MEETING NO JOURNAL OF PROCEEDINGS BOARD OF TRUSTEES OF THE GENERAL RETIREMENT SYSTEM OF THE CITY OF DETROIT HELD WEDNESDAY, OCTOBER 22, 2014

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1 MEETING NO JOURNAL OF PROCEEDINGS BOARD OF TRUSTEES OF THE GENERAL RETIREMENT SYSTEM OF THE CITY OF DETROIT HELD WEDNESDAY, OCTOBER 22, :00 A.M. RETIREMENT SYSTEMS CONFERENCE ROOM ONE DETROIT CENTER; 500 WOODWARD SUITE 3000 DETROIT, MICHIGAN PRESENT Lori Cetlinski Tasha L. Cowan Lou Hatty Felicia Johnson June Nickleberry Thomas Sheehan Trustee Trustee Trustee & Vice-Chairman Trustee Trustee Trustee & Chairman EXCUSED Wendell Anthony Scott Benson Cynthia A. Thomas Ryan C. Bigelow Trustee Ex-Officio Trustee & City Council Member Executive Director Chief Investment Officer ABSENT None ALSO PRESENT Deborah A. Wilkerson Michael VanOverbeke TaKneisha Johnson Dr. Reginald O Neal Assistant Executive Director General Counsel Recording Secretary Medical Director

2 CHAIRMAN THOMAS SHEEHAN VICE-CHAIRMAN LOU HATTY The Board s Recording Secretary took a verbal Roll Call at 10:01 a.m. and Chairman Sheehan called the meeting to order. Present at Roll Call: Lori Cetlinski, Tasha L. Cowan, Lou Hatty, June Nickleberry and Thomas Sheehan. Re: Entering Into Closed Session Resolution Moved By: Trustee Hatty Supported By: Trustee Cowan WHEREAS, the Retirement System is subject to the Open Meetings Act ( OMA ) being MCL et seq. and has adopted a resolution on May 2, 2012 relative thereto, THEREFORE BE IT RESOLVED, that the Board enter into closed session for the purpose of discussing Attorney-Client Privileged matters regarding Medical Records as submitted by the Board Doctor: Reginald O Neal. Present for discussion: Dr. Reginald O Neal, Board Medical Director. A Roll Call Vote was taken as follows: Yeas: Cetlinski, Cowan, Hatty, Nickleberry and Sheehan 5 The Board entered into Closed Session at 10:02 a.m. Trustee Johnson entered the Boardroom at 10:12 a.m

3 Re: Open Session Motion By: Trustee Hatty Supported By: Trustee Nickleberry RESOLVED, that the Board return to Open Session: A Roll Call vote was taken as follows: The Board returned to Open Session at 10:35 a.m. MEDICAL DIRECTOR S REPORT After listening to the reports and recommendations of the Medical Director regarding the disability examinations and the disability re-examinations, the Trustees voted on the following cases as reported and recommended by the Medical Director: INITIAL DISABILITIES: Re: Phyllis M. Bruce Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of Phyllis M. Bruce be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board APPROVES the application for a Duty Disability Retirement filed by Ms. Bruce: Yeas: Cetlinski, Cowan, Hatty, Nickleberry and Sheehan 5 Abstentions: Johnson

4 INITIAL DISABILITIES: (Continued) Re: Jerry S. Hunter Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of Jerry S. Hunter be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board APPROVES the application for a Duty Disability Retirement filed by Mr. Hunter: Yeas: Cetlinski, Cowan, Hatty, Nickleberry and Sheehan 5 Abstentions: Johnson- 1 Re: David Johnson Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of David Johnson be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board APPROVES the application for a Non-Duty Disability Retirement filed by Mr. Johnson: Yeas: Cetlinski, Cowan, Hatty, Nickleberry and Sheehan 5 Abstentions: Johnson

5 INITIAL DISABILITIES: (Continued) Re: Roberta Johnson Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of Roberta Johnson be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board APPROVES the application for a Non-Duty Disability Retirement filed by Ms. Johnson: Yeas: Cetlinski, Cowan, Hatty, Nickleberry and Sheehan 5 Abstentions: Johnson- 1 Re: Don C. Thompson Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of Don Thompson be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board APPROVES the application for a Non-Duty Disability Retirement filed by Mr. Thompson: Re: Terry Woods Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of Terry Woods be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board APPROVES the application for a Duty Disability Retirement filed by Mr. Woods with a re-exam in six months: - 5 -

6 Re: Sheila Young Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the report of the Medical Director on the case of Sheila Young be ACCEPTED, and FURTHER BE IT RESOLVED, that based on the recommendation of the Medical Director, the Board DENIES the application for a Duty Disability Retirement filed by Ms. Young: Re: Annual Re-examinations Motion By: Trustee Cetlinski Supported By: Trustee Nickleberry RESOLVED, that in accordance with the recommendation of the Medical Director, the following be CONTINUED on the Disability Retirement Payroll with an examination in one (1) year: Cade, David T. Conway, Bruce Dunlap, Monique Moore, Ray A. and be it further, RESOLVED, that in accordance with the recommendation of the Medical Director, the following be CONTINUED disabled with NO FURTHER EXAMINATIONS NECESSARY: Crawford, Cleveland Finch, Kisha R. Yeas: Cetlinski, Cowan, Hatty, Johnson, Nickleberry, and Sheehan 6-6 -

7 Re: Service Retirement(s) Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the application(s) for SERVICE RETIREMENT which is/are outlined below be hereby APPROVED: SERVICE RETIREMENTS Keith Danielson Plumbing Inspector Building & Safety SERVICE CREDIT EFFECTIVE DATE Peavy A. Horton St Lghtng Maint Wkr Public Lighting SERVICE CREDIT EFFECTIVE DATE Richard E. Myers Sewage Plant Attendant - Water & Sewerage SERVICE CREDIT 19-0 EFFECTIVE DATE Deborah Richardson CC Adm Asst IV City Council SERVICE CREDIT EFFECTIVE DATE Robert Ross General Auto Mechanic - Transportation SERVICE CREDIT EFFECTIVE DATE

8 Re: Early Retirement(s) Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the application(s) for EARLY RETIREMENT which is/are outlined below be hereby APPROVED: Speregon J. Evans TEO - Transportation SERVICE CREDIT EFFECTIVE DATE Jonathan Franklin Sr Sewage Plant Oper - Sewerage SERVICE CREDIT EFFECTIVE DATE Ida E. Fulks Eng Support Spec II - Sewerage SERVICE CREDIT EFFECTIVE DATE Ashok Pinnamaneni Sr Asoc Elect Eg-Dsn Public Lighting SERVICE CREDIT EFFECTIVE DATE Alphonso Porter Appraiser II - Finance SERVICE CREDIT EFFECTIVE DATE Kenneth E. Sanders Sr. Governmental Analyst Water & Sewerage SERVICE CREDIT EFFECTIVE DATE

9 Re: Vested Retirement(s) Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the application(s) for VESTED RETIREMENT which is/are outlined below be hereby APPROVED: Deanne Cranford Sr. Governmental Analyst - Zoo SERVICE CREDIT EFFECTIVE DATE Ira Flonoury Sr Pkg Meter Coll Asst - Finance SERVICE CREDIT EFFECTIVE DATE Clarence G. White TEO Transportation SERVICE CREDIT EFFECTIVE DATE Re: Change of Computation from Duty/Non-Duty Disability to Service Retirement Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the application(s) for Change of Computation which is/are outlined below be hereby APPROVED: Sharon E. McClain RCPO - DPW SERVICE CREDIT 30-0 EFFECTIVE DATE Mamie J. Stewart Sr Env Control Insp - DPW SERVICE CREDIT EFFECTIVE DATE

10 Re: Confirmations Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the receipts and disbursements which are referenced below be CONFIRMED: Re: Refunds of Accumulated Contributions Motion By: Trustee Hatty Supported By: Trustee Cetlinski RESOLVED, that the contributions to the Annuity Savings Fund by members of the General Retirement System, as set forth on List No in the amount of $1,087, including interest, be REFUNDED, pending audit by the Retirement Systems Accounting Staff as reflected

11 Re: Refunds of Accumulated Contributions Motion By: Trustee Hatty Supported By: Trustee Cetlinski RESOLVED, that the contributions to the Annuity Savings Fund by members of the General Retirement System, as set forth on List No in the amount of $438, including interest, be REFUNDED, pending audit by the Retirement Systems Accounting Staff as reflected. Re: Employee Loan Program Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that the disbursements for the Employee Loan Program by members of the General Retirement System, as set forth in the amount of $63, including interest, be hereby APPROVED

12 ASSISTANT EXECUTIVE DIRECTOR S REPORT Assistant Executive Director Deborah A. Wilkerson discussed the following matter(s) with the Board: Re: Copier Purchase Motion By: Trustee Hatty Supported By: Trustee Cetlinski WHEREAS, THE BOARD HAS RECEIVED A MEMO INDICATING THE CANON IMAGE RUNNER 6020I (WHICH IS HOUSED IN THE ACCOUNTING SECTION) NEEDS TO BE REPLACED, AND WHEREAS, STAFF HAS RESEARCHED AND REVIEWED ALL FACTORS TO BE CONSIDERED AND RECOMMENDS THE PURCHASE OF A NEW CANON IMAGE RUNNER 4251 COPIER WITH IMAGING CAPABILITIES, AND WHEREAS, THE BOARD HAS DISCUSSED THIS MATTER, THEREFORE BE IT RESOLVED, THAT STAFF BE AUTHORIZED TO PURCHASE THE CANON IMAGE RUNNER 4251 COPIER TO REPLACE THE CANON IMAGE RUNNER 6020I COPIER WHICH IS HOUSED IN THE ACCOUNTING SECTION, AND BE IT FURTHER RESOLVED, THAT THE COST OF SAID COPIER BE SPLIT BETWEEN THE POLICE AND FIRE RETIREMENT SYSTEM AND THE GENERAL RETIREMENT SYSTEM, AND BE IT FURTHER RESOLVED, THAT A COPY OF THIS RESOLUTION BE FORWARDED TO THE BOARD OF TRUSTEES OF THE GENERAL RETIREMENT SYSTEM, POLICE AND FIRE RETIREMENT SYSTEMS AND THE ACCOUNTING DIVISION OF THE RETIREMENT SYSTEM: Gabriel Roeder Smith and Company Fee Proposal (Bring Back) Request for information from Cedric Cook (will be discussed during legal report) Proposed Holiday Meeting Schedule- per consensus of the Board, the meeting preceding Thanksgiving will not change. The Board of Trustees will revisit the issue of rescheduling the meeting of December 31,

13 ASSISTANT EXECUTIVE DIRECTOR S REPORT (Cont d) Re: Rescheduling of General Board Meeting Motion By: Trustee Nickleberry Supported By: Trustee Cetlinski RESOLVED, that the General Retirement System s Board Meeting scheduled for Wednesday, December 24, 2014 be rescheduled and held on Monday, December 22, 2014, due to Christmas Eve falling on Wednesday December 24, 2014, and further be it RESOLVED, that a copy of this resolution be forwarded to the Board of Trustees and an appropriate posting of this rescheduled meeting be completed by staff in accordance with the Open Meetings Act. The Board recessed for break at 10:50 a.m. and resumed at 11:06 a.m. The Board s Recording Secretary took a verbal Roll Call at 11:06 a.m. and Chairman Sheehan called the meeting to order. Present at Roll Call: Lori Cetlinski, Tasha L. Cowan, Lou Hatty, June Nickleberry and Thomas Sheehan. Presentation New England Pension Consultants New England representatives Kristin Finney-Cooke and Kevin Leonard appeared before the Board to discuss the following: Market Update Emerging Managers U.N. Principles Minority Selection U.N. Principles of Responsible Investing resolution forthcoming for review once drafted by General Counsel

14 Presentation Ron King of Clark Hill, P.L.C. Ron King appeared before the Board to give a brief Chapter 9 Litigation update. Re: Trial Testimony regarding Closed Session Meeting Discussions Motion By: Trustee Hatty Supported By: Trustee Cowan RESOLVED, that authorization be given to the Board s Special Legal Counsel, Clark Hill, to file an appropriate motion in the United States District Court to object to testimony of any current or former trustees and RSCD staff regarding discussions which occurred in closed meetings of the Board which were conducted in accordance with the Open Meetings Act. Re: Entering Into Closed Session Resolution Moved By: Trustee Hatty Supported By: Trustee Cetlinski WHEREAS, the Retirement System is subject to the Open Meetings Act ( OMA ) being MCL et seq. and has adopted a resolution on May 2, 2012 relative thereto, THEREFORE BE IT RESOLVED, that the Board enter into closed session for the purpose of discussing Attorney-Client Privileged matters regarding Bankruptcy Litigation. Present for discussion: Ron King, Clark Hill, PLC. A Roll Call Vote was taken as follows: Yeas: Cetlinski, Cowan, Hatty, Johnson and Sheehan 5 Nays: Nickleberry- 1 The Board entered into Closed Session at 12:35 p.m

15 Re: Open Session Motion By: Trustee Cowan Supported By: Trustee Cetlinski RESOLVED, that the Board return to Open Session: A Roll Call vote was taken as follows: The Board returned to Open Session at 12:56 p.m. The Board s Recording Secretary took a verbal Roll Call at 1:08 p.m. and Chairman Sheehan called the meeting to order. Present at Roll Call: Lori Cetlinski, Tasha L. Cowan, Lou Hatty, June Nickleberry and Thomas Sheehan. ASSISTANT EXECUTIVE DIRECTOR S REPORT Assistant Executive Director Deborah A. Wilkerson discussed the following matter(s) with the Board: Re: Fees and Expenses 10/15/2014 and 10/22/2014 Resolution Moved By: Trustee Cowan Supported By: Trustee Hatty WHEREAS, the Board has been presented with the List of Disbursements for Board Approval which is referenced below requesting payment for Fees and Expenses, and WHEREAS, the Board has been requested to approve payment of said Fees and Expenses; THEREFORE BE IT RESOLVED, that subject to staff audit and approval of all Legal Fees by the Board s General Counsel, the Board APPROVE payment of the following said Fees and Expenses:

16 Re: Fees and Expenses 10/15/2014 Resolution Moved By: Trustee Cowan Supported By: Trustee Hatty

17 Re: Fees and Expenses 10/22/2014 Resolution Moved By: Trustee Cowan Supported By: Trustee Hatty

18 GENERAL COUNSEL S REPORT General Counsel, in addition to matters referred to separately in these minutes, discussed the following: Pepper Hamilton Rivers Casino Pennsylvania Gaming Board Correspondence from Marie Racine regarding tolling and co-operation agreement Re: Special Counsel Update and Request on Capozzoli Litigation Motion By: Trustee Hatty Supported By: Trustee Cetlinski WHEREAS, General Counsel reported that Special Counsel Marie Racine had provided both a Tolling Agreement and a Cooperation Agreement with regard to Gene Thompson for execution by the Board regarding the ongoing litigation. General Counsel recommended executing both the Tolling Agreement and Cooperation Agreement as it relates to this ongoing litigation, therefore be it RESOLVED, that authorization be granted for the execution of both the Tolling Agreement and Cooperation Agreement with regard to Gene Thompson regarding the ongoing litigation. FOIA Request from Pitchbrook Data Cedric Cook Request for information (discussion- no consensus). 8 th Amended Plan of Adjustment Press Release regarding the newly formed Investment Committee BNY Mellon restructuring of Letter of Credit Counsel Fees AQR Capital Management Bosede Akimuserdo Edro

19 GENERAL COUNSEL S REPORT (Cont d) Re: Payment of Legal Fees to Special Counsel Resolution Moved By: Trustee Hatty Supported By: Trustee Cetlinski RESOLVED, to acknowledge receipt of an invoice from Pillsbury Winthrop Shaw Pittman LLP dated September 9, 2014 regarding the firm s representation related to the restructuring of the BNY Mellon Letter of Credit, and further RESOLVED, that payment be made to Pillsbury Winthrop Shaw Pittman LLP in the amount of $19, Re: AQR Capital Management Resolution Moved By: Trustee Hatty Supported By: Trustee Cetlinski The Board of Trustees acknowledges receipt of the Supplemental Letter Agreement with respect to its investment in AQR GRP EL Offshore Fund Ltd., and the review and approval of the terms and conditions of the Supplemental Letter Agreement by the Board s General Counsel, and the Board hereby authorizes the execution of the Supplemental Letter Agreement by the appropriate Board signatories

20 GENERAL COUNSEL S REPORT (Cont d) RE: Bosede Akinmusuru v. Joseph Akinmusuru PN#: Washtenaw County Circuit Court; Case No DO Resolution Moved By: Trustee Hatty Supported By: Trustee Cetlinski WHEREAS, the Board of Trustees is in receipt of an Eligible Domestic Relations Order ( EDRO ), dated July 22, 2014, wherein Bosede Akinmusuru, the Alternate Payee, is awarded only certain rights to the retirement allowance of Joseph Akinumusuru, the Participant, and WHEREAS, the Retirement System consists of both a defined benefit plan and a defined contribution (a/k/a the Annuity Savings Fund) plan, and WHEREAS, pursuant to the EDRO and the above-referenced definition, the Alternate Payee is entitled only to a portion of the Participant s defined benefit plan benefits from the Retirement System, and WHEREAS, the payments from the plan to the Alternate Payee shall begin when the Participant commences benefits from the Retirement System, or upon the Alternate Payee s election no time before the Participant s earliest retirement eligibility, and WHEREAS, the Board s policy is to require that the cost for the actuary s calculations are to be borne by the parties to the domestic relations proceedings and the EDRO states that the Alternate Payee and the Participant shall share equally the additional $ actuarial costs, and WHEREAS, said matter had been discussed with legal counsel who has opined that the applicable terms of said court order are consistent with the provisions of the Retirement System and applicable law including Public Act 46 of 1991 (MCLA ) as amended, therefore be it RESOLVED, that the Board acknowledges receipt of said court order, will pay pension benefits consistent with said order subject to an application by the Participant or the Alternate Payee, and further RESOLVED, that a copy of this resolution be immediately attached as the top sheet of the pension file and other appropriate records be kept for the Retirement System relative to this matter, and further RESOLVED, that copies of this resolution be sent to Bosede Akinmusuru, the Alternate Payee; H. David Laidlaw, Esq., attorney for the Alternate Payee; Joseph Akinmusuru, the Alternate Payee; Marian F. Laupel, Esq., attorney for the Participant; and the Board s Actuary

21 ADJOURNMENT There being no further business before the Board, Chairman Sheehan adjourned the meeting at 2:01 p.m. The Board s next meeting is scheduled for Wednesday October 29, 2014, at 9:00 a.m. in the Retirement Systems Conference Room, One Detroit Center; 500 Woodward Suite 3000 Detroit, Michigan RESPECTFULLY SUBMITTED, DEBORAH A. WILKERSON ASSISTANT EXECUTIVE DIRECTOR