planning Commission Boardroom, 18 1h Floor, 601 East Kennedy Boulevard, Tampa, Florida CS8 SCHEDULE January 18 February 15 March 27 April 19 May 17 June 21 July 19 August 16 September 20 October 18 November 15 December 6

8 Hillsborough County Civil Service Board Primary Back-Up Materials June 21, 2017 Page STAFF REPORTS D. EMPLOYEE ADVISORY COMMITTEE CALENDAR The Employee Advisory Committee (EAC} is scheduled to meet on the second Thursday of every month at the Port Tampa Bay's Joseph Garcia International Headquarters, 1101 Channelside Drive in downtown Tampa, at 2:30 pm. Meetings are noticed in accordance with the provisions of the Government in the Sunshine Law. The next EAC meeting is scheduled to be held on Thursday, July 13, EAC SCHEDULE January 12 February 9 March 9 April 13 May 11 June 8 July 13 August 10 September 14 October 12 November 9 December 14

9 Hillsborough County Civil Service Board Primary Back-Up Materials June 21, 2017 Page DIRECTOR'S REPORT

10 Hillsborough County Civil Service Board Primary Back-Up Materials June 21, 2017 Page GENERAL COUNSEL'S REPORT DOCKET SUMMARY MAY 2017 APPEALS:... Evan J White v. Hillsborough County Administrator. GRIEVANCES:... No grievances pending. CIVIL ACTIONS:... No civil actions pending. EEOC CASES:... No EEOC complaints pending. CLOSED CASES:... No report.

11 SUPPLEMENT 1 8. CLASSIFICATION ACTIONS FOR RATIFICATION

12 . Simon Canasi, Chair ~ ~ William Tennant, Vice Chair Neal Carbaugh Chandra Hosler Scott Strepina Ernie Trichler CIVIL SfR'ICfBOQRD HILLSBOROUGH COUNTY Date: May 26,2017 To: Paul Anderson, Executive Director Port Tampa Bay SUBJECT: Request for position/classification action dated May 8,2017 Dear Mr. Anderson, Based on our analysis and evaluation of your request for position/classification action within your agency, we have taken the following action: Reclassified one encumbered position (Ryne Hart), numbered , from Office Assistant (pay grade TPA.E), to Property Control Specialist (pay grade TPA.K), effective May 26, We provisionally designated this position as non-exempt from FLSA. If you feel otherwise, please send a written request with any changes to CSBClassandComp@hillsboroughcounty.org. The incumbent qualifies for the new classification. Please prepare and submit an appropriate personnel action/status form for the position incumbent. Please contact us if we can be of further assistance in this matter. Sincerely, I ) r ( I. l'. f-.\.~ I.:Sl. L\.,-.,~ c. I L,\'\ '~r Kurt Wilkening / Director, Interim Civil Service Board of Hillsborough County cc: Joeanne Toledo, VPHR Terrell Mathis, CSB Kurt Wilkening, Director, Interim Hillsborough County Civil Service Board 601 East Kennedy Boulevard, Tampa, Florida

13 . Simon Canasi, Chair ~ ~ William Tennant, Vice Chair Neal Carbaugh Chandra Hosler Scott Strepina Ernie Trichler CIVIL SfR,'CEBOf:lRD HI LLSBOROUGH COUNTY Date: May 25,2017 To: Melissa Zornitta, Executive Director Planning Commission SUBJECT: Request for position/classification action dated May 22,2017 Dear Ms. Zornitta, Based on our analysis and evaluation of your request for position/classification action within your agency, we have taken the following action: Reclassified one encumbered position (Mary Dickens), numbered 06589, from Community Planner II (pay grade PCM.O), to Senior Planner (pay grade PCM.R), effective May 16, We provisionally designated this position as exempt from FLSA. If you feel otherwise, please send a written request with any changes to CSBClassandComp@hilisboroughcounty.org. The incumbent qualifies for the new classification. Please prepare and submit an appropriate personnel action/status form for the position incumbent. Please contact us if we can be of further assistance in this matter. Sincerely, I) I ( I. ( ', f'.- \."i.:i ~ \...\. \... ;:LC! '-"'- \ "'-1 Kurt Wilkening Director, Interim Civil Service Board of Hillsborough County cc: Sandy Mortellaro, HR Rep Terrell Mathis, CS8 Kurt Wilkening, Director, Interim Hillsborough County Civil Service Board 601 East Kennedy Boulevard, Tampa, Florida

14 Simon Canasi, Chair ~.... William Tennant, Vice Chair CIVILSER' ICfBO~RD HILLSBOROUGH COUNTY Neal Carbaugh Chandra Hosler Scott Strepina Ernie Trichler Date: May 25,2017 To: Melissa Zornitta, Executive Director Planning Commission SUBJECT: Request for position/classification action dated May 22,2017 Dear Ms. Zornitta, Based on our analysis and evaluation of your request for position/classification action within your agency, we have taken the following action: Reclassified one encumbered position (Wade Reynolds), numbered , from Community Planner II (pay grade PCM.O), to Senior Planner (pay grade PCM.R), effective May 19, We provisionally designated this position as exempt from FLSA. If you feel otherwise, please send a written request with any changes to CSBClassandComp@hilisboroughcounty.org. The incumbent qualifies for the new classification. Please prepare and submit an appropriate personnel action/status form for the position incumbent. Please contact us if we can be of further assistance in this matter. Sincerely, I ) I f l l'. f'..\.'-'.:\'l.'-'- \... 1~(.l'-'\. \~CCr Kurt Wilkening j Director, Interim Civil Service Board of Hillsborough County cc: Sandy Mortellaro, HR Rep Terrell Mathis, C58 Kurt Wilkening, Director, Interim Hillsborough County Civil Service Board 601 East Kennedy Boulevard, Tampa, Florida

15 . Simon Canasi, Chair ~ ~ William Tennant, Vice Chair Neal Carbaugh Chandra Hosler Scott Strepina Ernie Trichler CIVIL SfRlICfBOf:lRD HILLSBOROUGH COUNTY Date: May 25,2017 To: Melissa Zornitta, Executive Director Planning Commission SUBJECT: Request for position/classification action dated May 22,2017 Dear Ms. Zornitta, Based on our analysis and evaluation of your request for position/classification action within your agency, we have taken the following action: Reclassified one encumbered position (Johnny Wong), numbered , from Community Planner II (pay grade PCM.O), to Project Manager I (pay grade PCM.QJ, effective May 18,2017. We provisionally designated this position as exempt from FLSA.,If you feel otherwise, please send a written request with any changes to CSBClassandComp@hilisboroughcounty.org. 1he incumbent qualifies for the new classification. Please prepare and submit an appropriate personnel action/status form for the position incumbent. Please contact us if we can be of further assistance in this matter. Sincerely, I) I ( I. l'. ~. I. \. "-\ L L \. "-..,~C 1 '-'\ ', Kurt Wilkening i ' Director, Interim Civil Service Board of Hillsborough County cc: Sandy Mortellaro, HR Rep Terrell Mathis, CSB Kurt Wilkening, Director, Interim Hillsborough County Civil Service Board 601 East Kennedy Boulevard, Tampa, Florida

16 SUPPLEMENT STAFF REPORTS A. CLASSIFICATION ACTIONS NOT REQUIRING BOARD ACTION

17 Simon Canasi, Chair William Tennant, Vice Chair ~. """"'" Neal Carbaugh CIVIL SfR'ICfBO~RD HILLSBOROUGH COUNTY Chandra Hosler Scott Strepina Ernie Trichler Date: April 27, 2017 To: Eric Hart, President/CEO Tampa Sports Authority SUBJECT: Request for position/classification action dated April 25, 2017 Dear Mr. Hart, Based on your request for position/classification action within your agency, we have taken the following action: Established one position, numbered , as Facility Manager - HVAC/Mechanical Services (pay grade TSAN.M), effective April 27,2017. Please contact us if we can be of further assistance in this matter. Sincerely,,) I rl. l '. l'-~'\: ;"L'- \' I... ~c 1'--""--"r Kurt Wilkening / Director, Interim Civil Service Board of Hillsborough County cc: Sue Maciejewski, HR Rep Terrell Mathis, CSB Kurt Wilkening, Director, Interim Hillsborough County Civil Service Bo ard 601 Ea st Ke nnedy Boulevard, Tampa, Florida

18 HILLSBOROUGH COUNTY Simon Canasi, Chair William Tennant, Vice Chair Neal Carbaugh Chandra Hosler Scott Strepina Ernie Trichler Date: April 25, 2017 To: Eric Hart, President/CEO Tampa Sports Authority SUBJECT: Request for position/classification action dated April 17, 2017 Dear Mr. Hart, Based on your request for position/classification action within your agency, we have taken the following action: Reclassified one encumbered position, numbered , from Senior Electronics Technician (pay grade TSAN.L), to Facility Manager-Technology & Electrical (pay grade TSAN.M), effective September 26,2016. Please contact us if we can be of further assistance in this matter. Sincerely, 1/ I (I. l '. ~\.' '(\ L'-,- \.. i<-c 1'-\, "'1 Kurt Wilkening Director, Interim Civil Service Board of Hillsborough County cc: Sue Maciejewski, HR Rep Terrell Mathis, (SB Kurt Wilkening, Director, Interim Hillsborough County Civil Service Board 601 East Kennedy Boulevard, Tampa, Florida

19 . Simon Canasi, Chair ~ ~ William Tennant, Vice Chair Neal Carbaugh Chandra Hosler HILLSBOROUGH COUNTY Scott Strepina Ernie Trichler CIVIL SfR'ICf BOf:lRD Date: April 07, 2017 To: Janet Dougherty, Executive Director Environmental Protection Commission SUBJECT: Request for position/classification action dated April 04, 2017 Dear Ms. Dougherty, Based on your request for position/classification action within your agency, we have taken the following action: Reclassified one vacant position, numbered , from Environmental Specialist II (pay grade EPC.M), to Environmental Scientist II (pay grade EPC.O), effective April 07, We provisionally designated this position as exempt from FLSA. If you feel otherwise, please send a written request with any changes to CSBClassandCom p@hillsboroughcounty.org. Please contact us if we can be of further assistance in this matter. Sincerely,,) I (I. l'. ~\.'-'-\ LL\. '-- i~( 1'-\'\ ~"-1 Kurt Wilkening Director, Interim Civil Service Board of Hillsborough County cc: Leslie Campbell, Gen Mgr Adm Terrell Mathis, CSB Kurt Wilkening, Director, Interim Hillsborough County Civil Service Board 601 East Kennedy Boulevard, Tampa, Florida

20 SUPPLEMENT STAFF REPORTS B. PUBLIC TRANSPORTATION COMMISSION REDUCTION IN FORCE

21 SUBJECT: DISSOLUTION OF THE PUBLIC TRANSPORTATION COMMISSION REQUIRING ELIMINATION/REDUCTION IN FORCE EFFECTIVE: JUNE 14,2017 AUTHORITY: The Hillsborough County Public Transportation Commission ("PTC") is responsible for developing and implementing policies and procedures to provide guidance for the elimination/reduction of its workforce. PURPOSE: To establish uniform procedures to be followed during an elimination of the PTC's workforce necessitated by passage ofhouse Bill 647, which dissolves the PTC. House Bill 647, signed into law by Governor Rick Scott on June 6, 2017, requires the PTC to wind down its operations no later than December 31, POLICY: House Bill 647 makes it necessary for the PTC to eliminate its workforce in its entirety no later than December 31,2017. It is the PTC's policy that, due to this directive, the following elimination/reduction-in-force procedure will be followed. The Executive Director of the PTC retains authority to resolve any layoff issue not clearly addressed by this policy. PROCEDURE: l. The scope of the layoff is agency-wide and involves all positions. 2. The Director will identify and certify all positions (positions numbers and job classification) to be abolished. Please see the attached identified and certified positions, marked as Exhibit A, incorporated herein by reference. 3. The PTC will provide written notice to all employees of their separation from employment due to the elimination/reduction in force at least two (2) weeks prior to the date ofeffect. However, every effort will be made to provide more advance notice. The notice shall state the reason for the separation (ie. elimination of the agency), the effective date and the procedures for out-placement assistance. 4. The Director, in association with the Civil Service Office and the Human Resources Department, shall make a reasonable effort to assist the displaced employees with locating alternate employment. This plan shall be communicated to the displaced employees at the time of or shortly after the employee is notified in writing ofthe layoff. However, it is the employee's responsibility to take an active role to obtain other suitable employment. 5. Reemployment rights within the PTC are inapplicable since the agency will no longer be in existence. For all other reemployment rights, please refer to Civil Service Rule Approved: -+-_-+-:::::::"~~""""'-~~=-- Date: t-j/'----- I'-j ( I rh'---l..-..l..2

22 Transitional Director Employee ID: Position # Job Code : U8921 Hillsborough County Public Transportation Commission 4 J48 N. Armenia Avc.. SuileA Tampa, FL ~m) John Pohl Employee 10: Position #: Job Code: PTINSPPTCL Chief Inspector/General Manager I Employee 10: Position #: Job Code: GM1 PTCQ Employee ID: Position # : Job Code: PTINSPPTCL Employee 10: Position #: Job Code: PTINSPPTCL ~~..~ Administrative Specialist II Employee 10: Position #: Job Code: AOSPC2PTCL I'feMIi,,6 11'dG,Ni&1i Community Service Officer Employee 10: Position #: Job Code: A2785 Accountant II Employee 10: Position #: Job Code: ACCT2PTCO Senior Customer Service Rep. Employee 10: Position #: Job Code: SRCSVCPTCI Current as of April 2017 vacant ~ Employee 10: Position #: Job Code: PTINSPPTCL Employee ID: Position # : Job Code: PTINSPPTCL Employee ID: Position # : Job Code: PTINSPPTCL v THE ABOVE INFORMATION IS SUBJECT TO THE PRIVACY ACT OF FOUo.+

23 Hillsborough County Civil Service Board Primary Back Up Materials June 21, 2017 Page 7 AMMENDED PAGE 12. GENERAL COUNSEL S REPORT DOCKET SUMMARY MAY 2017 APPEALS:... Evan J White v. Hillsborough County Administrator. GRIEVANCES:... No grievances pending. CIVIL ACTIONS:... No civil actions pending. EEOC CASES:... No EEOC complaints pending. CLOSED CASES:... No report. DOCKET # APPELLANT: WHITE, EVAN J. DISCIPLINARY ACTION: DISMISSAL ` EMPLOYER: CAD DISCIPLINE EFFECTIVE DATE: 04/08/2017 CS FORM 5A RECEIPT: 04/13/2017 APPELLANT REP: MARK NEUMAIER, ESQ. EMPLOYER REP: RUDIN HAIDERMOTA, ESQ ALLEGATIONS: VIOL CSR Rule 11.2(27); HR Policy 7.6 (27) STATUS: Notice of Appeal sent to Appointing Authority April 17, Appointing Authority s Request for Extension received April 26, Order Granting Appointing Authority s Request for Extension issued April 27, Appointing Authority s 2 nd Request for Extension received May 18, Order Granting Appointing Authority s 2 nd Request for Extension issued May 18, Appointing Authority s Motion for Summary Judgment filed June 2, Appellant s response due June 19, Docket Notice issued June 9, Hearing Scheduled for June 21, Appellant Attorney s Notice of Appearance received June 20, Appellant s Motion for Continuance, to Re open, and for Extension to respond to MSJ received June 21, Order Granting Motion to Continue and for Extension, and Denying Motion to Re open issued June 21, Motion Hearing scheduled for August 16, 2017.