CITY OF GALESBURG Illinois, USA

Transcription

1 CITY OF GALESBURG Illinois, USA October 20 City Council Agenda Administration 55 West Tompkins Street Galesburg, IL 61401

2 6:30 p.m. Roll Call Pledge of Allegiance. City Council Meeting Agenda City of Galesburg, Illinois City Council Chambers October 20, 2014 Invocation. Approve Minutes from October 6, Consent Agenda # Resolution Approve Quit Claim Deed to IDOT for East Main Street Underpass Project Resolution Ceding 2014 private activity bonding authority to the Quad Cities Regional Economic Development Authority Approve Appropriation of Funds for property for the East Main Street Underpass Project Bills and Advance Checks Approval and warrants drawn in payment of same. Passage of Ordinances and Resolutions Ordinance Festival Ordinance (Final Reading) Ordinance Amending Chapter 30 of the City Code of Ordinances adding Section Public Participation (Final Reading) Ordinance Jurisdiction transfer agreement with the Illinois Department of Transportation for a portion of East Main Street (Final Reading) Resolution Authorizing the submittal of a Certified Local Government grant application to reprint the Galesburg Historic Walking Tours Resolution Not to exceed 105 percent of 2013 property tax levy. Bids, Petitions and Communications Public Comment City Manager s Report A. TAC Report B. Approved Special Events: a. Use of Lincoln Park Gazebo for wedding on May 30, Page 1 of 2

3 Miscellaneous Business (Agreements, Approvals, Etc.) Approve Prairie Plot for 1722 North Broad Street Approve Proposal from PGAV Consultants to assist in development of the enterprise zone application Approve Proposal from Bruner, Cooper and Zuck to prepare legal description of proposed enterprise zone for enterprise zone application Approve Proposal from Bruner, Cooper and Zuck to prepare construction plans for the East Main Street roadway improvements Approve Installation of fiber optic cable from the intersection of South Lake Storey Road and US 150 to Lakeside Recreation facility Bills. Town Business Closing Comments Convene into closed door Executive Session for the purpose of discussing (5 ILSC 120/2 (c) (6), (11) and (21): A. Minutes from September 15, B. Sale of property C. Litigation Adjournment Vision Statement The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which ensure the existence of a broad based economy. Page 2 of 2

4 CITY OF GALESBURG Administration Operating Under Council Manager Government Since 1957 CITY COUNCIL MEETING City Manager s Report October 20, 2014 CONSENT AGENDA # Item Quit Claim Deed City staff recommends approving quit claim deed to the State of Illinois for a portion of East Main Street for the East Main Street Underpass project. There is a section of the existing roadway on the east side of the tracks south of the centerline of the roadway, that could not be determined who owned the property. In order to clear up ownership, the City will release any rights possibly held as owners. Item QCREDA The City Manager and Director of Community Development recommend approval of the resolution ceding the City s private activity bonding authority to the Quad Cities Regional Economic Development Authority. At this point, the City has no project on which these private activity bonds could be utilized. Item Appropriation of Funds City staff recommends approval of payment to Western Illinois Title Company for the purchase of properties located at 536, 587 and 663 East Main Street as well as the vacant lot east of 536 East Main Street in order to construct the East Main Street underpass project. Sufficient funds are available for the purchase. Item Bills Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn, Director of Finance and Information Systems. ORDINANCES AND RESOLUTIONS Item Festival Ordinance The City Manager, City Clerk, and the Liquor Advisory Commission recommend approval of this Ordinance adding Special Event License (Class P) to the Alcoholic Liquor Ordinance. This will allow alcoholic beverages on City property. The Liquor Advisory Commission has been investigating the possibility of a Special Event License for City-owned property where the host is a Merchants Association or civic, charitable or non-profit organization for several months. The Ordinance would allow the above mentioned groups to apply for a Special Event License, or Class P License, to host a festival, celebration, etc. where the consumption of alcohol would take place on the premises. All applications would be approved by the City Manager. There will be a $50 application fee and an additional $250 license fee for a non-merchants Association. (Final Reading). Item Public Participation The City Manager and City Clerk recommend approval of an ordinance regulating public comment as required by the Open Meetings Act. In January 2011, Public Act became effective amending the Open Meetings Act to permit any person an opportunity to address public officials by adding a Public Comment section to every agenda, including all boards and commissions. All Prepared by: TT Page 1 of 3

5 CITY OF GALESBURG Administration Operating Under Council Manager Government Since 1957 municipalities must now have written rules established on public comments at all meetings and having a long-standing policy on public comment is not enough to meet this obligation. (Final Reading) Item Jurisdiction on Main Street Staff recommends approving a jurisdictional transfer agreement with the Illinois Department of Transportation (IDOT) for a portion of East Main Street. The section of East Main Street that is covered under the jurisdictional transfer begins just west of the ramps located west of Interstate 74 and extends westerly to the east driveway of the former Mobil gas station and near the Taco Bell driveway. The purpose of the jurisdictional transfer is to transfer maintenance of the street surface and right-of-way. This is being proposed to allow more flexibility and options for the East Main Streetscape Improvements Project proposed for this portion of East Main Street. IDOT staff suggested the City consider a jurisdictional transfer of this section of East Main Street. If the jurisdictional transfer is approved, the City would be able to install the various design features proposed in the East Main Streetscape Plan. Funds from TIF II will be utilized to rehabilitate this portion of East Main Street. The estimated cost for this project is approximately $328,000 for design services and the actual rehabilitation work. (Final Reading). Item Galesburg Historic Walking Tours Staff recommends approving a resolution authorizing the submittal of an application to fund the updating and reprinting of the Galesburg Historic Walking Tour Brochure. Each year funds are made available to Certified Local Governments (CLG) for preservation activities, including publications. The brochures were last updated in 1997, and the City is now out of brochures. The estimated cost to print 10,000 12,000 copies is $15,000. The CLG program would reimburse 70 percent. Sufficient funds are budgeted for the local share. Item Not to exceed 105 percent Staff recommends approving the resolution not to exceed a levy of 105 percent over the 2012 property tax levy extension. BIDS, PETITIONS AND COMMUNICATIONS CITY MANAGERS REPORT A. TAC Report B. Approved Special Events: a. Use of Lincoln Park Gazebo for wedding on May 30, MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item Prairie Plot Staff recommends approval of the application to install a prairie plot at 1722 North Broad Street. There is no impact upon the budget. Item Development of Enterprise Zone Staff recommends approval of the contract submitted by PGAV Planners in the amount of $31,300 for professional services related to completion of an Enterprise Zone application. The changes to the Enterprise Zone program also removed the ability for future automatic extensions of the expiration date. It is not a given that a community with an existing enterprise zone will receive a Prepared by: TT Page 2 of 3

6 CITY OF GALESBURG Administration Operating Under Council Manager Government Since 1957 new designation. To be awarded an enterprise zone, a community must document their proposed zone meets or exceeds at least three of the ten new criteria qualifications that are in the new law. The more criteria that can be met, the higher the points will be awarded in the scoring of the application. Due to the extensive amount of research, data collection, documentation and analysis in the pre-application phase, an estimate from PGAV Planners was obtained for part of this work. Staff will also be involved, including the actual application preparation. Sufficient funds are available for this work. Item Legal Description for Enterprise Zone Staff recommends approving the proposal submitted by Bruner, Cooper and Zuck in the amount of $15,800. (See related item # ). Since the enterprise zone was first established, the boundaries have changed multiple times. The new Enterprise Zone application process requires a legal description be included in the application which will be acceptable to the County Recorder s Office. Sufficient funds are available for this expense. Item East Main Street roadway Staff recommends approval of a proposal from Bruner, Cooper and Zuck to prepare construction plans for the East Main Street roadway improvements. If the jurisdictional transfer (Item # ) is approved, it makes sense to do the needed inlet repair, deteriorated curbing repair and installation of a center left turn lane for westbound traffic for the existing Taco Bell driveway. The City does not have staffing available to prepare the plans and specifications. BC&Z submitted a proposal at a not to exceed figure of $19,600. Sufficient funds are available for this work. TOWN BUSINESS Item Town Bills Respectfully submitted, Todd Thompson City Manager Prepared by: TT Page 3 of 3

7 Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois October 6, :30 p.m. Call to order by Mayor John Pritchard. Roll Call #1: Present: Mayor John Pritchard, Council Members Ken Goad, W. Wayne Dennis, Russell Fleming, Corine Andersen, Peter Schwartzman, Wayne Allen, and Jeremy Karlin, 8. Also present were City Clerk Kelli Bennewitz, City Manager Todd Thompson, and City Attorney John Hanlon. The Chairman declared quorum present. The Pledge of Allegiance was recited. Dave Scholl, Galesburg Rescue Mission, gave the invocation. Council Member Dennis moved, seconded by Council Member Goad, to approve minutes of the City Council meeting from the September 15, 2014, meeting. Roll Call #2: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried. CONSENT AGENDA # All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion Approve use of State bid for bulk rock salt in the amount of $53.77 per ton from Cargill Incorporated Salt Division Approve bid from Knapheide Truck Equipment in the amount of $11, for the purchase of snow plow blades and accessories Receive Firefighter Pension Fund Report for calendar year ended December 31, Receive Police Pension Fund Report for calendar year ended December 31, Approve bills in the amount of $1,664, and advance checks in the amount of $504, October 6, 2014 Page 1 of 9

8 Council Member Goad moved, seconded by Council Member Allen, to approve Consent Agenda Roll Call #3: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS Ordinance on first reading amending Chapter 113 of the Galesburg Municipal Code by adding Section Special Event License (Class P). This would allow alcoholic beverages on City property only in the Central Business District. Adam Vitale, representing the Liquor Advisory Commission, as well as G&M Distributors, addressed the Council regarding the collaborative efforts in formulating the ordinance. He added that the goal was to provide an ordinance that would allow for responsible, controllable and enhanced events. Council Member Fleming moved, seconded by Council Member Dennis, to eliminate Section (D) Term, restricting that an organizer is only eligible for one license per year and a Merchant s Association is only eligible for five licenses per calendar year, as well as eliminating that an approved location be in the Central Business District only and instead allow it anywhere within the City with the City Manager s approval. Roll Call #4: Ayes: Council Members Dennis, Fleming, Andersen, Schwartzman, and Karlin, 5. Nays: Council Members Goad and Allen, 2. Absent: None Chairman declared motion carried Ordinance on first reading amending Chapter 30 of the Galesburg Municipal Code by adding Section Public Participation. Council Member Fleming moved, seconded by Council Member Karlin, to amend the ordinance by eliminating the first sentence in Section Public Participation (D) pertaining to signing in with their name and address ten minutes prior to the Council meeting, and eliminating (E) that speakers shall provide their address before making comments. Roll Call #5: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried. October 6, 2014 Page 2 of 9

9 Ordinance on first reading approving a jurisdictional transfer agreement with the Illinois Department of Transportation (IDOT) for a part of East Main Street Council Member Goad moved, seconded by Council Member Dennis, to approve the bid from Fort Dearborn Life Insurance Company through local insurance agency Bullis & Sundberg LLC for the consolidation of exempt personnel life insurance programs. Annual cost of one term life plan will be approximately $26, Roll Call #6: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Allen moved, seconded by Council Member Goad, to approve Resolution naming the overpass of the Burlington Northern Santa Fe Railroad tracks at Seminary and Kellogg Streets the Seminary/Kellogg Streets Overpass. Cora Douglas addressed the Council and presented copies of petitions with approximately 200 signatures in support of naming the overpass the Bickerdyke Bridge. She presented historical information on Mother Bickerdyke, including her involvement with the Civil War and her establishment of over 300 field hospitals. Joan Larsen also addressed the Council regarding her support of the naming and that this is the perfect opportunity to honor the Galesburg citizen, Mother Bickerdyke. Pam Johnson also addressed the Council as Mother Bickerdyke, thanking the Council for their consideration of naming the bridge after one of the most influential women that changed the world. Mayor Pritchard stated that he has reviewed many of the suggestions over the last few months that have been presented to him for naming the overpass. He agreed that this group is the most organized and persistent to present a suggestion but added he is not in favor of naming the bridge after a person, especially one that has already been honored in our community with a beautiful statue at the Knox County Courthouse. He stated that there are many deserving people from our community that could be chosen and is not in favor of the City naming overpasses or other properties or buildings. Council Member Allen agreed that Mother Bickerdyke was a tremendous person but that she is already honored by a beautiful statue, with new landscaping, on the Courthouse grounds. He added that if a list were made, many people would be worthy of the naming. Council Member Fleming added that this group has put a lot of heart into their support of the bridge naming and added that Mother Bickerdyke will also be honored at the Full View Point Park at the base of the bridge. October 6, 2014 Page 3 of 9

10 Further discussion was held on the historical significance of Mother Bickerdyke s work and possible honoring of a woman historical figure. It was noted that with her job as a nurse, it is fitting to honor the bridge that will connect the south side of Galesburg to our two hospitals and VA Clinic. Council Member Fleming moved, seconded by Council Member Schwartzman, to amend the Resolution naming the overpass at Kellogg and Seminary Streets the Bickerdyke Bridge. Roll Call #7: Ayes: Council Members Dennis, Fleming, Andersen, Schwartzman, and Karlin, 5. Nays: Council Members Goad and Allen, 2. Absent: None Chairman declared motion carried. Roll Call #8: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, and Karlin, 6. Nays: Council Members Allen, 1. Absent: None Chairman declared motion carried. BIDS, PETITIONS, AND COMMUNICATIONS Council Member Schwartzman moved, seconded by Council Member Dennis, to approve the sole source bid submitted by Dell in the amount of $7, for the purchase of nine Dell XPS18 tablets as Council Chambers video equipment. Roll Call #9: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Dennis moved, seconded by Council Member Andersen, to approve additional work for the demolition of 216 and 244 South Chambers Street in the amount of $3,375 to complete the removal of a water main and additional asbestos removal mediation. Roll Call #10: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Allen moved, seconded by Council Member Dennis, to approve the bid from Hein Construction Company to complete the renovation/expansion of the existing Amtrak October 6, 2014 Page 4 of 9

11 Station in the amount of $523,760 contingent upon approval of the Illinois Department of Transportation (IDOT). Roll Call #11: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried. PUBLIC COMMENT Laura Fultz addressed the Council thanking them for the demolition approval of 740 Abingdon Street, across the street from her relative s new Habitat for Humanity home. She also thanked Roy Parkin and the Community Development Department. Mavis Sanders addressed the Council stating that she had been chased and bit by her neighbor s pit bull. The Police were called but she stated that as far as she knew, a Dangerous Dog investigation report had not been filed. Police Lt. Bradford stated that when an incident happens, the Police Department does an investigation with Animal Control. City Manager Thompson stated that reports must be filed and that citizens also have a responsibility to follow through with filing the appropriate report. He added that if a citizen is ever discouraged or deterred from filing a Dangerous Dog report they should contact the City Manager s office. Council Members discussed the possibility of revisiting and reevaluating the Animal Ordinance as several challenges still remain, especially with confusion over divided duties between the City s Police Department and the Humane Society. Marv Dahlberg, City Treasurer, noted that he does get some information in terms of redemption fees collected from the KCHS on a monthly basis. Sherman Kelly addressed the Council stating that he witnessed some of the altercation between Mrs. Sanders and the pit bull. He encouraged Council to reevaluate the ordinance. CITY MANAGER S REPORT A. Approve Special Events: a. Use of Standish Park Gazebo for a wedding on October 11, b. Use of Pilot Club Fishing Pier for a wedding on September 12, MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Council Member Goad moved, seconded by Council Member Dennis, to approve the fiscal year 2015 LaserFiche maintenance agreement from EDCO Group, Inc. in the amount of $8,000. Roll Call #12: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. October 6, 2014 Page 5 of 9

12 Nays: None Absent: None Chairman declared motion carried Council Member Goad moved, seconded by Council Member Schwartzman, to approve the renewal of a proposal originally approved August 6, 2012, for energy consultation services to be performed by DaCott Energy Services, LTD. The consultant will receive their fee directly from the awarded supplier. Roll Call #13: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Dennis moved, seconded by Council Member Goad, to approve a proposal for the operation of Bunker Links Municipal Golf Course by the City. This arrangement would provide for professional management, allows for a smooth transition from the current operator, and for continued sharing of resources with the Park Division. Roll Call #14: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Andersen moved, seconded by Council Member Schwartzman, to approve the real estate purchase agreement for 6.67 acres adjacent to the Water Treatment Plant in Henderson County for $43,000. Roll Call #15: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Andersen moved, seconded by Council Member Schwartzman, to approve an agreement with AMEC Environmental and Infrastructure, Inc. to complete a Phase II Study on the implementation of a stormwater utility for a cost of $38,622. Roll Call #16: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. October 6, 2014 Page 6 of 9

13 Nays: None Absent: None Chairman declared motion carried Council Member Dennis moved, seconded by Council Member Allen, to approve a revolving loan in the amount of $300,000 to the Janko Group, LLC with the following conditions and terms: 1. A City loan no greater than $300,000 at an interest rate of three percent, amortized over 25 years with a balloon payment at ten years. 2. Payments will be interest only for the first 24 months. 3. Secure the City loan with: a. A UCC-1 filed on all business assets. b. Second position on mortgage. Janko Group LLC is developing an approximate 2.43 acre site fronting East Main Street for a new Holiday Inn Express & Suites. Roll Call #17: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Council Member Goad moved, seconded by Council Member Dennis, to approve demolition action on the following properties: Clark Street Phillips Street South Chambers Street Roll Call #18: Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried. TOWN BUSINESS Council Member Allen moved, seconded by Council Member Fleming, that the City Council sit as the Town Board. The motion carried by voice vote Trustee Andersen moved, seconded by Trustee Dennis, to approve Town bills and warrants be drawn in payment of same. October 6, 2014 Page 7 of 9

14 Fund Title Amount Town Fund $11, General Assistance Fund 6, Social Security & Medicare Fund 2, Liability Fund Total $20, Roll Call #19: Ayes: Trustees Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried Trustee Dennis moved, seconded by Trustee Allen, to approve Resolution to include compensation paid under a Section 125 Plan as IMRF earnings. Roll Call #20: Ayes: Trustees Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried. Trustee Allen moved, seconded by Trustee Dennis, that the Town Board resume sitting as the City Council. The motion carried by voice vote. CLOSING COMMENTS Council Member Schwartzman invited the public to attend a boxing event sponsored by the Galesburg Youth Athletic Club on Saturday, October 18, 2014, at the American Legion. Tickets are $10 or $5 for students and available from him or by contacting the GYAC. Council Member Goad stated that he watched the cement being poured for the bridge deck of the overpass today and is looking forward to its completion. He also added that the Full View Point Park will be done soon and is very impressive. He also reminded bicyclists on Fremont Street to obey all traffic laws. Mayor Pritchard read comments from an he received from a former Galesburg citizen, whereby he was listing all the good things happening in the community. Among them included the new bus shelters, Quiet Zone crossings, new schools, remodeling of Knox College s Alumni Hall, bike paths, landscaping at the Courthouse, and the new sidewalks at Standish Park, just to name a few. The Mayor added that many times we take for granted the good things going on in Galesburg and encouraged citizens to be aware of the progress. There being no further business, Council Member Goad moved, seconded by Council Member Dennis, to adjourn the regular meeting at 8:04 p.m. Roll Call #21: October 6, 2014 Page 8 of 9

15 Ayes: Council Members Goad, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7. Nays: None Absent: None Chairman declared motion carried. John Pritchard, Mayor Kelli R. Bennewitz, City Clerk October 6, 2014 Page 9 of 9

16 CITY OF GALESBURG COUNCIL LETTER OCTOBER 20, 2014 AGENDA ITEM: Resolution to approve quit claim deed to the State of Illinois for the East Main Street Underpass project. SUMMARY RECOMMENDATION: Approval of the resolution to approve quit claim deed to the State of Illinois for a portion of East Main Street for the East Main Street Underpass project. BACKGROUND: The State of Illinois will be acquiring a permanent easement in order to construct and maintain the new underpass structure. During the title search process the title company discovered a small section of the existing roadway on the east side of the tracks south of the centerline of the roadway to the south right of way line, where they couldn t confirm if BNSF, the City, or the State owned it. Therefore, the title company requested the City to approve a quit claim deed in order to help clear up ownership. It is believed that it is likely owned by the BNSF as all other property north and south is owned by them. Approval of the quit claim deed by the City will release any rights the City may have had in the property, but it is not believed that the City likely has ownership of the property. The quit claim deed will make sure that the existing ROW is not owned by the City. The quit claim deed and plat are attached. In order to move forward with the acquisition of the permanent easement the City will need to approve the quit claim deed to the State of Illinois. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1. Resolution 2. Quit Claim Deed 3. Quit Claim Plat Prepared by: WC Page 1 of 1

17 RESOLUTION NO. WHEREAS, the City of Galesburg is in the process of planning for the construction of an underpass project concerning the Burlington Northern Santa Fe Railway Company railroad tracks which currently cross East Main Street at grade; and WHEREAS, as a part of said underpass project the State of Illinois must acquire a permanent easement over property adjacent to said railroad tracks (the subject property ), and WHEREAS, the real estate records concerning the subject property make it difficult to ascertain fee simple title to that property; and WHEREAS, the City of Galesburg claims no ownership interest in the subject property; NOW THEREFORE BE IT RESOLVED AS FOLLOWS: SECTION ONE. That the Mayor and the City Clerk are hereby authorized and directed to execute and attest, respectively, a quit-claim deed in substantially the form as attached hereto, marked Exhibit A and incorporated by reference thereto, conveying all interest of the City of Galesburg, if any, to the People of the State of Illinois, Department of Transportation. SECTION TWO. This resolution shall become effective upon its passage and approval. Approved this day of, 20_14_, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Page 1 of 1

18 Owner Address City of Galesburg Route FAU 6800 (US 150) County Knox Job No. R Parcel No. 4BBE011-QC P.I.N. No. Section GS/50VB Contract No Catalog No Prepared by & Return to: Illinois Department of Transportation ATTN: Bureau of Land Acquisition 401 Main Street Peoria, Illinois QUITCLAIM DEED (Governmental Entity) (Non-Freeway) City of Galesburg, a governmental entity organized and existing under the laws of Illinois and duly authorized to do business in Illinois, in consideration of the sum of One dollar and no/ Dollars ($1.00), receipt of which is hereby acknowledged, and pursuant to the provisions of 50 ILCS 605/4, grants, conveys, and quitclaims to the People of the State of Illinois, Department of Transportation, (Grantee), the following described real estate in the City of Galesburg, Illinois: A part of FAU 6800 (US150) in the City of Galesburg, being a part of the Northwest Quarter of Section 14, Township 11 North, Range 1 East of the Fourth Principal Meridian, Knox County, State of Illinois, being described in detail as follows: Commencing at a found iron pin with cap at the southwest corner of Lot 26 of Payne s Addition to the City of Galesburg as shown on the plat recorded in the Knox County Recorder s Office as Document Number in Book 1, Page 200 and being a point on the easterly right of way line of the Burlington Northern and Santa Fe Railroad; thence South 37 degrees 34 minutes 33 seconds West, feet on the said easterly right of way line to the existing centerline of US 150 (FAU 6800) and the Point of Beginning. From the Point of Beginning; thence South 37 degrees 34 minutes 33 seconds West, feet to the existing south right of way line of US 150 (FAU 6800); thence North 89 degrees 40 minutes 34 seconds West, feet on said south right of way line to the westerly right of way line of Burlington and Santa Fe Railraod; thencce North 37 degrees 34 minutes 33 seconds East, feet to the existing centerline of US 150 (FAU 6800); thence South 89 degrees 40 minutes 34 seconds, feet on the said centerline to the Point of Beginning. The said tract of land contains 6,219 square feet, more or less, or acres, more or less. The said Real Estate being also shown by the plat hereto attached and made a part hereof.

19 Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, including without limitation, any diminution in value to any remaining property of the Grantor caused by the opening, improving and using the premises for highway purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee s agents which may cause damage to the Grantor s remaining property. Dated this day of, Name of Governmental Entity By: Signature ATTEST: By: Signature John Pritchard, Mayor City of Galesburg Print Name and Title Kelli Bennewitz, City Clerk Print Name and Title State of Illinois ) ) ss County of Knox ) This instrument was acknowledged before me on John Pritchard, as Mayor and Kelli Bennewitz, as City Clerk, 2014, by of the City of Galesburg, a governmental entity organized and existing under the laws of Illinois. (SEAL) Notary Public My Commission Expires: Exempt under 35 ILCS 200/31-45(e), Real Estate Transfer Tax Law. Date Buyer, Seller or Representative 4BBE011QC

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21 COUNCIL LETTER CITY OF GALESBURG OCTOBER 20, 2014 AGENDA ITEM: Resolution ceding the City s 2014 private activity bonding authority to the Quad Cities Regional Economic Development Authority (QCREDA). SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend approval of the resolution ceding the City s private activity bonding authority to QCREDA. BACKGROUND: On April 7, 2014 the City Council approved a resolution reserving the City s 2014 private activity bonds volume cap. The purpose of this resolution was to hold the available volume cap of $3,174,500 for possible City use, instead of losing the volume cap to the Governor s office. At this point, the City has no project on which these private activity bonds could be utilized. Andrew Hamilton, the executive director of QCREDA, contacted the City regarding the availability of the City s 2014 private activity bonding authority. The City is a member of QCREDA and has ceded its bonding authority to QCREDA in the past. BUDGET IMPACT: There is no budget impact. SUPPORTING DOCUMENTS: 1. Resolution. Prepared by: MJF Page 1 of 1

22 RESOLUTION NO. A RESOLUTION REALLOCATING $3,174,500 OF THE CITY OF GALESBURG, ILLINOIS PRIVATE ACTIVITY BOND ALLOCATION TO THE QUAD CITIES REGIONAL ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION transferring and reallocating the aggregate remaining, unused allocation of the private activity bonds of the City of Galesburg to the Quad Cities Regional Economic Development Authority. WHEREAS, the City of Galesburg, Knox County, Illinois, (The City ) is a municipality and a home rule unit of government duly organized and validly existing under Section 6(a) of Article VII of the 1970 constitution and laws of the State of Illinois; and WHEREAS, Section 146 of the Internal Revenue Code of 1986 (the Code ), as amended, and Section 1301 of the Tax Reform Act of 1986, places a ceiling (the Volume Cap ) on the aggregate principal amount of private activity bonds (as defined in the Code) that can be issued in the State of Illinois from January 1, 2014, to and including December 31, 2014; and WHEREAS, the City s portion of the Volume Cap equals $3,174,500; and WHEREAS, the City has reserved $3,174,500 in Volume Cap through Resolution No as approved by the City Council on April 7, 2014; and WHEREAS, the City has issued private activity bonds to which portions of the Volume Cap have been allocated in the aggregate principal amount of $-0- from January 1, 2014, through the date of adoption of this Resolution; and WHEREAS, the City has a remaining, unused balance of Volume Cap in the amount of $3,174,500 for the remainder of calendar year 2014; and WHEREAS, the Illinois Private Activity Bond Allocation Act (30 ILLS 345//et seq) provides among other things, the City may reallocate any remaining, unused portion of its Volume Cap to a state agency; and WHEREAS, the Quad Cities Regional Economic Development Authority (QCREDA) has requested the City cede its remaining unused portion of the available Volume Cap to QCREDA for economic development purposes in QCREDA s service area; and WHEREAS, it is in the best interest of the City to transfer and reallocate $3,174,500 of the City s remaining, unused Volume Cap to QCREDA. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY ILLINOIS: SECTION 1: Consent to Reallocate to QCREDA. The City hereby agrees to reallocate to QCREDA the City s 2014 private activity volume bonding cap in the amount of $3,174,500. Said private activity volume bonding cap shall be used to support projects that will provide job opportunities and new investments. Page 1 of 2

23 SECTION 2: Letter of Agreement. The City Manager is hereby authorized to execute a letter of agreement with QCREDA consenting to such allocation on behalf of the City as authorized. SECTION 3: Maintaining Records. The City s Director of Community Development is hereby authorized to maintain such record of the allocation for the term of the bonds issued pursuant to such allocation. SECTION 4: Notice. The City s Director of Community Development shall provide notice of such allocation to the Office of the Governor. SECTION 5: Effective Date. This resolution shall be in full force and effect upon its passage and approval. Approved this 20th day of October, 2014, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Page 2 of 2

24 CITY OF GALESBURG COUNCIL LETTER OCTOBER 20, 2014 AGENDA ITEM: Appropriation of funds for acquisition of property for the East Main Street Underpass project. SUMMARY RECOMMENDATION: Approval of payment to Western Illinois Title Company for the purchase of properties located at 536, 587, and 663 East Main Street as well as the vacant lot east of 536 East Main Street. BACKGROUND: In accordance with the agreement with the Illinois Department of Transportation (IDOT) that was approved by the City Council at the January 3, 2011 meeting and approved by IDOT February 23, 2011, the subject property is being acquired in order to construct the East Main Street underpass project. The approved agreement provides for the City to pay for the land acquisition and then be reimbursed from IDOT utilizing State Illinois Jobs Now funding. Type of Payment Address Amount Payee Acquisition 536 E. Main Street (Goodyear) $ 210, Western Illinois Title Company. Includes closing costs. Acquisition 663 E. Main Street $ 42, Western Illinois Title Company. Includes closing costs. Acquisition 587 E. Main Street $ 80, Western Illinois Title Company. Includes closing costs. Acquisition Vacant Lot east of 536 E. Main Street $ 74, Western Illinois Title Company. Includes closing costs. BUDGET IMPACT: There are sufficient funds budgeted in the City Gas Tax Fund for the acquisition. SUPPORTING DOCUMENTS: 1. None Prepared by: WC Page 1 of 1

25 Accounts Payable Transactions by Account User: tmiller Printed: 10/15/2014-9:52AM Batch: Account Number Vendor Description Date Amount PO No Greg Merrill Golf Pro Revenue - Rcpts Dtd 9/28/14-10/04/14 10/14/ Vicki Miller 09/14 Cell Phone Allow-VMiller 09/30/ Intl Institute of Municipal Clerks 2015 Annual Dues - KBennewitz, EGillenwater 10/14/ Mutual Wheel Co., Inc. Misc Central Garage Stock parts 10/14/ Napa Auto Parts Misc Central Garage Stock parts 10/14/ Lee Bros Welding and Sandblstng,inc Misc Central Garage Stock parts 10/14/ Yemm Ford, Inc Misc Central Garage Stock parts 10/14/ Yemm Ford, Inc Misc Central Garage Stock parts 10/14/ Carquest of Galesburg Misc Central Garage Stock parts 10/14/ Carquest of Galesburg Misc Central Garage Stock parts 10/14/ Carquest of Galesburg Misc Central Garage Stock parts 10/14/ Carquest of Galesburg Misc Central Garage Stock parts 10/14/ Alexis Fire Equipment Co., Inc. Misc Central Garage Stock parts 10/14/ Herr Petroleum Corp 8000 gal reg n/l eth 10/14/ , Candace Reed Refund of overpayment on ticket A /14/ Treasurer of the State of Illinois 07/01/06-06/30/07 Unclaimed Property 10/14/ Galesburg Transit 09/14 Advertising Receipts 10/14/2014 1, Connie Niggemann Refund of 4 camping reservations 10/14/ Subtotal for Division: 0000 $26, Sue Davidson 09/14 Cell Phone Allowance 09/30/ Todd Thompson 09/14 Cell Phone Allowance 09/30/ Sylvia Rodriguez 09/14 Cell Phone Allowance 09/30/ Subtotal for Division: 0110 $ Register Mail, Inc. Credit for double payment on ad # /14/ Kelli Bennewitz 09/14 Cell Phone Allowance 09/30/ Subtotal for Division: 0115 $ AP-Transactions by Account (10/15/2014-9:52 AM) Page 1

26 Account Number Vendor Description Date Amount PO No Ancel, Glink, Diamond, Bush, 09/14 Legal Services - Ball 10/14/2014 1, Ancel, Glink, Diamond, Bush, 09/14 Legal Services - Arbitration 10/14/ Subtotal for Division: 0145 $1, Register Mail, Inc. Notice to Bidders ads # /14/ Kendall Zimmerman Mow/trim property E North St 10/14/ Knox County Humane Society 11/14 Animal Control 10/14/ , Landmarks Illinois Active Membership Renewal 10/14/ IAHPC Active Membership Renewal 10/14/ People's Do-It Center Table/chair rentals for block party 10/14/ Subtotal for Division: 0160 $20, Great Eastern Mgmt., Inc. Frost State Bank 10/14/ Knox County Recorders Office 09/14 Laredo 10/14/ Gloria Osborn 09/14 Cell Phone Allowance 09/30/ Gloria Osborn Mileage - IGFOA Meeting - E Moline - GOsborn 10/14/ Subtotal for Division: 0205 $ Orlando Lucero 09/14 Cell Phone Allowance 09/30/ Kerzi Peterson 09/14 Cell Phone Allowance 09/30/ Subtotal for Division: 0207 $ Marvin Dahlberg Meals, taxi, incidentals- IML Conf - MDahlberg 10/14/ Subtotal for Division: 0210 $ Roy Parkin Mileage - IL Enterprise Zone Assoc Fall Conf-RParkin 10/14/ Office Specialists, Inc. ink 10/14/ Subtotal for Division: 0305 $ Register Mail, Inc. Public Notice Ads # /14/ Petty Cash - City Treasurer ILLOWA Mtg- Registration - RSlagel 10/14/ IPOC Registration-IPOC Conf-SteveG,MattC,RobertE,RichS 10/14/ City Blue Technologies, Llc paper 10/14/ Office Specialists, Inc. key tag 10/14/ Office Specialists, Inc. paper 10/14/ Office Specialists, Inc. envelopes, pens 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 2

27 Account Number Vendor Description Date Amount PO No Subtotal for Division: 0306 $ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ American Pest Control Inc 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 08/14 Service 10/14/ Aramark Uniform Serv. Inc. 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 09/14 Service 10/14/ Aramark Uniform Serv. Inc. 08/14 Service 10/14/ Subtotal for Division: 0307 $1, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/2014 3, American Pest Control Inc 10/14 Service 10/14/ Subtotal for Division: 0308 $3, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ American Pest Control Inc 10/14 Service 10/14/ Mechanical Service Inc. Repaired gas leak 10/14/ Mechanical Service Inc. Install new flue exhaust fan on hot water boiler 10/14/2014 1, Sam F Mangieri 09/14 Cleaning Services- Hawthorne Pool 10/14/ Galesburg Electric, Inc. receptacles 10/14/ Subtotal for Division: 0309 $2, Gregory R Flores Jr Streaks Flyers 10/14/ Gregory R Flores Jr Streaks Flyers 10/14/ Nevco Scoreboard Company, Inc. Misc repairs 10/14/ Terry Allen, Inc Sod cutter rental 10/14/ Classic Accents Sball League Acrylics 10/14/ Galesburg Electric, Inc. Univ ballast 10/14/ Subtotal for Division: 0310 $1, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ American Pest Control Inc 10/14 Service 10/14/ Subtotal for Division: 0311 $ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ AmSan, LLC Maint to scrubber 10/14/ American Pest Control Inc 10/14 Service 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 3

28 Account Number Vendor Description Date Amount PO No Breedlove's Sporting Goods, Inc. rolls of floor tape 10/14/ Subtotal for Division: 0312 $ WGIL/WAAG/WLSR, Inc. 09/14 radio ads 10/14/ Register Mail, Inc. Rec Ads # /14/ Office Specialists, Inc. return folders 10/14/ Carquest of Galesburg coil #580 10/14/ Carquest of Galesburg platinum plug #580 10/14/ Subtotal for Division: 0314 $1, Lawrence Cox 09/14 Cell Phone Allowance 09/30/ Office Specialists, Inc. mouse pad, label 10/14/ Office Specialists, Inc. envelopes, paper 10/14/ Subtotal for Division: 0401 $ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Mechanical, Inc Service call for AHU1 supply fan 10/14/ Lambasio, Inc. Repairs to roof drain pipe 10/14/2014 1, Reliable 2 batterey deodorizer 10/14/ Getz Fire Equipment Co., Inc. First aid supplies 10/14/ Subtotal for Division: 0405 $1, Mark Lee 09/14 Cell Phone Allowance 09/30/ City Blue Technologies, Llc paper 10/14/ Office Specialists, Inc. toner 10/14/ Subtotal for Division: 0410 $ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/2014 2, Jason Asbury 09/14 Cell Phone Allowance 09/30/ Nichols Diesel Service, Inc. State & Fed Tests #509 10/14/ American Pest Control Inc 10/14 Service 10/14/ American Pest Control Inc 10/14 Service 10/14/ Getz Fire Equipment Co., Inc. Annual Portable Service 10/14/ Knox County Landfill 09/14 Service 10/14/ Terry Allen, Inc Pickard Rd. 1- regular unit 10/14/ Terry Allen, Inc Peck Park 10/14/ Terry Allen, Inc Bersie Williams Area 10/14/ Terry Allen, Inc Rotary Park 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 4

29 Account Number Vendor Description Date Amount PO No Terry Allen, Inc E & W Lake Storey Boat Ramps - 2 Regular Units 10/14/ Aramark Uniform Serv. Inc. 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 09/14 Service 10/14/ Carquest of Galesburg 18MM 1.5 tap #504 10/14/ MTI Distributing, Inc snap ring, gasket #522 10/14/ Carquest of Galesburg oxygen sensor #504 10/14/ Carquest of Galesburg oil filter #504 10/14/ MTI Distributing, Inc seal kit #525 10/14/ Herr Petroleum Corp 489 gal diesel #2, 481 gal reg unleaded 10/14/2014 2, Herr Petroleum Corp 492 gal diesel #2, 225 gal reg unleaded 10/14/2014 2, Kaser Power Equipment Inc throttle wire 10/14/ Dennison Paint & Wallpaper primer 10/14/ Dennison Paint & Wallpaper paint 10/14/ Galesburg Electric, Inc. NS button hand dryer 10/14/ Galesburg Electric, Inc. Misc supplies 10/14/ Galesburg Electric, Inc. return defective receptacles 10/14/ Hansen Lumber Co., Inc. lumber 10/14/ Galesburg Electric, Inc. elec tape, coding tape - Viewpoint Park 10/14/ Galesburg Electric, Inc. PVC pipe, duct tape - Viewpoint Park 10/14/ Olson's Paint Spot paint 10/14/ Galesburg Electric, Inc. Misc materials - Viewpoint Park 10/14/ Galesburg Electric, Inc. Intermatic photocontrol 10/14/ Tri-State Water Filter sand 10/14/ Subtotal for Division: 0420 $10, R & R Services of Illinois, Inc Removal of wood waste from West side of drop off area as per yo 10/14/2014 1, Office Specialists, Inc. ink 10/14/ Vermeer Sales & Service of Central IL, Inc dust ejection #149 10/14/ Subtotal for Division: 0425 $1, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ American Pest Control Inc 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 09/14 Service 10/14/ Aramark Uniform Serv. Inc. 08/14 Service 10/14/ Subtotal for Division: 0440 $ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ IL Oil Marketing Equipment, Inc. Unleaded Decal 10/14/ Nichols Diesel Service, Inc. State & Fed Tests #463 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 5

30 Account Number Vendor Description Date Amount PO No Getz Fire Equipment Co., Inc. Annual Portable Service 10/14/ American Pest Control Inc 10/14 Service 10/14/ Automotive Equipment Sales & Service Inspect rotary inground single post, took vehicle down from lift 10/14/ Aramark Uniform Serv. Inc. 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 09/14 Service 10/14/ Carquest of Galesburg WD 40 10/14/ Carquest of Galesburg 50 PVC Split Loom 10/14/ Carquest of Galesburg clay absorbent 10/14/ Napa Auto Parts quick tape 10/14/ Carquest of Galesburg grease fitting 10/14/ Carquest of Galesburg brake copper gasket 10/14/ Batterton Auto Supply PFE 50, PFE75, 222 permacures 10/14/ Carquest of Galesburg imp filter wrench 10/14/ Getz Fire Equipment Co., Inc. First aid supplies 10/14/ Subtotal for Division: 0445 $ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Brian Mason 09/14 Cell Phone Allowance 09/30/ Nichols Diesel Service, Inc. State & Fed Tests #101 10/14/ Lee Bros Welding and Sandblstng,inc Replace water inlet cover 10/14/ American Pest Control Inc 10/14 Service 10/14/ Key Equipment & Supply Co Noz-FL #128 10/14/ Key Equipment & Supply Co Sprocket #125 10/14/ Coe Equipment, Inc butterfly vlv elbw wld,wtr spray hand gun,rubber debris hose#131 10/14/2014 2, MFC Hose assembly #131 10/14/ Carquest of Galesburg hyd filter, coolent filter,hipop oil fltr, hi pop fuel fltr #111 10/14/ Martin Equipment of Illinois, Inc. pin, bucket #123 10/14/ Carquest of Galesburg fuel filter #131 10/14/ Coe Equipment, Inc hose #131 10/14/ Nichols Diesel Service, Inc. sleeve #131 10/14/ Nichols Diesel Service, Inc. filter #131 10/14/ Nichols Diesel Service, Inc. valve, gasket #131 10/14/ Yemm Ford, Inc Sensor Assy #142 10/14/ Carquest of Galesburg fuel filter #131 10/14/ Centre State International Trucks, Inc pump, screw, gasket #131 10/14/ Centre State International Trucks, Inc gasket #131 10/14/ Lawson Products, Inc. Degreaser 10/14/ Subtotal for Division: 0450 $4, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Terry Allen, Inc Campground - 4 regular units 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 6

31 Account Number Vendor Description Date Amount PO No Galesburg Electric, Inc. breakers 10/14/ Subtotal for Division: 0455 $ Kenny Tharp Masonry Restoration, LLC Masonry Repair 10/14/2014 1, Subtotal for Division: 0460 $1, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ American Pest Control Inc 10/14 Service 10/14/ Getz Fire Equipment Co., Inc. Annual Portable Service 10/14/ Aramark Uniform Serv. Inc. 09/14 Service 10/14/ Aramark Uniform Serv. Inc. 10/14 Service 10/14/ Herr Petroleum Corp 248 gal diesel #2, 180 gal reg unleaded 10/14/2014 1, Herr Petroleum Corp 200 diesel #2, 134 gal reg unleaded 10/14/ Galesburg Electric, Inc. breakers 10/14/ Galesburg Electric, Inc. 30W LED, FLD Knuckle ACC 10/14/ Galesburg Electric, Inc. Intermatic photocontrol 10/14/ Galesburg Builders Supply, Inc ton UPM 10/14/ Subtotal for Division: 0465 $2, IL Fire & Police Commissioners Assn 2015 Membership Dues 10/14/ Subtotal for Division: 0505 $ Animal Medical Center Meds - Ajax 10/14/ Bolin's Marathon Service Towing 10/14/ James Bradford 09/14 Cell Phone Allowance 09/30/ David Christensen 09/14 Cell Phone Allowance 09/30/ Scott Billeter 09/14 Cell Phone Allowance 09/30/ Paul Vannaken 09/14 Cell Phone Allowance 09/30/ Jason Shaw 09/14 Cell Phone Allowance 09/30/ Brad Cirimotich 09/14 Cell Phone Allowance 09/30/ Lee McCone 09/14 Cell Phone Allowance 09/30/ Steffanie Cromien 09/14 Cell Phone Allowance 09/30/ Thomas Lafollette 09/14 Cell Phone Allowance 09/30/ Russell Idle 09/14 Cell Phone Allowance 09/30/ Daniel Hostens 09/14 Cell Phone Allowance 09/30/ Christopher Howard 09/14 Cell Phone Allowance 09/30/ Rod Riggs 09/14 Cell Phone Allowance 09/30/ Illinois Homicide Investigators Assoc ILHIA 5th Annual Training Conf - TOlinger 10/14/ Glass Specialty Inc Replace windshield #32 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 7

32 Account Number Vendor Description Date Amount PO No Dave Dunn's Auto Body, Inc. Dent repair #27 10/14/ Supreme Radio Communications, Inc. Service call 10/14/ Supreme Radio Communications, Inc. remove/install antenna from unit 21 10/14/ WideBand Corporation GoldKey Token 10/14/ Office Specialists, Inc. notebooks 10/14/ Office Specialists, Inc. decanter 10/14/ Carquest of Galesburg brake rotor, brake pad #30 10/14/ Carquest of Galesburg 3 fuel fltr, 2 oil fltr, air fltr #20 10/14/ Carquest of Galesburg blower motor resistor #30 10/14/ Chief Supply Corp. Misc supplies 10/14/ Chief Supply Corp. flashlight 10/14/ Ray O'Herron Co., Inc. 1 pr navy pants - Billeter 10/14/ Taser International Ammo 10/14/ Subtotal for Division: 0510 $3, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ American Pest Control Inc 10/14 Service 10/14/ American Pest Control Inc 09/14 Service 10/14/ Subtotal for Division: 0520 $ Royce Kunkle 09/14 Mileage Reimbursement 10/14/ Subtotal for Division: 0525 $ Language Line Services 09/14 Over the phone interpretation 10/14/ Vicki Miller 09/14 Cell Phone Allowance 09/30/ Communication Revolving Fund 08/14 Leased circuits 10/14/ Office Specialists, Inc. paper 10/14/ Office Specialists, Inc. stamp pad, portfolio, planner, clips 10/14/ Office Specialists, Inc. canned air 10/14/ Office Specialists, Inc. stamp pad, popup note 10/14/ Go Van Gogh's Fleece 10/14/ Subtotal for Division: 0550 $ UniQue Personnel Consultants, Inc 09/15/14-09/15/14 temp employee 10/14/ UniQue Personnel Consultants, Inc 09/22/14-09/28/14 temp employee 10/14/ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Amos Blevins Services of a locksmith 10/14/ Aramark Uniform Serv. Inc. 08/14 Service 10/14/ Aramark Uniform Serv. Inc. 09/14 Service 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 8

33 Account Number Vendor Description Date Amount PO No Aramark Uniform Serv. Inc. 09/14 Service 10/14/ Aramark Uniform Serv. Inc. 08/14 Service 10/14/ Aramark Uniform Serv. Inc. 10/14 Service 10/14/ Aramark Uniform Serv. Inc. 08/14 Service 10/14/ Subtotal for Division: 0565 $1, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Thomas Simkins 09/14 Cell Phone Allowance 09/30/ Daniel Foley 09/14 Cell Phone Allowance 09/30/ Steve Selliers Reimbursement for EMT license - SSelliers 10/14/ Appliance Parts Service Depot, Inc Service call for washer 10/14/ Alexis Fire Equipment Co., Inc. Repairs to unit 51 10/14/ Office Specialists, Inc. paper, toner 10/14/ Alexis Fire Equipment Co., Inc. Wiper spray nozzle #52 10/14/ Ray O'Herron Co., Inc. Siren, arrowstick socket assy #55 10/14/ Supreme Radio Communications, Inc. Min 5 battery 10/14/ Municipal Emergency Services, Inc Hose & socket assy for SCBAs 10/14/ Hastings Air-Energy Control, Inc POS pressure sensor 10/14/ Lee Bros Welding and Sandblstng,inc Shear/bend/cut out slots for wiring 2 table tops 10/14/ Howe Overhead Doors, Inc. Replace insulated glass window 10/14/ Joseph Grodjesk Reimburse for 4 fence posts for Fire Prev Week advertising 10/14/ Kyle Harms Logo SS polo, 2 logo SS Tshirts 10/14/ Andrew Spataro 2 SS logo polos - ASpataro 10/14/ Matthew Cain Steel toe boots - Matt Cain 10/14/ Joseph Grodjesk Rescue & Escape Belt- JGrodjesk 10/14/ Subtotal for Division: 0605 $2, Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Subtotal for Division: 0630 $6.89 Subtotal for Fund: 001 $95, Henry County Treasurer ton Modified B-5 Mix 10/14/2014 2, Galesburg Builders Supply, Inc 2.13 ton UPM 10/14/ Subtotal for Division: 0000 $2, Subtotal for Fund: 011 $2, AP-Transactions by Account (10/15/2014-9:52 AM) Page 9

34 Account Number Vendor Description Date Amount PO No Maurer and Stutz, Inc Architectural/Engineering Services for Rotary Park Improvements 10/14/ , Register Mail, Inc. Police Dept Ads # /14/ Subtotal for Division: 0000 $33, Subtotal for Fund: 013 $33, Galesburg Builders Supply, Inc. 6" raising ring 10/14/ Galesburg Electric, Inc. bulbs, photo cells, metal fish tape 10/14/ Galesburg Electric, Inc. heat shrink disk, bulbs, marking paint 10/14/ Subtotal for Division: 0000 $ Subtotal for Fund: 014 $ Illinois State Police Asset Seizure & Forfeitu Seizure Funds - Tag# , Case /14/2014 3, Illinois State Police Asset Seizure & Forfeitu Seizure Funds - Tag# , Case /14/ Illinois State Police Asset Seizure & Forfeitu Seizure Funds - Tag# , Case /14/ US Sterling Capital Corp., Inc. Sonabank National Assoc 10/14/ US Sterling Capital Corp., Inc. North Star Bank 10/14/ Kevin Legate 09/14 Cell Phone Allowance 09/30/ Travis Smith 09/14 Cell Phone Allowance 09/30/ Damon Shea 09/14 Cell Phone Allowance 09/30/ Todd Olinger 09/14 Cell Phone Allowance 09/30/ Subtotal for Division: 0000 $4, Subtotal for Fund: 016 $4, Lambasio, Inc. Service call to inspect cause of leak 10/14/ Subtotal for Division: 0000 $ Subtotal for Fund: 024 $ US Sterling Capital Corp., Inc. Preferred Bank 10/14/ Subtotal for Division: 0000 $ Subtotal for Fund: 026 $ AP-Transactions by Account (10/15/2014-9:52 AM) Page 10

35 Account Number Vendor Description Date Amount PO No Galesburg Manufacturing II, LLC 08/14 Handivan Washes 10/14/ Galesburg Manufacturing II, LLC 08/14 Handivan Washes 10/14/ Subtotal for Division: 0000 $38.00 Subtotal for Fund: 030 $ Riverstone Group, Inc. McCausland Sports Ag #GALECI 10/14/ Subtotal for Division: 0000 $ Subtotal for Fund: 051 $ Great Eastern Mgmt., Inc. Exchange Bank 10/14/ Great Eastern Mgmt., Inc. First Cornerstone Bank 10/14/ Mechanical, Inc *Provide ne DDC controls for the AHU to do return air, reset of 10/14/2014 2, Mechanical, Inc *Provide ne DDC controls for the AHU to do return air, reset of 10/14/2014 2, Subtotal for Division: 0000 $5, Subtotal for Fund: 053 $5, AMEC Environment & Infrastructure, Inc Consulting services for Storm Water Utility - Phase 1 of project 10/14/ , Subtotal for Division: 0000 $10, Subtotal for Fund: 054 $10, Springbrook Software, Inc. Travel Expenses - Brenda - 09/23/14-9/26/14 10/14/2014 1, CDW Computer Centers, Inc. Computer - Special Ops 2 10/14/2014 1, CDW Computer Centers, Inc. Computer - Special Ops 4 10/14/ CDW Computer Centers, Inc. Computer - Special Ops 3 10/14/ Subtotal for Division: 0000 $4, Subtotal for Fund: 057 $4, US Sterling Capital Corp., Inc. First General Bank 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 11

36 Account Number Vendor Description Date Amount PO No Subtotal for Division: 0000 Subtotal for Fund: 058 $ $ McAllister Equipment 2014 Volvo ECR88D Excavator 10/14/ , RITA SURFACE Refund Check Uncommitted SAMATHA METCALF Refund Check Uncommitted KENNETH FREY Refund Check Uncommitted JOHN BRAND Refund Check Uncommitted JENNIFER HENNENFENT Refund Check Uncommitted CYLE SLOCK Refund Check Uncommitted OTAMANTALI NKUMIKIANI Refund Check Uncommitted NOREEN RILEY Refund Check Uncommitted JILL SULLIVAN Refund Check Uncommitted RANDY VOLK Refund Check Uncommitted PATRICIA POWELL Refund Check Uncommitted MARK MARTIN Refund Check Uncommitted LINDSAY PEACHEY Refund Check Uncommitted LORENE MENDREK Refund Check Uncommitted KRISTIN WEISENBERGER Refund Check Uncommitted KNOXCO INVESTMENNTS, LLC Refund Check Uncommitted JOHN BROOKS Refund Check Uncommitted JILLIAN HENNENFENT Refund Check Uncommitted HOLLY SCRIVNER Refund Check Uncommitted GILBERT LEATH Refund Check Uncommitted BRANDI KARR Refund Check Uncommitted BOND PROPERTIES COMPANY OF ILL Refund Check Uncommitted BENJAMIN MALONE Refund Check Uncommitted Bruce Bonczyk 08/14 Legal Services 10/14/ Great Eastern Mgmt., Inc. Asia Bank, Nat'l Assoc 10/14/ Discount Printing 12,000 2nd notice water bills 10/14/ Galesburg Sanitary Dist. 07/14-09/14 Sewer User Charges 10/14/ Nicholas Elliot 09/14 Cell Phone Allowance 09/30/ Richard Nelson 09/14 Cell Phone Allowance 09/30/ John Pecsi 09/14 Cell Phone Allowance 09/30/ Mark Schwieter 09/14 Cell Phone Allowance 09/30/ Appliance Parts Service Depot, Inc Maint to washer 10/14/ Mechanical, Inc Necessary repairs to HVAC system as per proposal dated Februar 10/14/2014 3, Ratliff Brothers & Co., Inc. 50 ton crane changed overflow at water div 10/14/2014 1, Schwarz Brothers Mfg. Co. Clean up threads on meter 10/14/ American Pest Control Inc 10/14 Service 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 12

37 Account Number Vendor Description Date Amount PO No Mechanical, Inc Necessary repairs to HVAC system as per proposal dated Februar 10/14/2014 6, Waste Management, Inc. 10/14 Service 10/14/ Waste Management, Inc. 10/14 Service 10/14/ Decatur Industrial Electric, Inc Laser alignment 10/14/ Backflow Solutions, Inc Backflow device testing in our water system. 10/14/2014 2, Decatur Industrial Electric, Inc 200 HP Electric motor repair for HS pump West Main St. Facility 10/14/2014 3, Petty Cash - Water Dept. KMart - windex 10/14/ Petty Cash - Water Dept. Menards - standard pins 10/14/ Petty Cash - Water Dept. Timanda - Ross 10/14/ Petty Cash - Water Dept. FarmKing- screw, nut 10/14/ Galesburg Electric, Inc. bulbs 10/14/ Galesburg Electric, Inc. Misc materials for MI motor 10/14/ Petty Cash - Water Dept. Holt Supply - fittings 10/14/ Petty Cash - Water Dept. Menards - brush, cleaner 10/14/ HD Supply Waterworks, Ltd ¾" Mueller Comp. Nuts & Gaskets 10/14/ HD Supply Waterworks, Ltd ¾" Female Curb Stop Mueller 10/14/ HD Supply Waterworks, Ltd 1" Mueller Comp. Nuts & Gaskets 10/14/ HD Supply Waterworks, Ltd ¾" Mueller Comp. Nuts & Gaskets 10/14/ HD Supply Waterworks, Ltd 1" Plastic Tubing CTS (3 rolls) 10/14/ HD Supply Waterworks, Ltd 1" K-Copper Tubing 10/14/ HD Supply Waterworks, Ltd ¾" K-Copper Tubing 10/14/ HD Supply Waterworks, Ltd 1" S.S. Inserts "Ford" short 10/14/ HD Supply Waterworks, Ltd ¾" FIP x ¾" XS AY /14/ HD Supply Waterworks, Ltd ¾" MIP x ¾" XS AY /14/ HD Supply Waterworks, Ltd ¾"- 3-Part Union Mueller 10/14/ HD Supply Waterworks, Ltd ¾" Flare x ¾" Comp. Straight Adaptor Mueller 10/14/ HD Supply Waterworks, Ltd ¾" MIP x ¾" Comp. Straight Adaptor Mueller 10/14/ HD Supply Waterworks, Ltd 4FT 6IN CURB BOX, 1-1/4" UPPER, MINN PATTERN, MUEL 10/14/ HD Supply Waterworks, Ltd 26" VALVE BOX TOP 10/14/ HD Supply Waterworks, Ltd 24" VALVE BOX BOTTOM 10/14/ HD Supply Waterworks, Ltd 6" MJ STANDARD VALVE, NO ACC 10/14/2014 2, Lufkin Schwieter Ready Mix Portland Cement - Special Hot Mix 10/14/ Lufkin Schwieter Ready Mix Controlled Low Strength Material 10/14/ Lufkin Schwieter Ready Mix Portland Cement - Special Hot Mix 10/14/ Lufkin Schwieter Ready Mix 100 1/2" rebar 10/14/ Lufkin Schwieter Ready Mix Portland Cement - Special Hot Mix 10/14/ Lufkin Schwieter Ready Mix Controlled Low Strength Material 10/14/ Lufkin Schwieter Ready Mix Portland Cement - City Mix 10/14/ Petty Cash - Water Dept. Farm King - shovel handle 10/14/ Petty Cash - Water Dept. Farm King - funnel 10/14/ Utility Equipment Co., Inc. Automatic fire hydrant flusher to help with DBP in our water dis 10/14/2014 2, HD Supply Waterworks, Ltd 6-1/2' Trench Depth Fire Hydrant Stock 10/14/2014 1, Richard Fielder Grays - OT meal for 5 10/14/ AP-Transactions by Account (10/15/2014-9:52 AM) Page 13

38 Account Number Vendor Description Date Amount PO No Brenntag Mid-South, Inc Liquid Chlorine (2014) 10/14/2014 3, IDEXX Distribution Inc. Misc supplies 10/14/2014 1, Brenntag Mid-South, Inc Drum return 10/14/2014-2, Subtotal for Division: 0000 $121, Subtotal for Fund: 061 $121, Register Mail, Inc. Clean Up Days Ads # /14/ R & R Services of Illinois, Inc Removal of wood waste from West side of drop off area as per yo 10/14/2014 9, Knox County Landfill 09/14 Service 10/14/ , Petty Cash - City Treasurer 10/14 Prize Money 10/14/ Subtotal for Division: 0000 $48, Subtotal for Fund: 067 $48, James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Sullivan 10/14/2014 1, James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Sperry 10/14/2014 1, James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Johnson 10/14/ James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Hendricks 10/14/ James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Phillips 10/14/ James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Theobald 10/14/ Resource Management Services, Inc 10/14-12/14 Consultation & Counseling 10/14/2014 1, James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Hallmark 10/14/ James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Beck 10/14/ James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Sage 10/14/ James M Kelly, Attorney 2nd Qtr 2014 Legal Fees - Pullen 10/14/ Emp of Kankakee County, LLC Work Comp dos: 08/21/14 # V /14/ OSF Occupational Medicine Work Comp dos: 09/26/14 # /14/ Galesburg Cottage Hospital Work Comp dos: 09/23/14 # /14/2014 1, Subtotal for Division: 0000 $9, Subtotal for Fund: 078 $9, Galesburg Sanitary Dist. 10/14 Sanitary District Fees-less 3% collection fee 10/14/2014-6, Galesburg Sanitary Dist. 10/14 Sanitary District Fees- less 8/14 Lien/CB fee 10/14/ Galesburg Sanitary Dist. 10/14 Sanitary District Fees 10/14/ , Subtotal for Division: 0000 $224, AP-Transactions by Account (10/15/2014-9:52 AM) Page 14

39 Account Number Vendor Description Date Amount PO No Subtotal for Fund: 091 $224, Report Total: $561, AP-Transactions by Account (10/15/2014-9:52 AM) Page 15

40 Advance Checks and ACH Payments as of 10/14/2014 Date Check # Vendor Name Description Account # Amount 10/2/ REBECCA WINKLER Refund Check /2/ Knox County Recorders Office Recording fee for Sherrif's deed - VL frmr 432 N Broad St /2/ Knox County Recorders Office Release 5 weed/trash/demo liens /2/ Knox County Recorders Office File 40 weed/trash/demo liens /2/ Knox County Recorders Office File 5 water/sewer/refuse liens /2/ Knox County Sheriff's Department Sheriff's fee for foreclosure sale - VL frmr 432 N Broad St /2/ Ameren Illinois 07/14 Electric /2/ Ameren Illinois 07/14 Heat /3/ Lennie Galloway Umpiring Adult Slow Pitch Softball 4 $20.00 each /3/ Ben Gleason Work Boots /7/ Jantz Spalding Umpire Sball - 4 games - 9/ /7/ Chuck Humes Umpire Sball - 4 games - 10/ /7/ Lyle Hawkinson Umpire Sball - 12 games - 9/30, 10/ /7/ Brad Turner Umpire Sball - 4 games - 9/ /9/ Knox County Recorders Office Release 6 water/sewer/refuse liens /10/ Wilcox Law LLC Purchase of 236,238 & 240 S Seminary , /10/ Consociates-Dansig EHT # , /10/ Consociates-Dansig EHT # , /10/ Consociates-Dansig EHT # , /10/ Consociates-Dansig EHT # , /10/ Consociates-Dansig EHT #39 - trfr adj from # (3.00) 10/10/ Capital Payments 09/14 UB Webpayment Credit Card , /10/ Merchant Transact 09/14 UB Webpayment Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Wells Fargo Merchant Services 09/14 Credit Card Fees /10/ Ameren Illinois 07/14 Electric , /10/ Ameren Illinois 07/14 Electric /10/ Ameren Illinois 07/14 Heat , /10/ Ameren Illinois 08/14 Electric-partial , /10/ Ameren Illinois 08/14 Heat-partial , /10/ Consociates-Dansig EHT # ,427.92

41 10/10/ Consociates-Dansig EHT # , /10/ IMRF 09/14 IMRF , /14/ Brad Cirimotich Drug Enforcement Funds , Grand Total $ 459,672.84

42 COUNCIL LETTER CITY OF GALESBURG OCTOBER 6, 2014 AGENDA ITEM: Ordinance to amend Chapter 113 of the City Code of Ordinances adding Section Special Event License (Class P). SUMMARY RECOMMENDATION: The City Manager, City Clerk, and the Liquor Advisory Commission recommend approval of this Ordinance adding Special Event License (Class P) to the Alcoholic Liquor Ordinance. This will allow alcoholic beverages on City property only in the Central Business District. BACKGROUND: The Liquor Advisory Commission has been investigating the possibility of a Special Event License for City-owned property where the host is a Merchants Association or civic, charitable or non-profit organization for several months. A sub-committee was formed, chaired by Adam Vitale, to review other communities that have similar licenses available. After several drafts and meetings with the Police Department and Legal, the attached ordinance has been submitted by the Commission as a recommendation for Council approval. The Ordinance would allow the above mentioned groups to apply for a Special Event License, or Class P License, to host a festival, celebration, etc. where the consumption of alcohol would take place on the premises. The license would be restricted to the Central Business District area and only merchants with a current liquor license would be allowed to sell alcohol. All applications would be approved by the City Manager. The organizer would have to comply with all requirements of the ordinance at all times, including the purchase of wrist bands for all attendees that are over the age of twenty-one, have State of Illinois BASSET training, provide evidence of insurance, and operate the event without any public nuisance or hazard. BUDGET IMPACT: There will be a $50 application fee and an additional $250 license fee for a non-merchants Association. SUPPORTING DOCUMENTS: 1. Ordinance Prepared by: KRB Page 1 of 1

43 ORDINANCE NO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: Chapter 113 of the City of Galesburg Code of Ordinances is hereby amended by adding thereto the following sections: (A) Definitions. SECTION SPECIAL EVENT LICENSE (CLASS P) For the purposes of this Section, the following definitions shall apply unless the context clearly indicates or requires a different meaning. Approved Location. Special event locations must be approved by the City Manager. Class P Special Event License. A City license issued to an event Organizer issued for a specific term as set forth below. Special Event. An event, outing, festival, celebration or other such special occasion for consumption of alcoholic beverages on premises or within an area specifically designated as a Class P license. Merchants Association. A group of three or more businesses located within a two (2) block area with the purpose of promoting tourism or community gathering, with at least one member of the association holding a current liquor license. Organizer. The civic, service, charitable, not-for-profit, or merchants association responsible for hosting, organizing, managing, and monitoring the event. (B) License Required. No person shall operate a special event serving alcoholic beverages on any portion of the city s property without a valid Class P Special Event License to do so issued by the City Clerk. A Class P Special Event License may only be issued to an Organizer. (C) License. The City Clerk shall issue a license to an organizer if the organizer meets the requirements of this Section and Section of this Chapter. The organizer shall complete an application on a form approved by the City Clerk. The organizer shall, at a minimum, provide the following information:

44 (1) The organizer s name and address. If the organizer is a corporation, the organizer shall identify a manager and state the name and address of its manager; (2) Attach a copy of its plan of operation as provided for in subsection (G) below; (3) Certify that the special events license is located in an Approved Location; (4) Provide evidence of the event manager s completion of a BASSET certified training program; (5) Provide evidence of insurance insuring the organizer against liability arising out of the operation of the organizer s special event in amounts of at least $500,000 for the injury or death of one person, $1,000,000 for the injury or death of two or more persons and $50,000 for damage to property. The city shall be named as an additional insured in the policy providing the insurance, and the policy shall further provide that it may not be canceled except upon ten days written notice filed with the City Clerk; (6) The application shall be made with the City Clerk not less than thirty days prior to the date of the event. (D) Term. A Class P Special Event license shall be issued for a specific date, and shall be valid only during the hours shown on the license, which hours shall be subject to the approval of the City Manager. In no event shall the hours exceed 7:00 a.m. to 12:00 midnight. (E) Fee. (1) A non-refundable application fee of $50.00 to recover the cost of processing the application shall be paid to the City Clerk by an Organizer which is a Merchants Association. (2) A non-refundable application fee of $50.00 to recover the cost of processing the application shall be paid to the City Clerk by an Organizer which is not a Merchants Association. The Organizer then must pay a non-refundable license fee of $ once said license is approved by the City Manager, prior to the issuance of the license. (F) Inspection; Records. (1) The city reserves the right to inspect all licensed premises at any time. (2) Every holder of a Class P Special Event license shall keep complete and accurate records, including a daily sheet showing receipts from the sale of alcoholic liquor. (G) Plan of Operation. Each organizer shall provide a copy of its plan of operation to the City Clerk. The plan of operation shall provide, at a minimum, the following:

45 (1) A dimensional plan drawn to scale and done in a professional manner showing the special events area and all public improvements (sidewalks, light posts, benches, planters, trees and tree grates) in the immediate area, and showing the location and approximate size of all proposed signs and banners advertising alcoholic beverages; (2) The location of the entrances and exits of the special event, which shall include the organizer s proposal to provide secure access to the event; (3) The location of all trash receptacles for the special event; (4) The location of any portable toilets for the special event, if deemed necessary; (H) Restrictions. (1) The organizer shall conduct the special event in a safe manner. (2) The organizer shall: (a) Operate the special event in accordance with the plan of operation filed with and approved by the city. (b) The City Manager or Manager s designee may consider the following characteristics of the event as proposed to determine whether to request a meeting with the organizer ahead of the event and whether to recommend the imposition of additional security measures as a condition of the license, which additional security measures may include compliance with Section (D) of the City Of Galesburg Alcoholic Liquor ordinance: (1) The size of the event (2) The duration of the event (3) The number of persons that can reasonably be expected to attend the event (4) The event s proximity to residential areas (5) The event s proximity to public streets or other public rights-of-way (6) Whether entertainment will be provided (7) The Police Department s or other municipalities experience with similar events in the past (8) Any other characteristics of the event as proposed that could be reasonably be expected to adversely affect the public health, safety and welfare in the absence of security measures. If the City Manager or Managers designee deems additional security measures are required the organizer shall pay to the City of Galesburg an amount equal to the prevailing overtime wages which the City is required to pay to any on-duty City of Galesburg police officers required in the discretion of the City Manager or Manager s designee to provide such additional security. (3) The following items are additional requirements with which the organizer must comply:

46 (a) (b) All merchants intending to sell, serve or otherwise distribute alcoholic beverages must be listed on the application. Only merchants with a current liquor license are allowed to sell, serve, or otherwise distribute alcohol at any time during the event. (c) Organizers are required to have checkpoints at all entrances and exits from the event. The checkpoints are required to: (i) Be occupied by at least one volunteer. (ii) Have a trash receptacle. (iii) Have a free standing sign stating, No alcohol past this point, not smaller than 4 feet high and 4 feet wide. (d) Organizers are required to check I.D.s of patrons appearing to be minors. (e) Banners and large signs displaying or advertising alcoholic beverages are not allowed unless specifically approved by the City Manager. Menu signs of reasonable size may be placed in close proximity of alcohol purchasing locations. (4) The organizer is required to purchase wrist bands for all attendees that are twenty-one (21) years of age or older. Wristbands must contain adhesive and be one time use only. Wristbands shall not be transferable to other persons. (5) All drink containers must be made from a non-breakable material including plastic cups and/or aluminum cans. Glass bottles shall not be sold during the event. If a beverage can only be purchased in a glass bottle it must be poured into a plastic cup. The glass bottle must be disposed of by the organizer s staff. At no time may a special event worker hand a consumer a glass container. (6) BASSET Training. The organizer must have been trained via a State of Illinois approved BASSET training program. There must be at least one person on site at all times that is BASSET certified. If the organizer will not be on-site for the entire duration of the special event the organizer must provide names of the additional qualified members on the application. (7) Reservation of rights. The City reserves the right to require any special event to cease part or all of its operation in order to allow for construction, maintenance or repair of any street, sidewalk utility, or public building by the City, its agents or employees, or by any other governmental entity or public utility; to allow for the use of the street or sidewalk in connection with parades, civic festivals and other events of temporary nature as licensed by the City; and to remedy a public nuisance or to protect the public health, safety, or welfare. (8) (a) The organizer shall at all times comply with the requirements of the ordinances of the City of Galesburg and the laws of the State of Illinois while engaged in the operation of the special event, including specifically but not limited to any law, regulation or ordinance pertaining to the possession, sale, transportation or consumption of intoxicating beverages or

47 controlled substances. (b) application. The organizer shall not include materially false or misleading information on its (c) The organizer shall at all times operate the special event so that it does not create a public nuisance or a hazard to the public health, safety or welfare. (I) Clean Up. (1) The organizer shall, within 120 minutes after the ending time of the event, remove all refuse, litter debris, garbage and the like from the property used for the event abutting or in any public right-of-way. (2) In the event that an organizer does not remove all refuse, litter, debris, garbage and the like in the 120 minute period, the City may remove all refuse, litter, debris, garbage and the like from the property used for the event and bill the organizer for the costs of removal. (3) Any organizer that does not properly clean up the site will not be allowed to reapply for a special events license of any type for a period of three (3) years. (J) Appeal (1) In the event an organizer violates any provision of the Special Event License requirements contained herein, the City Clerk shall provide written notice to the organizer of the violation, and that the organizer shall not be eligible to apply for another Special Event License for a period of three years. Said notice shall be mailed to the organizer s address as shown on its application. (2) Within 7 days of the date of the mailing of the notice referred to above, the organizer may file with the Clerk a written request for a hearing before the local liquor commissioner. In that event, a hearing shall be scheduled and held no later that 45 days after the request for hearing was filed. For purposes of the hearing, for the following shall apply: (a) All interested persons will be given a reasonable opportunity to be heard. (b) The formal rules of evidence shall not apply. Hearsay testimony will be admissible. (c) The organizer may present evidence and cross-examine the witnesses. (3) The decision by the local liquor commissioner shall be final, subject to the right to appeal the decision to a court of competent jurisdiction pursuant to Illinois law. SECTION TWO: All ordinances or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed.

48 SECTION THREE: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this day of, 2014, by roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk

49 COUNCIL LETTER CITY OF GALESBURG OCTOBER 6, 2014 AGENDA ITEM: Ordinance to amend Chapter 30 of the City Code of Ordinances adding Section Public Participation. SUMMARY RECOMMENDATION: The City Manager and City Clerk recommend approval of this Ordinance regulating public comment as required by the Open Meetings Act. BACKGROUND: In January 2011, Public Act became effective amending the Open Meetings Act to permit any person an opportunity to address public officials by adding a Public Comment section to every agenda, including all boards and commissions. All municipalities must now have written rules established on public comments at all meetings and that having a long-standing policy on public comment is not enough to meet this obligation. BUDGET IMPACT: None. SUPPORTING DOCUMENTS: 1. Ordinance Prepared by: KRB Page 1 of 1

50 ORDINANCE NO. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: WHEREAS, the Illinois Open Meeting Act requires that any person shall be permitted an opportunity to address public officers under the rules established and recorded by the public body; and WHEREAS, the City of Galesburg is desirous of establishing rules by which members of the public may address public officials at public meetings; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, as follows: SECTION ONE: Chapter 30 of the City of Galesburg Code of Ordinances be amended by adding thereto the following language: PUBLIC PARTICIPATION. (A) Members of the public shall be allowed to address public officials at any regular or special meeting of a public body of the City only under the public participation rules as set forth herein. Public participation shall be permitted during the following portions of any meeting: (1) Public Comment; (2) Public Hearing; (3) Invited speakers. (B) Public participation shall not be permitted during any meetings or portions of meeting which are deemed closed sessions under the Open Meetings Act, 5 ILCS 120/I et seq., as amended. (C) The presiding officer may impose reasonable limitations on public participation at public meetings, such as barring repetitious, irrelevant, immaterial, or inappropriate comments or testimony. The presiding officer shall have the authority to halt or suspend the public communications/hearing to a later date due to the duration of the public forum/hearing or lack of compliance with this section. In addition to those portions of a meeting set aside for public participation, the presiding officer shall have the discretion to permit public comment at any other time during a meeting, subject to the provisions of this section. (D) All items must pertain to City business. All speakers shall comply with this section and rulings of the presiding officer. Speakers must be called upon by the presiding officer prior to addressing the public body. (E) Speakers shall identify themselves before beginning their comments or questions, and provide any supporting documentation and/or evidence they may wish to submit to the City Clerk. Speakers shall refrain from engaging in debates, directing threats or personal

51 attacks at the presiding officer, council, City staff, other speakers or members of the audience. The presiding officer and other members of the public body shall have no obligation to respond to any comments or questions raised by members of the public. (F) Members of the audience shall refrain from applauding, cheering, or booing during or at the conclusion of remarks made by any speaker, staff member, board member or presiding officer. (G) Groups of residents should, whenever possible, consolidate their comments and avoid repetition through the use of representative speakers. (H) All speakers shall limit their comments to approximately three (3) minutes. (I) The petitioner of an agenda item is a person or entity with a direct interest in a decision. The petitioner may proceed with a brief presentation of the petition for no more than ten (10) minutes. (1) Thereafter, other speakers may comment or ask questions on the agenda item after the presentation of the petition provided they comply with all the applicable provisions of this section. (2) The petitioner shall have no more than five (5) minutes to reply to comments or questions. Public participation after the petitioner s reply shall be prohibited unless the presiding officer directs otherwise. (3) The presiding officer and council may, but need not ask questions of the petitioner and speakers at the conclusion of their comments. (4) The council may then deliberate upon the petition. No additional comment may be made by the public or the petitioner except upon the express permission of the presiding officer. (J) The above rules shall generally apply to public hearings and meetings of the Galesburg City Council, and all subsidiary boards, commissions and committees of the City of Galesburg. (K) Any citizen may address the council by invitation of the presiding officer or a majority of the council present. Speakers invited to participate shall be subject to such limitations as the presiding officer or majority of the council shall prescribe. In the absence of other restrictions, such speakers shall be governed by the same rules which govern the public forum. SECTION TWO: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION THREE: All ordinances, or parts of ordinances, in conflict with this ordinance are, to the extent of such conflict, hereby repealed. Approved this day of, 2014, by roll call vote as follows:

52 Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk

53 COUNCIL LETTER CITY OF GALESBURG OCTOBER 6, 2014 AGENDA ITEM: Approve jurisdictional transfer agreement with the Illinois Department of Transportation (IDOT) for a portion of East Main Street. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Director of Community Development and City Engineer recommend approval of the jurisdictional transfer. BACKGROUND: Attached for the City Council s consideration is a jurisdictional transfer agreement with IDOT that covers an approximate 0.12 mile section of East Main Street. The section of East Main Street that is covered under the jurisdictional transfer begins just west of the ramps located west of Interstate 74 and extends westerly to the east driveway of the former Mobil gas station and near the Taco Bell driveway. The purpose of the jurisdictional transfer is to transfer maintenance of the street surface and right-of-way. This is being proposed to allow more flexibility and options for the East Main Streetscape Improvements Project proposed for this portion of East Main Street. Currently IDOT has control of the right-of-way; and any improvements to be placed on the right-of-way must meet IDOT design standards. This significantly limits the type of improvements that can be installed under the East Main Streetscape project. Late last year City staff and the City s consultant met with IDOT staff to review over the draft plan for the East Main Streetscape Improvements Project that had been developed by the City s consultant. IDOT staff indicated many of the proposed design features would not comply with IDOT regulations. This included the decorative metal fencing with masonry pillars, the decorative City of Galesburg sign, landscaping, as well as restrictions on the type of the decorative lighting to be utilized. IDOT staff suggested the City consider a jurisdictional transfer of this section of East Main Street. If the jurisdictional transfer is approved, the City would be able to install the various design features proposed in the East Main Streetscape Plan. In order to assure reduced initial maintenance costs for this section of East Main Street, the City Administration is proposing to make improvements to this portion of East Main Street in Improvements would include milling off the current asphalt surface, installing a new layer of asphalt, curb repairs, removing the center median and installing a center turn lane at the entrance to the new hotel site (i.e. current driveway entrance for the Taco Bell). Earlier this year the City had also attempted to obtain approval to allow the construction of a driveway directly on to the Welcome Center property. IDOT recommended approval; but had to send the City s request on to the Federal Highway Administration s (FHWA) for their review. FHWA was required to review, since the current access restrictions were developed at the time Interstate 74 was developed. Unfortunately, the FHWA recently denied the request to reduce the Prepared by: MJF Page 1 of 2

54 access restriction. The access to the Welcome Center will continue to be through the former Mobil gas station site, which is located immediately west of the Welcome Center. BUDGET IMPACT: The City will be responsible for maintenance of this.12 mile section of East Main Street. Funds from TIF II will be utilized to rehabilitate this portion of East Main Street. The estimated cost for this project is approximately $328,000 for design services and the actual rehabilitation work. SUPPORTING DOCUMENTS: 1. Local agency state agreement for jurisdictional transfer. 2. Location map. 3. Ordinance to accept jurisdictional transfer. Prepared by: MJF Page 2 of 2

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57 ORDINANCE NO. WHEREAS, the City of Galesburg is interested in obtaining a jurisdictional transfer from the Illinois Department of Transportation for a portion of East Main Street; and WHEREAS, under the jurisdictional transfer the City of Galesburg will accept the jurisdiction and maintenance of the following section of road: East Main Street from Key Route Station 3.45 (approximately Station ) westerly to Key Route Station 3.57 (approximately Station ); and WHEREAS, all of the existing access controls for this section of road will remain in place under the jurisdictional transfer; and WHEREAS, the jurisdictional transfer will allow the City to install streetscape improvements, including decorative metal fencing with masonry pillars, landscaping, decorative lighting and decorative City of Galesburg sign, within the right-of-way in the road area covered by the jurisdictional transfer: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX, ILLINOIS AS FOLLOWS: SECTION ONE: The Galesburg City Council empowers the Mayor to enter into an agreement with the State of Illinois, acting through its Illinois Department of Transportation, to accept jurisdiction and maintenance of the above-stated section of road currently located within the corporate limits of the City of Galesburg. SECTION TWO: This ordinance shall be effective from and after its passage, approval and publication as provided by law. Approved this day of, 20, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Page 1 of 1

58 COUNCIL LETTER CITY OF GALESBURG OCTOBER 20, 2014 AGENDA ITEM: Resolution authorizing the submittal of an application to fund the update and reprinting of the Galesburg Historic Walking Tour Brochure. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend approval of the resolution authorizing the submittal of the grant application to the Illinois Historic Preservation Agency for the walking tour brochure update and reprinting. BACKGROUND: The City of Galesburg is a Certified Local Government (CLG), a federal program administered by the Illinois Historic Preservation Agency. Each year funds are made available to CLG s for preservation activities, including publications. The Landmark Commission has recommended the submittal of an application to fund the update and reprinting of the Galesburg Historic Walking Tours Brochures. These brochures were first printed in In 1997, after adding another tour and making some corrections, additional brochures were printed. Both times the brochures were paid for with a combination of state and local funds. The City is currently out of the brochures and would like to print additional copies, which are used for both educational purposes and tourism. The Landmark Commission has reviewed the brochure, made some corrections and added some additional information. The Commission is still attempting to obtain estimates from various companies, but it is proposed to print 10-12,000 copies at an estimated cost of $15,000. The CLG grant applications have recently been released and a complete application is due by November 14, The CLG program would reimburse 70% ($10,500), the local share being 30% (4,500). If the CLG grant is successful, the City would also apply to the local tourism office for a small grant to put toward the local amount. BUDGET IMPACT: The local share of this CLG grant will be a maximum of $4,500. The funds are currently budgeted in the FY 2014 budget. SUPPORTING DOCUMENTS: 1. Resolution Prepared by: SJG Page 1 of 1

59 RESOLUTION NO. WHEREAS, the City of Galesburg is a Certified Local Government (CLG) of the Illinois Historic Preservation Agency; and WHEREAS, the CLG program has funds available for preservation projects; and WHEREAS, funding is necessary for the update and reprinting of the Galesburg Historic Walking Tours brochure; NOW THEREFORE, BE IT RESOLVED BY THE TOWN OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1 That the City of Galesburg submit an application for funding of the update and reprinting of the walking tour brochure. SECTION 2 That the Mayor of the City of Galesburg is hereby authorized and directed to sign the Application, on behalf of the City of Galesburg. SECTION 3 That the Director of Community Development of the City of Galesburg is hereby authorized to provide such information and to file such documents as may be required to receive the grant. Approved this day of, 2014, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Page 1 of 1

60 COUNCIL LETTER CITY OF GALESBURG, ILLINOIS OCTOBER 20, 2014 AGENDA ITEM: Resolution to determine the 2014 Property Tax Levy. SUMMARY RECOMMENDATION: It is recommended by the City Manager and the Director of Finance & Information Systems that the Resolution not to exceed a levy of 105 percent over the 2012 property tax levy extension be passed. BACKGROUND: Prior to the first and second readings of the Tax Levy; a resolution is passed by the City Council stating their intent to exceed or not exceed the 5 percent increase threshold for any truth in taxation public hearing. This Resolution indicates an intention not to exceed 105 percent of the 2013 tax extension and thus does not require a truth in taxation public hearing. SUPPORTING DOCUMENTATION: 1. Resolution to determine the 2014 Tax Levy Prepared by: GPO Page 1 of 1

61 RESOLUTION NO. RESOLUTION TO DETERMINE ESTIMATED 2014 TAX LEVY WHEREAS, The City Council of the City of Galesburg, Knox County, Illinois, a home rule corporation, herein referred to as Council wishes to comply with the Truth in Taxation Act, ILCS Chapter 35:200/18-60 and WHEREAS, The Council has duly deliberated on the estimate of the annual aggregate levy; WHEREAS, this determination is made more than twenty (20) days prior to the proposed adoption of the City s aggregate levy and in compliance with the Truth in Taxation Act; NOW THEREFORE, BE IT RESOLVED THAT: The Corporate Authorities determine the amount of money exclusive of any portion of that levy attributable to the cost of conducting an election required by the Election Law, estimated to be necessary to be raised by taxation for the 2013 tax levy does not exceed eight million two hundred seventy six thousand and fifty eight dollars ($8,276,058) which is not more than 105% of the aggregate extensions for the 2013 tax levy, which was about $7, SECTION 2. The Mayor is authorized and empowered to execute this Resolution on behalf of the City Council. Approved this 20th day of October, 2014, by a roll call vote as follows: Roll Call #: Ayes: Nays: Absent: ATTEST: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk Prepared by: GPO Page 1 of 1

62 TRAFFIC ADVISORY COMMITTEE OCTOBER 2014 REPORT MISSION: To provide technical recommendations for policy decisions by the City Council in order to create safe, efficient, serviceable streets for residents, visitors, and public safety operations > Request to lower the speed limit on Academy Street between Losey Street and North Street. (Wards 5, Ald. Schwartzman) - Resident located on Academy Street between Losey and North Street has requested that the speed limit be lowered to 25 mph in this block. She is concerned with the speeding on the street. She said it is usually the worst during the morning rush hour. She is concerned with children s safety walking along the street and crossing the street on their way to school specifically. - Speed studies were conducted with a concealed radar from May 30 to June and then again from September 29 to October Results of the study were as follows: Speed (mph) 5/30/14-6/3/14 9/29/14-10/6/14 Total Vehicles <51 Total 2,249 1,965 1, ,587 2,921 2,445 1, ,332 5,170 4,410 2, ,919 - Based on the information above: 74.2 percent of the traffic is driving at or below the speed limit percent of the traffic is driving below 35 mph percent of the traffic is driving below 40 mph. - Maximum speed limits are established in two ways: statutorily or as altered speed zones. Illinois State Statutes specifies that for streets in urban areas the speed is 30 mph An altered speed zone requires an engineering and traffic study to determine the proper speed to designate as the maximum speed on a street. - Speed Study considers the following: Primary Factor 85 percentile speed 85 percent of vehicles traveling this speed or lower Secondary Factors to consider - Road characteristics condition, grade, alignment, and sight distance Roadside development - # of buildings, type of buildings, number of access points (driveways) Page 1 of 2

63 Parking, Pedestrian activity, and Accident history - The 85 percentile speed measured in the field was 31 mph and 32 mph during the two several day events listed in the above table. Posted speed seems to match drivers perceptions of what speed is safe to drive. This would support leaving the speed at 30 mph. - The existing roadway is a brick street that allows parking on both sides of the street. The street is 34 feet wide and allows for two way traffic with cars parked on both sides of the street. There are sidewalks on both sides of the street and numerous residential driveways along both sides of the street. There are no commercial generators of traffic located in this block. - There are 26 sections of city streets that are currently designated as 25 mph. All other sections are 30 mph or higher. The majority of those streets are in Fair Acres area or Swings mobile home park. Recommendation: No Change Page 2 of 2

64 Administration Operating Under Council Manager Government Since 1957 Special Events Application Organization's Infonnation Organization's Name: Street Address & City: Organization's Website: n/a Contact Person: Street Address & City: Phone: Event Infonnation first Type of Event: Wedding List Date of Event: 05/30/15 Setup Time: 7am Tear Down Time: 8pm Event Start Time: Event End Time: Estimated number of staff/volunteers/participants: 0 Estimated number of attendees: 75 Food Served Name Of Vendors: n/a Will food be prepared on site? Street Address & City: n/a OYes@NO City Property City Property Requested: Additional Property Requested: Specific Area Speciflc Area In order fur approval you must (Ontact the appropriate City of Galesburg Division for the City property you are requesting. Park Plaza reservations Airport (Rental Fees) Fees: None Fees: $150 (4 hrs or less) or $250 (whole day) Please call: 309/ Please call: 309/ Shelter/gazebo/softball field reservations Fees: Shelters and gazebos' $25 Fees: Softball fields $50 per day, per field Please call: 309/ Pennie Number Page 3 of 4

65 Administration Operating Under Council - Manager Government Since 1957 Special Pennits Bounce House oyes(!) No Call J.U.L.I.E. for utility locates at 800/ Dig Number Tents Fire MusicNoice Amplification: oyes(!) No oyes. No Mise Equipment being used: CD Player Call J.U.L.I.E. for utility locates at 800/ Fire Department - Tent permit Fees: $30 Call: Fire Department - Fire permit Fees: none Call: Dig Number Permit Number Permit Number Applicant does hereby promise and agree to indemnify and save harmless the City of Galesburg from any and all claims, demands, causes of action or judgements made by any person and arising in any manner from the granting of Block Party Agreement. The applicant will be responsible for the replacement of damaged or stollen City of Galesburg property. Questions? Please contact: Submit completed applications at least 30 days prior to event to: Risk Manager Administration Office Phone 55 West Tompkins Street 309/ Fax Galesburg, IL This~n Has Been Received and Found That: For Office Use Only Proof of insurance is not required. D Proof of Insurance is required. City policy requires that the coverage be a Comprehensive General Liability policy naming the City of Galesburg as an additional insured. The policy is to be primary and written with a minimum of $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self-insurance retention must be declared to and approved by the City. Should ~Cy be cancelled prior to the event date, the issuing insurer will notify the City of Galesburg of cancellation. ~Q- Risk Mm 10 ~ - I c/ Date I~ECaI Agnd Ltr I City Manager's Approval Sent to Council This fonn is available on the City's website at Revised: I 1/20I I Page 4 of 4

66 COUNCIL LETTER CITY OF GALESBURG OCTOBER 20, 2014 AGENDA ITEM: Review an application to install a prairie plot at 1722 North Broad Street. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend that the City Council approve the prairie plot application. BACKGROUND: The Prairie Plot ordinance has been in effect since July This is the first application for a new prairie plot since that time. The prairie plot complies with all regulations of the ordinance: Located in rear yard The ordinance allows a prairie plot to cover 10% of the rear yard, which in this case would be up to 3,240 sq ft. The proposed size is well below what is allowed at 800 sq ft The edge will be defined by building stones Setback to property lines well exceeds the required 5 feet BUDGET IMPACT: There will be no impact upon the budget if the application is approved. SUPPORTING DOCUMENTS: 1. Prairie Plot Application Prepared by: SJG Page 1 of 1

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