BOARD MEMBER ROLE DESCRIPTIONS AND COMMITTEE TERMS OF REFERENCE

Transcription

1 PO Box 246, West Beach SA 5024 Barratt Reserve, Military Road, West Beach Phone: (08) Fax: (08) Website: ABN: BOARD MEMBER ROLE DESCRIPTIONS AND COMMITTEE TERMS OF REFERENCE

2 TABLE OF CONTENTS ROLE DESCRIPTIONS 1. Lacrosse SA President Lacrosse SA Deputy President Lacrosse SA Director, Administration Lacrosse SA Director, Finance Lacrosse SA Director, Junior Competition (Chairperson, Junior Competition Committee) Lacrosse SA Director, Men s Competition (Chairperson, Men s Competition Committee) Lacrosse SA Director, Women s Competition (Chairperson, Women s Competition Committee) Lacrosse SA Director, Coaching (Chairperson, Coaching Committee) Lacrosse SA Director, Development (Chairperson, Development Committee) Lacrosse SA Director, Officiating (Chairperson, Officiating Committee) Lacrosse SA Director, Promotions Lacrosse SA State Teams Representative (Chairperson, Representative Teams Committee) COMMITTEE TERMS OF REFERENCE 18. Lacrosse SA Junior Lacrosse Committee Lacrosse SA Men s Lacrosse Committee Lacrosse SA Women s Lacrosse Committee Lacrosse SA Coaching Committee Lacrosse SA Development Committee Lacrosse SA Officiating Committee Lacrosse SA Representative Teams Committee Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 2 of 28

3 1. LACROSSE SA PRESIDENT ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board DUTIES: - Member of the Competition Group. - Provide leadership for the Association. - Oversee paid staff. - Represent Lacrosse SA when required. - Chair meetings of the Board, the Annual General Meeting, Awards Selection and others when necessary. - Uphold the Constitution and Bylaws. - Liaise with National bodies. - Liaise with clubs and encourage co-operation and efficiency. - Maintain communication with Government and other bodies. - Prepare written report for Board meetings and the Annual Report OPERATIONS GROUP Membership shall be the President, the Director - Women's Competition, the Director - Men's Competition and the Director Junior Competition The function shall be: - To plan, implement and administer field lacrosse competition for women and men, including junior and senior. - To appoint and administer State team members and officials for field lacrosse The operation shall be: - The President shall act as Co-ordinator of the Group. - The Director - Women's Competition shall act as Chairperson of a Women's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. - The Director - Men's Competition shall act as Chairperson of a Men's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. - The Director - Junior Competition shall act as Chairperson of a Junior Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 3 of 28

4 2. LACROSSE SA DEPUTY PRESIDENT ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board DUTIES: - Member of the Development Group. - Assist the President whenever necessary to carry out his/her duties. - Chair Board and other meetings when President is unavailable. - Chair meetings for selection of Lacrosse SA Awards. - Organise trophies and medals for Grand Finals. - Report to the monthly Board meetings. - Submit an Annual Report DEVELOPMENT GROUP Membership shall be the Deputy President, the Director - Coaching, and the Director - Officiating. The function shall be to develop and manage: - A junior development model - Technical capability - Forms of lacrosse other than field lacrosse - Future planning strategies and their evaluation processes. The operation shall be: - The Deputy President shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 4 of 28

5 3. LACROSSE SA DIRECTOR, ADMINISTRATION ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: Support the President and Executive Officer whenever necessary to carry out their duties, relevant to Lacrosse SA s current Strategic Plan. Considers and recommends to the Board initiatives to develop and grow the sport in SA, is responsible for the delivery of approved programs and initiatives to develop and grow the sport in SA. Advises the Lacrosse SA Board on all Constitutional, Bylaw, Policies and procedures. DUTIES: - Member of the Lacrosse SA Board. - Chair Board meetings and other meetings when the President is unavailable. - Shall attend all Monthly Board meetings. - Along with the Executive Officer shall be responsible for any additions and updates and interpretations to the Constitutions and Bylaws in conjunction with the relevant Competition Directors. - Shall be responsible for minutes if the minute secretary is not present at a Board Meeting. - Shall be responsible for the record keeping of/and the maintenance of Lacrosse SA trophies and Medallions. - Shall be responsible for the organisation of (purchasing and engraving) all medals for which Lacrosse SA has responsibilities. - This includes but not limited to: All medals for premiership teams. Medals and trophies for the Lacrosse SA Presentation night. Trophies for presentation at the Lacrosse SA AGM. - Chair meetings for selection of Lacrosse SA awards (as designated in bylaws). - A member of selection panel for State Coaches/Managers, panel will consist of Deputy President, Coaching Director, and Representative Teams Director. - Provide the Board, timely reports on activities of this Position. - Submit a written report for inclusion in the Lacrosse SA annual report. - Comply with other directions as may be required by the Lacrosse SA Board ADMINISTRATION GROUP Membership shall be the Secretary, the Director - Promotion, and the Director - Finance. The function shall be: - To manage the administrative, promotional and financial functions of the Association. The operation shall be: - The Secretary shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 5 of 28

6 4. LACROSSE SA DIRECTOR, FINANCE ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board DUTIES: - A member of the Lacrosse SA Board. - Responsible for Executive Officer expenditure, payment of all accounts and banking of all income for Lacrosse SA, taxation, and investments. - Ensure accurate books of accounts are maintained. - To calculate and circulate the Annual Budget for Lacrosse SA. - Provide all Board members with any information regarding financial governance. - Along with the President responsible for all employee re-numeration and benefits. - Prepare Financial Statements for monthly Board meetings. - Prepare (and have audited) financial Statements for the Annual General Meeting. - Be a signatory on all LSA Bank Accounts. - Along with the Executive Officer act as Public Officer for Lacrosse SA ADMINISTRATION GROUP Membership shall be the Secretary, the Director - Promotion, and the Director - Finance. The function shall be: - To manage the administrative, promotional and financial functions of the Association. The operation shall be: - The Secretary shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 6 of 28

7 ROLE DESCRIPTION 5. LACROSSE SA DIRECTOR, JUNIOR COMPETITION (CHAIRPERSON, JUNIOR COMPETITION COMMITTEE) REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: Support the development, management, delivery and of Junior Lacrosse in SA, and the delivery of initiatives emanating from Lacrosse SA s current Strategic Plan. DUTIES: - A member of the LSA Standing Committee. - Chairperson of the LSA Junior Competition Committee meeting monthly ensuring the effective management and operation of the JCC including agenda, minutes etc. - To ensure that JCC discussions, proposals, and decisions fall within the parameters and objectives of the LSA strategic plan. - To liaise and work with the Executive Officer on implementation/communications of operational competition matters. - To be the Face of and go to person for all junior competition matters to the lacrosse community. - To liaise with the other Competition Chairpersons on matters of common interest that requires junior grades, i.e. Finals. - Responsible for the effective management and operation of the JCC, and submit a monthly written report to the Executive Officer for submission to the LSA Board meeting (JCC minutes form an information report for the LSA Board). - Ensure all clubs are heard fairly on any point of business or disputes and should impartially advice all information to members of the JCC. - Recommend to the LSA Board any Rule changes and administer same. - Liaise with Coaches and Umpires/Referees and the Representative teams Chairperson to encourage involvement, training etc. - Administer bylaws with reference to the junior competitions and recommend any changes to the LSA Board. Note any decisions requiring a bylaw or policy change, or major recommendation that requires Board approval needs to be in writing for submission by the Executive Officer. - Liaise with the Development Director and the Development Officers, on all matters involving juniors. - Supervise setting up of grounds for junior competition at the Women s venue. - Submit a report for inclusion in the LSA Annual Report. THE JUNIOR COMPETITION COMMITTEE - Advises the Lacrosse SA Board on operational matters pertaining to all Junior Lacrosse in SA. - Manages operational matters pertaining to the delivery of all Junior Lacrosse in SA. - Considers and recommends initiatives for the development and growth of all Junior Lacrosse in SA OPERATIONS GROUP Membership shall be the President, the Director - Women's Competition, the Director - Men's Competition and the Director Junior Competition The function shall be: - To plan, implement and administer field lacrosse competition for women and men, including junior and senior. - To appoint and administer State team members and officials for field lacrosse The operation shall be: - The President shall act as Co-ordinator of the Group. - The Director - Women's Competition shall act as Chairperson of a Women's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. - The Director - Men's Competition shall act as Chairperson of a Men's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. - The Director - Junior Competition shall act as Chairperson of a Junior Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 7 of 28

8 ROLE DESCRIPTION 11. LACROSSE SA DIRECTOR, MEN S COMPETITION (CHAIRPERSON, MEN S COMPETITION COMMITTEE) REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: Support the development, management, delivery and of Men s Lacrosse in SA, and the delivery of initiatives emanating from Lacrosse SA s current Strategic Plan. DUTIES: - A member of the LSA Standing Committee. - Chairperson of the LSA Men s Competition Committee meeting monthly ensuring the effective management and operation of the MCC including agenda, minutes etc. - To ensure that MCC discussions, proposals, and decisions fall within the parameters and objectives of the LSA Strategic plan. - To be the face of and go to person for all men s competition matters to the lacrosse community. - To liaise with the other Competition Chairpersons on matters of common interest that requires men s competitions input i.e. programming, finals requirements, etc. - To liaise and work with EO on implementation / communications of operational competition matters. - Liaise with the EO, clubs, and ALRA to produce the annual senior men s match fixture. - Responsible for the effective management and operation of the MCC and submit a monthly written report to the EO for submission to the LSA Board meeting. (MCC minutes form an information report for the LSA Board). - Liaise with the EO re items for the LSA board agenda. - Ensure all clubs are heard fairly on any point of business or disputes and should impartially advise all information to members of the MCC. - Liaise with coaches and umpires/referees and the Representative teams Chairperson to encourage involvement, training, etc. - Administer bylaws with reference to the men s competition and recommend any changes to the LSA Board. - Note any decisions requiring a bylaw or policy change, or major recommendations that require Board approval needs to be in writing for submission by the EO. - Convene a meeting with the League Club Coaches at the conclusion of the minor round to select the All Stars team and the Rising Star as per the bylaws. - Allocate duties to members of the MCC e.g. - Registrar Minute secretary Uniform Registrar - Submit a written report for inclusion in the LSA Annual Report. THE MEN S COMPETITION COMMITTEE - Advises the Lacrosse SA Board on operational matters pertaining to all Men s Lacrosse in SA. - Manages operational matters pertaining to the delivery of all Men s Lacrosse in SA. - Considers and recommends initiatives for the development and growth of all Men s Lacrosse in SA OPERATIONS GROUP Membership shall be the President, the Director - Women's Competition, the Director - Men's Competition and the Director Junior Competition The function shall be: - To plan, implement and administer field lacrosse competition for women and men, including junior and senior. - To appoint and administer State team members and officials for field lacrosse The operation shall be: - The President shall act as Co-ordinator of the Group. - The Director - Women's Competition shall act as Chairperson of a Women's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. - The Director - Men's Competition shall act as Chairperson of a Men's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 8 of 28

9 ROLE DESCRIPTION 12. LACROSSE SA DIRECTOR, WOMEN S COMPETITION (CHAIRPERSON, WOMEN S COMPETITION COMMITTEE) REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: Support the development, management, delivery and of Women s Lacrosse in SA, and the delivery of initiatives emanating from Lacrosse SA s current Strategic Plan. DUTIES: - Member of the Operations group. - Form a committee with the President, Deputy President and the Director of Men s Competition to consider and vote on nominations for Lacrosse SA Awards to be presented at the Annual General Meeting. - Convene a meeting with League Club Coaches at the conclusion of the minor round to select the All Stars Team and the Rookie of the year as per the Bylaws. - Form a committee with the Deputy President, Secretary and Director of Men s Competition to choose the Coaches for representative teams in National competitions. - Act as Chairperson of the Women s Competition Committee appointed by the Board from nominations received from clubs. Minutes shall be taken at these meetings and a report submitted to the members of the Board for the monthly meetings. - Responsible for planning and implementing the programme for both the junior and senior women s matches for the season, up to and including finals. - Liaise with officials and clubs when planning the programme to ensure a smooth rostering of matches and umpires. - Prepare reports and attend meetings as Lacrosse SA, delegate as required. - Ensure all clubs are fairly heard on any points of business or disputes and should impartially advise all information to members of the committee and the Board. - Administer Bylaws pertaining to the women s competition and recommended any changes to the Secretary and board of Lacrosse SA. - Whilst women s games are played at a central location such as Park 25 (SACA) the Director is responsible for planning and implementing rosters, setting up of grounds in the morning and the return of equipment and cleaning of the grounds at the end of the day. Also responsible for the Canteen roster. May allocate duties to members of the W.C.C. e.g: Registrar, Minute Secretary, Uniform Registrar, Ground Co-ordinator, Canteen Coordinator. - Submit a written report to the board for monthly meetings. - Submit a report for inclusion in the Lacrosse SA Annual Report. THE WOMEN S COMPETITION COMMITTEE - Advises the Lacrosse SA Board on operational matters pertaining to all Women s Lacrosse in SA. - Manages operational matters pertaining to the delivery of all Women s Lacrosse in SA. - Considers and recommends initiatives for the development and growth of all Women s Lacrosse in SA OPERATIONS GROUP Membership shall be the President, the Director - Women's Competition, the Director - Men's Competition and the Director Junior Competition The function shall be: - To plan, implement and administer field lacrosse competition for women and men, including junior and senior. - To appoint and administer State team members and officials for field lacrosse The operation shall be: - The President shall act as Co-ordinator of the Group. - The Director - Women's Competition shall act as Chairperson of a Women's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. - The Director - Men's Competition shall act as Chairperson of a Men's Competition Committee appointed by the Board from nominations received. Such committee shall keep minutes of its meetings and submit a report to each Board meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 9 of 28

10 13. LACROSSE SA DIRECTOR, COACHING (CHAIRPERSON, COACHING COMMITTEE) ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: To support the management, development and delivery of coaching education and mentoring programs and the delivery of relevant initiatives emanating from LSA s current Strategic Plan. DUTIES: - The effective management and operation of the Coaching Committee as per the Terms of Reference of the Committee. - Ensuring that committee discussions, proposals and decisions fall with the parameters and objectives of the current LSA strategic plan. - Presentation of CC matters and recommendations to the Board of Lacrosse SA by: Liaison with the Director, Development who shall be the Committee s link to the Board. Providing a quarterly written report for the Board including any recommendations for the agenda. Providing a written recommendation for any changes to Bylaws, Policies or Rules. Providing a written recommendation for any initiatives to enhance the development and standard of coaching in SA. - In conjunction with the Chairperson of the Representative Teams Committee the recommendation of appointments (to the Board) of Coaches, Team Management and other personnel for Representative Teams. - The liaison with other Committee Chairpersons on matters of common interest. - Liaison with the Executive Officer on Coaching Committee activities when necessary. - Providing a written report for inclusion in the LSA Annual Report DEVELOPMENT GROUP Membership shall be the Deputy President, the Director - Coaching, and the Director - Officiating. The function shall be to develop and manage: - A junior development model - Technical capability - Forms of lacrosse other than field lacrosse - Future planning strategies and their evaluation processes. The operation shall be: - The Deputy President shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 10 of 28

11 14. LACROSSE SA DIRECTOR, DEVELOPMENT (CHAIRPERSON, DEVELOPMENT COMMITTEE) ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: Support the creation, delivery and management of development programs and initiatives relevant to LSA s current Strategic Plan. DUTIES: - A member of the Lacrosse SA Board. - Chairperson of the Development Group and presents recommendations direct to the Board, and meets when required. - Act as the link between committee and the Board. - Responsible for the planning of all development activities to promote and grow participation in lacrosse (schools comps, clinics, innovative, new forms of the game), within the parameters and objectives of the LSA strategic plan. - Oversees the strategic direction of the work of the Development Officer. - Liaise with the Executive Officer, Development Officer, Lacrosse SA and clubs on implementation and communications of actions. - Liaise with the Junior, Men s, and Women s Competition Directors on matters of common interest. - Produce a Development Model for Club Juniors, Primary Schools, Secondary Schools and Tertiary Schools. - Produce a 3 year Development plan and review annually. Report monthly to the LSA board against that Development plan. - Prepare a written report on activities for the monthly Board meetings. - Prepare a written report for inclusion in the Annual General Meeting report. THE DEVELOPMENT COMMITTEE - Considers and recommends to the Board initiatives to develop and grow the sport in SA. - Is responsible for the delivery of approved programs and initiatives to develop and grow the sport in SA. - Advises the Lacrosse SA Board on development policies and procedures DEVELOPMENT GROUP Membership shall be the Deputy President, the Director - Coaching, and the Director - Officiating. The function shall be to develop and manage: - A junior development model - Technical capability - Forms of lacrosse other than field lacrosse - Future planning strategies and their evaluation processes. The operation shall be: - The Deputy President shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 11 of 28

12 15. LACROSSE SA DIRECTOR, OFFICIATING (CHAIRPERSON, OFFICIATING COMMITTEE) ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: The Officiating Committee advises the Lacrosse SA Board on officiating policies and procedures, develops and maintains officiating education and accreditation programs, considers and recommends to the Board initiatives to enhance officiating standards and management procedures and oversees the policies and procedures of the affiliated Officiating bodies. DUTIES: - A member of the LSA Standing Committee. - Chairperson of the LSA officiating Committee, holding meetings as required. - Responsible for the forming and effective working of the Officiating Committee including agenda, minutes etc. - Responsible for the training and accreditation programmes for all the Officials and ensuring they are within the parameters, requirements and objectives of the LSA Strategic plan. - Responsible for overseeing all officiating matters for all LSA competitions, game allocations, payments etc. - Responsible for overseeing the operations of ALRA and SAWLUA in close consultation with competition Chairpersons on matters of common interest. - Responsible for the collecting and counting of all Best and Fairest Umpire/Referee votes for all participating grades. - Responsible for the collecting and counting of the Bonython Medal (Women)/Memorial Medal (Men) - To act as the link between the Officiating committee and the EO on implementation/communications of actions and provide a monthly written report to the EO for inclusion on the LSA Board meeting agenda. - To be the GO TO person on officiating matters for the lacrosse community. - Submit a written report for inclusion in the LSA Annual General Meeting Report DEVELOPMENT GROUP Membership shall be the Deputy President, the Director - Coaching, and the Director - Officiating. The function shall be to develop and manage: - A junior development model - Technical capability - Forms of lacrosse other than field lacrosse - Future planning strategies and their evaluation processes. The operation shall be: - The Deputy President shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 12 of 28

13 16. LACROSSE SA DIRECTOR, PROMOTIONS ROLE DESCRIPTION REPORTS TO: Lacrosse SA Board DUTIES: - Member of the Administration Group. - Source and service sponsors for the Association and special events. - Coordinate and develop promotional opportunities including the writing of and placement of editorial and advertorial in lacrosse and generic publications. - Coordinate newsletters (4) and other publications including promotional brochures and promotional material. - Develop a target publications database for editorial and advertorial opportunities. - Coordinate all Special Events, e.g. Nationals, Lightning Carnivals, Gala Days and Finals. - Administer and update social media pages for the Association. - Promote lacrosse through both visual and printed media. - Liaise with Clubs and Affiliated bodies to assist them with Publicity and Promotion. - Report monthly to the Board of Lacrosse SA. - Submit a written report for Board meetings and attend meetings. - Submit a report for inclusion in the Annual Report ADMINISTRATION GROUP Membership shall be the Secretary, the Director - Promotion, and the Director - Finance. The function shall be: - To manage the administrative, promotional and financial functions of the Association. The operation shall be: - The Secretary shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 13 of 28

14 ROLE DESCRIPTION 17. LACROSSE SA STATE TEAMS REPRESENTATIVE (CHAIRPERSON, REPRESENTATIVE TEAMS COMMITTEE) REPORTS TO: Lacrosse SA Board PURPOSE OF THE ROLE: Support the management of Representative Team in SA, within the parameters of the current LSA Strategic Plan. DUTIES: - A member of the LSA Standing Committee. - Chairperson of the Lacrosse SA Representative Teams Committees. To hold meetings as required. - Responsible for monitoring all Representative Team selection policies and procedures within the parameters, and objectives of the Lacrosse SA Strategic plan. - Liaise with the Coaching Chairperson and committee members to select all team coaches at the start of each year. - Oversee the process of all Representative Teams selection and liaise with the Coaching Chairperson and all coaches and managers. - To be the Face of and Go to person for all representative teams matters to the lacrosse community. - Provide monthly written reports to the Executive Officer for inclusion on the Lacrosse SA Board meeting agenda. - Responsible for knowing when and where all representative games will be played, and advising the lacrosse community on the Lacrosse SA web site and Facebook page. - Submit a written report for inclusion in the Lacrosse SA Annual General Report. THE REPRESENTATIVE TEAMS COMMITTEE - Advises the Lacrosse SA Board on all matters pertaining to all Representative Teams in SA. - Manages operational matters pertaining to the management of all Representative Teams in SA. - Considers and recommends initiatives for the management of all Representative Teams in SA ADMINISTRATION GROUP Membership shall be the Secretary, the Director - Promotion, and the Director - Finance. The function shall be: - To manage the administrative, promotional and financial functions of the Association. The operation shall be: - The Secretary shall act as Co-ordinator of the Group. - If a Committee is appointed by the Board from nominations received, the Directors shall act as Chairpersons of such committees as directed by the Board. Such committees shall keep minutes of their meetings and submit reports to each Board Meeting. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 14 of 28

15 18. LACROSSE SA JUNIOR LACROSSE COMMITTEE COMMITTEE TERMS OF REFERENCE Establishment The Junior Lacrosse Committee is a standing committee established by Lacrosse SA to support the management, delivery and development of Junior Lacrosse in SA, within the parameters of the current LSA Strategic Plan. Purpose The Junior Lacrosse Committee: - Advises the Lacrosse SA Board on operational matters pertaining to all Junior Lacrosse in SA. - Manages operational matters pertaining to the delivery of all Junior Lacrosse in SA. - Considers and recommends initiatives for the development and growth of all Junior Lacrosse in SA. Delegated Authority The Committee does not have any specific delegated authorities. Responsibilities As a group, the Committee is responsible for: - Programming of Junior Lacrosse competitions in South Australia. - Management and delivery of Junior Lacrosse competitions in South Australia. - Management and delivery of approved initiatives for the development and growth of Junior Lacrosse in South Australia. - Monitoring of and recommendations on Bylaws, Policies and Rules relating to Junior Lacrosse in South Australia: Recommendations to the Board for any change relating to Bylaws, Policies and Rules shall be in writing on the LSA supplied template. - Liaison with other Lacrosse SA committees on matters of common interest. - Any other duties or matters as requested by the LSA Board and agreed to by the Chairperson. REFER TO ROLE DESCRIPTIONS FOR THE RESPONSIBILITIES FOR THE CHAIRPERSON AND INDIVIDUAL MEMBERS. Membership The JLC will comprise: - The LSA Director, Junior Competition who shall be the Chairperson of the Committee but not a Club delegate. - One delegate from each Club participating in the current Junior Winter Field Competition. - One representative from ALRA (SA). - One representative from Women s Umpiring. Meetings - The Committee shall meet face to face monthly throughout the year, or as otherwise determined by the Chairperson. - A quorum shall be the Chairperson and 5 other members of the committee. - Any other person may attend a meeting at the invitation of the Chairperson. - An agenda shall be prepared and circulated prior to every meeting. Information supporting agenda items shall be circulated with the agenda. - Items raised which were not on the agenda may be discussed at the discretion of the Chairperson. - Minutes shall be taken at each meeting using the LSA template: Minutes should record all decisions, recommendation and actions arising, including responsible person/s and timelines. Minutes should be circulated to the Committee Members, Club Secretaries and the 11 Board members asap after each meeting. Sub-Committees - The Committee may establish sub-committees or project teams at its discretion to assist with specific functions and initiatives that are consistent with its terms of reference. - Membership of subcommittees will include at least one committee member who will Chairperson the sub-committee, and other members with expertise and experience appropriate to the purpose of the sub-committee. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 15 of 28

16 - Any Sub-committee will report back to the Committee as determined by the Committee. COMMITTEE TERMS OF REFERENCE Sub-Committee Meetings - The frequency of sub-committee meetings will be determined by the Chairperson of the sub-committee. - In all other ways sub-committee meetings will reflect the meeting requirements of the Committee. Amendments - The Committee may recommend to the Board that these Terms of reference be varied to enable it to deal with any matters or issues which is considers should be addressed by the committee. - The Board may at any time vary these Terms of Reference as it sees fit. Junior Lacrosse Committee, Chairperson Job Description The Chairperson of the Junior Lacrosse Committee shall be the elected Director, Junior Competition. The Chairperson of the Junior Lacrosse Committee shall be responsible for: - The effective management and operation of the Junior Lacrosse Committee as per the Terms of Reference of the Committee. - Ensuring that committee discussions, proposals and decisions fall with the parameters and objectives of the current LSA strategic plan. - Presentation of JLC matters and recommendations to the Board of Lacrosse SA by: Providing a written report for each Board meeting including any operational recommendations for the agenda. Providing a written recommendation for any changes to Bylaws, Policies or Rules. Providing a written recommendation for any initiatives to enhance the growth and development of Junior Lacrosse in SA. - Liaison with the Executive Officer on implementation / communication of operational competition matters. - Liaison with other Committee Chairpersons on matters of common interest. - Representation of Junior Lacrosse to the lacrosse community. Junior Lacrosse Committee, Member Job Description The Members of the Junior Lacrosse Committee shall be as designated by the Committee s Terms of Reference. For the Committee to be effective, it is important that all Committee members are engaged with and contribute to the work of the Committee and: - Actively support and contribute to the purpose of the Committee. - Contribute to the discussions of the Committee. - Liaise with their Club or Association by: Represent their Clubs views on matters being discussed or considered by the Committee. Present matters being considered by the Committee to their Club or Association. - Perform any tasks delegated to them in a timely manner and to the best of their ability. - Notify the Chairperson if unable to attend a meeting or complete a task delegated to them. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 16 of 28

17 19. LACROSSE SA MEN S LACROSSE COMMITTEE COMMITTEE TERMS OF REFERENCE Establishment The Men s Lacrosse Committee is a standing committee established by Lacrosse SA to support the development, management and delivery of Men s Lacrosse in SA, and the delivery of initiatives emanating from LSA s current Strategic Plan. Purpose The Men s Lacrosse Committee: - Advises the Lacrosse SA Board on operational matters pertaining to all Men s Lacrosse in SA. - Manages operational matters pertaining to the delivery of all Men s Lacrosse in SA. - Considers and recommends initiatives (within the parameters of the LSA Strategic Plan), for the development and growth of all Men s Lacrosse in SA. Delegated Authority The Committee does not have any specific delegated authorities. Responsibilities As a group, the Committee is responsible for: - Programming, management and delivery of Mens Lacrosse competitions in South Australia. - Recommendation of any initiatives for the development and growth of Men s lacrosse in SA. - Management and delivery of approved initiatives for the development and growth of Men s Lacrosse in South Australia. - Monitoring of and recommendations on Bylaws, Policies and Rules relating to Men s Lacrosse in South Australia: Recommendations to the Board for any change relating to Bylaws, Policies and Rules shall be in writing on the LSA supplied template. - Liaison with other Lacrosse SA committees on matters of common interest. - Any other duties or matters as requested by the LSA Board and agreed to by the Chairperson. REFER TO ROLE DESCRIPTIONS FOR THE RESPONSIBILITIES FOR THE CHAIRPERSON AND INDIVIDUAL MEMBERS. Membership The MLC will comprise: - The LSA Director, Men s Competition who shall be the Chairpersonman of the Committee but not a Club delegate. - One delegate from each Club participating in the current Men s Winter Field Competition. - One representative from ALRA (SA). Meetings - The Committee shall meet face to face monthly throughout the year, or as otherwise determined by the Chairperson. - A quorum shall be the Chairperson and 5 other members of the committee. - Any other person may attend a meeting at the invitation of the Chairperson. - An agenda shall be prepared and circulated prior to every meeting. Information supporting agenda items shall be circulated with the agenda. - Items raised which were not on the agenda may be discussed at the discretion of the Chairperson. - Minutes shall be taken at each meeting using the LSA template: Minutes should record all decisions, recommendation and actions arising, including responsible person/s and timelines. Minutes should be circulated to the Committee Members, Club Secretaries, the 11 Board members and cc d to the Executive Officer asap after each meeting. Sub-Committees - The Committee may establish sub-committees or project teams at its discretion to assist with specific functions and initiatives that are consistent with its terms of reference. - Membership of subcommittees will include at least one committee member who will Chairperson the sub-committee, and other members Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 17 of 28

18 with expertise and experience appropriate to the purpose of the sub-committee. - Any Sub-committee will report back to the Committee as determined by the Committee. COMMITTEE TERMS OF REFERENCE Sub-Committee Meetings - The frequency of sub-committee meetings will be determined by the Chairperson of the sub-committee. - In all other ways sub-committee meetings will reflect the meeting requirements of the Committee. Amendments - The Committee may recommend to the Board that these Terms of reference be varied to enable it to deal with any matters or issues which is considers should be addressed by the committee. - The Board may at any time vary these Terms of Reference as it sees fit. Men s Lacrosse Committee, Chairperson Job Description The Chairperson of the Men s Lacrosse Committee shall be the elected Director, Men s Competition. The Chairperson of the Men s Lacrosse Committee shall be responsible for: - The effective management and operation of the Men s Lacrosse Committee as per the Terms of Reference of the Committee. - Ensuring that committee discussions, proposals and decisions fall with the parameters and objectives of the current LSA strategic plan. - Presentation of MLC matters and recommendations to the Board of Lacrosse SA by: Providing a written report for each Board meeting including any operational recommendations for the agenda. Providing a written recommendation for any changes to Bylaws, Policies or Rules. Providing a written recommendation for any initiatives to enhance the growth and development of Men s Lacrosse in SA. - Liaison with the Executive Officer on implementation / communication of operational competition matters. - Liaison with other Committee Chairpersons on matters of common interest. - Representation of Men s Lacrosse to the lacrosse community. - Providing a written report for inclusion in the LSA Annual Report. Men s Lacrosse Committee, Member Job Description The Members of the Men s Lacrosse Committee shall be as designated by the Committee s Terms of Reference. For the Committee to be effective, it is important that all Committee members are engaged with and contribute to the work of the Committee and: - Actively support and contribute to the purpose of the Committee. - Contribute to the discussions of the Committee. - Liaise with their Club or Association by: Represent their Clubs views on matters being discussed or considered by the Committee. Present matters being considered by the Committee to their Club or Association. - Perform any tasks delegated to them in a timely manner and to the best of their ability. - Notify the Chairperson if unable to attend a meeting or complete a task delegated to them. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 18 of 28

19 20. LACROSSE SA WOMEN S LACROSSE COMMITTEE COMMITTEE TERMS OF REFERENCE Establishment The Women s Lacrosse Committee is a standing committee established by Lacrosse SA to support the development, management, delivery and of Women s Lacrosse in SA, and the delivery of initiatives emanating from LSA s current Strategic Plan. Purpose The Women s Lacrosse Committee: - Advises the Lacrosse SA Board on operational matters pertaining to all Women s Lacrosse in SA. - Manages operational matters pertaining to the delivery of all Women s Lacrosse in SA. - Considers and recommends initiatives for the development and growth of all Women s Lacrosse in SA. Delegated Authority The Committee does not have any specific delegated authorities. Responsibilities As a group, the Committee is responsible for: - Programming, management and delivery of Womens Lacrosse competitions in South Australia. - Recommendation of any initiatives fo the development and growth of Women s lacrosse in South Australia. - Management and delivery of approved initiatives for the development and growth of Women s Lacrosse in South Australia. - Monitoring of and recommendations on Bylaws, Policies and Rules relating to Women s Lacrosse in South Australia: Recommendations to the Board for any change relating to Bylaws, Policies and Rules shall be in writing on the LSA supplied template. - Liaison with other Lacrosse SA committees on matters of common interest. - Any other duties or matters as requested by the LSA Board and agreed to by the Chair. REFER TO ROLE DESCRIPTIONS FOR THE RESPONSIBILITIES FOR THE CHAIR AND INDIVIDUAL MEMBERS. Membership The WLC will comprise: - The LSA Director, Women s Competition who shall be the Chairman of the Committee but not a Club delegate. - One delegate from each Club participating in the current Women s Winter Field Competition. - One representative from Women s Umpiring. Meetings - The Committee shall meet face to face monthly throughout the year, or as otherwise determined by the Chair. - A quorum shall be no less than half of the Committee. - Any other person may attend a meeting at the invitation of the Chair. - An agenda shall be prepared and circulated prior to every meeting. Information supporting agenda items shall be circulated with the agenda. - Items raised which were not on the agenda may be discussed at the discretion of the Chair. - Minutes shall be taken at each meeting using the LSA template: Minutes should record all decisions, recommendation and actions arising, including responsible person/s and timelines. Minutes should be circulated to the Committee Members, Club Secretaries, the 11 Board members and cc d to the Executive Officer asap after each meeting. Sub-Committees - The Committee may establish sub-committees or project teams at its discretion to assist with specific functions and initiatives that are consistent with its terms of reference. - Membership of subcommittees will include at least one committee member who will Chair the sub-committee, and other members with expertise and experience appropriate to the purpose of the sub-committee. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 19 of 28

20 - Any Sub-committee will report back to the Committee as determined by the Committee. COMMITTEE TERMS OF REFERENCE Sub-Committee Meetings - The frequency of sub-committee meetings will be determined by the Chair of the sub-committee. - In all other ways sub-committee meetings will reflect the meeting requirements of the Committee. Amendments - The Committee may recommend to the Board that these Terms of reference be varied to enable it to deal with any matters or issues which is considers should be addressed by the committee. - The Board may at any time vary these Terms of Reference as it sees fit. Women s Lacrosse Committee, Chairperson Job Description The Chair of the Women s Lacrosse Committee shall be the elected Director, Women s Competition. The Chair of the Women s Lacrosse Committee shall be responsible for: - The effective management and operation of the Women s Lacrosse Committee as per the Terms of Reference of the Committee. - Ensuring that committee discussions, proposals and decisions fall with the parameters and objectives of the current LSA strategic plan. - Presentation of WLC matters and recommendations to the Board of Lacrosse SA by: Providing a written report for each Board meeting including any operational recommendations for the agenda. Providing a written recommendation for any changes to Bylaws, Policies or Rules. Providing a written recommendation for any initiatives to enhance the growth and development of Women s Lacrosse in SA. - Liaison with the Executive Officer on implementation / communication of operational competition matters. - Liaison with other Committee Chairpersons on matters of common interest. - Representation of Women s Lacrosse to the lacrosse community. - Provide a written report for inclusion in the LSA Annual Report. Women s Lacrosse Committee, Member Job Description The Members of the Women s Lacrosse Committee shall be as designated by the Committee s Terms of Reference. For the Committee to be effective, it is important that all Committee members are engaged with and contribute to the work of the Committee and: - Actively support and contrinute to the purpose of the Committee. - Contribute to the discussions of the Committee. - Liaise with their Club or Association by: Represent their Clubs views on matters being discussed or considered by the Committee. Present matters being considered by the Committee to their Club or Association. - Perform any tasks delegated to them in a timely manner and to the best of their ability. - Notify the Chair if unable to attend a meeting or complete a task delegated to them. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 20 of 28

21 21. LACROSSE SA COACHING COMMITTEE COMMITTEE TERMS OF REFERENCE Establishment The Coaching Committee is a standing committee established by Lacrosse SA to support the management, development and delivery of coaching education and mentoring programs and the delivery of relevant initiatives emanating from LSA s current Strategic Plan. Purpose The Coaching Committee: - Advises the Lacrosse SA Board on coaching policies, procedures and standards. - Develops and maintains coaching education, support and reward/recognition programs. - Considers and recommends initiatives to enhance coaching standards in SA. Delegated Authority The Committee does not have any specific delegated authorities. Responsibilities As a group, the Committee is responsible for: - Dissemination of coaching information broadly to all LSA relevant stakeholders. - Liaison with relevant stakeholders. - Development and review of coaching standards. - Ensuring alignment between ALA and LSA coaching programs and initiatives and the National Coaching Accreditation Scheme. - Scheduling, promotion, delivery and follow up of coaching accreditation and mentoring programs. - Maintenance of a current data base of accredited lacrosse coaches in South Australia. - Management and delivery of approved initiatives to enhance the standard of coaching in South Australia. - Monitoring of and recommendations on Bylaws, Policies and Rules relating to the coaching of lacrosse in South Australia: Recommendations to the Board for any change relating to Bylaws, Policies and Rules shall be in writing on the LSA supplied template. - Liaison with the other Lacrosse SA committees on matters of common interest, in particular: The Representative Teams Committee on the appointment of Representative Team Coaches, Managers and other Team Officials. The Officiating Committee on all changes and interpretation of the rules. - Provide the Board, via the Director, Development timely reports on activities of the Committee. - Any other duties or matters as requested by the LSA Board and agreed to by the Chairperson. REFER TO ROLE DESCRIPTIONS FOR THE RESPONSIBILITIES FOR THE CHAIRPERSON AND INDIVIDUAL MEMBERS. Membership The LSA Coaching Committee will comprise: - The elected LSA Director, Coaching who shall be the Chairperson of the Committee - Others as invited by the Chairperson as follows: At least one Coach currently coaching in the Senior Men s Field Competition. At least one Coach currently coaching in the Senior Women s Field Competition. At least one Coach currently coaching in the Junior Boy s Field Competition. At least one Coach currently coaching in the Junior Girl s Field Competition. - The committee may coopt other members with relevent experience and expertise. Meetings - The Committee shall meet face to face at least four times throughout the year, or as otherwise determined by the Chairperson. - A quorum shall be the Chairperson and at least one senior and one junior representative member of the appointed committee. - Any other person may attend a meeting at the invitation of the Chairperson. - An agenda shall be prepared and circulated prior to every meeting. Information supporting agenda items shall be circulated with the agenda. Lacrosse SA PO Box 246, West Beach, SA, 5024 Page 21 of 28