VSRC Board of Directors Meeting Friday, April 21 st Parham Doctors Hospital, Richmond,VA

Transcription

1 VSRC Board of Directors Meeting Friday, April 21 st Parham Doctors Hospital, Richmond,VA Meeting Minutes The meeting was called to order by Shawn Price, President-Elect, and Sherry Compton proceeded with the roll call Present: Sherry Compton, Lois Rowland, Shawn Price, Hans Billmayer, Jeanne Hodges, Jim Shuke, Pat Doorley, Ken Ours, Andrew Carruthers, Helena Marchi, Cassandra Johnson, Wendy Ayer, Chase Poulsen Terrell Downing, Shari Toomey, Chad Gibbs, Robin Wilson, Hope Sellon, Nancy Woods, Ali Brown, Chad Gibbs, Jessica Weirup Excused: Laura Fails, Bruce Rubin, Mark Winstead, Denise Bieszczad, Robin Wilson Unexcused: Tim Sharkey, Ryan Sharkey, Carolyn Degrazie Visitors: Jonathan Glass, Tom Stevenson, Felisa Bolling, Hanane Elkihal, Pat Bacha, Cecilia Putnam, Tonda Wilson January minutes were sent electronically for review prior to the meeting. Helena Marchi made a motion to approve with corrections and Lois Rowland seconded. Minutes were unanimously approved. Announcement of two Appointees to be inducted. Susan Davis, not present, Co-District Director of Tidewater. Jeanne Hodges, appointed to the Secretary position of the Board of Directors and Executive Officers of the VSRC. The swearing in was conducted by Hanns Billmayer. Executive Committee Reports: 1. President Shawn Price stood in for Eric Kirkland No Discussion 2. Immediate Past President Sherry Compton Written report submitted 3. Vice President Lois Rowland

2 Lois Rowland reported on the Mountain Air Conference. The Holiday Inn in Tanglewood will be the host hotel has and Shari Toomey said that Carillion in Roanoke is will host the Board meeting. 4. Treasurer Ken Ours (verbal report) Ken thanked Ali Brown and Reynolds group for successful Conference. Stock market has done well. The beach conference brought in $ Thank you to Lois for saving and helping to manage the money for the group. Discussion was made to move money into investment account. Shawn suggested to follow up with Eric, when in town, to well stock. 5. Secretary Jeanne Hodges (no report) 6. President-Elect Shawn Price Shawn and Eric discussed various conferences and spoke about the leadership boot camp that the AARC offers. No one attended due to last minute plans. Shawn gave a presentation to staff at Sentera Norfolk General and was able to encourage student membership and reestablish lapsed membership. Ken Ours challenged all Directors to do the same with their staff. 7. Delegates Pat Doorley/Jim Shuke House Delegates next meeting is in June in Tuscon Arizona. This will be Jim s first meeting. They have received no resolutions to consider for this meeting. One resolution going forward Montana suggests incentives to faculty members based on their number of graduates who renew membership after graduation and become active members of AARC. e.g. registration to AARC Congress or something similar. Virginia has voted and been identified as a supporter of this as well as Utah, Colorado, Minn. & N. Dakota. House of Delegates asked each district to identify 3 practices that VSRC feels it is excelling in and 3 practices that we are struggling in. It was discussed and the consensus on where we excel: 1. Education 2. Military liaison said color guard is well received 3. Finances Three areas for improvement: 1. Student participation 2. Recruiting new membership /reestablishing lapsed membership 3. Writing letters to congress Further discussion about leadership in respiratory departments planning computers to be setup during lectures with template to write letters to congress. Pat says that plans should be in place during Hill Week and template letters can be sent then. Virginia has a poor record in this area. Pat also said that we had a great response to group on Hill Day.

3 It was also suggested that people can sign a petition and give permission to send letter in their name. Other states have had success with this method. District Directors Reports: 1. Blue Ridge Andrew Carruthers/Chad Gibbs He is working with Andrew on web-ex virtual meeting. Andrew spoke about a meeting in February using Go To Meeting to try to include Districts. He suggests others subscribe to a platform for webex and have the kinks all worked out first. Discussion on verifying attendance. Interactive situation where people log in and if they ask a question this counts for attendance according to AARC. Evaluations should be included. 2. Central District Helena Marchi/Jessica Weirup Jessica reported on the large turnout at Maggiano s for the February Meeting. There was great information provided by a lung transplant recipient who told their personal story. They were successful in enrolling first year students at Reynolds. The Spring symposium was a great success. Many great topics and speakers. 3. Northern District? Hope Sellon/ Nancy Woods? Upcoming Symposium on May 7 th Free to Breathe. Webex in Fairfax VA in June. June 20 th will be a meeting with several doctors regarding lung transplants and drug therapies for asthma, etc.. Students will be included to introduce the speakers and help with the meeting. August VA Hopsital Center in Arlington will use Webex to pull from Winchester Area and include them. 4. Tidewater Shirley? (by telephone) They will be support Cystic Fibrosis with a walk tomorrow on April 22 nd. 5. Western (no report) Standing Committees Reports: 1. Audit Nancy Woods (no report) 2. Bylaws Pat Doorley/ Shawn Price

4 Made recommendation to submit under New business 3. Education? Flyer has been sent out advertising the Sputum Bowl at the Symposium at the beach. Shenandoah/ Tidewater and Central Virginia have student teams and as of this date there are no professional teams. UVA group is submitting paperwork for a team. Shawn recommends that board members go back to their staff and drum up more teams so there will be competition. 4. Judicial Robin Wilson (no report) 5. Legislative Laura Fails (submitted extensive report) 6. Membership Chase Poulsen 1109 Active Memberships 217 Student Members 17 Others 3 Honorary total of 1343 Members - 65 lapsed in the last 90 days. Discussions regarding membership covered Employers stepping up and most often requiring RRT level new hires. This fosters professionalism as well and we should continue to encourage staff with engagement and membership. Andrew reminded that it is incumbent on managers to not allow staff to be complacent, pushing neb treatments. Get staff involved in patient care. 7. Programs Oversight a. Capital City Ali Brown Ali spoke about the Capital City Symposium reiterating what a great success it was. Great unique topics and a lecture given by engineers showing their research in the field of respiratory. b. The Flyer for Spring Masquerade Ball is published on the VSRC website. Silent auction items from Board members need to be donated soon. c. Peds/Neo Program Shari Toomey (verbal report) Conference at Mary Washington Friday, Sept. 29 th. Ryan is working on lining up speakers and 10 to 12 vendors. d. Fall Program Lois Rowland/?

5 Further report on the Mountain Air Symposium by Lois Rowland. There are 3 confirmed speakers and decisions on extra outing night are in the works. One possible outing is a brewery tour for Board Members. $30 charge. Another possibility is an evening get together in the Elephant Walk restaurant and lounge in the hotel sponsored by vendors. 8. Public/ Professional Relations Andrew Carruthers 9. Media/Website There have been hacks to the VSRC website and Andrew has had support to help with firewalls. The Fall Symposium will go on Facebook. Andrew asks for feedback on the websites. Discussion about venders to pay for spots on the website or if they are very active with the VSRC should they be given spots. Ken Ours asked about the vendors who participate in the Gold Booth at the Symposium by the Sea questioning whether they might be given a free spot due to the money spent on the Gold Booth. Lois suggested moving the sponsors from the bottom of the page to another spot. Andrew looked for resources in web development to have help revamping the site and Hope Sellon suggested that she might be a resource. The cost of a 90 day ad was $ or annual fee of $500. There was discussion and this needs to be further investigated. Andrew mentioned bright ideas pens were to be purchased. $ for 250 pens. 10. Strategic Planning Chad Gibbs Chad needs to work with Shawn and Eric to develop a 2018 Score Card and hopefully have something ready to approve by the Fall. They will start working on strategic objectives. Other Standing Members: 1. Medical Advisor Bruce Rubin, MEngr, MD,MBA (excused no report) Ad-Hoc Committees/Representatives 1. Industry Liaison Tim Sharkey (not present) 2. Student Representative? (not present)

6 3. Military Liaison Shari Toomey Shari informs that color guards have been provided with each conference. The Spring Symposium at Reynolds was comprised of a 100% Respiratory Therapist color guard. The goal for the guard membership is 6 t0 8 members, however it is comprised of three members at this point. Equipment has been borrowed from military units in Virginia Beach due to the high cost of the flags. Carilion Hospital in Virginia Beach has given a work day that doesn t require PTO to be used. The VSRC symposium in the Fall will have a more significant flag folding presentation. Unfinished Business 1. Move to vote on Redistricting Districts Redistricting plans were informally discussed through s. Shawn asked for a Motion to approve the new redistrict map. Pat So Moved. Discussion about the intention to equalize membership representation with the newly drawn districts. Hans asked how will be notify districts if this motion passes. It will be sent to the President and published. The vote was taken all in favor of changing the districting and was passed with a unanimous yes. No opposed. 2. AARC Awards nominations Pat Toomey discussed the categories for the AARC awards. James P. Baker, Summit Award, Bill Lamb, Life Member and Honorary Member. Decisions need to me made immediately submissions are due in May. Pat said that she updated the website history sheet as well as she could but encouraged it to be maintained. New Business 1. Maintain free Military Discounts for Registration Shari discussed her desire for free registration costs for Active Duty Military with Active Membership in AARC. In January registration had been changed to discounted. She said that there weren t many in this category due to time off restraints. This does not mean reserve member. There were discussions about the high cost of the conferences and suggestions that there be some fee charged, even if it covered cost of the meal. It was suggested that there are events that have too many volunteers and this needs to be looked at. Shawn asked Carolyn to package a proposal to send to Eric. Shari

7 said that AARC is sending a package of their support. Pat reminded that we try to align ourselves with the AARC. 2. Vote on Bylaws updates Pat reminded everyone that we submit the bylaw changes to the AARC to review they submit to the board to approve and then it is sent to the membership to vote. Shawn asked for a Motion to move forward in sending the Bylaw changes to the AARC. All were in favor. No opposed. Motion is passed and seconded by Helena Marchi. The meeting was adjourned.